Supply Chain Doctors The Supply Chain Doctors Supply Chain Management Kimball Bullington, Ph.D. .
NATIONAL GOVERNMENT DEPARTMENTS SUPPLY CHAIN MANAGEMENT …. Supply Chain... · 2016-12-19 ·...
Transcript of NATIONAL GOVERNMENT DEPARTMENTS SUPPLY CHAIN MANAGEMENT …. Supply Chain... · 2016-12-19 ·...
PRELIMINARY ANALYSIS REPORT
NATIONAL DEPARTMENTS - SUPPLY CHAIN MANAGEMENT BASELINE STUDY PHASE 1 AND 2
30 MARCH 2016 NATIONAL TREASURY CAPACITY DEVELOPMENT
NATIONAL GOVERNMENT DEPARTMENTS SUPPLY CHAIN MANAGEMENT
BASELINE STUDY PHASE 1 & 2
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Table of Contents
1. EXECUTIVE SUMMARY ........................................................................................................ 3
2. INTRODUCTION AND OVERVIEW ......................................................................................... 4
2.1 Background ................................................................................................................................... 4
2.2 Scope ............................................................................................................................................ 5
2.3 General comments ....................................................................................................................... 5
2.4 Challenges and limitations ............................................................................................................ 6
2.5 National Government Departments Data Analysis ...................................................................... 6
2.5.1 Operational Supply Chain Management Structures ..................................................................... 6
2.5.2 Funded, Filled and Vacant Posts .................................................................................................... 7
Figure 1: National departments’ vacancies as percentage of funded post ............................... 7
2.5.3 Supply Chain Management Functions ........................................................................................... 8
Figure 2: National government departments SCM functions ..................................................... 8
2.6 National Government Departments Individual Data Analysis .................................................... 10
2.6.1 Demographics ............................................................................................................... 10
Figure 3: Nationality and Race ................................................................................................... 10
Figure 4: Gender and Age ........................................................................................................... 10
Figure 5: Occupational Roles: National Level ............................................................................ 11
Figure 6: Salary levels of officials at National Level .................................................................. 11
Figure 7: Officials in acting positions at National Level ............................................................ 12
2.6.2 Qualifications ................................................................................................................ 12
Figure 8: Highest Secondary Qualifications ............................................................................... 12
Figure 9: Professional Affiliation ................................................................................................ 13
Figure 10: Completed Qualifications at National Level ............................................................. 13
Figure 11: Description of Completed Qualifications at National Level..................................... 14
Figure 12: Qualifications officials are interested in undertaking.............................................. 14
2.6.3 Training ......................................................................................................................... 15
Figure 13: Supply Chain Management Courses completed ...................................................... 15
Figure 14: Supply Chain Management officials are interested in undertaking ........................ 16
2.6.4 Skills Profile ................................................................................................................... 16
Figure 15: Public Sector Experience vs. Private Sector Experience .......................................... 16
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BASELINE STUDY PHASE 1 & 2
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Figure 16: Experience: Public Sector SCM vs. Private Sector SCM ............................................ 17
3. General Findings ............................................................................................................... 17
4. Conclusion ....................................................................................................................... 19
ANNEXURE 1- SCM BASELINE ROADSHOWS ............................................................................. 20
ANNEXURE 2: SUPPLY CHAIN MANAGEMENT FUNCTIONS PER NATIONAL GOVERNMENT
DEPARTMENT ............................................................................................................................. 22
NATIONAL GOVERNMENT DEPARTMENTS SUPPLY CHAIN MANAGEMENT
BASELINE STUDY PHASE 1 & 2
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1. EXECUTIVE SUMMARY
The objective of the Supply Chain Management(SCM) baseline study is in line
with National Treasury Strategic Plan: 2015/2019 Programme 5: Financial
Accounting and Supply Chain Management Systems, strategic objective 5.5
which is to develop Supply Chain Management capacity.
On 10 December 2014 the Cabinet Committee for Governance and
Administration adopted the recommendations proposed in the Cabinet
Memorandum No: 25 of 2014 pertaining to SCM reforms and capacity
development. Cabinet noted the strategic importance of SCM in service delivery
and in achieving South Africa’s developmental and transformational objectives.
In order to position SCM as a strategic function, Cabinet approved a range of
steps to reform the SCM system which includes amongst others, that the SCM
performance criteria be included in the performance agreements of Accounting
Officers from 1 April 2015 and that Accounting Officers to conduct a capacity
review of SCM staff and take remedial action where required.
The strategic objective statement of the Supply Capacity Building chief
directorate within the Office of the Accountant-General at National Treasury is
to research, develop and implement interventions that will contribute to
improved Supply Chain Management capacity, capability and performance in
all three spheres of government, through institutional, organisational, individual
and stakeholder development.
The Supply Chain Management (SCM) Baseline Study seeks to
determine the number, demographic profile and
qualifications of SCM officials (practitioners and managers)
that are currently employed in the national, provincial and
local spheres of government.
This is a consolidated preliminary SCM baseline study
report in respect of national government departments.
The main source of information for the exercise is a
survey completed by SCM managers and practitioners.
Government is the single biggest spender in South Africa
and must promote good financial management in order
to maximise delivery through the efficient and effective use of limited resources.
A well performing Supply Chain Management function is therefore critical to
achieving the strategic objectives and goals of any government institution.
The third National Skills Development Strategy (NSDS III) recognises that the
capacity of the public sector lags far behind what is expected of it, and in many
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BASELINE STUDY PHASE 1 & 2
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areas critical to the nation’s needs, there are serious skills gaps. To achieve the
goals of a developmental state it requires a public service that is skilled and
capable to deliver quality services efficiently and effectively.
Public procurement is a core function of public financial management and
service delivery. Government institutions are under increasing pressure to
deliver and demonstrate success in terms of both service delivery and
organisational performance. State institutions must ensure that their employees
have the necessary knowledge, skills and attributes required to undertake their
duties competently.
The accounting officer must ensure that the Supply Chain Management
function is adequately structured and staffed with appropriately qualified and
competent professionals able to support management in achieving the
organisational mandate, strategy and goals.
2. INTRODUCTION AND OVERVIEW
During the period 2015 to 2016, the National Treasury conducted a baseline
study in public sector SCM to determine a baseline capacity review of public
sector SCM in order to help government with its goal linked to Presidential
Outcome 12: “to improve planning, resource allocation, performance and
service delivery.”
There are two phases to the project, the first being the collection of
organisational data and the second being an individual survey.
Phase one (1) required each national department to provide the number of
funded, filled and vacant posts in the SCM Units, including the names of SCM
officials, their job title and email address, together with an approved
organisational structure of the SCM function in their respective institutions.
Phase two (2) required each individual to complete an online questionnaire to
determine the demographic, qualifications, courses and experience of
individual SCM officials in the entity.
2.1 Background
Serious capacity and capability constraints exist across government
pertaining to public Supply Chain Management (SCM) across the three
spheres of government.
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National Treasury intends to design, develop and deliver public sector specific
interventions aimed at improving the capacity and capability of public sector
employees in SCM.
A systematic capacity and capability needs easements provides a realistic
basis upon which to plan, budget, direct, monitor and evaluate effective and
efficient Capacity Development initiatives and Education, Training and
Development (ETD) programmes.
The results of the baseline study will inform the development of responsive and
appropriate capacity development solutions and enable the National Treasury
and state institutions to channel resources into the areas where they will
contribute the most to capacity development interventions, employee training
and development, as well as enhancing staff morale and organisational
performance.
2.2 Scope
This report on the SCM baseline study involves forty three (43) national
government departments. The provincial departments and municipalities
report will be finalised and released in the second and third quarter of the
2016/2017 financial year respectively.
It should be noted that information presented below is a preliminary analysis
of the SCM baseline study of phase 1 and 2. There may be no correlation of
the number of surveys completed between the two phases due to the
following reasons:
Structural changes and changes in staffing as a result of appointments,
resignations and retirements; and
New employees that were not part of the phase 1 survey, however, have
completed phase 2 surveys.
The data reflects the submissions from respective national departments.
SCM baseline road shows were conducted with various national departments
in order to assist them to complete both phase 1 and 2 surveys (for a list of
these road shows conducted, please refer to Annexure 1).
2.3 General comments
It should be noted that the information presented below is a preliminary
analysis of the Supply Chain Management (SCM) Baseline Study Phase
1 and Phase 2;
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The data reflects the submissions from the respective national
government departments; and
The data needs to be updated periodically to cater for structural changes
and changes in staffing due to appointments, resignations and
retirements.
2.4 Challenges and limitations
The study is dependent on the full cooperation and support of all government
institutions and individual SCM employees. Some departments were non-
responsive; others submitted incomplete, incoherent or inaccurate
organisational data. The data submitted required extensive validation.
Various surveys were completed without the following information:
Organisational structures;
Incomplete surveys which had to be re-done for the relevant departments to confirm the information;
No individual e-mail addresses loaded on the system in order to conduct phase 2 survey;
Incorrect individual e-mail addresses provided;
Some departments and staff completing the survey more than once. Duplicated surveys had to be deleted;
Departments not completing both phase 1 and 2 timeously;
Incoherent information and a number of abbreviations which do not make sense provided;
Information technology (IT) system being down most of the time and some staff not being able to access the survey due to different IT platforms; and
Some staff completing the survey without understanding the question and therefore providing irrelevant information.
Some surveys questionnaires fields not properly structured in order to conduct the
data analysis effectively and efficiently.
The most important findings are summarised in section five (5) of this report.
2.5 National Government Departments Data Analysis
2.5.1 Operational Supply Chain Management Structures
A review of submitted responses to the surveys indicates that a number of
national departments do not have adequate SCM structures. There are no
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standardised SCM structures; some structures do not include all the elements
of the public sector SCM Model such as Demand Management, Contract
Administration/Management, Disposal Management, Supply Chain Risk
Management or Supply Chain Performance Management; and other structures
provide for combinations of the different elements of the public sector SCM
Model.
This is understandable due to different sizes of the departments, mandates and
strategic plans. For example, in some departments the Asset Management
function and structure fall under the Finance Management Unit and not within
the SCM units.
2.5.2 Funded, Filled and Vacant Posts
Figure 1: National departments’ vacancies as percentage of funded post
SUPPLY CHAIN MANAGEMENT NATIONAL GOVERNMENT DEPARTMENTS
FILLED POSTS AND VACANCIES
Description Funded Filled Vacant Vacancies as % of Funded Positions
South African Police 1211 1111 100 8%
Public Works 620 487 133 21%
Justice and Constitutional Development
228 198 30 13%
Labour 210 172 38 18%
Correctional Services 178 145 33 19%
Agriculture Forestry and Fisheries 155 137 18 12%
Water and Sanitation 136 94 42 31%
Rural Development and Land Reform 120 107 13 11%
Health 66 65 1 2%
International Relations & Cooperation 63 54 9 14%
Environmental Affairs 58 58 0 0%
The Presidency 55 43 12 22%
State Security Agency 51 49 2 4%
Statistics South Africa 49 42 7 14%
Mineral Resources 44 37 7 16%
Human Settlements 42 40 2 5%
Social Development 37 37 0 0%
Transport 35 24 11 31%
Trade and Industry 35 32 3 9%
Higher Education and Training 33 25 8 24%
Government Communication and Information System
31 24 7 23%
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Telecommunications and Postal Services
31 21 10 32%
National Treasury 29 28 1 3%
Public Service & Administration 27 27 0 0%
Parliament 28 25 3 11%
Tourism 23 21 2 9%
Independent Police and Investigative Directorate
22 18 4 18%
Basic Education 20 20 0 0%
Science and Technology 19 17 2 11%
Energy 18 18 0 0%
Arts and Culture 18 15 3 17%
Sport and Recreation South Africa 17 11 6 35%
Performance Monitoring and Evaluation
17 16 1 6%
Cooperate Governance 17 16 1 6%
National School of Government 7 6 1 14%
Office of the Chief Justice 14 9 5 36%
Small Business Development 11 0 11 100%
Military Veterans 8 7 1 13%
Women 7 6 1 14%
Economic Development 7 4 3 43%
Public Enterprises 6 6 0 0%
Traditional Affairs 5 3 2 40%
Home Affairs 74 70 4 5%
Total 3882 3345 537 14%
Six national departments have 0% vacancy rates. Twelve departments have high
vacancy rates excedding 20%.Some of these departments have recently advertised
the positions and are in the process of filling them.
2.5.3 Supply Chain Management Functions
Figure 2: National government departments SCM functions
NATIONAL DEPARTMENTS SCM FUNCTIONS
Supply Chain Management Function Filled Vacant Total
Demand Management 238 43 281
Acquisition Management 572 92 664
Contract Administration/Management 88 23 111
Transversal Contracting 21 1 22
Logistics Management 1062 179 1241
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Asset Management 536 46 582
Disposal Management 152 8 160
Supply Chain Risk Management 37 6 43
Supply Chain Performance Management 92 38 130
Infrastructure Procurement 66 8 74
* Other 481 93 574
Total 3345 537 3882
* Explanation of Other Filled Vacant Total
Other is a combination of SCM Functions: Examples are provided below 481 93 574
Facilities
Transport Management
Fleet Management
Property Management
Support Services
Travel, Accommodation and Corporate Accounts
Research and Development
Moveable Asset Management
Logistics, Disposal and Procurement
Total 481 93 574
Figures 2 shows that the majority of employed SCM staff is in the Logistics
Management function with few staff employed in Contract Administration/Management
and SCM Performance Management functions. The least of officials are within
Transversal Contracting and Supply Risk Management functions.
The Supply Chain Performance Management function has the highest vacancy rate of
29% followed the by Contract Administration/Management with a vacancy rate of 21%.
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BASELINE STUDY PHASE 1 & 2
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2.6 National Government Departments Individual Data Analysis
2.6.1 Demographics
Figure 3: Nationality and Race
Figure 3 above indicates that 99% of employees in national departments are South
African citizens. The racial composition of staff is in line with the national
demographics.
Figure 4: Gender and Age
An analysis by gender, represented in Figure 4 above indicates that males are in the
minority, i.e. 43% of the total staff. This is also in line with the national demographics
due to more female representation. 45% of staff is below 36 years of age. 55% of staff
is above the age of 36. Only 2% of staff is below 25 years of age.
99%
1% 0%0%
20%
40%
60%
80%
100%
120%
Nationality
SA
Unknown
Other78%
12%
7%
2% 1%Race
Black
White
Coloured
Asian
Unknown
57%
43%
0%0%
10%
20%
30%
40%
50%
60%
Female Male Unknown
Gender
2%
22%
21%
31%
12%
12%
1%
0% 10% 20% 30% 40%
18yrs-25 yrs
26 yrs- 31 yrs
32yrs-36 yrs
37 yrs- 45 yrs
46yrs-50 yrs
51 yrs- 70 yrs
Unknown
Age
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Figure 5: Occupational Roles: National Level
The majority of staff in national departments is employed at practitioner and
supervisory levels.
Figure 6: Salary levels of officials at National Level
The majority of staff is between salary level 5 and 8.
38%
39%12%
6%3%
2%
PractitionerLevel
SupervisoryLevel
JuniorManagement
Service
MiddleManagement
Service (MMS)
SeniorManagementService (SMS)
Unknown
Post Levels 1-6 Post Levels 7-8Post Levels 9-
10Post Levels 11-
12Post Levels 13-
16Unknown
Series1 38% 39% 12% 6% 3% 2%
Occupational Roles National Level
0% 0% 0%3% 3% 3%
5%7%
14%
25%
18%
16%
2%1% 0% 1% 2%
0%
5%
10%
15%
20%
25%
30%
Salary Level
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Figure 7: Officials in acting positions at National Level
Only 4% of officials are in acting positions in national departments.
2.6.2 Qualifications
Figure 8: Highest Secondary Qualifications
Only 4% of staff has no matric qualification as represented by 1% of staff having
Grade 11% and 3% having only Grade 10 secondary school qualifications.
4%
96%
0%
Acting orNot Acting
Yes
No
Unknown
65%
32%
1% 3%
Highest Secondary Qualifications
Matric
Grade 12 or Standard 10
Grade 11 or Standard 9
Grade 10 of Standard 8
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Figure 9: Professional Affiliation
Only 2% of officials belong to a professional body or association. Out of that 2%,
only 1% belong to CIPS.
Figure 10: Completed Qualifications at National Level
60% of staff has either a national diploma or undergraduate degree-i.e. a
combination of national diploma (41%) and bachelor degree (19%). Only 1% has
post graduate qualification.
1%0%0%0%0%0%0%0%0%0%0%0%0%1%
97%
0% 20% 40% 60% 80% 100% 120%
CIPS
IIA
Joint Matriculation…
Mind Sport
SAIBA
SAICA
SA Pharmacy Council
Not Applicable
Professional Affiliation
13%
41%19%1%
0%
0%
25%
0%
Completed Qualifications
National Certificate
National Diploma
Bachelors Degree
Honours
Masters
Doctorate
Not Applicable
Unknown
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BASELINE STUDY PHASE 1 & 2
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Figure 11: Description of Completed Qualifications at National Level
DESCRIPTION TOTAL IN % TOTAL IN VALUE
Accounting 11% 151
Auditing 2% 22
Asset Management 0% 1
Law 0% 4
Logistics 12% 163
Marketing 1% 10
Policing 0% 1
Procurement Management 2% 27
Purchasing Management 3% 38
Project Management 0% 4
Public Administration 6% 82
Public Management 10% 141
SCM 2% 28
SCM Risk Management 0% 1
Strategic SCM 0% 1
Store Control 0% 5
Transportation 1% 8
Other 13% 184
Unknown 6% 89
Not Applicable 30% 413
Total 100% 1373
Only 19% of staff has completed SCM related qualifications with majority of courses
noticeable under accounting and public management.
Figure 12: Qualifications officials are interested in undertaking
2%
7%
13%
5%4%
1%68%
Interested Qualifications
National Certificate
National Diploma
Bachelors Degree
Honours
Masters
Doctorate
Unknown
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20% of staff has shown an interest in doing either a national diploma or bachelor’s
degree. 10% of staff has shown an interest in doing post graduate qualification.
2.6.3 Training
Figure 13: Supply Chain Management Courses completed
Figure 13 indicates that none of the staff has completed municipal SCM courses. This
raises questions with regard to the appropriate support to be provided to Municipalities
by provincial treasuries support staff given the amount of challenges at local
government level.
Only 14% of staff has completed an introductory course in Public Sector SCM. 5% of
staff has completed a Demand Management course. 5% of staff has completed
Acquisition Management course. 7% of staff has completed Logistics Management
course. 7% of staff has completed Asset Management course.
41%14%7%7%
2%5%
7%0%1%
5%0%
5%0%
2%0%0%0%1%1%
0% 5% 10% 15% 20% 25% 30% 35% 40% 45%
Unknown
Supply Chain Management for the Public Service
Logistics Management
Asset Management
Disposal Management
Acquisition Management
Bid Committees (PFMA)
Bid Committees (MFMA)
Supply Chain Risk Management
Contract Management (PFMA)
Contract Management (MFMA)
Demand Management
Municipal Supply Chain Management
Supply Chain Performance Management
Conduct Initial Assessment for Strategic Sourcing
Develop a Sourcing Strategy
Execute a Sourcing Strategy
Training on the Revised Preferential…
The Prevention, Detection and Combating of…
SCM Courses CompletedNational Level
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BASELINE STUDY PHASE 1 & 2
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Figure 14: Supply Chain Management officials are interested in undertaking
Figure 14 shows that only a minority of staff are interested in doing SCM courses
focusing on municipalities. Few members of staff are interested in attending training
courses focusing on the various elements of the public sector SCM model. Each
element does not exceed 10%.
2.6.4 Skills Profile
Figure 15: Public Sector Experience vs. Private Sector Experience
16%8%8%
6%4%
7%6%
1%8%
10%1%
9%1%
6%1%
3%1%
3%2%
0% 2% 4% 6% 8% 10% 12% 14% 16% 18%
Unknown
Logistics Management
Disposal Management
Bid Committees (PFMA)
Supply Chain Risk Management
Contract Management (MFMA)
Municipal Supply Chain Management
Conduct Initial Assessment for Strategic Sourcing
Execute a Sourcing Strategy
The Prevention, Detection and Combating of…
Interested SCM CoursesNational Level
2%
26%
24%
27%
15%
6%
1%
73%13%
0%
8%
1%
0%
6%
0% 10% 20% 30% 40% 50% 60% 70% 80%
Less than 1 Year
Between 1 year and 5 years
Between 6 years and 10 years
More than 10 years
More than 20 years
More than 35 years
Unknown
Number of Years Experience at National LevelPublic Sector vs. Private Sector
Number ofyears inPrivate Sector
Number ofyears in PublicService
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BASELINE STUDY PHASE 1 & 2
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Figure 15 shows that 27% of staff has been in the public service for more than 10
years whereas 73% of employees have less than 1 year in the private sector.
Figure 16: Experience: Public Sector SCM vs. Private Sector SCM
An analysis of the public sector SCM number of experience versus public sector,
represented in figure 35 above, indicate that majority of staff has been in the public
sector for more than 10 years. 83% has been employed in private sector SCM for less
than 1 year.
3. General Findings
Overall the analysis reveals the following regarding national departments:
A number of government departments do not have adequate SCM
structures. There are no standardised SCM structures across government
departments; some structures primarily cater for Acquisition and Logistics
Management and do not include all the other elements of the public sector
SCM Model;
There is a high vacancy rate in terms of the phase 1 report which could have
an impact on the level of performance and fulfilling the approved mandates
by government;
4%
34%
0%
48%
9%
2%
1%
83%
7%
0%
3%
0%
0%
7%
0% 20% 40% 60% 80% 100%
Less than 1 Year
Between 1 year and 5 years
Between 6 years and 10years
More than 10 years
More than 20 years
More than 35 years
Unknown
Number of Years Experience at National LevelPublic Sector SCM vs. Private Sector SCM
Number ofyears inPrivateSector SCM
Number ofyears inPublic SectorSCM
NATIONAL GOVERNMENT DEPARTMENTS SUPPLY CHAIN MANAGEMENT
BASELINE STUDY PHASE 1 & 2
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There is insufficient capacity in operational SCM units to provide the
appropriate level of performance required to support service delivery by
government departments;
Not all SCM managers and practitioners have completed the phase 2
individual survey in relation to phase 1 organisational data survey and this
was beyond the control of team collecting the data;
The demographics of officials in terms of nationality, race, gender and
people with disabilities is in line with the national demographic profile of the
country;
55% of staff is above the age of 36 and their job experience could be used
to provide on the job training for newly employed officials and existing
officials in government departments. They could also be trained as coaches
and mentors.
Very few officials are aware that there is an SCM Professional Body and
Associations which is useful to enhance their knowledge and experience
outside the government environment. This was ascertained from the actual
surveys completed and from the road shows conducted. The benefits of
belonging to a professional body or a relevant Association, amongst others
are: networking opportunities, broadening knowledge: education, attending
conferences and seminars, joining communities of practice and sharing
SCM good practice.
Although 61% of officials have tertiary qualifications there is lack of relevant
SCM academic qualifications;
There is inadequate uptake of opportunities for attending short term SCM
training courses.
Overall, one of the biggest challenges as reported in Auditor-General’s general report
dated 2014/2015 is that national departments have challenges in attracting and
retaining qualified and competent SCM officials.
It is therefore evident from the survey conducted that there is a correlation between
the AG`s findings and the results emanating from the survey conducted by the
National Treasury that the majority of SCM employees have been in government for
many years without appropriate SCM related academic qualifications and relevant
training.
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BASELINE STUDY PHASE 1 & 2
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4. Conclusion
The accounting officer must ensure that the Supply Chain Management function is
adequately structured and staffed with appropriately qualified and competent
professionals able to support management in achieving the organisational
mandate, strategy and goals.
From the surveys conducted, it is revealed that there are a number of important
issues which need immediate and urgent attention. Amongst others, some of these
issues to be addressed are: standardisation and implementation of SCM structures
across all spheres of government based on their strategic plans and mandates.
The results of the survey provide a platform to prioritise the filling of critical vacant
posts, the development of relevant SCM academic qualifications, on the job training
initiatives, coaching and mentoring programmes at senior management level.
Adequate resources must therefore be mobilised to ensure the implementation of
these interventions, including allocation of adequate training budgets.
This also provides an opportunity to professionalise the SCM sector to be on par
with other financial management disciplines and host a public procurement
colloquium in order to address some of the challenges highlighted in this report.
SCM BASELINE ROAD SHOWS NATIONAL GOVERNMENT DEPARTMENTS
ANNEXURE 1- SCM BASELINE ROADSHOWS
1 Agriculture, Forestry & Fisheries (2) X
2 Basic Education √ 14/03/2016
3 Government Communication and Information System √ 16/03/2016
4 Correctional Services (9) X
5 Economic Development √ 16/03/2016
6 Health X
7 Human Settlements √ 17/03/2016
8 Mineral Resources √ 17/03/2016
9 National School of Government √ 17/03/2016
10 National Treasury √ 21/09/2015
11 Independent Police Investigative Directorate √ 15/03/2016
12 Planning, Monitoring & Evaluation X
13 Statistics South Africa √ 14/03/2016
14 Tourism (2) √ 17/03/2016
15 Trade and Industry √ 16/03/2016
16 Environmental Affairs √ 17/03/2016
17 Arts & Culture √ 17/03/2016
18 Transport X
19 Women X
20 Telecommunications & Postal Services √ 18/03/2016
21 Science & Technology X
22 Public Enterprises √ 16/03/2016
23 Labour √ 15/03/2016
24 Office of the Chief Justice & Judicial Administration X
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SCM BASELINE ROAD SHOWS NATIONAL GOVERNMENT DEPARTMENTS
ANNEXURE 1- SCM BASELINE ROADSHOWS
25 Home Affairs X
26 Higher Education & Training X
27 Energy √ 18/03/2016
28 Sport & Recreation South Africa X
29 The Presidency √ 18/03/2016
30 Military Veterans X
31 Public Service & Administration X
32 South African Police Service X
33 Cooperative Governance √ 16/03/2016
34 Social Development X
35 Water & Sanitation √ 15/03/2016
36 State Security X
37 Small Business Development √ 16/03/2016
38 Rural Development & Land Reform √ 15/03/2016
39 International Relations & Cooperation √ 16/03/2016
40 Justice & Constitutional Development X
41 Traditional Affairs X
42 Public Works √ 15/03/2016
43 Parliament X
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ANNEXURE 2: SUPPLY CHAIN MANAGEMENT FUNCTIONS PER NATIONAL GOVERNMENT DEPARTMENT
Description Filled: Demand
Management
Vacant: Demand
Management
Filled: Acquisitio
n Managem
ent
Vacant : Acquisitio
n Managem
ent
Filled: Contract
Administration/Management
Vacant : Contract
Administration/Management
Filled: Transvers
al Contracti
ng
Vacant: Transvers
al Contracti
ng
Office of the Chief Justice 0 0 4 0 0 0 0 0
Agriculture Forestry and Fisheries 11 2 19 2 0 0 0 0
Arts and Culture 0 0 5 2 1 0 0 0
Cooperate Governance 1 0 5 1 0 0 0 0
Traditional Affairs 0 0 2 1 0 0 0 0
Energy 0 0 5 0 2 0 0 0
Environmental Affairs 0 0 9 0 0 0 0 0
Higher Education and Training 0 2 1 0 1 0 0 0
Home Affairs 0 0 0 0 0 0 0 0
Independent Police and Investigative Directorate 2 0 2 1 2 1 1 0
International Relations & Cooperation 11 0 10 0 2 0 0 0
Labour 20 9 26 0 11 7 12 0
NATIONAL GOVERNMENT DEPARTMENTS SUPPLY CHAIN MANAGEMENT BASELINE STUDY PHASE 1 & 2
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Description Filled: Demand
Management
Vacant: Demand
Management
Filled: Acquisitio
n Managem
ent
Vacant : Acquisitio
n Managem
ent
Filled: Contract
Administration/Management
Vacant : Contract
Administration/Management
Filled: Transvers
al Contracti
ng
Vacant: Transvers
al Contracti
ng
Military Veterans 1 0 1 0 1 0 1 0
Public Enterprises 1 0 1 0 1 0 0 0
Public Service & Administration 0 0 10 0 2 0 0 0
Rural Development and Land Reform 12 2 20 1 3 0 0 0
Science and Technology 0 0 0 0 0 0 0 0
Small Business Development 0 2 0 2 0 2 0 0
Social Development 5 0 4 0 0 0 0 0
South African Police 54 5 157 18 22 0 0 0
Sport Recreation South Africa 2 0 3 1 0 0 0 0
State Security Agency 8 0 20 2 0 0 0 0
Telecommunications and Postal Services 3 1 3 1 1 2 0 0
The Presidency 0 0 4 3 0 1 0 0
Transport 8 3 6 5 4 1 0 0
Water and Sanitation 3 1 13 15 0 0 0 0
NATIONAL GOVERNMENT DEPARTMENTS SUPPLY CHAIN MANAGEMENT BASELINE STUDY PHASE 1 & 2
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Description Filled: Demand
Management
Vacant: Demand
Management
Filled: Acquisitio
n Managem
ent
Vacant : Acquisitio
n Managem
ent
Filled: Contract
Administration/Management
Vacant : Contract
Administration/Management
Filled: Transvers
al Contracti
ng
Vacant: Transvers
al Contracti
ng
Women 0 1 3 0 0 0 0 0
Basic Education 1 0 3 0 3 0 0 0
Communications 2 1 5 1 1 0 0 1
Correctional Services 9 2 18 6 16 7 1 0
Economic Development 1 0 1 0 0 0 0 0
Health 6 0 2 1 0 0 0 0
Human Settlements 6 0 4 1 1 0 1 0
Justice and Constitutional Development 10 0 69 10 4 0 4 0
Mineral Resources 5 0 7 1 5 0 0 0
National School of Government 0 0 2 0 0 0 0 0
National Treasury 4 0 3 1 2 0 0 0
Performance Monitoring and Evaluation 2 0 3 1 0 0 0 0
Public Works 31 8 86 13 0 0 0 0
Tourism 3 0 2 1 0 0 0 0
NATIONAL GOVERNMENT DEPARTMENTS SUPPLY CHAIN MANAGEMENT BASELINE STUDY PHASE 1 & 2
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Description Filled: Demand
Management
Vacant: Demand
Management
Filled: Acquisitio
n Managem
ent
Vacant : Acquisitio
n Managem
ent
Filled: Contract
Administration/Management
Vacant : Contract
Administration/Management
Filled: Transvers
al Contracti
ng
Vacant: Transvers
al Contracti
ng
Statistics South Africa 8 2 15 0 2 2 0 0
Parliament 2 2 9 1 0 0 0 0
Trade and Industry 6 0 10 0 1 0 1 0
Total 238 43 572 92 88 23 21 1
Description Filled: Logistic Manage
ment
Vacant: Logistic Manage
ment
Filled: Asset
Management
Vacant: Asset
Management
Filled: Disposal Manage
ment
Vacant Disposal Manage
ment
Filled Supply Chain Risk
Management
Vacant Supply Chain Risk
Management
Filled Supply Perform
ance Chain
Management
Vacant Supply Chain
Performance
Management
Office of the Chief Justice 1 1 2 2 2 2 0 0 0 0
NATIONAL GOVERNMENT DEPARTMENTS SUPPLY CHAIN MANAGEMENT BASELINE STUDY PHASE 1 & 2
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Description Filled: Logistic Manage
ment
Vacant: Logistic Manage
ment
Filled: Asset
Management
Vacant: Asset
Management
Filled: Disposal Manage
ment
Vacant Disposal Manage
ment
Filled Supply Chain Risk
Management
Vacant Supply Chain Risk
Management
Filled Supply Perform
ance Chain
Management
Vacant Supply Chain
Performance
Management
Agriculture Forestry and Fisheries 72 9 3 1 0 0 0 0 0 0 Arts and Culture 4 1 3 0 0 0 0 0 0 0
Cooperate Governance 5 0 3 0 0 0 0 0 2 0 Traditional Affairs 1 1 0 0 0 0 0 0 0 0
Energy 9 0 0 0 0 0 0 0 0 0
Environmental Affairs 34 0 9 0 0 0 0 0 0 0 Higher Education and Training 22 6 0 0 0 0 0 0 0 0
Home Affairs 0 0 0 0 0 0 0 0 0 0 Independent Police and Investigative Directorate 3 0 4 2 2 0 1 0 1 0
International Relations & Cooperation 31 0 0 0 0 0 0 0 0 0
Labour 50 0 20 9 11 3 22 0 0 10 Military Veterans 1 0 1 0 0 0 0 0 0 1
NATIONAL GOVERNMENT DEPARTMENTS SUPPLY CHAIN MANAGEMENT BASELINE STUDY PHASE 1 & 2
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Description Filled: Logistic Manage
ment
Vacant: Logistic Manage
ment
Filled: Asset
Management
Vacant: Asset
Management
Filled: Disposal Manage
ment
Vacant Disposal Manage
ment
Filled Supply Chain Risk
Management
Vacant Supply Chain Risk
Management
Filled Supply Perform
ance Chain
Management
Vacant Supply Chain
Performance
Management
Public Enterprises 1 0 1 0 0 0 0 0 1 0 Public Service & Administration 7 0 4 0 0 0 0 0 0 0 Rural Development and Land Reform 28 0 8 3 0 0 0 0 14 3
Science and Technology 5 0 3 0 0 0 0 0 0 0 Small Business Development 0 1 0 3 0 1 0 0 0 0
Social Development 21 0 5 0 0 0 0 0 0 0
South African Police 125 26 343 0 119 0 3 5 50 18 Sport Recreation South Africa 3 2 2 2 0 0 0 0 0 0
State Security Agency 13 0 0 0 4 0 0 0 4 0 Telecommunications and Postal Services 10 1 4 2 0 0 0 0 0 0
NATIONAL GOVERNMENT DEPARTMENTS SUPPLY CHAIN MANAGEMENT BASELINE STUDY PHASE 1 & 2
Page 28 of 33
Description Filled: Logistic Manage
ment
Vacant: Logistic Manage
ment
Filled: Asset
Management
Vacant: Asset
Management
Filled: Disposal Manage
ment
Vacant Disposal Manage
ment
Filled Supply Chain Risk
Management
Vacant Supply Chain Risk
Management
Filled Supply Perform
ance Chain
Management
Vacant Supply Chain
Performance
Management
The Presidency 14 1 6 3 0 0 0 0 0 2
Transport 0 0 6 2 0 0 0 0 0 0
Water and Sanitation 58 13 16 12 0 0 0 0 0 0
Women 2 0 1 0 0 0 0 0 0 0 Basic Education 6 0 7 0 0 0 0 0 0 0
Communications 6 4 2 0 2 0 4 0 2 0
Correctional Services 63 15 15 0 4 0 1 1 7 0
Economic Development 1 0 1 0 0 0 0 0 0 1
Health 33 0 15 0 0 0 0 0 0 0
Human Settlements 12 0 5 1 0 0 0 0 1 1 Justice and Constitutional Development 30 5 26 3 5 2 0 0 2 2 Mineral Resources 11 4 7 1 0 0 1 0 0 0
NATIONAL GOVERNMENT DEPARTMENTS SUPPLY CHAIN MANAGEMENT BASELINE STUDY PHASE 1 & 2
Page 29 of 33
Description Filled: Logistic Manage
ment
Vacant: Logistic Manage
ment
Filled: Asset
Management
Vacant: Asset
Management
Filled: Disposal Manage
ment
Vacant Disposal Manage
ment
Filled Supply Chain Risk
Management
Vacant Supply Chain Risk
Management
Filled Supply Perform
ance Chain
Management
Vacant Supply Chain
Performance
Management
National School of Government 1 1 2 0 0 0 0 0 0 0 National Treasury 14 0 0 0 0 0 3 0 2 0 Performance Monitoring and Evaluation 3 0 2 0 0 0 1 0 0 0
Public Works 322 81 0 0 0 0 0 0 0 0
Tourism 8 1 4 0 2 0 0 0 2 0 Statistics South Africa 15 3 0 0 0 0 0 0 0 0
Parliament 11 0 0 0 0 0 0 0 0 0
Trade and Industry
5 3 5 0 1 0 1 0 2 0
Total 1061 179 535 46 152 8 37 6 90 38
NATIONAL GOVERNMENT DEPARTMENTS SUPPLY CHAIN MANAGEMENT BASELINE STUDY PHASE 1 & 2
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Description Filled Infrastructur
e Procurement
Vacant Infrastructur
e Procurement
Filled Other Vacant: Other
Total Vacant Total Filled Total Posts
Office of the Chief Justice 0 0 0 0 5 9 14 Agriculture Forestry and Fisheries 0 0 32 3 18 137 155
Arts and Culture 0 0 2 0 3 15 18
Cooperate Governance 0 0 0 0 1 16 17
Traditional Affairs 0 0 0 0 2 3 5
Energy 0 0 2 0 0 18 18
Environmental Affairs 0 0 6 0 0 58 58 Higher Education and Training 0 0 1 0 8 25 33
Home Affairs 0 0 70 4 4 70 74 Independent Police and Investigative Directorate 0 0 0 0 4 18 22 International Relations & Cooperation 0 0 0 9 9 54 63
Labour 0 0 0 0 38 172 210
Military Veterans 1 0 0 0 1 7 8
NATIONAL GOVERNMENT DEPARTMENTS SUPPLY CHAIN MANAGEMENT BASELINE STUDY PHASE 1 & 2
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Description Filled Infrastructur
e Procurement
Vacant Infrastructur
e Procurement
Filled Other Vacant: Other
Total Vacant Total Filled Total Posts
Public Enterprises 0 0 0 0 0 6 6
Public Service & Administration 0 0 4 0 0 27 27 Rural Development and Land Reform 0 0 22 4 13 107 120 Science and Technology 0 0 9 2 2 17 19
Small Business Development 0 0 0 0 11 0 11
Social Development 0 0 2 0 0 37 37
South African Police 64 8 174 19 100 1111 1211 Sport Recreation South Africa 0 0 1 1 6 11 17
State Security Agency 0 0 0 0 2 49 51 Telecommunications and Postal Services 0 0 0 3 10 21 31
The Presidency 0 0 19 2 12 43 55
Transport 0 0 0 0 11 24 35
NATIONAL GOVERNMENT DEPARTMENTS SUPPLY CHAIN MANAGEMENT BASELINE STUDY PHASE 1 & 2
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Description Filled Infrastructur
e Procurement
Vacant Infrastructur
e Procurement
Filled Other Vacant: Other
Total Vacant Total Filled Total Posts
Water and Sanitation 0 0 4 1 42 94 136
Women 0 0 0 0 1 6 7
Basic Education 0 0 0 0 0 20 20
Communications 0 0 0 0 7 24 31 Correctional Services 1 0 10 3 33 145 178 Economic Development 0 0 0 2 3 4 7
Health 0 0 9 0 1 65 66 Human Settlements 0 0 10 0 2 40 42 Justice and Constitutional Development 0 0 48 8 30 198 228
Mineral Resources 0 0 1 1 7 37 44
National School of Government 0 0 1 0 1 6 7
National Treasury 0 0 0 0 1 28 29 Performance Monitoring and Evaluation 0 0 5 0 1 16 17
Public Works 0 0 48 31 133 487 620
Tourism 0 0 0 0 2 21 23
NATIONAL GOVERNMENT DEPARTMENTS SUPPLY CHAIN MANAGEMENT BASELINE STUDY PHASE 1 & 2
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Description Filled Infrastructur
e Procurement
Vacant Infrastructur
e Procurement
Filled Other Vacant: Other
Total Vacant Total Filled Total Posts
Statistics South Africa 0 0 2 0 7 42 49
Parliament 0 0 3 0 3 25 28
Trade and Industry 0 0 0 0 3 32 35
Total 66 8 485 93 537 3345 3882