National Skills Development Programme

National

Skills Development

Programme

Manual of Procedures

Updated June 2018

NSDP Manual of Procedures

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TABLE OF CONTENTS

1.0 Background ............................................................................................................................................... 5

2.0 Governance of NSDP ................................................................................................................................. 6

3.0 The National Skills Development Programme (NSDP) ............................................................................. 7

4.0 Objectives of NSDP ................................................................................................................................... 8

5.0 Benefits of NSDP ....................................................................................................................................... 8

6.0 Main Components of NSDP ...................................................................................................................... 8

6.1. Application modes ................................................................................................................................ 9

6.2. Courses ................................................................................................................................................ 10

6.2.1. Courses being offered by Public Training Institutions .................................................................... 10

6.2.2. Courses emanating from industry association delivered by MQA/TEC RTIs .................................. 10

6.2.3. Courses emanating from an enterprise delivered by MQA/TEC RTI............................................... 10

6.2.4. Courses existing in the market delivered by MQA/TEC Training Institutions ................................. 11

6.2.5. Courses NOT existing in the market, developed by HRDC (through a subject expert) and delivered

by MQA/TEC RTIs .......................................................................................................................................... 11

6.3. Placement in the industry ................................................................................................................... 12

7.0 Duration and Funding of NSDP ............................................................................................................... 13

8.0 Eligibility of Trainees ............................................................................................................................... 13

9.0 Registration of Trainees for a course under NSDP ................................................................................. 14

10.0 Screening and selection of Trainees ....................................................................................................... 14

11.0 Responsibilities of Stakeholders ............................................................................................................ 15

11.1. Responsibilities of the Steering Committee ........................................................................................ 15

11.2. Responsibilities of MOEHRTESR .......................................................................................................... 15

11.3. Responsibilities of the Sub-committee ............................................................................................... 15

11.4. Responsibilities of Technical Committee ............................................................................................ 16

11.5. Responsibilities of HRDC ..................................................................................................................... 16

11.6. Responsibilities of MITD ...................................................................................................................... 17

11.7. Responsibilities of MLIRET .................................................................................................................. 18

11.8. Responsibilities of TEC and MQA ........................................................................................................ 18


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11.9. Responsibilities of Industry Associations ............................................................................................ 19

11.10. Responsibilities of Training Institutions .......................................................................................... 19

11.11. Responsibilities of Enterprises ........................................................................................................ 20

11.12. Responsibilities of Trainees ............................................................................................................ 22

12.0 Fees and Stipend ..................................................................................................................................... 22

13.0 Payment Structure .................................................................................................................................. 24

14.0 Monitoring and Evaluation ..................................................................................................................... 24

15.0 Relevant documents (agreements) ........................................................................................................ 24

16.0 NSDP Process flowchart with Instruments ............................................................................................ 27

17.0 NSDP Process flowchart for selection of Trainees ................................................................................. 28

18.0 NSDP Process flowchart for Enterprise mode of application ................................................................ 29

APPLICATION FORMS ........................................................................................................................................... 30

REGISTRATION FORM FOR TRAINEES ............................................................................................................... 31

FORM FOR SUBMISSION OF TRAINING PROPOSAL BY MITD ............................................................................ 32

FORM FOR SUBMISSION OF TRAINING PROPOSAL BY INDUSTRY ASSOCIATIONS ........................................... 34

FORM FOR SUBMISSION OF TRAINING PROPOSAL BY AN ENTERPRISE ........................................................... 37

TEMPLATE FOR SUBMISSION OF MONTHLY ATTENDANCE SHEET FOR PAYMENT OF STIPEND ...................... 41

MONTHLY ATTENDANCE REPORT & CLAIM FORM ........................................................................................... 42

APPLICATION FORM FOR PAYMENT OF TRAINING COST ................................................................................. 44

TEMPLATE FOR SUBMISSION OF POST-TRAINING EVALUATION REPORT FOR ALL TRAINEES ......................... 46

TEMPLATE FOR SUBMISSION OF ATTESTATION LETTER FOR ALL TRAINEES .................................................... 48

AGREEMENTS ....................................................................................................................................................... 49

Offer of traineeship under NSDP (For Trainees) ............................................................................................... 50

PCA-HRDC/Enterprise/MQA-TEC RTI ................................................................................................................ 57

PCA-HRDC/Industry Association/MQA-TEC RTI .............................................................................. 66


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LIST OF ACRONYMS

AHRIM Association des Hôteliers et Restaurateurs de l'île Maurice

BACECA Civil Engineering Contractor's Association

BM Business Mauritius

CCIFM Chambre de commerce et d'industrie France Maurice

CIDB Construction Industry Development Board

HRDC Human Resource Development Council

MIH Mauritius Institute of Health

MITCI Ministry of Technology, Communication and Innovation

MITCI Ministry of Information and Communications Technology

MITD Mauritius Institute of Training and Development

MITIA Mauritius IT Industry Association

MLIRET Ministry of Labour, Industrial Relations, Employment and

Training

MoEHRTESR Ministry of Education & Human Resources, Tertiary

Education & Scientific Research

MoHQL Ministry of Health and Quality of Life

MoTEC Ministry of Tourism and External Communications

MQA Mauritius Qualifications Authority

NSDP National Skills Development Programme

OTAM Outsourcing and Telecommunications Association of

Mauritius

PCA Project Collaboration Agreement

RTI Registered Training Institution

TEC Tertiary Education Commission

TEI Tertiary Education Institution

TI Training Institution


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1.0 BACKGROUND

Skills development for the youths plays an important role in the transition

from school to work. Realising the importance of the linkage, the Government

of Mauritius has formulated the National Skills Development Programme

(NSDP) to train unemployed youth in high demand areas.

The Budget Speech 2016/2017 announced the following measure at section

42: “Government will enlist 4,000 persons under the National Skills

Development Programme for training in technical skills that are in high demand.

This will include training for 1,000 young people in each of the following sectors:

ICT, tourism and hospitality; nursing and paramedics and construction and

other industries. These trainees will be paid a monthly stipend of Rs 5,000.”

Following representation of various stakeholders, the NSDP has been

extended to cover the following sectors:

Manufacturing

Financial services

Logistics

Other sectors

The main objective of this budgetary measure is to train 4,000 unemployed

youth to better match skills with the demand of employers. This measure

comprises 2 components namely training and placement. The support of

enterprises is vital for the successful implementation of the programme.

This ‘Manual of Procedures’ has been developed to provide information and

guidance on the NSDP to relevant stakeholders. It details the roles and

responsibilities of the HRDC, MoEHRTESR, Business Mauritius, Employers,

Industry Associations, Unemployed Youth amongst others. It also includes

the standard processes and procedures.


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2.0 GOVERNANCE OF NSDP

The following illustration depicts the governance structure of NSDP.

The Sub-committee(s) may co-opt as members, representatives of industry

associations/institutions as and when required.

The operationalisation of the measure is in close collaboration with Business

Mauritius, Tertiary Education Commission (TEC) and Mauritius

Qualifications Authority (MQA) registered training institutions1 to better

articulate demand and supply of training and placement. The involvement of

the private sector is critical to the success of the programme as it will

contribute towards providing information on skills needs and making

provision for placement. TEC/MQA will ensure quality assurance of the

delivery of courses.

A Technical Committee has been set up with a view to evaluate all

applications.

1 Training institutions imply TEC-registered tertiary education institutions or MQA-registered training institutions

Steering Committee

(MOEHRTESR)

Sub-committee(s)

Technical Committee

(HRDC)


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The Technical Committee comprises representatives from the following

institutions:

MoEHRTESR

Business Mauritius

MLIRET

MOFED

HRDC

MQA

TEC

3.0 THE NATIONAL SKILLS DEVELOPMENT PROGRAMME (NSDP)

The collaborative nature of the programme contributes both towards

empowering unemployed youth through training and placement in areas of

high demand with a view to supply relevant skills to the industry.

The salient objective of the Scheme is to provide industry-relevant training

and placement to unemployed youth to improve their employability. The NSDP

is a joint Government/Private Sector partnership programme managed by a

Steering Committee, co-chaired by the MoEHRTESR and Business Mauritius

(BM) and also comprise the Ministry of Finance and Economic Development

(MoFED), MLIRET, HRDC, TEC, Mauritius Institute of Training and

Development (MITD) and MQA.

The NSDP is supported by the Sub-committee at the level of the HRDC. The

main responsibility of the sub committees is to provide input on the skills in

demand and approve the training programme amongst others.


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4.0 OBJECTIVES OF NSDP

The objectives of the NSDP are to:

train unemployed youth to better match skills with the demand of the

industry;

establish linkages between the training systems and the workplace;

provide in demand skilled manpower to the employer; and

provide trainees with the opportunity to experience the environment

of a real workplace.

5.0 BENEFITS OF NSDP

Employers:

Pool of trained manpower based on needs of employers;

Designing training programmes based on their own needs; and

Training cost and stipend paid by the Government.

Unemployed youth:

Benefit from training relevant to the needs of employers;

Help youth enter the labour market with skills and confidence through

job placement; and

Receive a monthly stipend of Rs5,000 plus Rs1,000 monthly for

transport expenses for the duration of the course and placement.

6.0 MAIN COMPONENTS OF NSDP

NSDP is based on two thrusts, namely:

1) Course; and

2) Relevant placement in the

industry.

Training offered will be based on needs

of the industry and validated by the

Sub-committee.


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All courses will have a mandatory placement component during or at the end

of the course. The MLIRET will be responsible for coordinating the placement

component.

6.1. APPLICATION MODES

The following instruments have been developed for the implementation of

NSDP which are categorised as follows:

Mode 1 :Courses offered by MITD and other public training institutions as

approved by the Sub-committee

Mode 2 :Courses emanating from Industry Associations delivered by an

MQA/TEC Registered Training Institution (RTI)

Mode 3 :Courses emanating from an enterprise/employer* delivered by an

MQA/TEC RTI

Mode 4 :Courses existing in the market and delivered by MQA/TEC Training

Institutions (through procurement exercise)

Mode 5 :Courses NOT existing in the market; developed by HRDC (through a

subject expert) and delivered by an MQA/TEC RTI (through procurement

exercise)

*Employer which is duly registered with an Authority.

(Note: enterprise and employer has been used interchangeably in this Manual of Procedures)


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6.2. COURSES

Youth participating in the NSDP will acquire industry led skills that will

contribute towards addressing skills needs at sectoral level.

The skills needs will be identified and the course structure worked out by the

Sub-committee along with necessary eligibility criteria to facilitate selection

and subsequent enrolment of trainees. The courses will be either delivered by

the MITD or MQA/TEC registered training institutions. Courses should satisfy

the accreditation/approval criteria of TEC/MQA, as applicable.

All courses have to be delivered face-to-face. The courses have to be approved

by MQA/TEC, as applicable, for a batch size and not per participant basis.

6.2.1. COURSES BEING OFFERED BY PUBLIC TRAINING INSTITUTIONS

For courses that will be offered by MITD or other public institutions, the

HRDC will enter into a Project Collaboration Agreement (PCA).

6.2.2. COURSES EMANATING FROM INDUSTRY ASSOCIATION DELIVERED BY MQA/TEC RTIS

An industry association can submit a proposal to run a course by a registered

training institution based on their requirements and approval of the Sub-

committee.

(Refer to Form for submission of training proposal by Industry Association)

6.2.3. COURSES EMANATING FROM AN ENTERPRISE/EMPLOYER DELIVERED BY MQA/TEC RTI

An enterprise can submit a proposal to run a course by a preferred MQA/TEC

RTI based on its requirements and approval of the Sub-committee. The

following criteria have to be met by the enterprise:

The enterprise has identified skills need and selected unemployed to

meet these need;

The enterprise provides an indication of vacancies that can potentially

be filled through the trainees;

The course should be MQA-approved and the training institution shall

be MQA/TEC registered;


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The enterprise shall take on placement all the trainees;

Maximum batch size of 25 participants, generally;

The cost per trainee will not exceed Rs 30,000 in a cohort for a course

between 3-6 months;

The cost per trainee will not exceed Rs 60,000 in a cohort for a course

between 6-12 months;

The enterprise will pay the stipend of Rs6000 to the trainee and claim

for refund from the HRDC, or the HRDC can pay the stipend subject to

the timely submission of attendance in the prescribed format.

(Refer to Form for submission of training proposal by an enterprise)

6.2.4. COURSES EXISTING IN THE MARKET DELIVERED BY MQA/TEC REGISTERED TRAINING INSTITUTIONS

After approval of the skills need by the Sub-committee, the HRDC will invite

potential training institutions through established procurement procedures,

to bid for the course delivery and placement arrangement in the industry.

6.2.5. COURSES NOT EXISTING IN THE MARKET, DEVELOPED BY HRDC (THROUGH A SUBJECT EXPERT) AND

DELIVERED BY MQA/TEC RTIS

Once the course structure/training requirement is decided by the Sub-

committee, the Sub-committee will select a subject expert to develop the

course material based on the needs of the industry. The expert would be paid

a fixed amount of Rs 10,000 per course developed and submitted to the Sub-

committee. After approval of the course by the Sub-committee, the HRDC will

invite potential training institutions through established procurement

procedures, to bid for the course delivery and placement arrangement in the

industry.


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6.3. PLACEMENT IN THE INDUSTRY

Placement is a mandatory component of NSDP which is intended to help

trainees build links with the labour market and gain useful work-related

skills.

The placement for the trainee should be in relation to the training, it could be

either sandwiched during the course or at the end of the course. It is the

responsibility of the applicants to arrange for relevant work placement at the

enterprises. The MLIRET and the HRDC will be responsible to monitor this

component of NSDP. The placement component is intended to provide

trainees with the opportunity to:

Apply the gained knowledge in the real work environment.

Identify, analyse and discuss with experienced practitioners how

theoretical concepts are adapted and applied to suit practical

requirements.

Experience the environment of a real workplace and how needs are

identified and resources are acquired, allocated and used for the

purpose of achieving organisational objectives.

Organise themselves so that they can receive, quickly understand and

carry out instructions to the satisfaction of their employer as a means

of developing towards the completion of more responsible work.

Develop the interpersonal skills required to enable them to work

efficiently as a member of a team trying to achieve organisational goals.

Acquire and develop technical skills associated with the nature of their

work.


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7.0 DURATION AND FUNDING OF NSDP

Course and placement

duration

: Between 3 to 12 months

Stipend for trainee :Rs 5,000 monthly plus a maximum of

Rs1,000 monthly as travelling expenses for the

duration of the course and placement borne by

the HRDC

Training cost Per course borne by the HRDC

8.0 ELIGIBILITY OF TRAINEES

A person is not eligible to participate in NSDP if s/he is:

a. Employed

b. Diploma/Degree holder

c. Student

d. Currently placed under any Government Skills Development

Schemes (E.g. YEP, ISDP, BTW, DTP, STM and so on)

Unemployed youths who are between 16 and 35 years are eligible to

participate in NSDP.

Given that the cleaning sector did not attract youth as defined for the NSDP, the age

limit has been extended up to 50 years only for this sector.

The programme will target the following:

1) Those who have studied up to Form III to HSC or equivalent; and

2) For the construction sector, unemployed youth below Form III and aged

18 and above and above will also be considered.

Pre-vocational school leavers fulfilling the above criteria are also eligible.

The relevant original documents and certificates, including leaving

certificates, will be verified by the HRDC. For those below 18 years, the

responsible party will sign a consent form for the unemployed youth to

participate in NSDP.


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A person is allowed to participate in NSDP only once.

If a person refuses an offer under NSDP for which s/he has applied and

been selected, s/he will not be considered for subsequent NSDP courses

and other Government skills development schemes (E.g. YEP, ISDP,

WBTW, DTP, STM and so on).

Simultaneous participation in Government schemes/programmes (e.g.

NSDP, YEP, ISDP, WBTW, DTP, STM and so on) is not allowed.

After completion of an NSDP training programme, a trainee is not

allowed to participate in other Government skills development schemes

(e.g. NSDP, YEP, ISDP, WBTW, DTP, STM and so on) within the same

enterprise/group of enterprises.

A trainee participating in NSDP is not allowed to swap courses within

NSDP.

9.0 REGISTRATION OF TRAINEES FOR A COURSE UNDER NSDP

Once the courses are approved by the Sub-committee, the HRDC will invite

potential trainees to register for the programme through a dedicated link on

the NSDP website. The potential trainees shall register online at

http://nsdp.hrdc.mu.

10.0 SCREENING AND SELECTION OF TRAINEES

The registrants need to meet the entry requirement of the course and selection

will be made by enterprises/industry association (with the assistance of the

registered training institution as appropriate) on a first come, first served

basis. In certain cases, a registrant may go through an interview/selection

process to gauge their motivation and willingness for particular training

programmes.

http://nsdp.hrdc.mu/


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The HRDC, with relevant stakeholders, may organise information sessions,

pre-course meetings with training institutions, participating enterprises/

industry associations and selected trainees to improve the efficiency of the

process and simultaneously minimising drop-outs from the programme.

The HRDC will replace drop outs within a time frame as advised by the

respective training institutions.

(Refer to flowchart for selection of Trainees)

11.0 RESPONSIBILITIES OF STAKEHOLDERS

11.1. RESPONSIBILITIES OF THE STEERING COMMITTEE

The Steering Committee has been administratively set up by the MoEHRTESR

to oversee and manage the NSDP. The Terms of Reference of the NSDP, inter

alia, include the following:

1) develop policy guidelines for NSDP; and

2) oversee the implementation of NSDP.

11.2. RESPONSIBILITIES OF MOEHRTESR

The MOEHRTESR shall:

1. set up and Co-Chair the Steering Committee;

2. be a member of the Technical Committee to analyse proposals; and

3. be a member of the Sub-Committee.

11.3. RESPONSIBILITIES OF THE SUB-COMMITTEE

A Sub-committee has been set up for the smooth implementation of NSDP.

Their responsibilities are as follows:

1) identify and validate skill needs, requirements, profile of trainees and

number to be trained;

2) work out the TOR of subject expert for the development of course

materials;


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3) identify and select subject experts for the development of course

materials;

4) identify main structure of courses including placement;

5) validate the detailed course structure and contents including the

placement component;

6) approve the programme;

7) monitor the implementation of the training and placement; and

8) report its recommendations to the Steering Committee.

11.4. RESPONSIBILITIES OF TECHNICAL COMMITTEE

The Technical Committee shall:

1. evaluate NSDP applications; and

2. make recommendations to the Sub-committee for considerations and

approval.

11.5. RESPONSIBILITIES OF HRDC

The HRDC will be the lead agency for the implementation of the programme,

and will have the following responsibilities:

1. lead the Sub-committee;

2. conduct campaigns for sensitisation w.r.t. NSDP;

3. provide relevant listings of registrants;

4. financially manage the NSDP;

5. fund the programme through the National Training Fund;

-pay a monthly stipend of Rs6,000 to trainees for the duration of

the course and placement;

-in the case of enterprises, the HRDC shall refund the

monthly stipend of Rs6000 to the enterprise for the

duration of the course and placement or directly pay the

trainees subject to the submission of an attestation of

attendance by participating enterprises on the 19th of each

month.


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-pay course fees to TEIs or TIs, as approved in steering

committee;

6. undertake procurement procedures to invite quotes from training

institutions as per Terms of Reference approved by the Sub-committee;

evaluate proposals for the selection of training institutions for the

delivery of courses;

7. hold meetings with enterprises, training institutions and industry

associations to discuss on prospective applications;

8. hold meetings with trainees prior to the start of the course;

9. coordinate the implementation of skills development programmes

under NSDP;

10. monitor the implementation of the programme as per guidelines

of the Steering Committee;

11. monitor training and placement;

12. co-ordinate the Sub-committee;

13. contribute in the evaluation of the NSDP;

14. interface with employers/industry associations for skills needs

and support for placement of trainees;

15. provide an insurance to the trainees for the duration of training

and placement;

16. refund a monthly stipend of MUR 6,000 for the duration of the

course and placement, prorated for more than 3 absences per month,

following submission of attendance sheets in due form by Registered

TEIs/TIs and employers (as appropriate);

17. ensure all contracts are signed and records kept; and

18. hold intellectual property right on courses developed at the level

of the Sub-committee by subject experts (Refer to section 11.3)

11.6. RESPONSIBILITIES OF MITD

1. follow up training and placement of trainees as per respective

applications;


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2. consolidate attendance sheet (from respective enterprises) and submit

to HRDC by the due date for those following training on a full-time basis

for timely payment of stipend;

3. submit evaluation of training and placement to the HRDC; and

4. pay stipend, as per guidelines, to trainees following courses under

alternative mode (afternoons and week-ends).

11.7. RESPONSIBILITIES OF MLIRET

The Ministry shall:

1. match employers with trainees w.r.t. arrangement for relevant

placement;

2. ensure that a mentor is assigned to the trainee;

3. ensure that the trainer follows up the trainee’s performance during the

placement;

4. ensure the necessary agreements for w.r.t. placement are signed and a

copy submitted to HRDC;

5. monitor placement of trainees;

6. notify the HRDC on non-attendance and drop outs if any;

7. notify the HRDC the exact date of any drop out;

8. update YEP, ISDP, DTP, WBW databases at the Ministry upon

submission of lists of trainees participating in NSDP courses by HRDC

(refer section 8.0); and

9. collect regular feedback to report to the Sub-committee and Steering

committee.

11.8. RESPONSIBILITIES OF TEC AND MQA

The TEC and the MQA shall:

1. provide the appropriate list of RTIs and the respective courses as

approved/accredited;

2. ensure quality assurance of courses;

3. participate in monitoring and evaluation of specific courses;


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4. ensure the provision of a fast-track channel upon submission of

complete application for approval of courses, accreditation of

programmes and registration of trainers;

5. validate courses mounted by the Sub-committee; and

6. be a member of the Technical Committee and the Sub-Committee.

11.9. RESPONSIBILITIES OF INDUSTRY ASSOCIATIONS

Industry Associations shall:

1. validate skills needs and the number to be trained;

2. submit proposals to the HRDC with appropriate training institutions for

training of the unemployed youths (Instrument 2);

3. be part of the Sub-committee for their respective industries as required;

4. facilitate placement of trainees in member enterprises;

5. ensure course is delivered and placement is effected as per the proposal;

6. ensure proper monitoring and evaluation by providing to HRDC an

evaluation report on the progress and completion of the programme;

7. enlist the full collaboration of the HRDC in all phases of the programme;

and

8. ensure visibility of the HRDC on the implementation and outcomes of

the programme.

11.10. RESPONSIBILITIES OF REGISTERED TRAINING INSTITUTIONS

Registered Training institutions shall:

1. ensure that the courses are accredited/approved by the TEC/MQA as

appropriate;

2. ensure that the trainees are placed in the industry to acquire relevant

workplace experience as per the approved project;

3. ensure that consolidated attendance sheets (for both placement and

course), with seal/s and authorized signature/s as per format be

submitted to the HRDC for timely payment of stipend;


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4. ensure that the duration and main tasks to be effected during

placement as per the application;

5. ensure that requirement of the course/placement is in line with the

regulations of the sector of operation;

E.g. in the case of Construction sector, the course content includes

aspects of the ‘Occupational Safety and Health Act 2005 - Updated as at

2013’, ‘Occupational Safety and Health (Safety of Scaffolds) Regulations

2013 - updated as at 2015 (latest) (shall come into operation on 01 March

2016)’, ‘Occupational Safety and Health (Work at Height) Regulations

2013’, ‘Occupational Safety and Health (Personal Protective Equipment)

Regulations 2012’.

6. ensure that the courses are being run and implemented as approved by

the Sub-committee/MQA/TEC (course and placement) and schedule

(bid document);

7. provide a learner-friendly environment and the required resources as

required by the course;

8. at all times, provide access to HRDC and MLIRET to the different

locations where training and placement would be provided.

9. be responsible for the conduct of the necessary

assessments/examinations as well as the issue of the respective

certificates as per TEC/MQA regulations, as applicable;

10. immediately inform the HRDC of any drop out and the exact date

of the non-attendance;

11. submit a monthly report of attendance;

12. submit an end-of-programme attestation letter for trainees (see

template); and

13. undertake a post-course evaluation with trainees and submit a

report to the HRDC (see template).

11.11. RESPONSIBILITIES OF ENTERPRISES

Under the different modes of applications, enterprises have a number of

responsibilities to fulfil.


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The enterprise shall:

1. identify and select trainees (with assistance of the training institution

as appropriate) for placement during/after the course as per the

application;

2. fulfil current regulations in relation to occupational hazard prevention

and inform trainee students thereof (e.g. age criteria of 18 years for

people to work in the construction sector and other health and safety

regulations applicable in Mauritius);

3. assign appropriate mentor/s to trainees during the placement. The

mentor shall assign the tasks to be carried out by the trainees during

their training and shall assist them as and when required. The mentor

shall coordinate jointly with the trainer/training institution the

performance of the activities chosen in the student’s training plan and

shall monitor the progress the trainee’s learning;

4. submit an attestation of the attendance of trainees using the HRDC

Template with the cut-off date of 19th of every month for timely

payment/refund of stipend;

5. release trainees to attend courses at respective TEIs and/or TIs as per

agreed schedule (applicable for placement sandwiched between

courses);

6. provide access and facilitate any monitoring being carried out on site

by the HRDC/MLIRET/members of the Sub-committee;

7. fill the evaluation form as a feedback on the trainee and submit to the

MLIRET after the placement component; and

8. participate in evaluation carried out in relation to this programme

9. assign tasks to trainees related to their possible professional

opportunities aimed at reaching the following purposes:

a) Contribute to the integral training of students, complementing their

theoretical and practical learning.

b) Help trainees learn the work methodology suited to the professional


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environment they will potentially work in, comparing and applying

the knowledge they have acquired.

c) Develop technical, methodological, personal and participation skills

among the trainees.

d) Help trainees acquire practical experience that facilitates their

entrance into the job market.

e) Embed life skills training in the curriculum.

11.12. RESPONSIBILITIES OF TRAINEES

The trainees shall:

1. attend any meetings which s/he is being convened by the HRDC,

enterprises and training institutions;

2. satisfy the prerequisites for the course entry requirement and complete

necessary formalities for enrolment;

3. be present and punctual for the course and the workplace for

placement;

4. successfully take all the course assessments and examinations (as

applicable) and satisfy placement requirements at the workplace (e.g.

portfolios, log books, evaluation etc…);

5. abide by the rules and regulations of the training institution and the

enterprise pertaining to discipline, working hours, hierarchy and so on;

6. treat all data and information at the workplace as confidential; and

7. be aware that s/he will not be eligible for subsequent schemes if s/he

drops out without any valid reasons acceptable to the Steering

Committee.

12.0 FEES AND STIPEND

All payments will be effected by the HRDC. The funding structure is as per

the table below:


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Item Amount Remarks

Course fee As approved by Sub-

Committee/Council

-Course fee must be for a cohort and not per

trainee.

-Batch size would generally not exceed 25 trainees.

-The course fees for respective programmes

will be paid to the training institution as per

contractual agreement thereat.

Stipend per trainee per

month

Rs 5,000 plus a maximum of Rs1,000

travelling per month

during training and

placement

-MLIRET will be responsible for the placement of trainees.

-Monthly stipend will be based on

attendance and satisfactory participation in

training and placement to meet travelling

expenses of trainees


24 | P a g e

13.0 PAYMENT STRUCTURE

After approval of the application, the HRDC will effect payment to the training

institution as follows:

Structure of Payment

Duration of course and placement

3 – 6 months 6 – 12 months

1st Payment

50% of total course fees will

be effected at the mid of the training

30% of the total course fees

will be effected after 2 months completion of training

2nd Payment/Final payment


will be effected after completion of the course

inclusive of any final assessments

30% of the total course fees will be effected after 6 months

of training

3rd Payment/Final Payment

40% of the total course fees will be effected after completion of the training

inclusive of any final assessments

14.0 MONITORING AND EVALUATION

Participating training institutions must ensure the quality assurance of

courses and placement. Courses and respective placement will also be

monitored and evaluated by the Sub-committee.

15.0 RELEVANT DOCUMENTS (AGREEMENTS)

Mode of application 1: Application by MITD or other Public Training

Institutions

1) Application form for submission of proposal to the HRDC (HRDC)

2) Letter of approval issued by the HRDC to the applicant after approval

of the Sub-committee (HRDC)

3) PCA between HRDC, MITD/Public training institution and MLIRET as

appropriate (HRDC)

4) Agreement between the MLIRET, Host enterprise and the trainee for

placement component (MLIRET) optional

5) Letter of offer for trainee from HRDC (HRDC)


25 | P a g e

6) Letter of offer for trainee from training institution (training institution)

(optional)

7) Evaluation report (HRDC/MLIRET)

Mode of application 2: Application emanating from Industry Association




3) PCA between HRDC, Industry Association and registered training

institution as appropriate (HRDC)

4) Agreement between the MLIRET, host enterprise and the trainee for

placement component (MLIRET) (optional)


6) Letter of offer for trainee from RTI (RTI) (optional)

7) Evaluationreport (HRDC/MLIRET)

Mode of application 3: Application emanating from enterprises and RTIs




3) Agreement between HRDC, Enterprise/s and RTI (HRDC)

4) Agreement between the MLIRET, Enterprise and the trainee for



6) Letter of offer for trainee from RTI (RTI) (optional)

7) Evaluationreport (HRDC/MLIRET)

Mode of application 3: Courses existing in the market

1) Template to procure the services (RFP) (HRDC)

2) Letter for award of contract (HRDC)


26 | P a g e

3) Contract between the RTI and HRDC for delivery of identified courses

and placement (HRDC)




6) Letter of offer for trainee from Training institution (Training institution)

(optional)

7) Evaluation/evaluation (HRDC/MLIRET)

Mode of application 4: Courses NOT existing in the market

1) Template for development of course (HRDC/Sub-committee)

2) Template to procure the services (RFP) (HRDC)

3) Letter of award of contract to course developer

4) Contract between the RTI and HRDC for delivery of identified courses

and placement (HRDC)




7) Letter of offer for trainee from Registered Training institution

(Registered Training Institution) (optional)

8) Evaluation report (HRDC/MLIRET)

9) Letter for award of contract

16.0 NSDP PROCESS FLOWCHART WITH INSTRUMENTS

17.0 NSDP PROCESS FLOWCHART FOR SELECTION OF TRAINEES

Registrants

CHECK if registrants

are eligible for NSDP

w.r.t. age and

qualification

Inform registrant that s/he

is not eligible and remove

from active database

No

Yes

Provide shortlisted trainees to

training provider (FIFO) & enterprise

Contact those who did not

turn up to verify if they are

still interested with

NSDP/any valid reason for

absence

CHECK registrants

have selected

course as first

priority

Other

Convene twice* the batch size at

HRDC for briefing about NSDP,

course, sign disclaimer

CHECK if registrants

are eligible for the

course (edu./age)

Yes

Yes

NSDP SELECTION OF TRAINEES

No Inform registrant that

s/he is not eligible and

update database

Technical Committee

approves course

Use cut off date as the

following day for listing of

registrants for the course

Course starts

Follow up by HRDC/Min. of Labour during training

and placement

Remaining registrants-

either to use for

subsequent batches or

replace drop outs

whichever is earliest

(FIFO)

Shift those with more than

1 choice to other courses

or keep for subsequent

batches – whichever is first


29 | P a g e

18.0 NSDP PROCESS FLOWCHART FOR ENTERPRISE MODE OF APPLICATION

Application ‘OK’

for submission

at HRDC and

MQA?

Enterprise and RTI meet

HRDC to discuss about

the proposal

1. Enterprise for placement

2. RTI for training delivery

TC convenes the applicant to the

meeting to clear any query

Enlistment of respective

trainees & course starts

Applicant is informed of the outcome& link is inserted in

NSDP website

Agreements are

signed

Approved

by MQA?

RTI submits application at

MQA with a group course fee

for a specific no. of

participants, fast track

Yes

Yes

Enterprise jointly with RTI submit

application at the HRDC using the

prescribed application form

No

Approved

by TC?

Yes

No

Approved

by SC?

Yes

No

Applicant is informed

Yes

No


30 | P a g e

APPLICATION FORMS


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REGISTRATION FORM FOR TRAINEES


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FORM FOR SUBMISSION OF TRAINING PROPOSAL BY MITD

A. INFORMATION ON TRANING INSTITUTION

1. Name of training institution (as registered with MQA/TEC)

2. Address of training institution

Details of contact person

3. Title: (Mr/Ms/Mrs/Dr……….)

4. First Name

5. Surname

6. Designation

7. Mobile

8. Tel (office)

9. Fax

10. Email

B. PROPOSED TRAINING

11. NSDP sector (Please tick only one)

Construction and other industries ICT

Tourism & Hospitality Nursing and paramedics

12. Course title as approved/ accredited by MQA/TEC

13. Type of course (Please tick as appropriate)

Award Non-Award Professional Certification

14. Entry requirements of participants

15. Course objective

16. Course and placement (months)

Course(inclu. of practical): ………… Placement:………… Total:…………

17. Theory, practical and placement

duration (hrs)

Theory: ………… Practical: ………… Placement:………… Total:…………

18. Mode of training Dual Full-time intensive, followed by placement

19. Tentative start and end dates

Batch 1: From:………………To: ……………..

Batch 2: From:………………To: ……………..

20. Venue

21. Number of batches to be run

22. Number of trainees per batch

23. Cost per batch


33 | P a g e

24. Potential jobs after successful

completion of training

25. Indicative name of hosting enterprise/s for placement

*Details of placement to be provided to Ministry of Labour, Industrial Relations, Employment and Training at a later stage to ensure swift coordination.

C.COURSE CONTENT

Please provide the following information on the course structure:

Learning outcomes

List of skills to be acquired by trainees

Number of hours to be covered per topic

D.COST STRUCTURE/COST BREAKDOWN All cost items should be directly related to the training

NO. ITEMS WORKINGS COST (RS)

1. Staff cost

a) Trainer (hours & rate per hour, ..e.g.)

b) Mentor

c) Support d) Others 2. Direct cost training e) Training facilities f) MQA approval g) Training material 3. Others h) Development costs i) Transport j) Administrative costs

(certificates, attendance,...etc)

k) Overheads GRAND TOTAL**

**The grand total should be the cost for which funding is being sought from HRDC.

E. DOCUMENTS TO BE SUBMITTED

Checklist Please tick () For office use

1. All sections of the application form have been filled

2. List of tasks to be undertaken during placement

3. Detailed course content

4. Proposed time table and venue

5. Proof of registration as a training centre from the MQA/TEC

6. Proof of approval of course/ accreditation of programme from MQA/ TEC as applicable

__________________________ ___________________________ ___________________________

Signature and seal of RTI Full Name Designation

Date: ________/________/________


34 | P a g e

FORM FOR SUBMISSION OF TRAINING PROPOSAL BY INDUSTRY

ASSOCIATIONS

Instruction to applicants: Consult the HRDC prior to submission of application at MQA and HRDC. Mention ‘NSDP’ on

the MQA Application form for Approval of Course.

C. INFORMATION ON INDUSTRY ASSOCIATION

1. Name of association (as registered

with the Registrar of Associations)

2. Address for correspondence

3. Number of members

4. Details of contact person


6. First Name

7. Surname

8. Designation

9. Mobile

10. Tel (office)

11. Fax

12. Email

D. INFORMATION ON TRANING INSTITUTION





17. First Name

18. Surname

19. Designation

20. Mobile

21. Tel (office)

22. Fax

23. Email


35 | P a g e

E. PROPOSED TRAINING


Construction and other industries ICT



26. Estimated number of vacancies in this field



28. Entry requirements of participants


30. Course and placement (months)

Course (inclu. of practical): ………… Placement:………… Total:…………

31. Theory, practical and placement

duration (hrs)



33. Days per week course is

delivered

34. Hours per week course is

delivered


Batch 1: From:………………To: ……………..

Batch 2: From:………………To: ……………..

36. Venue



39. Cost per batch

40. Potential jobs after successful

completion of training

41. Indicative name of hosting enterprise/s for placement


D.COURSE CONTENT


Learning outcomes




36 | P a g e

E.COST STRUCTURE/COST BREAKDOWN All cost items should be directly related to the training

NO. ITEMS WORKINGS AND JUSTIFICATIONS COST (RS)

1. Staff cost

a) Trainer (hours & rate per hour, ..e.g.)

b) Mentor

2. Direct cost training

c) Training facilities (List the training facilities with cost breakdown per item)

d) MQA approval (prorated if more

than 1 batch)

e) Training material

3. Others

f) Development costs (prorated if

more than 1 batch)

g) Administrative costs

(certificates, attendance,...etc)

h) Overheads

GRAND TOTAL**


F. DOCUMENTS TO BE SUBMITTED

Checklist Please tick () For office use

1) All sections of the application form have been filled

2) List of tasks to be undertaken during placement

3) Job title/s of mentors

4) Detailed course content

5) Proposed time table and venue

6) Proof of registration of training institution with MQA/TEC

7) Proof of approval of course/ accreditation of programme from MQA/ TEC as applicable

8) Certificate from Registrar of Associations of Industry Association

__________________________ ___________________________ ___________________________

Signature and seal of training

institution

Full Name Designation

__________________________ ___________________________ ___________________________

Signature and seal of industry

association


Date: ________/________/________


37 | P a g e

FORM FOR SUBMISSION OF TRAINING PROPOSAL BY AN ENTERPRISE

Instruction to applicants: Consult the HRDC prior to submission of application at MQA and HRDC. Mention ‘NSDP’ on

the MQA Application for Approval of Course form.

A. INFORMATION ON ENTERPRISE

(Please replicate Section A in case of more than 1 enterprise)

1. Name of enterprise (as per BRC)

2. Main area of activity

3. Address for correspondence

4. Total number of employees

Permanent:………………. Contract: ………………..


5.1 Title: (Mr/Ms/Mrs/Dr……….)

5.2 First Name

5.3 Surname

5.4 Designation

5.5 Mobile

5.6 Tel (office)

5.7 Fax

5.8 Email

B. INFORMATION ON TRANING INSTITUTION




8.1 Title: (Mr/Ms/Mrs/Dr……….)

8.2 First Name


38 | P a g e

8.3 Surname

8.4 Designation

8.5 Mobile

8.6 Tel (office)

8.7 Fax

8.8 Email

C. PROPOSED TRAINING


Construction & other industries ICT


Manufacturing Financial Services

Logistics Other (please

specify):…………….


11. Number of vacancies in this field in your enterprise in the short term

12. Number of such vacancies to be filled in the short term



14. Entry requirements of trainees


16. Duration of course and

placement (months)

Course (inclu. of practical): ………… Placement:………… Total:…………

17. Duration of theory, practical and

placement duration (hrs)



19. Days per week course will be

delivered


39 | P a g e

20. Hours per week course will be

delivered


Start: ______/______/______ End: ______/______/______

22. Venue where training will be

delivered



(max of 25 trainees per batch)

25. Cost per batch (Rs)

26. Total cost for all batches (Rs)

27. Potential jobs titles after

successful completion of training


D.COURSE CONTENT


Learning outcomes



E.COST STRUCTURE/COST BREAKDOWN All cost items should be directly related to the training

NO. ITEMS WORKINGS AND JUSTFICATION COST (Rs)

1. Staff cost

a) Trainer (No. of hours & rate per hour,

..e.g.)

b) Mentor (No. of hours & rate per hour,

..e.g.)

2. Direct cost of training

c) Training facilities (List the training facilities with cost breakdown per item)

d) Application for MQA course approval (prorated if more than 1 batch)

e) Training material

3. Others


40 | P a g e

f) Course Development (prorated if more than 1 batch)

g) Administrative (certificates, monitoring of attendance,...etc)

h) Overheads

GRAND TOTAL**

*Costs associated with industrial placement should not form part of the MQA application


F. DOCUMENTS TO BE SUBMITTED Checklist Please tick () For office use

1. All sections of the application form have been filled

2. List of tasks to be undertaken during placement

3. Job title/s of mentors

4. Detailed course content

5. Proposed time table and venue

6. Certificate of incorporation of participating enterprise/s (Refer to Section A)

7. BRC of participating enterprise (Refer to Section A)

8. Certificate of Registration as a training institution with MQA/TEC (as applicable) (Refer to Section B)

9. Letter of approval of course / accreditation of programme from MQA/ TEC (as applicable) with a group course fee (Refer to Section B)

10. Softcopy of the application form (can be emailed)

___________________________ ___________________________ __________________________

Signature and seal of Registered

Training Institution


___________________________ ___________________________ __________________________

Signature and seal of

enterprise/s


Date: ________/________/________


41 | P a g e

TEMPLATE FOR SUBMISSION OF MONTHLY ATTENDANCE SHEET FOR

PAYMENT OF STIPEND

(This form is used when the HRDC pays the monthly stipend directly to trainees)


42 | P a g e

MONTHLY ATTENDANCE REPORT & CLAIM FORM

(This form is applicable to enterprises seeking refund for monthly stipend)

Enterprise Name : ………………………………………………………………………………………………………… Address : ………………………………………………………………………………………………………… Contact Person : ………………………………………………………………………………………………………… Tel: …………………………….….. Fax: …………………………………. Email: ………………………………………………

Claim Period from …………………………. to …………………………… Number of Working days as per above claim period:………………………………………………….........

S/N Name of trainee/S (As per ID or

Birth Certificate)

Number of

Absence (s)

Amount paid to

trainee (S)

Signature of

Trainee

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.


43 | P a g e

S/N Name of trainee/S (As per ID or

Birth Certificate)

Number of

Absence (s)

Amount paid to

trainee (S)

Signature of

Trainee

15.

16.

17.

18.

19.

20.

21.

22.

23.

24.

25.

Please include additional sheets if necessary Initial of responsible officer:__________

DECLARATION

I declare that the facts stated in this report and the accompanying information are

true and correct to the best of our knowledge and that I have not

withheld/distorted any material fact.

………………………………………… ..……………………….

Signature and seal of enterprise Designation

………………………………………… …………………………

Full Name Date


44 | P a g e

APPLICATION FORM FOR PAYMENT OF TRAINING COST

1. IDENTIFICATION

Name of Training Institution : ……………………………………………………………………………………………… Address : ……………………………………………………………………………………………… Tel: ………………………….….. Fax: …………………………………. Email: ………………………………………………… Business Registration Number: ………………………………………………………………………………………........ 2. COURSE DETAILS Course Title (as approved by MQA): ………………………………………………..………………………… 3. DETAILS OF PAYMENT

Payment Structure

Duration of course and placement (Tick as appropriate)

3 – 6 months 6 – 12 months

1st Payment 50% of total course fees

Rs __________________


Rs __________________

2nd Payment/Final payment

50% of total course fees

Rs __________________


Rs __________________

3rd Payment/Final

Payment


Rs __________________


45 | P a g e

4. BANK DETAILS

Bank Name : ….…………………………………………………….…………………. Account Name : ….…………………………………………………….…………………. Account Number : ….…………………………………………………….…………………. 5. DECLARATION I declare that the facts stated in this application and the accompanying information are true

and correct and that I have not withheld/distorted any material fact.

……………………………………………………………… …………..……………………………

Signature and Company seal Designation

……………………………………………………………… ……………/……………/……………

Full Name Date

6. DOCUMENTS TO BE SUBMITTED

Details 1st

Payment 2nd Payment/Final

Payment

1. Invoice & Cost Break Down ✓ ✓

2. List of Trainees & enterprises where they are placed

✓

3. Letter of attestation certifying that the trainees have completed the training (see template)

✓

4. Post-training evaluation report with trainees (see template)

✓

Note: All sections of the application must be completed and it is compulsory to submit all the above documents or else the application cannot be processed.

For official Use only Amount to be Paid by HRDC: ................................................................................................. Processed by : ..............................................................Date ................................................ Verified by : ..............................................................Date................................................

TEMPLATE FOR SUBMISSION OF POST-TRAINING EVALUATION REPORT FOR ALL TRAINEES

A. Administrative Details

Course title (as approved by MQA)

Name of Registered Training Institution

Period of training and placement

From: ……... /……../…..….. TO …..…/…..…/…..…

______hrs training

______hrs placement


47 | P a g e

B. Evaluation

(Please insert: NS=Not Satisfactory, S=Satisfactory, G=Good, E=Excellent)

SN Name of Trainee

(As per Birth Certificate/NIC) Knowledge

acquired Skills

developed Workplace

attitude Punctuality & Attendance

Name of host enterprise

Has the trainee been employed?

(Yes/No)

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

Note: You may insert rows as required

_____________________________________ Date: _______/_______/_______

Signature and seal of Registered Training Institution

TEMPLATE FOR SUBMISSION OF ATTESTATION LETTER FOR ALL TRAINEES

<ON LETTER HEAD OF REGISTERED TRAINING INSTITUTION>

<DATE>

The Director

Human Resource Development Council

4th Floor NG Tower

Ebene

TRAINING ATTESTATION LETTER

Dear Sir

This is to confirm that the following trainees have followed the <COURSE TITLE AS APPROVED BY MQA> from

<START DATE> to <END DATE> under the National Skills Development Programme for a duration of <DURATION

IN HOURS> of training and <DURATION IN HOURS> for placement.

No. Name of Trainee National Identity Number as applicable

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

Should you require any further details, feel free to contact me on <telephone number>.

Yours faithfully

Name of Signatory: ____________________________________________________

____________________________ Date: _____/_____/_____

Signature and seal of Training Institution


49 | P a g e

AGREEMENTS


50 | P a g e

OFFER OF TRAINEESHIP UNDER NSDP (FOR TRAINEES)

Further to your registration to participate in the National Skills Development

Programme (NSDP), we are pleased to confirm your participation in the

........................................................................................................training,

which will consist of a training and a placement component.

The NSDP will be run under the following terms and conditions which will

also govern your participation in the course:

1. Training. The HRDC, under NSDP, offers you a training in

........................................................................................ which will be

for a duration of...................................... at the

............................................................................................(hereinafter

referred to as ‘Training Institution’) inclusive of placement in selected

Host Enterprises (hereinafter referred to as ‘Host Enterprise’).

2. Training dates. The training will start on .........................and will end

on .............................

3. Induction Programme. You shall attend any induction programme as

may be organised by the HRDC/Training Institution/Host Enterprise/i

ndustry association.

4. Stipend and Travelling Allowance. (a) Subject to part (b) below, you will

be paid a monthly stipend of Rs 5,000 plus a fixed monthly travelling

allowance of Rs 1,000 during the training and placement.

(b) The stipend and travelling would be paid on pro-rata basis based on

attendance to the training.

(c) You shall provide details of the bank account to which the stipend

and travelling allowance should be paid.


51 | P a g e

5. Insurance. You will be provided with an insurance cover for the duration

of the course and placement.

6. Attendance. (a) You shall attend the course inclusive of placement as

per the time table set by Training Institution. You shall be present and

punctual for both training and placement.

(b) You shall attend any meeting which is convened by the Training

Institution, the Host Enterprise or the HRDC or any such other

organisation concerned with the NSDP.

(c) You shall fill in the attendance register at the Training Provider and

the Host Enterprise as appropriate.

7. Coursework. You are required to take all the course assessments and

examinations (as applicable) and satisfy placement requirements at the

Host Enterprise (e.g. portfolios, log books, evaluation etc…)

8. Absence. (a) You shall inform both the Host Enterprise and the Training

Institution as soon as possible if you are unable to attend training or

placement on a specific day.

(b) Any non-authorised or unjustified absence of up to 4 consecutive days

for training/placement may be considered as a drop out and a

termination on your part.

(c) Where you need to attend the scheduled exams and other relevant

extra-curricular activities (depending on the schedule of the placement),

you shall produce a copy of any time table or of any scheduled exams

and give one week prior notice to the Training Institution or the Host

Enterprise as applicable.

9. Dress code. You shall dress appropriately for “training” and the

“workplace” as instructed by the Host Enterprise/Training Institution.

10. Safety. (a) You shall fulfil the rules on operation, safety and occupational

hazard prevention of the Host Enterprise/Training Institution.


52 | P a g e

(b) You shall take reasonable care of your own health, safety and welfare

and that of anyone else who may be affected by your actions or

omissions.

(c) You shall promptly inform the Host Enterprise/Training Institution of

any accident, injury or incident that may occur.

11. Confidentiality. (a) You shall treat all data and information at the Host

Enterprise as confidential and not disclose such information to another

person.

(b) Any publication and/or use of the work carried out during the training

placement shall be carried out upon the expressed authorisation of the

Host Enterprise.

12. Discipline. (a) You shall abide by the rules and regulations of the

Training Institution and the Host Enterprise.

(b) A lack of discipline or any other misconduct committed by you during

the training/placement may lead to the termination of your

training/placement by the Training Institution /Host

Enterprise/industry association/HRDC.

(c) You will not be eligible for any other Government training schemes if

you drop out from the training/placement without any valid reason.

(d) You are not allowed to swap between training courses/placement

within the NSDP.

13. Termination. (a) In the event that you fail to abide by the terms and

conditions of this offer, the HRDC is legally entitled to terminate your

training and/or placement forthwith without any legal formality.

(b) If you terminate the training and/or placement before its end or if you

fail to follow the training and/or placement in accordance with the terms

and conditions laid down in this letter, the HRDC shall cease all

payments under the training agreement.

(c) In case of termination due to "force majeure", i.e. an unforeseeable

exceptional situation or event beyond our or your control and not


53 | P a g e

attributable to error or negligence on our or your part, you shall receive

for pro-rata payment in respect of satisfactory attendance.

(d) In case the Training Institution or the Host Enterprise ceases its

activities, the training agreement will come to an end and you shall

receive for pro-rata payment in respect of satisfactory attendance

14. Monitoring. You shall collaborate during the monitoring exercises

effected by the Ministry of Labour Industrial Relations, Employment and

Training and agencies such as the Mauritius Qualifications Authority

(MQA)/Tertiary Education Commission (TEC) and the HRDC.

15. Placement not to be considered as employment. During your

placement you shall be a trainee and shall not be a worker under a

contract of employment as defined in the Employment Rights Act.

Please indicate your acceptance of the training course and placement

offered in this letter and the above terms and conditions by signing

below the original letter of offer and returning it to the HRDC.

Yours sincerely,

……………………………………. ………………….…………………….

Seal of HRDC Mr R Auckloo, Director


54 | P a g e

I, ...........................................................................................................have

taken cognizance of the above offer, and have fully understood its contents,

purpose and implications. I hereby sign my acceptance of the terms and

conditions specified therein and undertake to abide by them.

……………………………………… Date: ………/………/………

Signature of Trainee

……………………………………… Date: ………/………/………

Signature of Responsible Party

(where the Trainee is under 18 years of age)

Details of the bank account where stipend (including travelling) is to be paid:

Name of Account Holder : ……………………………………………………………

Name and Address of Bank : ……………………………………………………………

……………………………………………………………

Account Number : ……………………………………………………………

Note:

Please keep the 2nd original of the letter of offer for your records.


55 | P a g e

PARTICULARS OF TRAINEE

SURNAME

OTHER NAMES

COURSE TITLE

TRAINING INSTITUTION

HOST ENTERPRISE FOR

PLACEMENT

NIC NUMBER (WHERE TRAINEE IS

UNDER 18 YEARS, THE NIC NUMBER OF

THE RESPONSIBLE PARTY)

ADDRESS

TEL (HOME)

TEL (MOBILE)

EMAIL

NAME OF RESPONSIBLE PARTY


56 | P a g e

RELATIONSHIP WITH THE TRAINEE

FATHER/MOTHER/LEGAL GUARDIAN

ADDRESS OF RESPONSIBLE PARTY

TEL OF RESPONSIBLE PARTY


57 | P a g e

PCA-HRDC/ENTERPRISE/MQA-TEC RTI

PROJECT COLLABORATION AGREEMENT

BETWEEN

<name of enterprise>

(hereinafter referred to as “Enterprise”)

(Whose principal place of business is at <address>, herein represented by its <

job title, name of representative>

<name of training institution as per MQA cert. of regn>

(hereinafter referred to as “Training Institution”)

(Whose principal place of business is at <address>, herein represented by its <

job title, name of representative>

AND

Human Resource Development Council (HRDC)

(hereinafter referred to as “HRDC”)

(whose principal place of business is at 4th Floor, NG Tower, Cybercity, Ebène,

herein represented by its Chairperson, Mr. L.A Gunness Balnock and Director,

Mr. Rajcoomar Auckloo)

(Hereafter known collectively as the “Parties” and individually as a “Party” to

this Agreement)


58 | P a g e

ON

<COURSE TITLE> under the National Skills Development Programme,

(hereinafter referred to as “NSDP”)

RECITALS:

WHEREAS;

The HRDC, established under the Human Resource Development Act 2003, was

set up to:

i. Promote human resource development in line with national economic and

social objectives;

ii. Stimulate a culture of training and lifelong learning at the individual,

organisational and national levels for employability and increasing

productivity; and

iii. Provide the necessary human resource thrust for successful transformation

of the economy of the country into a Knowledge Economy.


59 | P a g e

AND WHEREAS

<About enterprise>

<About training institution>

The purpose and scope of NSDP is described in the Manual of Procedures for NSDP.

NOW THIS AGREEMENT WITNESSES AS FOLLOWS:

1.0 RECITALS

Both Parties agree that the matters referred to in the recitals of this Agreement

are true and correct in every material particular and that the recitals shall form

part of the Agreement.

2.0 TERM

This Agreement shall commence on <date on letter> and, unless terminated

sooner under this Agreement, shall continue in force until completion of the

training and placement.

3.0 FUNDING

3.1. Under this Agreement, HRDC shall provide funding for the implementation

of the NSDP in accordance with paragraph 3.2.

3.2. Funding shall be effected by the HRDC to the training provider according to

the payment structure in the Manual of Procedures for NSDP and submission

of relevant invoices and receipts.

3.3 Parties also agree that the manual may be amended from time to time and

they undertake to ensure compliance with the updated manual.


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4.0 ENTERPRISE OBLIGATIONS

The enterprise shall:

I. abide by the approved project proposal which includes the application form

and supporting documents which shall form part of this Agreement;

II. take on placement all the trainees and ensure that his placement is effected

under supervision according to the prescribed requirement for placement

as per the respective course;

III. pay the monthly stipend and travelling allowance of Rs6,000 to the trainee;

IV. ensure that the relevant tools, equipment and other facilities are made

available to him;

V. ensure that he is granted release to attend courses as per agreed schedule

including placement sandwiched during the course;

VI. allow the MoEHRTESR and the HRDC to access to the work premises where

the trainee is on placement;

VII. not benefit from any other financial contributions from other institutions,

other than the HRDC, for the payment of stipend and training costs in

relation to the trainee;

VIII. report to HRDC any difficulty encountered regarding the NSDP.

IX. provide a feedback report on the trainees to the HRDC.

5.0 TRAINING INSTITUTION OBLIGATIONS

The training institution shall:

i. ensure course is delivered and placement is effected as per the project

proposal approved;

ii. ensure proper procurement procedures pertaining to the implementation of

the training and placement;

iii. ensure proper monitoring and evaluation by providing to HRDC an

evaluation report on the progress and completion of the training and

placement;


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iv. enlist the full collaboration of the HRDC in all phases of the training and

placement; and

v. ensure visibility of the HRDC on the implementation and outcomes of the

NSDP.

6.0 HRDC OBLIGATIONS

HRDC shall:

(i) provide financial support as per approved project proposal and any

requirements of NSDP and approval of Sub-committee;

(ii) EITHER pay the monthly stipend and travelling allowance of Rs6,000 to

the trainee; and

(iii) OR refund the monthly stipend and travelling allowance of Rs6,000 per

trainee to the enterprise; and

(iv) provide assistance as per requirements of NSDP.

7.0 VISIBILITY OF THE HRDC

7.1. The logo of HRDC, the enterprise and the training institution shall appear

on all marketing/training/communication tools/materials related to this

Agreement.

7.2. HRDC shall be mentioned in all interventions made to the Press/Media by

the enterprise and the training institution on the subject matter of this

Agreement.

7.3. HRDC banners (to be obtained from HRDC) shall be displayed whenever

demonstrations are made throughout.

7.4. A representative of HRDC to be invited to attend working sessions.


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8.0 NATURE OF RELATIONSHIP

8.1. The relationship between the Parties hereto shall be only that of

independent entities with rights, liabilities, duties and obligations as set out

in the Agreement.

8.2. Nothing contained in this Agreement shall be deemed or construed to

constitute any Party as a partner, joint venture, employer, employee,

principal, agent, trustee, beneficiary, fiduciary or representative of the

other Party.

8.3. Neither Party has the authority to act for, nor to incur any liability or

obligation on behalf of, any other Party, except as expressly provided in

this Agreement.

9.0 CONFIDENTIALITY

The parties shall abide by data protection laws and shall not disclose any

confidential information to third parties without permission of the appropriate

party.

10.0 FORCE MAJEURE

10.1. Neither party to the present Agreement shall be responsible for any delay

or failure to perform the obligations under the Agreement if the delay or

failure is attributable to force majeure.

10.2. In the event of force majeure which delays performance of the whole or any

part of the present Agreement for more than sixty (60) days, either party

shall have the right, by notice in writing to the other party, to terminate

the Agreement.

10.3. For purposes of this Article, an event of force majeure shall mean an

unforeseen and unavoidable event beyond the reasonable control and

contemplation of the party invoking the existence of such event, and which

impacts directly on the discharge of the obligation under the Agreement.


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11.0 TERMINATION

11.2. In addition to any other right, each Party may terminate this Agreement

without cause by giving an appropriate, notice in writing.

11.3. If the other Party has breached any of its obligations under this Agreement

and has failed to rectify that breach within a delay of 14 days, a notice will

be served by the other Party and the other Party shall rectify the breach

within a delay of 1 month, failing which this Agreement may be cancelled

by the HRDC.

12.0 NON-COMPLIANCE

12.1. Subject to paragraph 12.2, the enterprise and the training institution clearly

understand and acknowledge that should they, without any valid reason,

fail to allow a trainee to complete his training or placement, as the case

may be, the HRDC shall be entitled to reduce any funds payable to

them by such proportion as the HRDC will deem appropriate.

12.2. The enterprise and the training institution clearly understand and

acknowledge that failure on their part to comply with this Agreement and

fulfill their obligations under this Agreement may lead to termination of this

Agreement. In case of termination of this Agreement, the enterprise and

the training provider shall reimburse any funds already disbursed by

HRDC.

13.0 DISPUTE RESOLUTION

Any dispute or difference arising out of or relating to this Agreement (a “Dispute”)

shall be dealt with in accordance with this Article.

13.1 In case of dispute or difference arising out of or in relation to this Agreement

or its interpretation, the parties shall use all reasonable endeavours to

resolve the dispute amicably to the mutual satisfaction of the parties.


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13.2 No Party may commence any court proceedings, until the procedures set

out in Article 11 have been followed.

14.0 ASSIGNMENT

None of the Parties may, without the written consent of the other Party, assign,

convey, transfer, sub-let or sub-contract any of a Party’s rights or obligations

pursuant to this Agreement

15.0 MODIFICATION AND SEVERABILITY

This Agreement shall not be amended or varied other than by a written instrument

expressed to be either supplemental to or in substitution for the whole or a part

of this Agreement and which instrument shall be signed by each Party or a Party’s

duly authorized agent.

16.0 NOTICES

16.1. Any notice or other communication to be given or made pursuant to the

provisions of this Agreement shall be in writing and signed by the authorized

agent of the Party giving the same. Notices may be served by delivery,

Email, mail or facsimile transmission to the following addresses and

numbers:

For HRDC: The Director

Human Resource Development Council

4th Floor, NG Tower Cybercity, Ebene Tel: 454 4009

Fax: 454 6220/454 6260 E-Mail: [email protected]

For enterprise: <Designation of rep.>

<address> Tel:

Fax: Email:

For <training institution > <Designation of rep.>

<address> Tel:

Fax: Email:


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16.2. All such notices and communication shall be effective and be deemed to

have been received in the following circumstances:

i) If delivered, upon delivery;

ii) If sent by email, mail, upon sending/posting; and

iii) If sent by facsimile transmission, upon receipt of the delivery fax report.

17.0 GENERAL

17.1 This Agreement shall be read and construed according to the laws of

Mauritius.

17.2 The failure by a Party to enforce at any time any of the provisions of this

Agreement must not be interpreted as a waiver of such provision.

17.3 Each Party shall execute such agreements, deeds and documents or cause

to be executed or done all such acts and things as will be necessary to

give effect to this Agreement.

17.4 Each Party shall bear its own costs of and incidental to the negotiation of

and the preparation and execution of this Agreement.

IN WITNESS WHEREOF the Parties hereto have executed this Agreement

For and on behalf of HRDC represented by:

For and on behalf of enterprise represented by:

<name of rep.>

For and on behalf of training

institution represented by:

<name of rep.>

Mr. Rajcoomar Auckloo

Mr. L.A Gunness Balnock

------------------------ Director, HRDC

------------------------ Chairperson, HRDC

------------------------ <job title of rep.>,

<name of enterprise>

------------------------ <job title of rep.>, <name of training institution>


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PCA-HRDC/INDUSTRY ASSOCIATION/MQA-TEC RTI

PROJECT COLLABORATION AGREEMENT

BETWEEN

<INDUSTRY ASSOCIATION>

(Whose principal place of business is at <ADDRESS>, herein represented

by its <JOB TITLE OF REPRESENTATIVE>, <NAME OF

REPRESENTATIVE>)

<NAME OF REGISTERED TRAINING INSTITUTION>

(Whose principal place of business is at <ADDRESS>, herein represented

by its <JOB TITLE OF REPRESENTATIVE>, <NAME OF

REPRESENTATIVE>)

AND

Human Resource Development Council (HRDC)

(hereinafter referred to as “HRDC”)


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(whose principal place of business is at 4th Floor, NG Tower, Cybercity,

Ebène,

herein represented by its Chairperson, Mr. L.A Gunness Balnock and

Director, Mr. Rajcoomar Auckloo)

(Hereafter known collectively as the “Parties” and individually as a

“Party” to this Agreement)

ON

[COURSE TITLE] under the National Skills Development

Programme, (hereinafter referred to as “NSDP”)

RECITALS:

A. The HRDC, established under the Human Resource Development Act

2003, was set up to:

(i) Promote human resource development in line with national

economic and social objectives;

(ii) Stimulate a culture of training and lifelong learning at the individual,

organisational and national levels for employability and increasing

productivity; and

(iii) Provide the necessary human resource thrust for successful

transformation of the economy of the country into a Knowledge

Economy.

B. ABOUT INDUSTRY ASSOCIATION

C. ABOUT TRAINING INSTITUTION


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D. The National Skills Development Programme, as announced in Budget

Speech 2016-2017, aims to train young people in technical skills that

are in high demand to better match skills, and create more job

opportunities. The sectors concerned are ICT, tourism and hospitality;

nursing and paramedics and construction and other industries.

E. The HRDC is be the lead agency for the implementation of the NSDP

and shall also be responsible for disbursing funds for training and the

stipends (including transport) payable to the youths.

F. The Training Institution is desirous of providing training and in relation

to certain sectors, organise placements of the youths participating in

the NSDP and will submit proposals for approval by the Steering

Committee.

G. The parties intend to enter into this Programme Collaboration

Agreement for the purpose of establishing a framework for collaboration

under the NSDP.

H. A ‘Manual of Procedures’ (attached to this Agreement as Annex 1) has

been developed to provide information and guidance on the NSDP to

relevant stakeholders. It details the roles and responsibilities of the

HRDC, MoEHRTESR, Business Mauritius, Host Enterprises, Industry

Associations, unemployed youth amongst others. It also includes the

standard processes and procedures.

NOW THIS AGREEMENT WITNESSES AS FOLLOWS:

1.0 RECITALS

Both Parties agree that the matters referred to in the recitals of this

Agreement are true and correct in every material particular and that the

recitals shall form part of the Agreement.


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SCOPE OF THE PROGRAMME COLLABORATION AGREEMENT

1.1. This Agreement provides for the obligations of the Parties under the

NSDP in relation to be provision of training and placement of trainees

selected by the HRDC pursuant to the approved course.

1.2. The proposal which has to be made by the Training Institution and

the approval by the NSDP Sub-Committee shall form part of this

Agreement.

1.3. The HRDC shall pay the Training Institution for the provision of the

course, as provided under article … of this Agreement.

1.4. The MLIRET shall provide the necessary assistance to the NSDP and

the HRDC as provided for in this Agreement and detailed in the

Manual of Procedures.

2.0 TERM

This Agreement shall commence on <DATE> and, unless terminated sooner

under this Agreement, shall continue in force until completion of the

project.

3.0 FUNDING

3.1. Under this Agreement, HRDC shall provide financial support for the

implementation of the Course.

3.2. Funding shall be effected by HRDC to the training institution

according to the payment structure in the Manual of Procedures for

NSDP and submission of relevant invoices and receipts.

4.0 INDUSTRY ASSOCIATION OBLIGATIONS

The industry association shall:

i. Ensure course is delivered and placement is effected as per the

proposal;


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ii. Ensure proper procurement procedures pertaining to the

implementation of the programme;

iii. facilitate placement of trainees in member enterprises;

iv. follow up with training institutions on the delivery of training to

ensure training is being delivered as per standard required by the

industry;

v. ensure that the relevant terms of this Agreement is included in the

Agreement with Host Enterprises;

vi. Ensure proper monitoring and evaluation by providing to HRDC an

evaluation report on the progress and completion of the

programme;

vii. Enlist the full collaboration of the HRDC in all phases of the

programme; and

viii. Ensure visibility of the HRDC on the implementation and outcomes

of the programme.

5.0 TRAINING INSTITUTION OBLIGATIONS

Training Institution shall:

I. ensure course is delivered and placement is effected as per the

proposal;

II. ensure proper procurement procedures pertaining to the

implementation of the programme;

III. ensure that the courses are being run and implemented as approved

by the sub-committee/MQA/TEC (course and placement) and

schedule (bid document);


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vi. provide a learner-friendly environment and the required resources as

required by the course;

vii. be responsible for the conduct of the necessary assessments and

examinations as well as the award of the respective certificates as

per TEC/MQA regulations, as applicable;

viii. immediately inform the HRDC of any drop out and the exact date of

the non-attendance;

ix. submit a monthly report of attendance, participation and progress;

x. ensure proper monitoring and evaluation by providing to HRDC an

evaluation report on the progress and completion of the programme;

xi. enlist the full collaboration of the HRDC in all phases of the

programme; and

xii. ensure visibility of the HRDC on the implementation and outcomes of

the programme.

6.0 HRDC OBLIGATIONS

6.1. HRDC shall provide financial support as per paragraph 3.2 above

in accordance with the requirements of approved course and

approval of Sub-Committee/Council.

6.2. The HRDC shall also:

(i) enlist trainees for respective skills development programmes;

(ii) hold meetings with beneficiaries prior to the start of the course;

(iii) ensure that the beneficiaries shall be covered by means of an

insurance policy during the training, including the placement;

and

(iv) interface with employers/industry associations for skills needs

and support for placement of trainees.


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7.0 VISIBILITY OF THE HRDC

7.1 The logo of HRDC, industry association and training institution shall

appear on all marketing/training/communication tools/materials related to

this Agreement.

7.2 HRDC shall be mentioned in all interventions made to the Press/Media

by industry association and training institution on the subject matter of this

Agreement.

7.3 HRDC banners (to be obtained from HRDC) shall be displayed whenever

demonstrations are made throughout the programme.

7.4 A representative of HRDC to be invited to attend working sessions.

8.0 NATURE OF RELATIONSHIP

8.1 The relationship between the Parties hereto shall be only that of

independent entities with rights, liabilities, duties and obligations as set out

in the Agreement.

8.2 Nothing contained in this Agreement shall be deemed or construed to

constitute any Party as a partner, joint venture, employer, employee,

principal, agent, trustee, beneficiary, fiduciary or representative of the

other Party.

8.3 Neither Party has the authority to act for, nor to incur any liability or

obligation on behalf of, any other Party, except as expressly provided in

this Agreement.


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11. CONFIDENTIALITY

The parties shall abide by data protection laws and shall not disclose any

confidential information to third parties without permission of the

appropriate party.

12. FORCE MAJEURE

a. Neither party to the present Agreement shall be responsible for any

delay or failure to perform the obligations under the Agreement if the

delay or failure is attributable to force majeure.

b. In the event of force majeure which delays performance of the whole

or any part of the present Agreement for more than sixty (60) days,

either party shall have the right, by notice in writing to the other

party, to terminate the Agreement.

c. For purposes of this Article, an event of force majeure shall mean an

unforeseen and unavoidable event beyond the reasonable control and

contemplation of the party invoking the existence of such event, and

which impacts directly on the discharge of the obligation under the

Agreement.

11.0 NON-COMPLIANCE

The industry association and training institution clearly understand and

acknowledge that failure on its part to comply with this Agreement and

fulfill its obligations under this Agreement may lead to termination of this

Agreement.


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12.0 TERMINATION

d. In addition to any other right, each Party may terminate this

Agreement without cause by giving an appropriate, notice in writing.

e. If the other Party has breached any of its obligations under this

Agreement and has failed to rectify that breach within a delay of one

14 days, a notice will be served by the other Party and the other party

shall rectify the breach within a delay of 1 month, failing which this

Agreement may be cancelled forthwith by the HRDC.

f. In case of termination of this Agreement, industry association and

training institution shall reimburse any funds already disbursed by

HRDC.

13.0 DISPUTE RESOLUTION

10.1 Any dispute or difference arising out of or relating to this Agreement

(a “Dispute”) shall be dealt with in accordance with this Article.

10.2 In case of dispute or difference arising out of or in relation to this

Agreement or its interpretation, the parties shall use all reasonable

endeavours to resolve the dispute amicably to the mutual satisfaction of

the parties.

10.3 No Party may commence any court proceedings, until the procedures

set out in Article 12 have been followed.

14.0 ASSIGNMENT

None of the Parties may, without the written consent of the other Party,

assign, convey, transfer, sub-let or sub-contract any of a Party’s rights or

obligations pursuant to this Agreement.


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15.0 MODIFICATION AND SEVERABILITY

This Agreement shall not be amended or varied other than by a written

instrument expressed to be either supplemental to or in substitution for the

whole or a part of this Agreement and which instrument shall be signed by

each Party or a Party’s duly authorized agent.

16.0 NOTICES

Any notice or other communication to be given or made pursuant to the

provisions of this Agreement shall be in writing and signed by the

authorized agent of the Party giving the same. Notices may be served by

delivery, Email, mail or facsimile transmission to the following addresses

and numbers:

For HRDC:

The Director Human Resource

Development Council 4th Floor, NG Tower

Cybercity, Ebene

Tel: 454 4009 Fax: 454 6220/454 6260

E-Mail: [email protected]

For <industry

association>: The President

<ADDRESS> Tel: <TEL NUMBER>

Fax: <FAX NUMBER>

Email: <EMAIL>

For <training

institution>: The Director

<ADDRESS> Tel: <TEL NUMBER>

Fax: <FAX NUMBER>

Email: <EMAIL>

16.1 All such notices and communication shall be effective and be deemed

to have been received in the following circumstances:

i) If delivered, upon delivery;

ii) If sent by email, mail, upon sending/posting; and

iii) If sent by facsimile transmission, upon receipt of the delivery fax report.


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17.0 GENERAL

17.1 This Agreement shall be read and construed according to the laws of

Mauritius.

17.2 The failure by a Party to enforce at any time any of the provisions of

this Agreement must not be interpreted as a waiver of such provision.

17.3 Each Party shall execute such agreements, deeds and documents or

cause to be executed or done all such acts and things as will be

necessary to give effect to this Agreement.

17.4 Each Party shall bear its own costs of and incidental to the negotiation

of and the preparation and execution of this Agreement.

17.5 In case of inconsistency between the Manual of Procedures for NSDP

and this Agreement, this Agreement shall prevail.

IN WITNESS WHEREOF the Parties hereto have executed this Agreement in

three original counterparts on the date first above written.

For and on behalf of

HRDC

Represented by:

Mr. Rajcoomar Auckloo

Mr. L.A Gunness Balnock


<Industry Association>

Represented by:

<NAME>


<training

institution>

Represented by:

<NAME>

------------------

Director, HRDC

-------------------

Chairperson,

HRDC

-------------------

Chairperson,

<Industry

Association>

----------------

Director,

< Training

Institution>

Date :……………..

National Skills Development Programme

Documents

Transcript of National Skills Development Programme