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NATIONAL INSTITUTE OF URBAN AFFAIRS

INVITATION FOR EXPRESSION OF INTEREST

FOR

EMPANELMENT OF AGENCIES

FOR

PREPARATION OF DETAILED PROJECT REPORTS

FOR 12 CITIES UNDER SCHEME “HRIDAY” OF

MINISTRY OF URBAN DEVELOPMENT, GOVERNMENT OF

INDIA

Dated: July 7, 2015

EOI No: HRIDAY-02/NIUA/2015

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NATIONAL INSTITUTE OF URBAN AFFAIRS

1st/2nd Floor, Core 4B, India Habitat Centre, Lodhi Road, New Delhi-03, India

Tel: (+91 11) 24643284/24617517

Email: niua@niua.org | Web: www.niua.org

EOI Notice Number: HRIDAY-02/NIUA/2015 Dated July 7, 2015

Notice Inviting Expression of Interest

The National Heritage City Development and Augmentation Yojana (HRIDAY) Scheme was

launched by the Ministry of Urban Development (MoUD) on January 21, 2015. HRIDAY

aims at preserving and revitalizing the soul and unique character of the Heritage Cities in

India.

In this regard, National Institute of Urban Affairs invites Expression of Interest from bona

fide, experienced & reputed agencies meeting the pre-qualifying requirement, for

empanelment, for the scope of work mentioned in Section 2.

Name of Work Empanelment of Agencies for Preparation of Detailed Project Reports for 12 Cities Under Scheme “HRIDAY” of Ministry of Urban Development, Government of India

EOI Number HRIDAY-02/NIUA/2015

Issue of Tender The tender can be downloaded from www.hridayindia.in,

www.niua.org, and eprocure.gov.in

Pre-bid queries Agencies must submit their pre-bid queries by email to

director@niua.org latest by 5:30 pm on July 13, 2015, with

the following subject line in the email: “Name of Agency” -

PRE-BID QUERY FOR HRIDAY EMPANELMENT EOI

Reply to Pre-bid queries Only those pre-bid queries received by 5:30pm on July 13,

2015 shall be compiled and appropriate responses will be

posted online by July 14, 2015

Submission of Proposal Bid documents can be submitted up to 3:00 pm on July 21,

2015 at the below mentioned address:

Office of the Director,

National Institute of Urban Affairs

3

1st Floor, Core 4B, India Habitat Centre

Lodhi Road, New Delhi 110 003

Opening of Proposal The Proposal will be opened on July 21, 2015 at 3:30 pm in

the presence of authorized representatives of agencies

attending the bid opening.

Proposal of only pre-qualified agencies would be

evaluated

Contact Person (For

any clarification)

Contact Details:

Sanando Bhattacharjee

National Project Management Unit - HRIDAY

Email address: niua@niua.org

NIUA may, at its own discretion, extend the date for submission of proposals. In such event,

all rights and obligations of NIUA and Applicants previously subject to the deadline will

thereafter be subject to the deadline as extended.

Director

National Institute of Urban Affairs

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Table of Contents

1 ENGAGEMENT OVERVIEW .......................................................................................................................... 5

1.1. Introduction to the Scheme ....................................................................................................... 5

1.2. Heritage Cities Profile: ................................................................................................................. 5

2 TERMS OF REFERENCE ............................................................................................................................. 11

2.1 Terms of Empanelment ............................................................................................................. 11

2.2 Scope of Work ................................................................................................................................ 11

2.3 Remuneration for Preparation of DPRs and Payment Terms ................................ 13

3 INSTRUCTIONS TO AGENCIES .................................................................................................................. 14

3.1 General Instructions ................................................................................................................... 14

3.2 Pre- Qualification Criteria ......................................................................................................... 15

3.3 Preparation of Proposal ............................................................................................................ 15

3.4 Submission, Receipt and Opening of Proposals ......................................................... 16

4 EVALUATION PROCESS ............................................................................................................................. 18

5 PROPOSAL FORMATS ................................................................................................................................ 20

F-1: Proposal Submission Form* ............................................................................................................ 21

F-2: Agency’s Organization & Pre-Qualification Criteria ............................................................... 22

F-3 Format for Experience / Credentials .............................................................................................. 24

F-4: Format for Manpower Strength ..................................................................................................... 25

F-5 : Format for CV of Team Leader ...................................................................................................... 26

Annexure – 1 ...................................................................................................................................................... 27

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1 ENGAGEMENT OVERVIEW

1.1. Introduction to the Scheme

The National Heritage City Development and Augmentation Yojana (HRIDAY) Scheme was

launched on January 21, 2015 with the aim of bringing together urban planning, economic

growth and heritage conservation in an inclusive manner with the objective of restoring,

reviving and strengthening the soul and heritage of the city.

The HRIDAY Scheme focuses on development of civic infrastructure development projects

around heritage sites, leading to revitalization of the City as a heritage and cultural

destination. The Scheme differs from past Schemes as it aims at keeping heritage at the

center of urban development.

With a duration of 27 months and a total outlay of Rs. 500 Crores, the Scheme is set to be

implemented in the following 12 identified Cities viz. Ajmer, Amaravati, Amritsar, Badami,

Dwaraka, Gaya, Kanchipuram, Mathura, Puri, Varanasi, Velankanni and Warangal.

1.2. Heritage Cities Profile:

The following cities have been selected under HRIDAY.

# City State Earmarked

Budget for

Project

Implementation

Earmarked Budget

for Preparation of

DPRs and City HPs

(Maximum)

1 Ajmer Rajasthan 35 Cr 1.50 Cr

2 Amaravati Andhra Pradesh 20 Cr 0.50 Cr

3 Amritsar Punjab 60 Cr 3.00 Cr

4 Badami Karnataka 20 Cr 0.50 Cr

5 Dwaraka Gujarat 20 Cr 0.50 Cr

6 Gaya Bihar 35 Cr 1.50 Cr

7 Kanchipuram Tamil Nadu 20 Cr 1.00 Cr

8 Mathura Uttar Pradesh 35 Cr 1.50 Cr

9 Puri Odisha 20 Cr 0.50 Cr

10 Varanasi Uttar Pradesh 80 Cr 3.00 Cr

11 Velankanni Tamil Nadu 20 Cr 0.50 Cr

12 Warangal Telangana 35 Cr 2.00 Cr

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Ajmer

State: Rajasthan

Population: 5,42,580 (2011)

Tangible Heritage: Ajmer Sharif Dargah, Anasagar Lake, Akbari Fort, Lake Foy Sagar,

Pushkar Temple, Nareli Jain Temple

Intangible Heritage: Sufi Music, Craft, Classical musical instruments, Pushkar Mela,

Ajmer Sharif Urs Festival

Significance: Ajmer is a center of culture and education. It is famous for its rich Indo-

Islamic, Indo-Saracenic and Jain styles of architecture. The city is home to the

prestigious Mayo College, a school exclusively for Indian nobility, and King George

Military School, both setup by the British. Ajmer is also the base for visiting Pushkar,

the abode of Lord Brahma, which lies to its west with a temple and a picturesque lake.

Ajmer, the city where the Dargah of the Great Sufi Saint Khwaja Moinuddin Chishti

stands, has earned the epithet of ‘Madinatul Hind’ or the ‘Medina of India’.

Amaravati

State: Andhra Pradesh

Population: 13,391 (2011)

Tangible Heritage: Dhyan Buddha statue, Ashokan Pillar, Amareswar Temple,

Undavalli Caves

Intangible Heritage: North Karnataka Folk Music, 7-day Holi Celebrations, Religious

processions

Significance: Amaravati is considered sacred because of three things: the Krishna

River; ‘Sthalamahatyam’, an important ‘Kshetra'; and the ‘Sri Mahalinga Murthy’.

According to Vajrayana traditional sources, the Buddha preached at

Dharanikota/Dhanyakatakam and conducted Kalachakra ceremony. This makes it one

of the most important Buddhist sites in India.

Amritsar

State: Punjab

Population: 11,32,761(2011)

Tangible Heritage: Golden Temple, Durgiana Temple, Wagah Border, Jallian Wala

Bagh

Intangible Heritage: Phulkari work, Papad Wariyan, Wood & Sandal Craft, Copper

Utensils

Significance: Sikhism originated in the holy city of Amritsar. The city also stands

testimony to one of the most tragic events that shaped modern Indian history – the

Jallian Wala Bagh massacre. The essential spirit of the city is found not only in its

gurudwaras, temples, mosques, churches and takias but also in its theatres, galleries,

parks, gardens, archives, libraries, art, architecture, museums, memorials, havelis,

forts, fairs, festivals, vibrant folk dances, narrow lanes, parlors, boutiques, clubs, pubs,

bustling markets and cuisine.

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Badami

State: Karnataka

Population: 30,943 (2011)

Tangible Heritage: Cave Temples, Agasthya Lake, Pattadakal, Durga Temple, Lad

Khan Temple

Intangible Heritage: Paintings, Sculpture, Architecture, Music, Dance, Drama,

Literature

Significance: Steeped in rich history, the picturesque town of Badami is world-famous

for its magnificent cave complex. Badami derived its name from the legend of Batapi,

the demon who was devoured by Agastya the sage. It houses the oldest cave temples

and structural temples in South India.

Dwaraka

State: Gujarat

Population: 38,873 (2011)

Tangible Heritage: Dwarakadhish Temple, Nageshwar Temple, Gomati Ghat, Bet

Dwaraka

Intangible Heritage: Mirror work, Folk dance, Music

Significance: The city is one of the four sacred Hindu pilgrimage sites (Chardham),

and is one of the seven most ancient religious cities in the country. Dwaraka is often

identified with the Dwaraka Kingdom, the ancient kingdom of Lord Krishna and is

believed to have been the first capital of Gujarat. The city is centered on Dwarakadhish

Temple (dedicated to Lord Krishna), which was built around 200 BCE and was enlarged

in the 17th century. The city finds mention in the Mahabharata and the Skanda Purana

and also on copper inscriptions dated to 574 AD.

Gaya

State: Bihar

Population: 4,70,839 (2011)

Tangible Heritage: Vishnupad Temple, Mangla Gauri Temple, Pretshila Temple, Ram

Kund, Brahma Sarovar

Significance: The town is of ancient historical significance and finds mention in great

epics of Ramayana and Mahabharat. Gaya is an important place of Hindu tourism for

‘pind-dan’ and sees a huge influx of visitors for the month long ‘Pitra Paksh’ mela

annually. It is in close proximity to famous Buddhist destination of Bodhgaya and the

Brahmayoni Hill, located in Gaya, is an important pilgrimage for Buddhists.

Kanchipuram

State: Tamil Nadu

Population: 1,64,265 (2011)

Tangible Heritage: Varadharaja Perumal Temple, Ekambareswarar Temple Kamakshi

Amman Temple

Intangible Heritage: Silk Sarees, Kovil Idli

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Significance: Kanchipuram is known as the ‘city of thousand temples’. It is one of the

seven sacred cities (as per Hindu mythology). It is the headquarters of the Kanchi Math,

founded by the Hindu saint Adi Sankaracharya, and is popular as one of the four dhams

of Hinduism. The city was also a religious center of advanced education for Jainism

and Buddhism between the 1st and 5th centuries.

Mathura

State: Uttar Pradesh

Population: 4,41,894 (2011)

Tangible Heritage: Shri Krishna Janma Bhoomi, Vishram, Shri Jagannath Temple,

Prem Mandir, Naam Yog Sadhna Mandir

Intangible Heritage: Music, Folk art, Braj Bhaasha, Fairs, Parikramas, Festivals

Significance: Widely known as the birth place of Lord Krishna, Mathura is located on

the western bank of river Yamuna and is revered by Hindus. For about 3000 years, it

was the hub of culture, civilization and economic activities. It became a center for three

cultures: Indian, Indo-Scythian and Hellenistic. For nine months in the year, festival

upon festival follow in rapid succession and the ghats and temples are daily thronged

by thousands of pilgrims.

Puri

State: Odisha

Population: 2,01,026 (2011)

Tangible Heritage: Lord Jagannath Temple, Pancha Tirtha

Intangible Heritage: Martial arts practiced in Akharas, tie-and-die textile, sand art,

brassware, palm-leaf paintings

Significance: Puri is the epicentre of Hinduism and revolves around the Hindu deity

‘Lord Jagannath’, enshrined in a grand Kalingan temple. Adi Sankaracharya sanctified

this place by establishing the Gobardhan Math, as one of the four dhams of Hinduism.

Puri comes into prominence every year during the Rath Yatra, when three chariots carry

Lord Jagannath, his sister Subhadra and brother Balabhadra, from their great temple

through the Grand Road to the Gundicha Temple for about 9 days. Puri is also known

for its tanks which are believed to contain the water of immortality.

Varanasi

State: Uttar Pradesh

Population: 14,35,113 (2011)

Tangible Heritage: Kashi Vishwanath temple, Assi Ghat, Ramnagar Fort, Buddhist

Stupas

Intangible Heritage: Classical Music, Ayurveda, Banarasi Silk, Ivory sculptures, glass

bangles

Significance: Varanasi is one of the oldest living cities of the world. According to Indian

mythology, the city was founded by Lord Shiva. Varanasi has been a center of learning,

enlightenment, culture, civilization and religious significance for Hindus, Buddhists and

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Jains. The city was the birth-place of the famous Benares Gharana of Indian classical

music and was a home to many prominent Indian philosophers, poets, writers and

musicians. Tulsidas wrote his Ramacharitamanas here, while Gautam Buddha gave

his first sermon at Sarnath. Ayurveda is also said to have originated here.

Velankanni

State: Tamil Nadu

Population: 11,108 (2011)

Tangible Heritage: St. Sebastian Church, Madha Church, Roman Catholic Church

Intangible Heritage: 10-day grand festival commemorating the Feast of Our Lady

Significance: The town is home to one of the biggest Catholic pilgrimage centers in

India, dedicated to Our Lady of Good Health. Its origins can be traced back to the 16th

century. Knowing the importance of this town the Pope of Vatican city has declared

Vellankani as a ‘Holy city’.

Warangal

State: Telangana

Population: 6,20,116 (2011)

Tangible Heritage: Warangal Fort, Thousand Pillar Temple, Siddeshwara temple,

Kazipet Darga

Intangible Heritage: Perinishivatandvam/ Dance form, Sammakka sarlamma Jatra,

Batukkamma, Bonallu

Significance: Tourists from all across the world travel to this city to marvel at the

heritage structures erected by the Kakatiyas. The capital city of the Kakatiyas has also

been referred in the travel journals of Marco Polo for its cultural richness.

1.3. Key Stakeholders

The key stakeholders for the HRIDAY Scheme are:-, National Advisory Committee (NAC),

HRIDAY National Empowered Committee (HNEC), National Technical Committee and

National Mission Directorate at the National level and the City Level Advisory & Monitoring

Committee (CLAMC), City Mission Directorate and HRIDAY City Anchors at the City level.

National Level

National Advisory Committee (NAC): The National Advisory Committee is the apex

advisory body for the HRIDAY Scheme. The NAC assists in creating the implementation

and governance framework under which heritage development shall take place along

with providing advice and guidance on all components of the Scheme.

HRIDAY National Empowered Committee (HNEC): The HNEC is co-chaired by

Secretary, MoUD and Chief Secretary of the respective state. It provides overall

sanction, approval, guidance and advice to the Scheme.

National Mission Directorate: The National Mission Directorate is headed by the

Mission Director and supported by the National Project Management Unit. The National

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Mission Directorate is responsible for overseeing implementation of the HRIDAY

Scheme.

National Technical Committee: The National Technical Committee is convened by the

Director, NIUA and technically reviews and evaluates implementation frameworks,

Detailed Project Reports, City HRIDAY Plans.

City Level

City Level Advisory and Monitoring Committee (CLAMC): The CLAMC is convened

by District Magistrate, and is constituted of City Officials along with Elected Members of

the city and eminent local citizens. The CLAMC provides approval for the City HRIDAY

Plans and Detailed Project Reports at the City level.

City Mission Directorate: A City Mission Directorate is constituted and situated at the

City level nodal agency. The City Mission Directorate is responsible for overall

coordination, execution and monitoring of the HRIDAY Scheme at City level starting from

preparation of DPRs to execution of works.

HRIDAY City Anchors: For each of the 12 Cities, agencies with expertise in the field of

heritage were selected to act as the HRIDAY City Anchor. They are responsible for

supporting the City Mission Directorate in heritage related guidance, in addition to

preparation of the City HRIDAY Plan and evaluation of DPR prepared and projects

executed under the Scheme.

1.4. Objective of Empanelment The HRIDAY City Plan prepared by the HRIDAY City Anchor will identify a shelf of projects

to be implemented in each of the Cities. The selected agencies from the empanelled list will

thereafter prepare Detailed Project Reports for the identified project for implementation.

Empanelment of Agencies for Preparation of DPRs will significantly reduce the time for pre-

project activities by eliminating the need to assess technical capacity of agencies before

each project. There are a number of similar projects to be awarded under HRIDAY and

technical evaluation for them would be done only once.

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2 TERMS OF REFERENCE

2.1 Terms of Empanelment

The Government of India, would empanel, based on the responses received to this

solicitation of Expression of Interest a number of agencies for preparation of DPRs under

HRIDAY. Agencies scoring a minimum of 70 marks in the Eligibility Criteria detailed in

Section 4.1 will be included in the empanelled list. The type of projects assigned to the

agencies in the empanelled list include:

1. Civic Infrastructural Works such as:

Access roads, Water Supply & Sanitation, Sewerage, Drainage & Solid Waste

Management (SWM), Preservation of Water Bodies & Rain Harvesting, Parking facilities,

electrical & telecommunication works etc.

2. Architectural Works such as:

Architectural designing of various buildings (like cultural centers, museum, interpretation

centers, adaptive re-use of existing buildings etc.), Landscape, streetscape,

development of parks, signage, info panel etc.

This list of agencies would be forwarded to the concerned City ULBs, who would, through

the City Mission Directorate, select agencies from this forwarded list, based on Request for

Proposals called by them. The Agencies will be selected on the based on evaluation of the

financial proposals.

The selected Agencies will be required to complete the preparation of DPRs as per the

duration specified by the City Mission Directorate. Non-compliance due to reasons attributed

to the Agency will lead to termination of contract.

2.2 Scope of Work

The DPR of the “HRIDAY” cities, inter alia, shall encompass various aspects of the

revitalization of heritage areas through development of linked civic infrastructure as

identified in City HRIDAY Plan.

Indicative list of probable components for the scope of the DPR is attached in Annexure 1.

The indicative scope of work for the preparation of DPR will include:

a. Site Surveys and Investigations • Ocular/Reconnaissance Survey of the site and the surroundings.

• Topographical Survey of the entire site area. Level of detailing for the survey work will depend on the type of the project and site condition.

• Soil Investigation (for all architectural and detailed engineering works)

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• Hydro-Geological Study (as and where required)

• Other Required Primary Surveys (depending upon the need of the project)

b. Analysis of Existing Situation • Proposed project site Analysis,

• Significance / Influence of History, Cultural, Demography, Society, Environment & Ecology etc. on Project Site and the on the proposals.

• Assessment of Existing Situation, Future Demand (based on projected population) and Prevailing Issues of the Project Area,

• Identification and Focused Group Discussion with Target Beneficiaries / Stakeholders

• SWOT Analysis of the various options/technologies to be adopted in the project proposals.

c. Gap Assessment: • Assessment of infrastructural gaps in the Project area based on the findings

of the City HRIDAY Plan and further investigation along with methods for remedying them.

d. Detailed Proposal & Statutory Approvals • Vision, Aims and Objectives (optional)

• Product Mix creation

• Detailed Architectural, Landscape, Structural & Engineering Designs/Drawings

• Design Calculations

• Detailed Specifications and Schedule of Finishes (materials) and Approval of the same.

• Technical Assistance in Statutory Approvals and Clearance Process (Building, Fire Department, AAI, MoEF etc.)

• Issuance of Good for Construction Drawings for execution of Work

e. Costing & Project Scheduling • Detailed Costing & BOQ (Priced and Unpriced) for tendering process for

selection of Contractor

• Detailed Project Execution Plan

f. Operation & Maintenance Plan (Technical & Financial) g. Periodic Monitoring & Supervision

The Agency should prepare the DPR as per the Instructions/guidelines/toolkits issued

by the Ministry of Urban Development (MoUD) and HRIDAY City Anchors of respective

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cities and any other bodies appointed by MoUD for successful implementation of

“HRIDAY” whichever is applicable.

The Agency should coordinate with MoUD, HRIDAY City Anchors and various Public

Agencies / Urban Local Bodies of concerned cities to develop DPR.

The Agency shall be solely responsible for obtaining any information required for the

preparation of the DPR from the ULB at his own level and shall not be an excuse for

delay in preparation of the DPR(s), which has to be completed within the specified

stipulated period of completion of the DPRs) as per Contract / Work Order.

The Agency shall ensure that the spirit of scheme “HRIDAY” and concept of Revitalization

and Development of Heritage assets must be taken up in consideration during the

preparation of Detailed Project Report.

2.3 Remuneration for Preparation of DPRs and Payment Terms

2.3.1 Remuneration

The Empanelled agencies will be requested to submit their financial proposal based on the

scope of work/TOR finalized to prepare the DPRs. The City Mission Directorate will share

the detailed Scope of Work/TOR among the empanelled agencies.

2.3.2 Payment Terms

The DPR preparing agencies shall be paid in two milestones, which are as follows:

The first milestone (for payment of 30% of fees) shall be completed on submission of the

Draft DPR to the City Mission Directorate, within the timeframe as specified by the City

Mission Directorate.

The second milestone (for payment of 70% of fees) shall be completed on submission

of the final DPR to the City Mission Directorate. Approval of the CLAMC at the city level

and the HNEC at the National level is mandatory.

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3 INSTRUCTIONS TO AGENCIES

3.1 General Instructions

1. Individual agencies or a consortium of agencies are invited to submit their proposals for

empanelment.

2. An agency shall be eligible to submit only one Proposal, either individually or jointly in a

Consortium.

3. Empanelment of the appropriate agencies shall be as per the selection process

described in Section 4 of this document.

4. Agencies are expected to provide the Proposal as specified in Section 4 of this

document. Material deficiencies in providing the information requested may result in

rejection of a proposal.

5. If the agencies selected as HRIDAY City Anchor qualify as per the Evaluation Process

mentioned in Section 4 of this document, they will not be eligible to prepare DPRs for the

City in which they are assigned as the Anchor. However, they will be eligible to prepare

DPRs for other Cities where there are not Anchors.

6. The proposals must reach before the stipulated last date and time of submission. Late

submissions will be rejected.

7. The issue of an EOI detailed document does not give any right whatsoever for awarding

of work and the final decision of the EOI process. The decision of NIUA in this regard will

be final.

8. NIUA reserves the right to reject any Proposal, at any time, if a material

misrepresentation is made or discovered, or the Agency does not provide the responses

sought within the stipulated period.

9. An Agency is ineligible to submit a proposal, if it or any of its constituents has been

barred/Black listed by any Central and/or State Govt. in India during the last three years.

10. In case of a consortium there should be an agreement or MoU executed by all the

members constituting the consortium mentioning inter alia the following:

That they agree to work jointly for the assignment.

That they agree to be jointly and severally responsible for the assignment.

That the Lead Agency shall be the sole representative of the consortium and is

authorized to sign all the agreement and correspondence for the said assignment.

11. Once submitted, the proposal, including the composition of the consulting team, cannot

be altered without prior written consent of Authority.

NIUA reserves the right to reject any Proposal which is non- responsive and not as

per the formats prescribed in the Annexure. No request for alteration, modification,

substitution or withdrawal shall be entertained by the Client in respect of such

Proposals.

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3.2 Pre- Qualification Criteria

Given the strategic nature of this engagement to ensure the success of the Scheme

strategy, it is essential that Agencies with the relevant credentials and expertise are

empanelled. Hence, Agencies bidding for this EOI are required to meet certain pre-

qualification criteria. Relevant documents in support of these pre-qualification criteria should

be submitted by the Agencies in a separate sealed cover, along with the Proposal.

Proposals from only those agencies/consortia who meet the pre-qualification criteria will be

further evaluated.

# Pre-Qualification Criteria Supporting Documents

1 The Agency must be incorporated & registered as

one of the following:

Sole Proprietorship Firm

Partnership Firm

Limited Liability Partnership

Company incorporated under the Companies

Act, 1956

Body Corporate incorporated under

applicable laws of its origin

For architectural firms, the Agency

Owner/Director/Partner should be registered

with the Council of Architecture

Certificate of Registration

2 The Agency should have an annual turnover of Rs. 10

Crores in every year, for the past three years

Audited Financial

Statements for past three

years

3 The Agency should have a track record of providing

services for preparation of Detailed Project Reports

on Urban Development, Heritage management and

City infrastructure development projects.

Work Orders, Contracts or

any other Supporting

Documents

4 The Agency shall not be blacklisted by any Central /

State Government (Central/State Government and

Public Sector) or under a declaration of ineligibility for

corrupt or fraudulent practices

A self-certified letter by the

authorized representative

of the entity

Agencies failing to meet these criteria or not submitting requisite supporting proof as

specified above shall be rejected during prequalification evaluation.

3.3 Preparation of Proposal

The Proposal to be submitted shall provide the following information,

A brief description of the Agency’s organization and Pre-Qualification Requirements

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Details of relevant experience on assignments of a similar nature

CVs of key personnel and experience

The format for the aforementioned details is specified in the Annexure of this document.

The Proposal shall be prepared in indelible ink. It shall contain no inter-lineation or

overwriting, except as necessary to correct errors made by the Agency itself. Any such

corrections must be initialed by the person or persons who sign(s) the Proposal. Every page

of the documents submitted by the Applicant must be duly signed by the authorized

signatory of the Agency along with the Agency’s seal.

3.4 Submission, Receipt and Opening of Proposals

The Agencies must submit the Pre-Qualification documents and the Proposal for each city

in separate envelopes in the following manner:

Envelope A shall contain all documents relating to the pre-qualification criteria set in Section

3. In case of a consortium, Envelope A shall contain the agreement or MoU executed by all

the members. This Envelope shall be marked ‘Envelope A - Pre-Qualification

Documents-Name of Agency’

Envelope B shall contain the Proposal and supporting documents for empanelment,

clearly marked ‘Envelope B - Proposal for Empanelment of Agencies for Preparation

of DPRs”.

Envelopes A and B containing the Pre-Qualification Document and the Proposal for cities

respectively, shall be placed in an outer Envelope clearly marked “Proposal for

Empanelment of Agencies for Preparation of Detailed Project Reports for 12 Cities

Under Scheme “HRIDAY” of Ministry of Urban Development, Government of India”.

This outer envelope shall also contain the Proposal Submission Form (F-1). The outer

envelope shall bear the submission address, address and contact details of the Agency.

Agencies shall submit their Proposals at the office address on or before the Proposed Due

Date (PDD)/ last date and time for receipt of proposals mentioned in the Notice Sheet.

The proposal shall be bound with no loose sheets. Each page of all parts should be page

numbered and in conformance to the eligibility qualifications should be clearly indicated

using an index page. The proposals should not contain any irrelevant or superfluous

documents.

Agencies must submit 2 hard copies (1 Original + 1 Duplicate) of the complete proposal,

along with the soft copy on DVD.

Pre-bid Queries: Agencies must submit their pre-bid queries by email to director@niua.org

latest by 5:30 pm on July 13, 2015, with the following subject line in the email: “Name of

Agency” - PRE-BID QUERY FOR HRIDAY EMPANELMENT EOI.

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Only those pre-bid queries received by 5:30 pm on July 13, 2015 shall be compiled and

appropriate responses will be posted online by July 14, 2015.

Last date of Submission: On or before 3:00 pm of July 21, 2015

Submission Address:

Office of the Director

National Institute of Urban Affairs

1st Floor, Core 4B, India Habitat Centre,

Lodhi Road, New Delhi-110 003

Opening of the Proposal: Proposals shall be opened at 3.30 pm on July 21, 2015

Validity of Proposal: The Proposal shall be valid for a period of not less than 90 days from

the Proposal Due Date, or any extensions thereof as specified by NIUA from time to time.

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4 EVALUATION PROCESS

The selection process for the Empanelment of Agencies for preparation of Detailed Project

Reports under scheme "HRIDAY" of MoUD will be a Quality based Selection process.

Proposals will be evaluated, applying the evaluation criteria and marks system given in the

Eligibility criteria Marks

Break Up

Maximum Marks

1. Past Experience of The Firm

1.1 Experience in preparation of Detail project reports on:

Urban/Civic Infrastructure Development projects

Architectural / Landscaping projects

City development/Urban planning projects for any Government agency/state departments/PSU’s etc. in past 5 years. (Work orders/Completion certificates needs to be attached)

30 marks

More than 15 DPRs 30 marks

More than 10 but less than 15 DPRs 20 marks

Less than 10 DPRs 10 marks

1.2 Project Cost of DPRs prepared Cumulative project cost of the DPRs prepared by the Agency on urban /civic infrastructure/ architectural / city development projects in the past 3 years

30 marks

Cumulative Project Cost of Rs 200 Crores and above 30 marks

Cumulative Project Cost of more than Rs 100 Crores but less than Rs 200 Crores

20 marks

Cumulative Project Cost of less than Rs. 100 Crores 10 marks

19

Eligibility criteria Marks

Break Up

Maximum Marks

3. Organizational Strength and Geographical Presence

20 marks

3.1 Team Leader B.Arch/B.E. Civil with PG/M-Tech in Engineering/Architecture field subjects having experience in similar projects. This person shall be single point of contact for all project related works.

TL with experience of more than 15 years 20 marks

TL with experience of more than 10 Years 10 Marks

3.2 Employee and Geographical Strength Maximum 5 Marks for more than 200 Employees Maximum 10 Marks for more than 50% of total Manpower is technical

(Civil Engineer / Architect / Urban Planner) Presence at Multiple Locations – (Maximum 5 marks for more than 4

Locations) (Please fill the details in the format as per Form F-4 in the document)

20 marks

Maximum Total Marks

100

20

5 PROPOSAL FORMATS

F-1 Proposal Submission Form

F-2 Agency’s Organization and Pre-Qualification Criteria

A. Agency’s Organization

B. Details about fulfilling Pre-Qualification Criteria

F-3 Format for Experience / Credentials

F-4 Format for Employee Strength

21

F-1: PROPOSAL SUBMISSION FORM* To, [Location, Date]

The Director,

National Institute of Urban Affairs

1st Floor, Core 4B, India Habitat Centre

Lodhi Road

New Delhi-03

Dear Sir,

We, the undersigned, offer to be included in the Empanelment of Agencies for

Preparation of Detailed Project Reports for 12 Cities Under Scheme “HRIDAY” of

Ministry of Urban Development, Government of India, in accordance with EOI document

dated July 7, 2015 and our Proposal. We are hereby submitting our Proposal, which includes

the Pre-Qualification Documents and Proposal in a sealed envelope.

We confirm that we are qualified as per the Pre-Qualification Criteria specified in the EOI.

We hereby declare that all the information and statements made in this Proposal are true

and accept that any misinterpretation contained in it would lead to our disqualification.

The Validity of the Proposal submitted shall be for 90 days. Our Proposal is binding upon

us and subject to the modifications resulting from Contract negotiations.

We undertake, if our Proposal is accepted, to initiate the services related to the assignment

not later than two weeks from the date of issue of letter of award. We understand you are

not bound to accept any Proposal you receive.

Thanking You,

Yours Sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Agency:

Address:

* Proposal Form should be submitted on the official letter head of the agency

22

F-2: AGENCY’S ORGANIZATION & PRE-QUALIFICATION CRITERIA

A – Agency’s Organization

[Provide here a brief (two pages) description of the organization, activities and profile of your

agency for this assignment.]

B – Details about fulfilling Pre-Qualification Criteria

1. Name and Address of Agency:

Telephone No.: Fax No : Website:

2. Registered Address in India

3. Authorized Contact Person Name, Contact and E-mail

ID:

4.

Year of Establishment:

(Attach Proof of Registration)

6.

Details of Agency’s presence across India:

7.

Details of most relevant / closely related projects as specified in the Pre-Qualification

Criteria in this documents

Sr.No Client Focus area

(Urban

Infra/architectural

/Civic infra, etc.)

Title of prepared

DPR

Duration and

year of

Appointment

1.

2.

3.

23

(Attach detailed supporting documents**)

4.

5.

9.

Total No. of Employees:

(Attach a signed letter confirming Employee

Strength)

10. PAN Number of the Firm

(Attach PAN Card details)

11. Service Tax Registration Number (Proof may be

attached Separately)

12

Annual Turnover

(Attach Audited

Financial Statements)

Particulars FY 2013-14 FY 2012-13 FY 2011-12

Annual

Turnover

13. Litigation history

Attach affidavit

14 Proof of not being blacklisted

(Attach self-attested letter)

[** Agencies should attach their experiences as per the format specified in F-3 covering the recent

similar assignments executed in relevance to this assignment along with supporting documents.

Only those experiences with relevant supporting documents will be taken into consideration]

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Firm:

Address:

24

F-3 FORMAT FOR EXPERIENCE / CREDENTIALS

Applicant agencies should ensure that relevant supporting document (WO/Completion

certificate, etc.) are attached with every credential/Experience. Credentials without

supporting documents shall not be take into consideration.

Experience/Credential for Evaluation Criteria No:

Assignment name:

Approx. value of the contract (in INR):

Country: Location within country: Duration of assignment (months):

Name of Client:

Address:

Start date (month/year): Completion date (month/year):

Narrative description of Project:

Description of actual services provided by your staff within the assignment:

Copy of WO/Completion certificate/Implementation letter etc.

25

F-4: FORMAT FOR MANPOWER STRENGTH

# Category Number of Employees

1.

Total Manpower of the organization under

Payroll

2.

Total number of employees with Technical

qualification

2.1

Total number of Civil Engineers

2.2

Total number of Architects

2.3

Total number of Urban Planners

2.4

Others

26

F-5 : FORMAT FOR CV OF TEAM LEADER

Name

Position:

Date of Birth

Education:

Employment Record :

From To Company Position Held

Brief Profile

Countries of Work Experience + Years of

experience

Languages

Work Undertaken that Best Illustrates Capability to Handle the Task Assigned

Project Name:

Year:

Location:

Company:

Position Held:

Main features:

Activities Performed:

(This column can be repeat to illustrate multiple projects)

Certification

I, certify that to the best of my knowledge and belief, this CV correctly describes myself, my qualifications, and my experience. I understand that any willful misstatement described herein may lead to my disqualification or dismissal, if engaged.

Additionally, I also certify that I shall be available for the entire duration of the contract.

________________________ Date:________________________

Signature of staff member Day/Month/Year

27

ANNEXURE – 1

Following is the indicative list of components which can be recommended in HRIDAY City Plan for each of the 12 cities. The scope of the work for preparation of DPR may be inclusive of, but not limited to of the following feature. **Final scope of work for preparation of DPR will be derived from the approved HRIDAY City plans of each of the 12 cities.

Category Indicative List of Projects

Roads and Accessibility Traffic Management Plan Provision for non-motorized transport system (if

necessary) Provision for green transport solution Improvement of the condition of Approach roads and

Pavement (encroachment issues) Development of Parking lot for commercial, public and

private vehicles. Construction of Bus Stop Pedestrian Pathway, cycle track construction with

Cobble stone pavement / paver blocks / stones etc. as per the city specific Heritage Toolkit prepared.

Installation of Signage, Maps, Routs and other street furniture.

Street light and Lamp post with heritage sensitive designs

Solar panel based lighting systems

Water Supply Provision for pure drinking water facilities

Solid Waste Management Installation of dustbins at Heritage sites Garbage collection systems around heritage area Improvement of existing waste management processes Innovative solution for waste management (use of

waste like flowers generated from religious places, waste to energy projects in smaller scale to fulfill any required needs etc.)

Drainage Drainage solution for water logged areas Converting Kuchcha drains to Pucca, covering of open

drains Dredging and cleaning of water body, nala, river etc. Redevelopment of Embankments/Ghats/ Steps etc. Riverfront / lakefront development

Sanitation Facilities for Tourists

Construction/Redevelopment of Toilets, washrooms, changing rooms for tourists near Heritage sites.

Electricity & Telecom Underground wiring for Electricity Supply, Telecom and optical fibers

28

Mobile Towers

Kiosk/Information Centre for tourists (Architectural Works)

Constriction/Redevelopment of Information Centre Multilingual Audio/Video systems Disable friendly Heritage site Information systems Feedback/ Grievance redressal system for tourists

Architectural Works Development of a place for cultural interactions, (e.g. cultural parks, museum etc) reflecting local heritage themes in: Architecture Landscapes Sculptures Murals

Development of Market place/Shops to promote Local Artifacts, skills, textile, etc.

Development of Institute to learn local art, crafts and culture (Nritya Gram, Spice Garden, Culinary Institute, Language study etc.)

Place for Performing arts, OAT, auditorium etc. Heritage circuits development Heritage walk

Urban Renewal

Urban renewal projects for Historical Precincts Upliftment of existing façade in and around Heritage

sites/Assets: Reflecting Heritage theme of the area. Heritage linked pattern of doors, windows,

Jharokhas etc Potential adaptive re-use of heritage buildings and

spaces

Capacity Building Various workshops for different focus groups

IEC Awareness creation Yearlong Activity Calendar/Festival Calendar creation Development of Apps for mobile phones on city and its

heritage