National Science FoundationOffice of Chief Information Officer Briefing for B&O Fall 05 George O....

National Science Foundation Office of Chief Information Officer

Briefing for B&OFall 05

George O. StrawnNSF CIO

National Science Foundation Office of the Chief Information Officer

Slide 2

B&O Meeting, Nov. 17-18, 2005

• IT Security matters

• CIOAG matters

– Enterprise Architecture Governance Working Group

– NSF IT Budget Overview

– NSF IT Investment Portfolio

– NSF IT Developments

• Grants.gov, GM lob matters

• Other matters

Topics


Slide 3


IT Security matters• Renamed the NSF Security and Privacy

Working Group (SPWG)• Completed FY05 FISMA review

– No significant issues

• OIG completed their FY05 Independent Review– No significant issues

• Office of Polar Programs is being further integrated with NSF’s Security Program


Slide 4


Large Facilities IT Security

• Cybersecurity Summit 2005 for NSF Large Facilities, December 12-13, 2005

• Summit participants will work with leading experts in cybersecurity – Identify major threats, strategies, and solutions

for a class of very difficult problems of technology, policy, and practice

• Continued visiting large facilities: Arecibo Radio Telescope


Slide 5


GAO Report - “Information Technology Management: Government-wide Strategic Planning, Performance Measurement, and Investment Management Can Be Improved,” (GAO 04-49): NSF response included describing our– IT strategic management processes – Implementation of the information security program plan required by

FISMA – Process for assigning roles and responsibilities for achieving its IT goals – Performance measures related to our controls to prevent software piracy – Mechanisms for benchmarking the agency’s IT management processes– IT investment guide that includes:

• a description of the relationship between the IT investment management process, and the agency’s other organizational plans and processes

• our enterprise architecture (EA)• the external and environmental factors that influence our IT capital planning

and investment control (CPIC) policy – Structured IT selection process – IT investment management board for controlling and evaluating IT

investments – Post implementation reviews

GAO IT Management Assessment


Slide 6


CIOAG CharterCIOAG Charter

Purpose • To advise on NSF’s IT vision and strategy in light of organizational goals and oversee NSF’s Information Technology (IT) investments and groups toward those ends

Goals and Objectives

• To establish and communicate the IT vision and strategy for NSF and its stakeholders including the general public and scientific community

• To provide yearly and long-term IT investment plans• To propose, review and analyze proposed and existing IT projects on a

quarterly basis especially as they pertain to President’s Management Agenda

• To ensure that IT projects meet all management, Enterprise Architecture and implementation requirements through the oversight of the CIOAG sub-teams

• To recommend IT projects in accordance with governance tenets and overall IT vision

• To monitor the progress and effectiveness of IT projects• Ensure that Scientific community needs are considered and appropriate

feedback loops are established for IT projects

Desired Outcomes

• Alignment of technology investments with organizational goals• Increase likelihood of executing against approved IT project Plans• An effective technology investment process• Establish additional technology investment controls consistent with

directives from OMB and GAO


Slide 7


CIOAG Calendar

November January April July

Bud

get Y

ear

+ 1

- Establish IT Investment Priorities

- Approve IT Investment Priories

Bud

get Y

ear

- Receive OMB Budget Response/Passback and formulate response

- Receive Congressional Budget Response/Passback and formulate response

- Decision to continue current investments as planned

Cur

rent

Yea

r

- Approval of IT input into Final Operating Plan


Slide 8


EA & CPIC• Enterprise Architecture

– A means to document and articulate both business processes and IT systems

– A means to layout a “target architecture” and a plan to achieve it

• Capital Planning and Investment Control– A formalizing of policy and process for IT

investments


Slide 9


NSF IT Budget Overview1

1) Comprises DIS Budget, DAS Internet/Web Applications, and NSF Academy Learning Management System2) NSF Budget Submitted to CongressExpenditures represent approx. 80% people and 20% Tools (e.g., hardware, software)

President’s Budget2

Operating Budget1

FY 2004

$49.7 $38.8

FY 2005

$84.4 $36.9

FY 2006

$54.4 $15.0

FY 2007

-This will be based on final Congressional budget and PE budget request decisionsThis will be based on final Congressional budget and PE budget request decisions

Q1 Q2 Q3 Q4

S&E Allocation 21.9 19.9 31.9 35.7One-time Allocations 0.6

Total, S&E Funds 21.9 19.9 31.9 36.3

P&E Funds 2.1 2.5Grand Total 21.9 19.9 34.0 38.8

(Dollars in Millions)

FY 2004Q1 Q2 Q3 Q4

S&E Allocation 21.9 19.9 31.9 35.7One-time Allocations 0.6

Total, S&E Funds 21.9 19.9 31.9 36.3



FY 2004

Q1 Q2 Q3 Q4

S&E Allocation 30.2 22.3 22.3 25.4One-time Allocation 2.4 6.2

Total, S&E Funds 30.2 22.3 24.7 31.6


FY 2005

(Dollars in Millions)Q1 Q2 Q3 Q4

S&E Allocation 30.2 22.3 22.3 25.4One-time Allocation 2.4 6.2

Total, S&E Funds 30.2 22.3 24.7 31.6


FY 2005



Slide 10


NSF IT Investment PortfolioIT Service Area Application/System Current

Yr. Funding

Risk (LMH)

Alignment with Plan

Cost

Schedule

Technical

NSF Business Applications

FastLane $3M L

E-Jacket

PARS

Awards

FAS

Next Generation Grant Management

NSF Portal

PIMS (DAS)

Guest Travel (DAS)

VISIT (DAS)

NSF website and Inside.nsf (DAS)

E-Human Capital

Procurement System (BFA)

EIS/BIIS (BFA)

Training Systems & LMS

Directorate/Office Investments

OPP

SBE (WebCASPAR and SESTAT)

EHR (Education and Human Resources Internet Applications System)

Other

IT Services Data Center Services

Network Services

Communications Services (email, phone, voice)

IT Help Central Services

IT Security Services

IT Management Services (EA, QA, PMO)

Desktop Services

R Y G

The EA Governance Working Group will collect

information on each of these systems for

presentation at upcoming CIOAG meetings


Slide 11


NSF IT Developments

New Grants Management Functionality

Advanced

Next Generation Grants Management support e-Gov initiatives Grants.gov eAuthentication eTravel Other e-gov initiatives

Grants.gov eAuthentication eTravel Other e-gov initiatives

Grants.gov Grants Management Line of Business Human Resources Line of Business Financial Management Line of Business

Grants.gov Grants Management Line of Business Human Resources Line of Business Financial Management Line of Business

eJacket

- eCorrespondence; Re-engineered “My Work”; Budget Module; Committee of Visitors; Conflicts of Interest; Collaborative Proposals

Grants & Financial Mgmt. Functions

- Dynamic Award Documents; Facilities Project Reporting; Project Reporting Redesign; Procurement Capability

Knowledge Management/Collaboration Tools

eJacket

- eCorrespondence; Re-engineered “My Work”; Budget Module; Committee of Visitors; Conflicts of Interest; Collaborative Proposals

Grants & Financial Mgmt. Functions

- Dynamic Award Documents; Facilities Project Reporting; Project Reporting Redesign; Procurement Capability

Knowledge Management/Collaboration Tools

eJacket

- Complete transition of declination and awards processes from PARS and Awards to EJ

New integrated data warehouse and decision support tools

Reviewer\Merit Review Capabilities Project Reporting Capabilities

eJacket

- Complete transition of declination and awards processes from PARS and Awards to EJ

New integrated data warehouse and decision support tools

Reviewer\Merit Review Capabilities Project Reporting Capabilities

*Could start in FY06 - pending approval of PE and overall budget allocation

FY2005 – FY2006 ActivitiesFY2005 – FY2006 Activities Planned FY 2007 ActivitiesPlanned FY 2007 Activities


Slide 12


NSF IT Developments (2)

E-Human Capital

Human Resources Line of Business Initiatives

Learning Management System Phase II Workforce Planning Capability

Human Resources Line of Business Initiatives

Learning Management System Phase II Workforce Planning Capability

IT Infrastructure Support

Directory Enabled Web Technical Architecture and Portal

Email and Voice/Phone Architecture IT Security IT Enterprise Mgmt. Systems Network Architecture

Directory Enabled Web Technical Architecture and Portal

Email and Voice/Phone Architecture IT Security IT Enterprise Mgmt. Systems Network Architecture

Database Architecture IT Security Alternative IT Business Management

Approaches

Database Architecture IT Security Alternative IT Business Management

Approaches

High level requirements Learning Management System initial deployment

High level requirements Learning Management System initial deployment

Advanced

Delayed

FY2005 – FY2006 ActivitiesFY2005 – FY2006 Activities Planned FY 2007 ActivitiesPlanned FY 2007 Activities


Slide 13


Government-wide Grants Initiatives

• Grants.gov– Allows applicants for Federal grants to find and apply for grants opportunities

online through a common web site– 100% of funding opportunities posted to Grants.gov Find by end of FY06– 75% of funding opportunities (97 program announcements and programs) posted

to Grants.gov Apply by end of FY06– For 8 of the 97 funding opportunities, applicants must apply using Grants.gov

(exceptions are made for collaborative proposals) by end of FY06

• Grants Management Line of Business (GMLOB)– Intended to improve customer access and efficiency of submission process,

improve efficiency of reporting procedures, integrate with financial management processes, and optimize post-award and closeout actions

– Eight "Declarations of Intent" were submitted by potential GMLOB consortia leads: DoED, HHS (ACF), HHS (NIH), DHS, HUD, DOJ, NEH, NSF

– The GMLOB Consortia Recommendation Committee recommended that the following agencies be named consortia leads at this time with additional consortia leads named at a future time: DoED, HHS (ACF), DoJ, NEH

– Decisions and directions are anticipated via the FY07 OMB Pass-back– NSF intends to develop the business case to be a grants management service

provider, as well as pursue opportunities to pilot cross-servicing functionality


Slide 14


Application Flow in Fastlane, eJ, etc

Internal


Slide 15


Other Matters• Faster: Science Agency CIO CoP

– 6 monthly meetings under our belt

• (R)evolution in Scholarly Communication?– NSB white paper on “Long lived data sets”– NIH active archive for NIH-funded research– Open Access conference in Beijing

• No IT impediments to Telework– New version of MS Exchange installed!

• Reviewer System IT application • Proposals & Reviewers for Panels IT

application

National Science FoundationOffice of Chief Information Officer Briefing for B&O Fall 05 George O....

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