Slide 1

NameSoo Ching Ting Matrix NumberA146939 FacultyPharmacy CoursePharmacy Name of ProgrammeProgram Gema Amal Insan (GAIN) 2013/2014 No. kelulusanDN00011/2014 ProposalPersatuan Mahasiswa Fakulti Farmasi (PMFFar) Date1 Mac 2014 29 Mac 2014 Place 1.Tasik Titiwangsa 2.Dewan Serbaguna Kolej Tun Syed Nasir UKMKL (DSBG KTSN) 3.Rumah Kasih Nurul Hasanah, No 1Jalan Pimping Kanan, Ukay Height 68000 Ampang, Selangor Position hold in the programme Treasurer I Slide 2 Slide 3 1.I did the budget of the programme. I ordered all the Excos who had to spend money to run the programme to give the estimated amount to me. I made the budget using Microsoft Word. Slide 4 However, in the first budget, the total given expenditure has exceeded the expected income that include advancement of RM800.00 from Persatuan Mahasiswa Fakulti Farmasi (PMMFar) RM300.00 from Jabatan Perkhidmatan Pelajar (JPPel) participation fees from Run To GAIN, entry fees from Malam Citra Seni and marketing earnings. Hence, the monitors from PMMFar 2013/2014 helped me to reduce the expenditure according to the real expenditure of GAIN 2012/2013. From this, I learned to be a leader. I learned planning involves setting goal which is making sure the expenses are within the budget. Slide 5 1.1 Budget of GAIN prepared by me. PERKARAPENDAPATAN (RM) JUMLAH (RM) Yuran : 1)Run To Gain - Peserta 1)Malam Citra Seni - Tiket masuk 1)Khidmat Masyarakat 20.00 x 300 6.00 x 300 - 6000.00 1800.00 - JPPel200.00 PMFFar800.00 Pemasaran 1)Run To Gain 2)Malam Citra Seni 3)Khidmat Masyarakat 200.00 150.00 200.00 200.00 150.00 200.00 Jumlah Keseluruhan9350.00 LAMPIRAN D BAJET PROGRAM GEMA AMAL INSAN 1. ANGGARAN PENDAPATAN Slide 6 2.I have ordered the Treasurer II, Jasmin to open a CIMB account with an ATM card. The account was useful to the participants of Run To GAIN who wished to bank in the participant fees. The account also useful for the sponsors who liked to sponsor our programme to bank in the amount of sponsorship. From this, I learned to be a leader. I learned to command involves giving instructions to Treasurer II to open a bank account. Slide 7 3.I have applied the advancement of RM800.00 from Persatuan Mahasiswa Fakulti Farmasi (PMMFar). I had filled the form which I took from Bahagian Kewangan UKM. I passed it up with Kertas Kerja of GAIN to Bahagian Kewangan. After a few weeks, Bahagian kewangan had sent me an email that they had banked in the money into my account. Because of Exco of Marketing requested modals to earn money, so I have given them RM600.00 from the RM800.00 that I get from PMFFar. From this, I learned to be a leader. I learned to be initiative in applying the advancement. Slide 8 3.1 Email sent by Bahagian Kewangan that they had banked in the advancement of RM800.00 into my account. Slide 9 4.I had made a financial report using Microsoft Word. I recorded all the income values from sources such as contribution from PMFFar Ukm Kesihatan, excos which each excos contributed RM10.00 JPPel IM4U and individual contribution participation fees of Run To Gain ticket selling of Malam Citra Seni Exco of Marketing who have earned income through sales Slide 10 We have also organized donation activity to collect fund to Rumah Kebajikan Nurul Hasanah. PMFFAr have contributed advancement of RM800.00 for our programme, hence after the programme, we plan to return about 10% of total income to PMFFar so that Faculty of Pharmacy can use the money to organise other activities. Part of the balance has to donate to the Rumah Kebajikan Nurul Hasanah and another part of the balance has to be given to treasurer of Pharmnite which organised by Faculty of Pharmacy every year. Slide 11 Whenever any exco requested money to buy stuffs for the use of programme, I gave them the amount and recorded in the report. Some excos decided to use their own money to buy the stuffs, and then only claim from me after the programme ended. I always reminded the excos to keep the receipts to be as evidences in the financial report. I recorded cost of every item bought by excos. For one subprogramme, I recorded the items according different exco. I had to total up the amount of expenditure for each subprogramme. I had completed the financial report working together with Treasurer II, Jasmin. From this, I had learned to be a leader. I had lead Treasurer II to complete the financial report together. Slide 12 4.1 Financial report of GAIN 2013/2014 prepared by me Slide 13 5.I have collected all the receipts. I pasted all the receipts on the A4 paper printed with format. The receipts will be as attachment in the financial report. All the receipts must be verified by Mr Munzir Zainudin (Principal Assistant Registrar). Mr Munzir Zainudin Slide 14 I had to prepare formal letters to the parties who did not have receipts such as the performers at subprogramme Malam Citra Seni who are Hafiz Zainal Kumpulan Caklempong Sekolah Menengah Sains Alam Syah Kelab Seni Warisan UKM. The formal letters will be as evidences that we had expend the money for the use of the programme. Slide 15 5.2 Format of attachment of receipts and the receipts must be verified by Mr Munzir Zainudin (Principal Assistant Registrar). Slide 16 5.3 Formal letter prepared by me to the performer at Malam Citra Seni, Hafiz Zainal as an evidence we had paid him performance fee. Slide 17 6.I requested signature and verifying of financial report from Dr. Mohd. Hanif Zulfakar who was the monitor of GAIN 2013/2014. I passed the financial report to Administrative Assistant Officer, Mr Adnan Abdul. Mr Adnan helped me to passed the financial report to the dean of Faculty of Pharmacy, Prof. Dr. Ibrahim bin Jantan to verify the financial report as well. Mr Adnan Abdul Slide 18 7.I prepare a simpler financial report that had the evidence that our activity had spent the whole amount of advancement of RM800.00 from PMFFar. I also prepared a formal letter is about verification of using advancement of RM800.00 from PMFFar. I obtained signature from Dr. Mohd. Hanif Zulfakar, then submitted the financial report and related receipts along with the letter to the office. The letter was signed by Mr Munzir Zainudin. After that, I submitted the financial report together with the letter to Bahagian Kewangan as a proven that our committee had used the whole amount of advancement to carry out the activity. Slide 19 7.1 Financial report prepared by me that prove our excos had expended the whole amount of advancement of RM800.00 from PMFFar. Slide 20 7.2 Formal letter prepared by me which was about our excos had used the whole amount of advancement of RM800.00 from PMFFar. Slide 21 After a few weeks, Bahagian Kewangan posted a formal letter to my house which is a statement of advance clearance. Slide 22 7.3 Formal letter and statement of clearance sent by Bahagian Kewangan that prove that the expenditure of our programme is RM800.00. Slide 23 8.I prepare a simpler financial report that had the evidence that our activity had spent the whole amount of advancement of RM300.00 from JPPel. When our committee has obtained approval from JPPel to organise our programme, JPPel had given us advancement of RM300.00. Slide 24 8.1 Approval letter from JPPel that permit organisation of Gain 2013/2104. On the letter also states advancement of RM300.00 from JPPel. Slide 25 However, at first, we could not get the cash. We only could claim the advancement after the programme. Hence, my work was to prove that our excos had spent RM300.00 to carry out the programme. I filled in one form that is about delivering of financial report to JPPel. I submitted the form along with financial report and related receipts and letter of approval to carry out this activity to JPPel. After JPPel had approved it, they sent to Bahagian Kewangan to pay the money to me. Slide 26 8.2 Financial report prepared by me that prove our excos had used more than RM300.00 to carry out the programme to claim the advancement form JPPel. Slide 27 8.3 Form that I filled in and submitted to JPPel to claim the advancement of RM300.00 from JPPel. Slide 28 Bahagian Kewangan had sent me an email states that they had banked in the amount of RM300.00 into my Bank Islam account. Then I took out the money and put it back into GAINs account. From this, I learned to be a team player. I learned to be responsible in order to complete assigned tasks. Slide 29 8.4 Email sent by Bahagian Kewangan that they had banked in RM300.00 into my account. Slide 30 9.On 28 May 2014, I paid back the money to the excos who had used their own money to buy stuffs for the activity. I returned the money according to the receipts which they passed to me. Slide 31 9.1 I paid back the money to Exco of Souvenir, Nur Rosyidah binti Maidin. Slide 32 10.On 21 April 2014, I presented the financial report in front of all Majlis Tertinggi, Excos and Dr. Mohd. Hanif Zulfakar during reflection meeting at BSH4. I presented about the money we had earned after deducted the expenses with treasurer II, Jasmin Jailani binti Anverdeen. Dr. Mohd. Hanif Zulfakar promised to give us RM300.00 himself as an award that we had organised this activity successfully. Slide 33 10.1 I presented the financial report in front of all Majlis Tertinggi, Excos and Dr. Mohd. Hanif Zulfakar during reflection meeting. Slide 34 Except taking part in my own job scope, I had also helped out at each subprogramme. Slide 35 11.On 1 March 2014, I helped out at the counter of registration of participants of Run To Gain. I was responsible to give the registration numbers, T- shirts and lucky number used in lucky draw to the participants. Every participant had to pin the registration number on their T-shirts. Besides, I also responsible in keeping the registration fees paid by the participants. Slide 36 11.1 I was responsible to give the registration numbers, T-shirts and lucky number used in lucky draw to the participants at the counter of registration during subprogramme Run To Gain. Slide 37 After the programme ended, I helped to clean DSBG. I helped to arrange the chairs and place them back into the store. From this, I learned to be a team player. I learned to collaborate with other excos in order to complete assigned tasks. After Run To Gain ended, I helped to arrange the chairs at DSBG and place them back into the store. Slide 38 12.On 22 March 2014, I helped out at subprogramme Malam Citra Seni. I helped to monitor at the counter of registration. I make sure all the audience had register their name as attendance will award them merits. I helped to tie the ticket on the hand of audience. I helped to monitor at the counter of registration during Malam Citra Seni. Slide 39 12.2 I helped to tie the ticket on the hand of audience at Malam Citra Seni. Slide 40 After the programme ended, I helped to clean Dewan Serbaguna KTSN. I helped to tear down the decorations. From this, I learned to be a team leader. I learned to monitor the progress at the counter of registration. I helped to tear down the decorations after the programme ended. Slide 41 13.On 23 March 2014, during subprogramme Khidmat Masyarakat, I worked as a volunteer at Rumah Kasih Nurul Hasanah, an orphanage house. When we arrive at the orphanage house, I helped to move the stuffs from the bus to the house. Firstly, we had an ice breaking session with the orphans. Then, we had been arranged into different groups. We played animal puzzle with the orphans. Then, we played a few games with the orphans such as lari ikat kaki, chicken dance and singing. I taught the orphans to design and make cards. We made the cards together. We played games again such as Telur Ayam Dinasour, Nenek Bongkok Tiga and Bola Kertas. We had a mini exploration. Then, we played Bola Beracun together. I edited the music needed for the games with excos of relation. Then, our director, Hafiz gave gifts to the orphans. Finally, we took photos with them. From this, I learned to be a team player. I learned to interact effectively with other excos as well as the orphans. Slide 42 13.1 I helped to move stuffs with other excos. Slide 43 13.2 I taught the orphans colouring. Slide 44 13.3 I played animal puzzle with the orphans. Slide 45 13.4 I made cards together with the orphans. Slide 46 13.5 I played Nenek Bongkok Tiga with the orphans. Slide 47 13.6 I involved in the mini exploration with the orphans. Slide 48 13.8 I edited the music needed for games with Excos of Relation. Slide 49 13.8 Pengarah, Hafiz gave the present to the orphan. Slide 50 13.9 Photo session with the orphans.