Accounts PayablesNarendra Reddy.

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Accounts PayableAgenda

Overview New Features R12 Payables Cycle Set-Up Options Supplier Creation Invoice Types Bank Account

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OVERVIEW

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Differences between 11i & R1211i R12

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Payables CycleAll payments pass through the following four-step Payables cycle:I. II. III. IV. Enter Invoices. Approve Invoices for payment. Select and Pay approved invoices. Reconcile the payments with the bank statement.

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Payables Cycle (Contd )Enter Supplier Enter Invoices

Approve Invoices POs General Ledger

Pay Invoices

Reconcile Payments

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AP Set-UpOptions:a). Financial Options b). Payables Options c). Payment Administrator Payment Terms Distribution sets Control Payable Periods.

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Financial Options

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Financial Options

New Feature in R12

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Financial Options

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Financial Options

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Financial Options

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Financial Options

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Payables Options

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Payables Options

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Payables Options

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Payables Options

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Payables Options

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Payables Options

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Payables Options

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Payables Options

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Payables Options

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Payables Options

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Payables Options

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Payment Terms

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Payment Terms

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Distribution sets

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Distribution sets

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Open Periods

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Supplier Creation The objective of this process is to create suppliers in Oracle. Suppliers are required to be created for all the basic transaction processing for invoices, payments, expense reports etc. No transactions can be processed without creation of suppliers. There are two processes involved in this. 1) Creation of suppliers Suppliers created are common across all entities and are reusable. 2) Creation of supplier sites Supplier sites created are specific to your operating unit. In case of multiple operating units, you need to create supplier sites for every operating unit. (N): Payables Superuser>> Suppliers >> Entry

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Supplier CreationN:- Supply Base > Supplier > Create Supplier

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Supplier Creation

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Defining Supplier Addresses

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Defining Supplier Addresses

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Defining Supplier Sites

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Supplier Creation

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Supplier Creation

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Invoice Work BenchThere are various types of invoices which are Standard :- A regular supplier invoice.

Credit Memo:- An invoice received from a supplier representing a credit for goods or services purchased.

Debit memo:- An invoice to notify a supplier of a credit recorded for goods or services purchased.

Expense Report:- For recording business-related expenses for employees.

PO Default:- An invoice for which the matching PO no is known.

Quick Match:- To automatically match to a specified PO and all the shipment lines on the PO.

Mixed: -A standard or credit/debit memo invoice for matching a PO, another invoice or both.

Prepayment:-To make advance payments for expenses/capital items where the goods/services may not have been actually received.

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Invoice Work BenchManual Invoice entry will be made for the following types of transactions For recording liability towards suppliers In AP, you must create a liability against a vendor before you can pay. Liabilities will be recorded by entry of an invoice of type termed as Standard in AP. This is equivalent to booking a bill against a vendor.

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Invoice Work Benchspecial invoices Recurring Invoices You can enter invoices for periodic expenses for which you may not receive invoices, such as rent. To enter recurring invoices, define a recurring invoice template, and then create invoices based on that template. With a recurring invoice template, you can do the following. Specify the intervals in which recurring invoices will be created . Standard Recurring Skeleton Standard Requirements: Define Special calendar

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Invoice creation Standard

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Invoice creation Standard

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Invoice creation Standard

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Invoice creation Standard

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Invoice creation Standard

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Invoice creation Standard

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Invoice creation Standard

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Invoice creation Standard

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Invoice creation Standard

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Invoice creation Standard

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View Accounting

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View Accounting

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Invoice creation Standard

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Bank AccountsSetup Payment Banks and Bank Branches

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Bank Accounts

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Bank Accounts

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Bank Accounts

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Bank Accounts

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Bank Accounts

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Bank Accounts

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Bank Accounts

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Bank Accounts

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Bank Accounts

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Bank Accounts

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Bank Accounts

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Bank Accounts

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Bank Accounts

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Bank Accounts

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Bank Accounts

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Bank Accounts

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Payment Administrator

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Payment Administrator

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Payment Administrator

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Payment Administrator

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Payment Administrator

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Payment Administrator

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Payment Administrator

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Invoice payment

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Invoice paymentSelect type from lOV.

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Invoice paymentSelect type and Supplier and amount will default here. We have to give payment date, Bank account and PP.

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Invoice payment

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Accounting

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Supplier Balances

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Prepayment Invoice For recording advances paid to a supplierIn AP, you must create an invoice of type termed as Prepayment to record advance against a vendor. This can be adjusted against a vendor invoice (of the type Standard), if it is made Available. A prepayment can be entered to against any of the vendors types given in the Standard Invoices list.

We have two types of Prepayment invoices1) Permanent : We can not adjust or apply this.(security) 2) Temporary : We can apply this to std invoices

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Prepayment Creation

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Prepayment Creation

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Prepayment Creation

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Prepayment Validation

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Prepayment Validation

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Prepayment Accounting

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Pre-payment Paid

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Pre-payment accounting

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Pre-payment Status

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Apply Prepayment to Std Inv Prepayment should be status of Available. It must be Temporary type. Settlement days.

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Pre-payment apply to std

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Pre-payment apply to std

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Pre-payment apply to std

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Pre-payment apply to std

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Pre-payment apply to std

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Pre-payment apply to std

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Pre-payment apply to std

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Pre-payment apply to std

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Pre-payment apply to std

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Transfer to General Ledger

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Transfer to General Ledger

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