NAU GEAR UP Webinar on the Administration of ACT Explore

Randy Palmatier Randy Palmatier ACT ACT

Director - Client RelationsDirector - Client Relations

Ann ConnellyAnn ConnellyNAU/GEAR UPNAU/GEAR UP

EXPLORE ManagerEXPLORE Manager

•Welcome and Introductions

•Participation Instructions

•What We Will Cover

•How Questions Will Be Addressed

•Future Viewing

•ACT Resources and Contacts

•Lets Get Started!

ACT Explore Administration Webinar

ACT Explore ACT Explore

reference reference materials materials that will be that will be very helpful very helpful to you during to you during and after the and after the webinarwebinar

ACT Explore Policies and ProceduresACT Explore Policies and Procedures

ACT Explore is a standardized ACT Explore is a standardized test.test.

This manual details directions for This manual details directions for administering EXPLORE in a administering EXPLORE in a standardized way which will benefit you standardized way which will benefit you and your students.and your students.

You will receive: You will receive:

Test Supervisor’s Manual (1 per 20 students)Test Supervisor’s Manual (1 per 20 students) ““Why Take ACT Explore?” HandoutsWhy Take ACT Explore?” Handouts

– Available in Spanish Available in Spanish http://www.act.org/explore/downloads.htmlhttp://www.act.org/explore/downloads.html

Instructions for Completing Your Answer FolderInstructions for Completing Your Answer Folder Test Booklets Test Booklets Answer Folders Answer Folders School HeaderSchool Header USPS Postage PrepaidUSPS Postage Prepaid Return Envelopes Return Envelopes

Take the time to read and understand the Take the time to read and understand the

Test Supervisor’s ManualTest Supervisor’s Manual

Arrangements for test administrationProctors one per room or as needed if you are testing in more than one room

Bell schedulesCalculators Permitted/Prohibited

(pg. 9 Supervisor’s Manual)(pg. 9 Supervisor’s Manual)

Additional Testing Considerations Additional Testing Considerations and Pre-Planning Cont.and Pre-Planning Cont.

•Pre-ID labelsMust be applied to page 1 of ACT Explore answer folder Must be applied to page 1 of ACT Explore answer folder BEFORE the test BEFORE the test

for students who do not have a Pre-ID label, please have for students who do not have a Pre-ID label, please have them bubble their answer sheets to include all the fields them bubble their answer sheets to include all the fields that the Pre-ID requires.that the Pre-ID requires.

Ensure that Answer folders/test booklets are properly sorted in advance by class to ensure efficient and accurate distribution

Ensure students names are on their test booklets as well Ensure students names are on their test booklets as well as their answer sheetsas their answer sheets

Recommend entering Special Status Codes ( SPED,LEP) on Answer Recommend entering Special Status Codes ( SPED,LEP) on Answer folder when pre-ID Labels are applied folder when pre-ID Labels are applied (pgs. 40-41 Test Supervisor’s Manual)

Review and familiarize yourselves with the steps Review and familiarize yourselves with the steps and instructions for completing the Answer Folderand instructions for completing the Answer Folder

This should be completed by your District Liaison already!

Please ensure that your district/school has ordered Pre-ID labels as detailed in the instructions found on

the ACT Pre-ID website: http://www.act.org/education/order/preid/.

For more information regarding ordering of test materials or Pre-ID labels, please contact ACT

Customer Services at: EXPLORE 877.789.2925

EXPLORECustomerService@act.org

All Districts Will Use Pre-ID labels

14

15

Pre-ID Label Pre-ID Label (Barcode) Instructions(Barcode) Instructions

Instructions for Completing Your Answer Folder – Page 3

16

Pre-ID Label Instructions for StudentsPre-ID Label Instructions for Students

Instructions for Completing Your Answer Folder – Page 3

Accommodations are determined by the school/district for students that ordinarily use the following to support their learning:

(these materials were ordered based on your EXPLORE commitment form/order form.)

Large Print Braille Audio DVD Reader’s Script

Pgs.14-18Pgs.14-18

ACT Explore ACT Explore Test Test

Supervisor’s Supervisor’s ManualManual

Prepare testing room(s); gain support to create quiet Prepare testing room(s); gain support to create quiet hallways in the area where testing will take place.hallways in the area where testing will take place.– Avoid auditoriums and cafeteriasAvoid auditoriums and cafeterias

Testing supervisors and room supervisors must prepare Testing supervisors and room supervisors must prepare properly (read and simulate your test day needs) properly (read and simulate your test day needs)

Proctor – Proctor – optional dependent on # of studentsoptional dependent on # of students Stop watch or interval timerStop watch or interval timer Extra #2 pencils, erasers, and a pencil sharpenerExtra #2 pencils, erasers, and a pencil sharpener Scratch paperScratch paper Account for all testing materialsAccount for all testing materials Provide roster of students assigned to each test roomProvide roster of students assigned to each test room

Send home “Send home “Why Take ACT Why Take ACT Explore?Explore?” ”

Schedule a pre-test session for Schedule a pre-test session for

non-cognitivenon-cognitive Benefits of ACT ExploreBenefits of ACT Explore

– Career explorationCareer exploration– Planning high school Planning high school

coursescourses– Preparing for collegePreparing for college

Brief career discussionBrief career discussion

Brief explanation about interest Brief explanation about interest inventoriesinventories

Review with staff and students the Review with staff and students the

ACT Explore GuidelinesACT Explore Guidelines

Unauthorized Testing AidsUnauthorized Testing Aids Questions/GuessingQuestions/Guessing Rest PeriodsRest Periods Leaving the Room During TestingLeaving the Room During Testing Announcement of Time RemainingAnnouncement of Time Remaining Electronic DevicesElectronic Devices What Constitutes a “Test Irregularity” What Constitutes a “Test Irregularity”

during testing during testing

Refer to Supervisor’s Manual for Refer to Supervisor’s Manual for additional guidance pgs. 19-22additional guidance pgs. 19-22

What do the Students Need?What do the Students Need? Pencils & ErasersPencils & Erasers Calculators? (Calculators? (pg. 9 pg. 9 Supervisor’s Manual)Supervisor’s Manual) Instructions for Completing your Answer FolderInstructions for Completing your Answer Folder Instructions for Completing the Supplemental Questions Instructions for Completing the Supplemental Questions

required by NAU.required by NAU. Answer Folder (with assigned Pre-ID Label)Answer Folder (with assigned Pre-ID Label) Test Booklet (make certain students write their full Test Booklet (make certain students write their full

name on the test booklet cover) name on the test booklet cover)

Instructions and Procedural Instructions and Procedural Testing SequenceTesting Sequence

Student Information SectionStudent Information Section

Pgs. 3-5Pgs. 3-5

Pgs. 23-25Pgs. 23-25

Pg. 30 Pg. 30 Use Option 3 for Pre ID Label usersPg. 33 Pg. 33 Instructions for Academic Tests

Test 1 EnglishEnglishTest 2 MathMathTest 3 ReadingReadingTest 4 ScienceScience

Pgs. 44-46Pgs. 44-46 Disposition of Answer Folders and Test MaterialsPg. 65Pg. 65 Testing Irregularity ReportPg. 63Pg. 63 Room Supervisor Comments

Instructions and Procedural Instructions and Procedural Testing Sequence (cont.)Testing Sequence (cont.)

ADMINISTRATION OF NON-COGNITIVE INFORMATION

ACT Explore - Part 1

Non-cognitive (45-60 minutes – must be completed prior to testing)

Student Information

Plans and Background

Needs Assessment

Supplemental Local Items

(located on NAU Website)

UNIACT Interest Inventory 72 Questions

25Supervisor’s Manual - Pgs. 24-28

ACT Explore Part 1

Non-cognitive (45-60 minutes may be completed prior to the tests)

Student Information

Plans and Background

Needs Assessment

UNIACT Interest Inventory72 Questions

Supplemental Questions

Pg. 6-7Pg. 6-7

ACT Explore Part 2ACT Explore Part 2

Academic Sections (120 min)Academic Sections (120 min) English 40 Items (30 min)English 40 Items (30 min) Math 30 Items (30 min)Math 30 Items (30 min)

– Calculators AllowedCalculators Allowed Break (5-10 min)Break (5-10 min) Reading 30 Items (30 min)Reading 30 Items (30 min) Science 28 Items (30 min)Science 28 Items (30 min)

Students Must Complete All Students Must Complete All SectionsSections

Pgs. 27-33Pgs. 27-33

2828

Although Pre-ID labels will be used, it is still important for students to complete the following

blocks:

E, F, J, K, L and E, F, J, K, L and Block M (Supplemental Block M (Supplemental questions supplied by NAU) questions supplied by NAU)

ACT Explore Answer FoldersACT Explore Answer Folders

Blocks to Ignore:Blocks to Ignore:

A, B, D, G, H, I, N, O, P, Q,A, B, D, G, H, I, N, O, P, Q,

R, and SR, and S

Block to be filled in after Block to be filled in after test booklets are test booklets are

distributed: distributed: KK

29

Important Reminder!

Block M:Supplemental

Local Questions

Provides School specific data on your

students

You will need to make copies for

each student

For Non-Cognitive SectionFor Non-Cognitive Section: Read instructions aloud to students (: Read instructions aloud to students (Use Use Option #3 in Option #3 in Test Supervisor’s Manual on pg. 30).

For Academic SectionsFor Academic Sections: Read aloud instructions from : Read aloud instructions from Supervisor’s Supervisor’s Manual (beginning on pg. 33), Manual (beginning on pg. 33), as students read along in their answer as students read along in their answer folders.folders.

For Section MFor Section M: Read : Read Directions for Block M EXPLORE Block M EXPLORE Supplemental Local Items Supplemental Local Items – You will need to make copies of the – You will need to make copies of the Supplemental Local Items for each Student.Supplemental Local Items for each Student.

What To Do Once Testing is OverWhat To Do Once Testing is Over Collect Answer FoldersCollect Answer Folders– Ensure that each student has marked the correct test form code Ensure that each student has marked the correct test form code

in block in block “K”“K” at the bottom of page 1. at the bottom of page 1.– Ensure student information is entered/bubbled in correctly.Ensure student information is entered/bubbled in correctly.– Ensure pencil marks are complete. (no stray marks)Ensure pencil marks are complete. (no stray marks)

Collect, Check, (for name),and Store Test Booklets Collect, Check, (for name),and Store Test Booklets for Redistributionfor Redistribution– Students should write first and last name on test booklet to Students should write first and last name on test booklet to

ensure appropriate return of Test booklets to the original student ensure appropriate return of Test booklets to the original student users. users.

– Ensure you store these test booklets in a secure location for later Ensure you store these test booklets in a secure location for later to be distributed to students with test resultsto be distributed to students with test results

– Extra test booklets (unused) save and store in a secure location Extra test booklets (unused) save and store in a secure location for use once test results are returned.for use once test results are returned.

Post-Testing ProcessPost-Testing Process

Fill Out School Header Fill Out School Header Pre-printed label will be on Pre-printed label will be on

headerheader Make sure or correctly enter Make sure or correctly enter

your three-digit your three-digit contract/cycle code contract/cycle code (203)(203) in in block block “K”“K”..

Returning Answer Folders for Scoring

Mail all answer folders (standard, make-up, accommodation testing) together.

Place your school header on top of your stack of answer folders in your first envelope.

If you have testing irregularities fill out the Testing Irregularity Reports and place the report(s) in the first envelope of answer folders.

If you are submitting a large number of answer folders for scoring, try and use a single box rather than multiple envelopes to ensure all materials arrive at the ACT scoring center together.

If you need to ship more than one box, please number them (1 of 3), (2 of 3), etc…

Pgs. 40-44Pgs. 40-44

EXPLORE Test EXPLORE Test Supervisor’s ManualSupervisor’s Manual

Mailing Answer Folders for ScoringMailing Answer Folders for Scoring Place Answer Folders Place Answer Folders

in ACT Pre-Paid Envelope(s) in ACT Pre-Paid Envelope(s) Each School Mails in Each School Mails in

Answer Folders to ACTAnswer Folders to ACT

Allow 3 Weeks for School Allow 3 Weeks for School Level Reports and Student Level Reports and Student Score Reports to ArriveScore Reports to Arrive

Schools will receive:Schools will receive: Reports and Supporting MaterialsReports and Supporting Materials Student Score Reports Student Score Reports Student Score Labels Student Score Labels Using Your EXPLORE ResultsUsing Your EXPLORE Results Roster of Student Records Roster of Student Records Profile Summary Report by Profile Summary Report by

School School Presentation PacketPresentation Packet Item Response Summary ReportItem Response Summary Report Early Intervention Rosters Early Intervention Rosters Data File CDData File CD

Districts will receive:Districts will receive: Profile Summary Report by Profile Summary Report by

District District Item Response Summary Report Item Response Summary Report

by Districtby District District Data File CDDistrict Data File CD Copies of School Profile Summary Copies of School Profile Summary

ReportsReports

Pgs.51-56Pgs.51-56

EXPLORE Test EXPLORE Test Supervisor’s Supervisor’s

ManualManual

ACT Explore Student Websitewww.explorestudent.org

Materials for Educatorswww.act.org/explore/downloads.html

ACT Website http://www.act.org

ACT Explore Arizona Program Website http://nau.edu/COE/Gear-Up/Explore-Program/

What’s Next

DATA INTERPRETATION WORKSHOPS

ACT and NAU GEAR UP will hold 2 types of Data Interpretation Workshops ACT and NAU GEAR UP will hold 2 types of Data Interpretation Workshops this year:this year:

Option A:Option A:

ACT EXPLORE Refresher Webinar ACT EXPLORE Refresher Webinar

– – December 10, 2014December 10, 2014((prior participants onlyprior participants only))

Option B:Option B:

ACT EXPLORE Regional WorkshopsACT EXPLORE Regional Workshops

– – January 2015 January 2015 ((all new participantsall new participants))

39

OPTION A:ACT EXPLORE REFRESHER WEBINARDECEMBER 10, 2014 WEBINAR

This webinar is REQUIRED for any District Liaison and & CC Coach who:

A: participated in an ACT Explore Regional Workshop (ACT Explore) last January,

AND

B: plans to conduct the required post-assessment activities with students and parents before the January 2015 ACT Explore Workshops).

40

ACT EXPLORE REFRESHER WEBINAR

Webinar will cover:Webinar will cover:

Provide updated PowerPoints for Student and Parent SessionsProvide updated PowerPoints for Student and Parent Sessions College and Career Planning Guides and PreECAPSCollege and Career Planning Guides and PreECAPS Final ReportsFinal Reports Student Score ReportStudent Score Report Profile Summary ReportProfile Summary Report Item-Response Summary ReportItem-Response Summary Report Early Intervention RostersEarly Intervention Rosters

College Readiness Standards and BenchmarksCollege Readiness Standards and Benchmarks Rigorous core courses and their impactRigorous core courses and their impact What to do next with the data What to do next with the data

OPTION B:ACT EXPLORE REGIONAL WORKSHOPSJANUARY 2015LOCATIONS AND DATES TBD

Participation in one of these regional workshops is REQUIRED for any District Liaison or CC Coach who did not participate in an ACT Explore Regional Workshop last January – in other words, 2014-15 is your first year as a Liaison or Coach. Either Prior or New participants are welcome to attend.

42

ACT EXPLORE REGIONAL WORKSHOPS

Workshops will cover:Workshops will cover:

Helping Students and Parents Understand, Use and Act on Helping Students and Parents Understand, Use and Act on EXPLORE Results (PowerPoints and use of Materials)EXPLORE Results (PowerPoints and use of Materials)

College and Career Planning Guides and PreECAP’sCollege and Career Planning Guides and PreECAP’s Final Reporting Guide/Final Reports for NAU/GEAR UPFinal Reporting Guide/Final Reports for NAU/GEAR UP Student Score ReportStudent Score Report Profile Summary ReportProfile Summary Report Item-Response Summary ReportItem-Response Summary Report Early Intervention RostersEarly Intervention Rosters Many other resources to help your studentsMany other resources to help your students

College Readiness Standards and BenchmarksCollege Readiness Standards and Benchmarks Rigorous core courses and their impactRigorous core courses and their impact What to do next with the data What to do next with the data

43

ORDERING COLLEGE AND CAREER PLANNING GUIDES AND PREECAPS

EACH COLLEGE AND CAREER COACH WILL ORDER ACT EXPLORE STUDENT MATERIALS FOR THEIR SCHOOLS AT THE EXPECT MORE ARIZONA WEBSITE: 

http://www.expectmorearizona.org/ccpgorder/

POWERPOINT FOR STUDENT SESSION

POWERPOINT FOR PARENT SESSIONS (ENGLISH AND SPANISH)

48

Instructions for how to access and or share this presentation/workshop

Website URL: Ann will send the recorded link out Website URL: Ann will send the recorded link out at the conclusion of the Webinarat the conclusion of the Webinar

Webinar and PowerPoint will also be available on Webinar and PowerPoint will also be available on the NAU EXPLORE Website:the NAU EXPLORE Website:

http://nau.edu/COE/Gear-Up/Explore-Program/

Ann Connelly602-728-9526

ann.connelly@nau.edu

For Additional Information:

Questions?Questions?