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National Network of Libraries of Medicine
MidContinental Region
Calculators for Measuring the Impact of Health Science Libraries and Librarians
Barbara Jones, MLSBetsy Kelly, MLS MBA
Southeast Atlantic Region January 20, 2010
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National Network of Libraries of Medicine
MidContinental Region
Valuing Libraries and Librarians“Libraries are not ends in themselves, and
they should not be supported because they have intrinsic value.”Plutchak TS. Means, not ends. J Med Libr Assoc 2004 Jul;92(3):294
And
In the middle of difficulty lies opportunity.
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National Network of Libraries of Medicine
MidContinental Region
Library service is value-added Cost savings
Institutional & Personal Time savings
Travel, discovery, skills acquisition, opportunity for other uses of time
Access Opportunity to use/apply information
Impact on clinical, research, safety practice
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National Network of Libraries of Medicine
MidContinental Region
The bottom line – either you are
Generating income or controlling expenses or supporting those who do
OR Creating recognized value expensesOR Creating expenses that must be controlled
or eliminated
Will Welton, PHD, Director, MHA Program, University of Washington
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National Network of Libraries of Medicine
MidContinental Region
Statistics
Not everything that can be counted counts and not everything that counts can be counted.Albert Einstein
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National Network of Libraries of Medicine
MidContinental Region
Your statistics What do you collect?
Resources used (in-house, borrowed, online) Database searches Purchases Staffing Services provided
What do you do with it? Annual reports Budget requests
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National Network of Libraries of Medicine
MidContinental Region
Calculating the value of your library What is the value of the resources and
services your library provides? What would your users pay on the open
market? Would your institution pay the retail costs? Would your institution pay for everyone
who needs information or for select staff?
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National Network of Libraries of Medicine
MidContinental Region
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National Network of Libraries of Medicine
MidContinental Region
Calculator data points Where do the values come from? What does each line mean? http://nnlm.gov/mcr/evaluation/valuation.html http://nnlm.gov/mcr/evaluation/calculator.html
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National Network of Libraries of Medicine
MidContinental Region
Becker Library
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National Network of Libraries of Medicine
MidContinental Region
J Otto Lottes Library
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National Network of Libraries of Medicine
MidContinental Region
HSLNKC Library
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National Network of Libraries of Medicine
MidContinental Region
But wait, there’s more!
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National Network of Libraries of Medicine
MidContinental Region
Cost/Benefit Analysis and Return on Investment Finance terms that relate costs and
benefits Express benefits in $$ Articulate costs CBA is a ratio ROI is an interest rate
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National Network of Libraries of Medicine
MidContinental Region
Benefits
Value of Books/Journals used (in house or
borrowed) E-Journal articles accessed Database searches Services Patron time saved Value of information available for clinical,
research, teaching, etc
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National Network of Libraries of Medicine
MidContinental Region
Costs
Value of Purchase price Staff time Space, light, heat, computers, benefits
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National Network of Libraries of Medicine
MidContinental Region
CBA: Benefits/Costs ROI: ((Benefits-Costs)/Costs) *100 CBA/ROI Calculator
(http://nnlm.gov/mcr/evaluation/roi.html)(http://nnlm.gov/mcr/evaluation/dbroi.html)
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National Network of Libraries of Medicine
MidContinental Region
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National Network of Libraries of Medicine
MidContinental Region
J Otto Lottes Library
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National Network of Libraries of Medicine
MidContinental Region
Becker Library
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National Network of Libraries of Medicine
MidContinental Region
Database Calculator
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National Network of Libraries of Medicine
MidContinental Region
Values for ILL services Pay per view (Benefit)
Patron’s time ($60/hour x .3) $18 Vendor’s fee ($35-$65) +$35 TOTAL $53
Document Delivery services (Cost) Librarian’s time ($20/hr x .25) $ 5 Fee charged by lending library +$15 TOTAL $20
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National Network of Libraries of Medicine
MidContinental Region
CBA of ILL service
$53$20
$2.65 (cost of pay per view /one ILL)
$2.65 of benefit for each dollar spent by library on ILL service
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National Network of Libraries of Medicine
MidContinental Region
ROI of ILL service
(53 20) 20 1.15 100(cost of pay per view-cost for one ILL/cost for one ILL)
115% return on each ILL
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National Network of Libraries of Medicine
MidContinental Region
EFTS vs Paper Invoicing and Payment Average cost to Invoice
produce and transmit a paper invoice = $5or e-invoice = $1.65.
Average cost to Pay process a paper payment = $4.50or e-payment = $1.90
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National Network of Libraries of Medicine
MidContinental Region
Return on lending income of using EFTS over paper
Charge Paper Transaction
EFTS Transaction % Return
ILL national max cost $11.00 $11.00Invoice generation $5.00
EFTS 5% charge ($0.55)
Net income $6.00 $10.45
Income from 100 ILLs $600.00 $1,045.00
EFTS ROI for Lending ($1,045 – 600)/$600 74.2%
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National Network of Libraries of Medicine
MidContinental Region
Charge Paper Transaction
EFTS Transaction % Return
ILL national max cost $11.00 $11.00Payment processing $4.50 $1.90
Net Cost $15.50 $12.90
Costs for 100 ILLs $1,550.00 $1,290.00
EFTS ROI for Borrowing (1,550-1,290)/1,290 20.2%
Return on borrowing costs of using EFTS over paper
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National Network of Libraries of Medicine
MidContinental Region
So who cares? Pick the best answer:
The doc in the clinic The nurse on the unit The patient The CFO
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National Network of Libraries of Medicine
MidContinental Region
Manage Your Environment Calculate your financial value
Use for budget development & negotiation Illustrate your contribution to the bottom
line Annual reports Bookmarks, flyers, posters, publications 30 second elevator talks
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National Network of Libraries of Medicine
MidContinental Region
Your turn What one thing can you do to show the $$
value of your library?
Need help? Call us! 800-338-7657
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National Network of Libraries of Medicine
MidContinental Region
Share your value Help create a national picture of the value
of health sciences libraries Use the Retail Value Calculator to determine
your library’s value Hit the submit button to add your data to the
national Value of Health Sciences Libraries Database
Watch for a paper describing the financial contribution of health science libraries nationwide!
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National Network of Libraries of Medicine
MidContinental Region
Preliminary data – 104 libraries, 36 states + 4 provinces
Region # Libraries Average CBA
GMR 19 5.71MAR 22 5.30MCR 19 7.21NER 8 5.00PNR 3 4.48PSR 13 4.24SCR 4 7.66SEA 10 6.24Canada 6 13.34Grand Total 104 6.19
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National Network of Libraries of Medicine
MidContinental Region
Contact info Barb Jones – MCR Advocacy [email protected]
Betsy Kelly – MCR Assessment & Evaluation Liaison