Name of vessel : CERTIFICATES AND DOCUMENTS Next … Form... · VESSEL’S INSPECTION CHECKLIST...

LTOchklist/ver 2/convention

VESSEL’S INSPECTION CHECKLIST

Name of vessel :

CERTIFICATES AND DOCUMENTS

NO Certificate/ Document Next due

date Expiry date YES NO N.A N.I REMARKS

1 Registry Certificate ☐ ☐ ☐ ☐

2 Class Certificate ☐ ☐ ☐ ☐

3 Safety Construction Certificate

☐ ☐ ☐ ☐

4 International Load Line Certificate

☐ ☐ ☐ ☐

5 International Loadline exemption certificate

☐ ☐ ☐ ☐

6 Safety Equipment Certificate

☐ ☐ ☐ ☐

Form E ☐ ☐ ☐ ☐

7 International Tonnage Certificate

☐ ☐ ☐ ☐

8 Safety Radio Certificate ☐ ☐ ☐ ☐

Form R ☐ ☐ ☐ ☐

9 Radio Station Licence ☐ ☐ ☐ ☐

10 IOPP Certificate ☐ ☐ ☐ ☐

Supplement ☐ ☐ ☐ ☐

11 International Air Pollution Prevention Certificate

☐ ☐ ☐ ☐

Supplement ☐ ☐ ☐ ☐

12 Engine IAPPC Certificate ☐ ☐ ☐ ☐

13 International Energy Efficiency Certificate

☐ ☐ ☐ ☐

14 International Sewage Pollution Prevention Certificate

☐ ☐ ☐ ☐


15 Document of Compliance (DOC) [copy]

☐ ☐ ☐ ☐

16 Safety Management Certificate (SMC)

☐ ☐ ☐ ☐

17 International Ship Security Certificate

☐ ☐ ☐ ☐

18 Continuous Synopsis Record

☐ ☐ ☐ ☐

19 MLC Certificate ☐ ☐ ☐ ☐

DMLC Part 1 ☐ ☐ ☐ ☐

DMLC Part 2 ☐ ☐ ☐ ☐

20 Safe Manning Certificate ☐ ☐ ☐ ☐

21 International Anti fouling Certificate (≥400GT)

☐ ☐ ☐ ☐

Declaration of anti fouling system (≥24m less than 400GT)

☐ ☐ ☐ ☐

22 Certificate of Fitness for HNS

☐ ☐ ☐ ☐

23 Compliance Certificate for Carrying Dangerous Goods

☐ ☐ ☐ ☐

24 Survey Report file ☐ ☐ ☐ ☐

25 Exemption Certificate ☐ ☐ ☐ ☐

26 Approved Intact Stability Booklet (>24m length)

☐ ☐ ☐ ☐

27 Approved Damage Stability Information

☐ ☐ ☐ ☐

28 Ship Sanitation / exemption Certificate

☐ ☐ ☐ ☐

29 Cargo Securing Manual ☐ ☐ ☐ ☐

30 Insurance Coverage ( P& I) ☐ ☐ ☐ ☐

31 Insurance Coverage ( H&M)

☐ ☐ ☐ ☐

32 MODU certificate ☐ ☐ ☐ ☐

33 Special Purpose Ship Certificate

☐ ☐ ☐ ☐

34 Official Log Book ☐ ☐ ☐ ☐

35 GMDSS Log Book ☐ ☐ ☐ ☐


36 Garbage Record Book ☐ ☐ ☐ ☐

37 Garbage Management Plan ☐ ☐ ☐ ☐

38 Oil Record Book ☐ ☐ ☐ ☐

39 Manouevring Booklet ☐ ☐ ☐ ☐

40 Voyage Data Rrecorder System- Certificate of Compliance

☐ ☐ ☐ ☐

41 Fuel Oil Changeover Procedure and Logbook

☐ ☐ ☐ ☐

42

Documentary Evidence of Fitness of Ship to Operate with Periodically Unattended Machinery Space

☐ ☐ ☐ ☐

Publications:

NO Item Yes No N/A N.I Remarks

1 Solas Convention ☐ ☐ ☐ ☐

2 International Code of Signals* ☐ ☐ ☐ ☐

3 International Convention for the Prevention of Pollution from Ships (MARPOL 73/78)

☐ ☐ ☐ ☐

4 IMO Ships Routeing ☐ ☐ ☐ ☐

5 International Regulations for Preventing Collisions at Sea (COLREGS

☐ ☐ ☐ ☐

6 International Standards of Training, Certification and Watchkeeping (STCW Convention)

☐ ☐ ☐ ☐

7 International Maritime Dangerous Goods (IMDG) Code

☐ ☐ ☐ ☐

8 International Ship and Port Facility Security Code (ISPS) Code

☐ ☐ ☐ ☐

9 International Ship Management Code (ISM Code)*

☐ ☐ ☐ ☐

10 Safety Management System Manuals ☐ ☐ ☐ ☐

11 ICS Bridge Procedures Guide ☐ ☐ ☐ ☐

12 Nautical Institute Bridge Team Management ☐ ☐ ☐ ☐

13 IAMSAR Vol.3* ☐ ☐ ☐ ☐

14 International Medical Guide for Ships ☐ ☐ ☐ ☐


15 Medical First Aid Guide for Use in Accidents involving Dangerous Goods (MFAG)

☐ ☐ ☐ ☐

16 Code of Safe Working Practices for Merchant Seaman

☐ ☐ ☐ ☐

17 List of Ship Stations and Maritime Mobile Service Identity Assignment

☐ ☐ ☐ ☐

18 List of Coast Stations and Special Service Stations

☐ ☐ ☐ ☐

19 Manual for Use by the Maritime Mobile and Maritime Mobile Satellite Service

☐ ☐ ☐ ☐

20 Ship Energy Efficiency Management Plan (SEEMP). This may form part of the ship’s Safety Management System (SMS).

☐ ☐ ☐ ☐

22 Notices to Mariners ☐ ☐ ☐ ☐

23 Tide Tables ☐ ☐ ☐ ☐

24 Sailing Directions ☐ ☐ ☐ ☐

25 List of Lights ☐ ☐ ☐ ☐

26 Mariner’s Handbook ☐ ☐ ☐ ☐

27 International Life-saving Appliance Code (LSA Code)

☐ ☐ ☐ ☐

28 International Code for Fire Safety Systems (FSS Code)

☐ ☐ ☐ ☐

29 Shipboard Oil Pollution Emergency Plan ☐ ☐ ☐ ☐

30 Shipboard Marine Pollution Emergency Plan ☐ ☐ ☐ ☐

Bridge & Navigation Equipment:


1 Are nautical publications including pilot books, list of lights, sailing directions, tide tables, code of signals updated? (SOLA 2.2.1.4) (Reg 27)

☐ ☐ ☐ ☐ 2109,1844,2134

2 Are nautical charts to be used for the intended voyage updated?

☐ ☐ ☐ ☐

3 Are navigational instruments as radar including ARPA devices, echo sounder and speed log in operational condition? (SOLAS 2.3) ≥300GT

☐ ☐ ☐ ☐

4 Are the navigation lights incl. duplication and failure alarm working?

☐ ☐ ☐ ☐

5 Is the steering gear including rudder angle indicator as well as emergency steering gear functioning? (Reg 25)

☐ ☐ ☐ ☐

Are instructions for handling posted in vicinity? (Reg 26)

☐ ☐ ☐ ☐


Vessel’s maneuvering information available and posted?

☐ ☐ ☐ ☐

6 Are daylight shapes in operational condition? ☐ ☐ ☐ ☐

7 Is the daylight signaling lamp and the independent power supply in good operational condition? (≥150gt)(solas 2.2.2)

☐ ☐ ☐ ☐

8 Are communication systems between bridge and engine room and steering gear room in working condition?

☐ ☐ ☐ ☐

9 Is the magnetic steering compass in good condition? (SOLAS 2.2.1)

☐ ☐ ☐ ☐

Is an updated calibration table available? (2 yearly)

☐ ☐ ☐ ☐

A Spare magnetic compass ? ((≥150gt)(solas 2.2.1)

☐ ☐ ☐ ☐

10 Radar operating in 9Hz frequency band (3cm/x band)

☐ ☐ ☐ ☐

Radar fitted with ARPA? ☐ ☐ ☐ ☐

Radar plotting equipment ☐ ☐ ☐ ☐

11 Satellite Navigation Receiver ☐ ☐ ☐ ☐ Type:

12 ECDIS fitted onboard? ☐ ☐ ☐ ☐

Is the Electronic Chart Display incorporated into an approved ECDIS ?

☐ ☐ ☐ ☐

Officers received familiarization training on ECDIS fitted onboard

☐ ☐ ☐ ☐

13 Is vessel fitted with weather fax ☐ ☐ ☐ ☐

14

Have all the deck officers received documented training and competence assessment for the navigational equipment fitted on board?

☐ ☐ ☐ ☐

15 Has the Master written his own standing orders and are night orders being completed?

☐ ☐ ☐ ☐

16 Have the deck officers countersigned the Master’s standing and night orders as being read and understood

☐ ☐ ☐ ☐

17 Is the Deck Log Book is properly filled in and signed by the officers and countersigned by the Master?

☐ ☐ ☐ ☐

18 An illustrated table describing the life-saving signals shall be readily available to the officer of the watch

☐ ☐ ☐ ☐

GMDSS & Communications Equipment:



1 Are main and reserve transmitting and receiving equipment including sources of energy in working condition?

☐ ☐ ☐ ☐

2 Are portable VHF hand held radios for survival craft including batteries with spares / re-charger in good working condition?

☐ ☐ ☐ ☐

3 Are Radar Transponders in working condition? ☐ ☐ ☐ ☐

Are they serviced in accordance with manufacturer's requirements?

☐ ☐ ☐ ☐

4 Is in case of a freefall boat arrangement one Radar Transponder permanently stowed within the freefall lifeboat?

☐ ☐ ☐ ☐

5 Is the EPIRB in correct and float free position? Is the expiration date of battery and hydrostatic release still valid?

☐ ☐ ☐ ☐

6 Are radio publications and manuals updated? ☐ ☐ ☐ ☐

7 Are the reserve sources of energy (batteries) properly maintained?

☐ ☐ ☐ ☐

8 Are radio operators familiar with cancellation procedures for false distress alarms?

☐ ☐ ☐ ☐

9 The ship’s (harmonized) Safety Radio Certificate is valid. (any Exemption to comply with SOLAS IV/3.4 and IV/4).

☐ ☐ ☐ ☐

10 Fitted equipment complies with the Record of Equipment.

☐ ☐ ☐ ☐

11

Verify the MMSI and other radio/EPIRB codes are programmed and conform to the ship’s documents, and are marked at or close by the respective radio transmitters.

☐ ☐ ☐ ☐

12

For ships trading outside the A1 area the person designated to have primary responsibility for distress and safety radio communications has a GOC. All other navigating watch officers certified in accordance with STCW Regs.II/1 or II/3.

☐ ☐ ☐ ☐

13 Ability of ship’s operator to use the GMDSS equipment .

☐ ☐ ☐ ☐

14 The required GMDSS VHF/DSC installation(s) is (are) capable of transmitting and receiving distress and safety alerts and distress and safety traffic.

☐ ☐ ☐ ☐

15 The required GMDSS VHF/DSC installation is capable of transmitting and receiving distress alerts and distress traffic.

☐ ☐ ☐ ☐

16 The required GMDSS INMARSAT installation(s) is (are) capable of transmitting and receiving distress and safety alerts and distress and safety traffic.

☐ ☐ ☐ ☐

17 The required GMDSS HF/DSC NBDP installation is capable of transmitting and receiving distress alerts and distress traffic.

☐ ☐ ☐ ☐

18 The SART(s) is (are) capable of transmitting signals. ☐ ☐ ☐ ☐

19 The 9GHZ radar is capable of receiving signals from SART.

☐ ☐ ☐ ☐


20 Receiving and printing Maritime Safety Information by means of NAVTEX, and where required by means of EGC facilities.

☐ ☐ ☐ ☐

21 The GMDSS PORTABLE VHF sets are capable of transmitting and receiving distress traffic.

☐ ☐ ☐ ☐

22 The EPIRB is capable of float free operation, transmitting distress alerts.

☐ ☐ ☐ ☐

23 The condition of the radio reserve source of energy, including charger unit.

☐ ☐ ☐ ☐

24 Is vessel fitted with Long Range Identification and Tracking system (LRIT)

☐ ☐ ☐ ☐

Results of LRIT Conformance Test; LRIT Conformance Test Report available?

☐ ☐ ☐ ☐

25 Is AIS fitted? ☐ ☐ ☐ ☐

If fitted, does AIS is switched on? ☐ ☐ ☐ ☐

Test report of AIS annual testing available? ☐ ☐ ☐ ☐

26 Are GMDSS requirements met with regard to qualified radio operator personnel, watchkeeping, and designation for distress communications

☐ ☐ ☐ ☐

GMDSS log book clearly stated person responsible for distress communications?

☐ ☐ ☐ ☐

GMDSS log book clearly stated person responsible for testing of the equipment

☐ ☐ ☐ ☐

27 Does the testing of the GMDSS equipment carried out as per requirement and properly fill in the log book.

☐ ☐ ☐ ☐

Safety in General – Operational Requirements:


1 Are up-to-date fire control plans posted in accommodation alleyways, are clearly readable and show a sign of approval?

☐ ☐ ☐ ☐

Is one copy stored in a prominently marked and weather tight container outside the deckhouse?

☐ ☐ ☐ ☐

2 Are Instruction Manuals for onboard maintenance of life-saving appliances available and understood by all crew members?

☐ ☐ ☐ ☐

3 Are Operating Instructions for lifesaving appliances posted?

☐ ☐ ☐ ☐

Are they in a language understood by all crew members?

☐ ☐ ☐ ☐

4 Have regular drills for firefighting, abandon ship and rescue boat operation been carried out satisfactorily as required?

☐ ☐ ☐ ☐


Are they recorded in the logbook? ☐ ☐ ☐ ☐

5 Have drills for use of emergency steering gear and switch-over procedures been carried out?

☐ ☐ ☐ ☐

Are they recorded in the logbook? ☐ ☐ ☐ ☐

6 Are up-to-date muster lists written in a language understood by the crew members?

☐ ☐ ☐ ☐

7 Are public alarm systems as for general alarm and engineer's alarm of unmanned machinery system working properly?

☐ ☐ ☐ ☐

8 Are all paint materials stored inside the designated paint locker only?

☐ ☐ ☐ ☐

9 Are all escape ways accessible and free of obstructions and are they properly illuminated?

☐ ☐ ☐ ☐

10 Are IMO symbols properly used? ☐ ☐ ☐ ☐

11 Are pilot ladders and related boarding arrangements clean and in good condition? (SOLAS REG 23)

☐ ☐ ☐ ☐ (SOLAS 1974,

regulation V/23.2.4

Are pilot ladders used for pilot transfer clearly identified with tags or other permanent marking?

☐ ☐ ☐ ☐

Is the record kept on the ship as to the date the identified ladder is placed into service and any repairs effected

☐ ☐ ☐ ☐

12 Is the crew familiar with the use of all lifesaving and firefighting equipment?

☐ ☐ ☐ ☐

13 Is the key engine crew familiar with emergency power arrangements?

☐ ☐ ☐ ☐

14 Are key persons for firefighting familiar with starting the emergency fire pump?

☐ ☐ ☐ ☐

15 Is the designated lifeboat/rescue boat crew familiar with starting the engines?

☐ ☐ ☐ ☐

16 Records about familiarization of new crew members are available

☐ ☐ ☐ ☐

17 Maintenance routine and related records available ☐ ☐ ☐ ☐

18 Crew members can identify the responsible person on board

☐ ☐ ☐ ☐

19 Procedures are available to establish contact with shore management

☐ ☐ ☐ ☐

20 As observed, are safe working practices, including work permit procedures, implemented and adhere to?

☐ ☐ ☐ ☐

Are there specific documented procedures in place for enclosed space entry?

☐ ☐ ☐ ☐

Are there specific documented procedures covering working at height or overside work

☐ ☐ ☐ ☐

21 Is relevant personal protective equipment and clothing, provided and in use?

☐ ☐ ☐ ☐

22 Is adequate lighting provided throughout the vessel? ☐ ☐ ☐ ☐


23 Are walkways, stairways, catwalks, ladders, platforms, handrails in apparent satisfactory conditions throughout the vessel?

☐ ☐ ☐ ☐

24 Are up to date records maintained for the regular inspection, maintenance and testing of all lifting equipment/devices?

☐ ☐ ☐ ☐

25 Are cranes, derricks, pad eyes and other securing points clearly marked with their SWL?

☐ ☐ ☐ ☐

26 Are test certificates available onboard for all items of loose lifting equipment including wire or webbing slings, shackles, eyebolts, etc

☐ ☐ ☐ ☐

Lifesaving Appliances:


1 Are lifeboats with all parts in proper condition without wastage, are blocks and release mechanisms properly maintained as necessary?

☐ ☐ ☐ ☐

Is reflective tape adhered as required on bottom, sides and top?

☐ ☐ ☐ ☐

2 Is lifeboat inventory complete and in good condition? ☐ ☐ ☐ ☐

Are dates of expiration for pyrotechnics and foodstuff rations recorded and not outdated

☐ ☐ ☐ ☐

3 Are rescue boats complete and in good condition? ☐ ☐ ☐ ☐

Is the inventory as required stored in the boat? ☐ ☐ ☐ ☐

4 Are lifeboat/rescue boat engines in good working condition?

☐ ☐ ☐ ☐

5 Are life rafts and launching arrangements in good condition?

☐ ☐ ☐ ☐

6 Is the hydrostatic release for the rafts properly connected and still valid?

☐ ☐ ☐ ☐

7 Is a ladder or other means for embarkation for the additional life raft at the bow (if appropriate) readily available?

☐ ☐ ☐ ☐

8 Are launching arrangements for lifeboats/rescue boats and life rafts including limit switches in good condition and without wastage?

☐ ☐ ☐ ☐

9 Are the embarkation ladders in good condition? ☐ ☐ ☐ ☐

10 Are wire falls of all launching/recovery arrangements in good condition and turned/renewed as required?

☐ ☐ ☐ ☐

Has reversal/renewal of falls/crane wires been recorded?

☐ ☐ ☐ ☐

11

Are life buoys (including reflective tape, correct ship's name/home port and lights and smoke signals with non-outdated batteries) available in sufficient amount and in good condition?

☐ ☐ ☐ ☐

12 Is a "heavy" life buoy (4.5kg) attached to the smoke/light-buoy at bridge wings in a free-fall

☐ ☐ ☐ ☐


arrangement?

13 Are available in sufficient amount and good condition? ☐ ☐ ☐ ☐

14 Are line throwing appliances with valid expiration dates? ☐ ☐ ☐ ☐

15

Are parachute distress signals available in sufficient amount and in good condition with valid expiration dates placed on the bridge in an appropriate dispenser which is marked?

☐ ☐ ☐ ☐

16 Are immersion suits and thermal protective aids available in required amount and in good condition?

☐ ☐ ☐ ☐

17 Weekly and monthly inspections of all survival craft, rescue boats and launching appliance being carried out and entered in log book?

☐ ☐ ☐ ☐

18 Are lifeboat (if fitted) and liferaft operating instructions displayed

☐ ☐ ☐ ☐

Fire Fighting Arrangements:


1 Are fire main piping and all hydrants in good condition? ☐ ☐ ☐ ☐

Are couplings and valves free of leakages? ☐ ☐ ☐ ☐

2 Are fire pumps in engine room including emergency fire pump in proper working condition and with sufficient delivery of water pressure?

☐ ☐ ☐ ☐

Is the emergency fire pump in full operational condition and are starting instructions clearly displayed?

☐ ☐ ☐ ☐

3 Are all fire stations equipped with required equipment? ☐ ☐ ☐ ☐

Are nozzle spray adjustments workable and hoses without deterioration?

☐ ☐ ☐ ☐

4 Are portable fire extinguishers available in sufficient amount?

☐ ☐ ☐ ☐

Are due dates for required servicing recorded and not outdated?

☐ ☐ ☐ ☐

Are portable fire extinguishers in good order with operating instructions clearly marked?

☐ ☐ ☐ ☐

5 Are fireman's outfits available in sufficient amount and complete?

☐ ☐ ☐ ☐

Are firemen's outfits and breathing apparatus in good order, provided with fully charged cylinders and ready for immediate use?

☐ ☐ ☐ ☐

6 Are fixed firefighting systems for engine room and cargo spaces in proper working condition?

☐ ☐ ☐ ☐

Have filling status of gas bottles or foam tanks been checked?

☐ ☐ ☐ ☐


Are the CO2 room properly closable and a spare key available?

☐ ☐ ☐ ☐

Are the last test records of the systems available? ☐ ☐ ☐ ☐

Are fixed fire extinguishing systems in good order and are clear operating instructions posted?

☐ ☐ ☐ ☐

7 Are accommodation and ventilation fan emergency stops in good order and clearly marked to indicate the spaces they serve

☐ ☐ ☐ ☐

8 Are all fire dampers and ventilation closing in proper working condition and clearly marked to indicate the spaces they serves??

☐ ☐ ☐ ☐

9 Are all fire doors closing properly by their automatic closing devices?

☐ ☐ ☐ ☐

10 Are all quick closing devices for tank shut-off and emergency stop of pumps and fans in proper working condition?

☐ ☐ ☐ ☐

11 Are Emergency Breathing Devices (EEBDs) available in required amount (plus additional. training unit) and as per fire plan within superstructure and engine room?

☐ ☐ ☐ ☐

12

Is the international shore connection including reducer piece with appropriate bolts and nuts as per safety plan available? (four 16 mm bolts, 50 mm in length and eight washer)

☐ ☐ ☐ ☐

13 Vessel specific fire training manuals available and updated?

☐ ☐ ☐ ☐

14 Are weekly and monthly inspections being carried out? ☐ ☐ ☐ ☐

Machinery Condition:


1 Are the emergency lights marked? ☐ ☐ ☐ ☐

2 Are electric cable arrangements properly installed and insulated?

☐ ☐ ☐ ☐

3 Are light covers properly fixed on all lamps? ☐ ☐ ☐ ☐

4 Is the engine room with regard to work and fire safety in a generally clean condition?

☐ ☐ ☐ ☐

5 Are the main propulsion system as well as auxiliary engine and power system in proper working condition?

☐ ☐ ☐ ☐

6 Are electric cable arrangements properly installed, insulated and no loose wiring?

☐ ☐ ☐ ☐

7 Are light covers properly fixed on all lamps? ☐ ☐ ☐ ☐

8 Are insulation mats provided around the main switchboard?

☐ ☐ ☐ ☐

9 Main engine free of oil and water leakages? ☐ ☐ ☐ ☐


Exhaust gas system lagging in good condition? ☐ ☐ ☐ ☐

10 Is the main propulsion system in proper working condition?

☐ ☐ ☐ ☐

11 Is auxiliary engine and power system in proper working condition?

☐ ☐ ☐ ☐

Free of water and oil leaks? ☐ ☐ ☐ ☐

Exhaust system lagging in good condition? ☐ ☐ ☐ ☐

12 Is emergency generator arrangement in proper working condition?

☐ ☐ ☐ ☐

13 Jacketed piping system properly installed on high pressure fuel lines, alarms working

☐ ☐ ☐ ☐

14 No leakages form engines and piping systems ☐ ☐ ☐ ☐

15 Is the steering gear, including angle indicator, in operating condition?

☐ ☐ ☐ ☐

16 Emergency steering in operating condition ☐ ☐ ☐ ☐

17 Communications systems between bridge and engine room and steering gear room in working condition

☐ ☐ ☐ ☐

18 Engineer’s alarm of unmanned machinery system working properly

☐ ☐ ☐ ☐

19 Engine room vent & ducting systems in good condition?

☐ ☐ ☐ ☐

20 Bilge and ballast pumps in good operable condition? ☐ ☐ ☐ ☐

Pumps, valves and piping free of patches and leakages?

☐ ☐ ☐ ☐

21 Engine room bilges & other machinery areas free of oil, debris and other fire hazards?

☐ ☐ ☐ ☐

22 Is the engine Log Book available and properly filled in and countersigned by the Chief Engineer

☐ ☐ ☐ ☐

23 Are the marine diesel engines installed on board a ship provided with a Technical File?

☐ ☐ ☐ ☐

24 Is the written procedures for Fuel oil change over operation available on board?

☐ ☐ ☐ ☐

25 Details of fuel oil for combustion purposes delivered to and used on board shall be recorded by means of a bunker delivery note available onboard?

☐ ☐ ☐ ☐

26 Is a manual detailing the operational and maintenance procedures for the sewage treatment plant available on board?

☐ ☐ ☐ ☐

27 Full movement of rudder verified (35 port to 30 starboard)?

☐ ☐ ☐ ☐

28 Steering linkage in satisfactory condition & operating properly?

☐ ☐ ☐ ☐

29 System free of excessive leaks? ☐ ☐ ☐ ☐


30 Means of communication between the navigation bridge & the steering compartment satisfactory?

☐ ☐ ☐ ☐

31 Changeover procedure diagrams posted? ☐ ☐ ☐ ☐

32 Heading information displayed visually at emergency steering position?

☐ ☐ ☐ ☐

Hull Condition:


1 Plimsoll mark properly marked and painted, corresponding to the Loadline certificate

☐ ☐ ☐ ☐

2 Draft marks properly marked and painted on bow and stern?

☐ ☐ ☐ ☐

3 Is the condition of shell plating satisfactory? ☐ ☐ ☐ ☐

Shell plating pitted or corroded? ☐ ☐ ☐ ☐

Major indents in the shell plates? ☐ ☐ ☐ ☐

Improper repairs or doublers? ☐ ☐ ☐ ☐

4 Are the openings in hull satisfactory? ☐ ☐ ☐ ☐

Structure of side shell doors and/or bow/stern doors sound and gaskets satisfactory?

☐ ☐ ☐ ☐

Cleats and closing appliance satisfactory? ☐ ☐ ☐ ☐

Alarms including remote locations in good working order?

☐ ☐ ☐ ☐

5 Condition of deck plating satisfactory? ☐ ☐ ☐ ☐

Is there any damage, pitting or heavy corrosion? ☐ ☐ ☐ ☐

6 Are hatch cover arrangements without signs of excessive wastage?

☐ ☐ ☐ ☐

Gasket, channel, clamps in good condition? ☐ ☐ ☐ ☐

Water-tight? ☐ ☐ ☐ ☐

Non-return valves in good condition? ☐ ☐ ☐ ☐

7 Are bulwarks, handrails, cat walks, without signs of damage and excessive wastage?

☐ ☐ ☐ ☐

8 All deckhouses, superstructure & their closing appliances satisfactory?

☐ ☐ ☐ ☐

9 Are the small hatches and closing arrangements in good condition?

☐ ☐ ☐ ☐


Covers cleats, gaskets and hinges in satisfactory condition?

☐ ☐ ☐ ☐

10 Are deck scupper pipes free of obstructions and in good condition?

☐ ☐ ☐ ☐

11 Are ventilators and air pipes without signs of damage and excessive wastage and to be closed weather tight?

☐ ☐ ☐ ☐

12 Is the watertight doors/rubber gaskets in satisfactory condition?

☐ ☐ ☐ ☐

Cleats in place and in suitable condition? ☐ ☐ ☐ ☐

Gasket in place and sufficient for watertightness? ☐ ☐ ☐ ☐

13 Windows and portholes/side scuttles acceptable? ☐ ☐ ☐ ☐

Glass & closing appliances in satisfactory condition? ☐ ☐ ☐ ☐

Deadlights in place or available? ☐ ☐ ☐ ☐

MARPOL Requirements (Annexes I – II – III – IV – V):


1 Vessel has valid International Oil Pollution Prevention Certificate? (Oil tanker 150GT above and other ship 400GT above)

☐ ☐ ☐ ☐

2 Master or crew familiar with essential shipboard procedures relating to the prevention of pollution by oil?*

☐ ☐ ☐ ☐

3 Vessel provided with tanks for oil residues (sludge tank)? (400GT and above)

☐ ☐ ☐ ☐ Capacity:

Are the sludge tanks free of illegal direct connections overboard?

☐ ☐ ☐ ☐

Has the sludge pipeline a standard discharged connection to enable pipes of reception facilities?

☐ ☐ ☐ ☐

Is the remaining sludge and/ or bilge water tank capacity sufficient for the intended voyage?

☐ ☐ ☐ ☐

Is there evidence that sludge and/ or bilge water has been discharged into port reception facilities?

☐ ☐ ☐ ☐

If sludge has not been discharged into port reception facilities, has the incinerator or the auxiliary boiler been used for burning sludge on board?

☐ ☐ ☐ ☐

4 Has the incinerator suitable for burning oil residues been marked in the IOPP certificate?

☐ ☐ ☐ ☐

Is the manufacturer’s Operating Manual, which is to be retained with the incinerator?

☐ ☐ ☐ ☐

5 Has the auxiliary boiler suitable for burning oil residues been marked in the IOPP certificate?

☐ ☐ ☐ ☐

6 Oil filtering equipment fitted onboard vessel? (400GT above & below 10000gt)

☐ ☐ ☐ ☐


Is the oil filtering equipment in proper working condition and without any illegal by-pass piping?

☐ ☐ ☐ ☐

Is the testing arrangement in proper working condition? ☐ ☐ ☐ ☐

Is the crew in charge familiar with the system and its use?

☐ ☐ ☐ ☐

An operation manual for the OWS must be onboard ☐ ☐ ☐ ☐

Is (if installed) 15 ppm alarm and automatic closing system in proper working condition?

☐ ☐ ☐ ☐

Is calibration certificate for the 15 ppm Bilge Alarm, certifying date of last calibration check retained onboard?

☐ ☐ ☐ ☐

A vessel fitted with a 15 ppm Bilge Separator should, at all times, have on board a copy of the Operating and Maintenance manuals.

☐ ☐ ☐ ☐

7 Vessel less than 400GT, oily mixture shall be retained onboard for subsequent discharge to reception facilities.

☐ ☐ ☐ ☐

If discharge overboard, shall be fitted with oil filtering equipment

☐ ☐ ☐ ☐

8 Is the Oil Record Book Part 1- Machinery Space operations available, are the required entries correct? (400gt and above)

☐ ☐ ☐ ☐

Are the ORB filled up as per guidelines MEPC.1/Circ.736/Rev.2

☐ ☐ ☐ ☐

Is the officer in charge signed the log book each completed operation?

☐ ☐ ☐ ☐

Did Master of ship signed each completed page? ☐ ☐ ☐ ☐

6 Are engine room bilges and other machinery areas free of excessive oil matters?

☐ ☐ ☐ ☐

7 Shipboard oil pollution emergency plan available and approved by the Administration?

☐ ☐ ☐ ☐ Reg 37 MARPOL

Annex 1

Does it contain the following:

Procedures to report an oil pollution incident? ☐ ☐ ☐ ☐

List of authorities to be contacted (updated)? ☐ ☐ ☐ ☐

Actions to reduce or control the discharge of oil following the incident?

☐ ☐ ☐ ☐

Procedures and point of contact on the ship coordinating shipboard action with national and local authorities

☐ ☐ ☐ ☐

8 Ship Marine Pollution Emergency Plan available onboard (combination of SOPEP and SMEP for NLS)

☐ ☐ ☐ ☐ Replace the SOPEP

9 Is vessel certified to carry noxious liquid substances in bulk?

☐ ☐ ☐ ☐


10 AN International Pollution Prevention Certificate for the carriage of NLX in Bulk issued and valid?

☐ ☐ ☐ ☐

11 Is the Procedures and Arrangements Manual available on board vessel which certified to caryy substances of category X,Y,Z and approved by the Administration?

☐ ☐ ☐ ☐

12 Is Cargo Record Book available onboard and properly filled in?

☐ ☐ ☐ ☐

13 Are the Master or crew familiar with essential shipboard procedures relating to the prevention of pollution by NLS?*

☐ ☐ ☐ ☐

IS the Shipboard Marine Pollution Emergency Plan for NLS available on board and approved by the Administration? (150GT and above)

☐ ☐ ☐ ☐

14 Is the vessel carrying harmful substances in packaged form?

☐ ☐ ☐ ☐

Is the packages containing a harmful substance is durably marked with the correct technical name?

☐ ☐ ☐ ☐

Does the documentation is available and as per requirement?

☐ ☐ ☐ ☐

Is the master or crew familiar with essential shipboard procedures relating to prevention of pollution by harmful substances?

☐ ☐ ☐ ☐

15 Does vessel has valid International Sewage Pollution Prevention Certificate?

☐ ☐ ☐ ☐

Sewage treatment plant fitted approved by the administration??

☐ ☐ ☐ ☐

Sewage comminuting and disinfecting system approved by the administration? (for temporary storage when ship less than 3nm)

☐ ☐ ☐ ☐

Holding tank approved by the administration? ☐ ☐ ☐ ☐

Is the master or crew familiar with essential shipboard procedures relating to prevention of pollution by sewage?

☐ ☐ ☐ ☐

16 Evidence of disposal of garbage as per requirement? ☐ ☐ ☐ ☐

17 Every ship of 12 m or more in length overall and fixed or floating platforms shall display placards which notify the crew and passengers of the discharge requirement

☐ ☐ ☐ ☐

18 Is a Garbage Management Plan available onboard? (400gt above, certified to carry 15 persons or more)

☐ ☐ ☐ ☐

19 Is a Garbage Record Book available onboard? (400gt above, certified to carry 15 persons or more)

☐ ☐ ☐ ☐

Is the Garbage Record Book filled as appropriate? ☐ ☐ ☐ ☐

Accommodation – Working and Living Conditions:


1 Food storage is adequate. ☐ ☐ ☐ ☐


2 Sufficient food for intended voyage to next port. ☐ ☐ ☐ ☐

3 Galley is in adequate condition. ☐ ☐ ☐ ☐

4 Galley and/or storage spaces free from extensive vermin.

☐ ☐ ☐ ☐

5 Equipment (hoses and deck fittings) for receiving and producing potable water is in acceptable condition.

☐ ☐ ☐ ☐

6 Ventilation and heating in accommodation are adequate. ☐ ☐ ☐ ☐

7 Sanitary facilities are adequate and in acceptable condition.

☐ ☐ ☐ ☐

8 A separate hospital accommodation is required for the ship.

☐ ☐ ☐ ☐

9 If required, the hospital accommodation is adequate and ready for use.

☐ ☐ ☐ ☐

10 Accommodation spaces are maintained in clean and habitable condition.

☐ ☐ ☐ ☐

11 A port health official or other health/ hygiene expert was asked to provide expertise or otherwise assist.

☐ ☐ ☐ ☐

12 Is the table with the shipboard working arrangements posted?

☐ ☐ ☐ ☐

Does it contain the required information? ☐ ☐ ☐ ☐

Is it in the working language of the ship and in English? ☐ ☐ ☐ ☐

13 Are there records of seafarers’ hour of rest ☐ ☐ ☐ ☐

14 Is all garbage collected, separated and disposed of in accordance with Garbage Management Regulations?

☐ ☐ ☐ ☐

15 Does the company have procedures in place to promote high standards of housekeeping and hygiene awareness, particularly in food handling and storage?

☐ ☐ ☐ ☐

16 Are Food handlers trained? ☐ ☐ ☐ ☐

17 Cook meet the requirement of MLC 2006? ☐ ☐ ☐ ☐

STCW Requirements


1 Safe manning document on board? (SOLAS V/13) ☐ ☐ ☐ ☐

2 Is the ship manned according to the manning document?

☐ ☐ ☐ ☐

3 Watch duty schedule posted? (Ch. VIII/ 1.5) ☐ ☐ ☐ ☐

4 Deck and Engineer officers hold appropriate certificates? (Ch. II & III)

☐ ☐ ☐ ☐


5 Are the certificates issued under the STCW2010 amendments?

☐ ☐ ☐ ☐

6 Is the correct number of personnel certified for operating the GMDSS in the sea area the ship is certified for? (A- IV/2)

☐ ☐ ☐ ☐

7 Are the required documentation(s) for personnel with designated duties in order? (Re: Muster list)

☐ ☐ ☐ ☐

8 If dispensation is issued to any of the required certified seafarers is it valid? (not exceeding 6 months, Article VIII)

☐ ☐ ☐ ☐

9 Has the Flag State been consulted on any discrepancy?

☐ ☐ ☐ ☐

10 Are crew members in possession of valid medical examination certificates as appropriate?

☐ ☐ ☐ ☐

11 Have new crew members been made familiarized with their duties and the safety equipment onboard?

☐ ☐ ☐ ☐

12 Do all crewmembers hold appropriate and valid certification and is this verified on joining vessel

☐ ☐ ☐ ☐

13 Have all deck officers attended bridge resource management courses?

☐ ☐ ☐ ☐

ISM Requirements


1 ISM certification on board (DOC/SMC)? ☐ ☐ ☐ ☐

2 Are certificates and particulars in order? ☐ ☐ ☐ ☐

3 Is Safety Management documentation (e.g manual) readily available on board? Ref.: Section 1.4 for the ISM Code.

☐ ☐ ☐ ☐

4

Is relevant documentation on the SMS in a working language or language understood by the ship’s personnel? Ref.: Section 6.6 of the ISM Code.

☐ ☐ ☐ ☐

5

Can senior officers identify the Company responsible for the operation of the ship and does this correspond with the entity on the ISM certificates? Ref.: Section 3 of the ISM Code.

☐ ☐ ☐ ☐

6 Can senior officers identify the “designated person”? Ref.: Section 4 of the ISM Code.

☐ ☐ ☐ ☐

7 Are procedures in place for establishing and maintaining contact with shore management in an emergency? Ref.: Section 8.3 of the ISM Code.

☐ ☐ ☐ ☐

8 Are programmes for drills and exercises to prepare for emergency actions available on board? Ref.: Section 8.2 of the ISM Code.

☐ ☐ ☐ ☐

9

Can the master provide documented proof of his responsibilities and authority, which must include his overriding authority? Ref.: Section 5 of the ISM Code.

☐ ☐ ☐ ☐


10 Does the ship have a maintenance routine and are records available? Ref.: Section 10.2 of the ISM Code.

☐ ☐ ☐ ☐

11 Is the crew familiar with the company's safety and environmental protection policy?

☐ ☐ ☐ ☐

12 Are programs for drills and training available and are such actions recorded?

☐ ☐ ☐ ☐

13 Are records available about familiarization of new crew members?

☐ ☐ ☐ ☐

14 Have Non-conformities been reported to the company and corrective action been taken by the company?

☐ ☐ ☐ ☐

15 Does the operator's representative visit the vessel at least bi-annually?

☐ ☐ ☐ ☐ Last visit:

16 Does the Master review the safety management system and report to the operator on any deficiencies?

☐ ☐ ☐ ☐ Last review:

Ship Security


1

Is a valid ISSC or Interim ISSC on board and issued by the ship’s Administration, an Organization authorized by it, or by another government at the Administration’s request?

☐ ☐ ☐ ☐

2

If there is a subsequent Interim ISSC, is it clear that it was issued for a valid reason such as change of operator or flag (rather than as a means of avoiding full compliance with ISPS)?

☐ ☐ ☐ ☐

3 Is the ship currently operating at the same or higher security level than the port facility?

☐ ☐ ☐ ☐

4 Does there appear to be an effective system of control of access to restricted areas such as the bridge, the engine room, etc. of the vessel?

☐ ☐ ☐ ☐

5 Is the security plan on board and approved? ☐ ☐ ☐ ☐

6 Do records exist for the last ten calls at port facilities, including the records of any ship to ship operations as appropriate?

☐ ☐ ☐ ☐

7 Are the restricted areas controlled or monitored? ☐ ☐ ☐ ☐

8 Are key members of ship’s crew able to communicate effectively with each other on security matters?

☐ ☐ ☐ ☐

9 Are records available to indicate that security drills have been carried out at the appropriate intervals, taking into account of crew changes?

☐ ☐ ☐ ☐

10 Is a deck watch being maintained to prevent unauthorised access?

☐ ☐ ☐ ☐

11 Are officers aware of the function of the ship security alert system and how to operate it?

☐ ☐ ☐ ☐

Mooring Arrangements



1 Are ropes and wires in good condition? ☐ ☐ ☐ ☐

2 Are anchoring devices in proper and safe condition?

☐ ☐ ☐ ☐

3 Are winches and capstans as appropriate? ☐ ☐ ☐ ☐

4 Is there adequate lighting? ☐ ☐ ☐ ☐

5 Hydraulic piping in good condition and free of leaks?

☐ ☐ ☐ ☐

====END====

Name of vessel : CERTIFICATES AND DOCUMENTS Next … Form... · VESSEL’S INSPECTION CHECKLIST...

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