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Inclusion FundGuidance & Application form

2018 - 2019

This fund is for Early Years Settings to provide support for children with low and emerging Special Educational Needs and Disabilities who are claiming Surrey Funded Entitlement. This booklet contains the guidance & application for the Inclusion Fund 2018 - 2019.

Inclusion Fund 2018-2019

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Guidance notes for Inclusion FundIntroduction

Every provider will expect to have children with Special Educational Needs and Disability (SEND) attend their setting. With careful planning and organisation these children are able to participate fully in the activities provided. However there may be times when children need some extra support.

Surrey County Council expects settings to continuously plan for inclusion. This can be achieved through a SEND or inclusion policy and by following the Early Years Banding guidance *1 .It is expected that all settings allocate staff resources to support inclusion and that the designated SENCO is afforded sufficient, dedicated time to fulfil their role. This is key to promoting and maintaining inclusion. By completing this inclusion fund application you are agreeing to support from the Supporting Children Team.

All providers are expected to meet their duties under the Equality Act 2010 and take full account of the SEND Code of Practice 0-25. *2

If you need support for children with English as an additional language (EAL) please contact the Supporting Children Advisors as below. The inclusion fund does not cover supporting children with EAL.

sectorNW@surreycc.gov.uk, sectorNE@surreycc.gov.uk, sectorSE@surreycc.gov.uk, sectorSW@surreycc.gov.uk

Within this application there are examples of how to complete each section, these can be found in the appendices at the end of the document. For small group work refer to appendix A. For short term funding for individual children refer to Appendix B and for behaviour support refer to Appendix C.

Please note: All relevant sections of this form must be completed in full. Any columns within relevant sections not completed might affect this application not going to panel.

What is the purpose of the Inclusion Fund?

The purpose of the fund is to support providers to address the needs of individual children with SEND. Children with SEND must be given every opportunity to fulfil their potential.

Surrey County Council is required to have a SEND Inclusion Fund for all three and four year olds with special educational needs and Disabilities (SEND) who are taking up funded entitlements, regardless of the number of hours taken. These funds are intended to support local providers to address the needs of individual children with lower level or emerging SEND, typically these will be the children within your Local Offer and emerging into your Enhanced Local Offer which is detailed in the ‘Banding Arrangements for children 0-5’*1.

The inclusion fund is intended to support providers with the following:

Providing smaller groups/higher staff ratios at certain times or for certain activities determined by the level of additional needs within the group.

Short term funding to support children whilst a discretionary funding application is being applied for. Implementing new behaviour strategies that require an additional member of staff for a limited

period of time.

Inclusion Fund 2018-2019

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Eligibility:

This fund is for three and four year olds taking up their funded entitlement. There is limited Inclusion funding available for two year olds. In exceptional circumstances children claiming Funded Early Education for Two year olds (FEET) funding can apply for Short Term Inclusion Funding. Exceptional circumstances apply to families receiving multi-agency support, for example, Early Support, Special Early Educational Support (Portage), Family Support Programme or Children Centre involvement.

Funded two years olds will not be eligible for small group work within this fund. Children living out of Surrey but accessing their funded entitlement in a Surrey Early Years provision can apply if they are not in receipt of any other local authority funding or an Education, Health and Care Plan (EHCP). Children living within a Surrey postcode who access their funded hours outside of Surrey can apply to the relevant county council for funding.

Children with more complex needs, in receipt of Discretionary Funding or in receipt of EHCP are not eligible to receive funding through this Inclusion Fund.

Please state clearly on the application form the county where the child lives. The council that the parent pays their council tax to defines the county where the child lives.

*1 https://search3.openobjects.com/mediamanager/surrey/fsd/files/send_banding_arrangements_for_early_years_v1_3.pdf* 2 https://www.gov.uk/government/publications/send-code-of-practice-0-to-25

The funding is available for the following providers who are registered to deliver funded entitlement for two, three and four year olds:

Day NurseryPre-SchoolNursery Unit of an Independent SchoolMaintained Nursery Schools and ClassesHome Based Child Carers (only for funded two, three & four year olds)

What happens once I have submitted my application?Every application will be assessed at a panel led by Senior SEND Advisors. The panel meets monthly as laid out below. You will be informed of the outcome of your application within three days of the panel date.

Should your application be successful you will be sent an email telling you of the decision and asking you to sign a “Conditions of Grant” form. No funds will be released until the “Conditions of Grant” form has been returned. You may be required to provide evidence of expenditure for this fund through an audit and your application may be followed up by a visit from an advisor from the Supporting Children Team.

If you are unsuccessful, the reasons will be set out in the decision email along with advice and guidance on how to reapply.

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Deadlines for submission of applications 2018 - 2019Please note - Applications received after the submission dates will not be considered at the panel. Funding will not be agreed retrospectively of the panel date. Your application will be returned to you for amendment for the next panel.

Applications to be submitted by Panel Date

30 August 2018 06 September 2018

27 September 2018 04 October 2018

25 October 2018 01 November 2018

29 November 2018 06 December 2018

03 January 2019 08 January 2019

31 January 2019 7 February 2019

28 February 2019 7 March 2019

04 April 2019 11 April 2019

25 April 2019 02 May 2019

30 May 2019 06 June 2019

27 June 2019 04 July 2019

Abbreviations used:-

DLA Disability Living Allowance (a government allowance)EHA Early Help AssessmentEHCP Education, Health and Care PlanELO Enhanced Local Offer (as in early years banding document)FEE Free Early Entitlement funding for two, three and four year oldsISP Individual Support PlanLO Local Offer (as in early years banding document)OT Occupational TherapistPSSS HI Physical Sensory Support Service for children with a hearing impairmentPSSS PD Physical Sensory Support Service for children with a Physical DifficultyPSSS VI Physical Sensory Support Service for children with a visual impairmentPSSS Physical Sensory Support ServiceSLT Speech And Language TherapistSENCO Special Educational Needs CoordinatorSEND Special Educational Needs and DisabilitiesSSA SEND Support ArrangementsSSN SEND Support Notification

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Inclusion Fund Application Form 2018-20191 Contact information

Name of contact:

Contact address:

Post Code:

Telephone number (day):

Telephone number (evening):

Fax number:E-mail

2 Provision details

Name of Setting:

___________________________________

OFSTED URN _____________________

Setting Address:

___________________________________

___________________________________

___________________________________

Post code: __________________________

3 Type of Setting:ü Registered places Age of children

Day NurseryPre-School - no. hours open per day………………Nursery Unit of an Independent SchoolMaintained Nursery Schools & ClassesHome Based Childcare Providers

You can apply for: 10 weeks of support for Small Group work, page 6 8 weeks of support for Short Term Inclusion Funding, page 7 8 weeks of support for Behaviour Support, page 8

Start date for this application……………………………..… (Must be the date panel is held)

End date for this application………………………………… Number of weeks………………..

Name of the SEND/Supporting Children Advisor you are working with if known

…………………………………………………………….……

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Small Group WorkThis section can be used to apply for children with low level or emerging SEND as detailed in the Banding Arrangements for children 0-5, for children being supported within the Early Years Local Offer band. Each child must have differentiated activities and an individual support plan in place to enable a cycle of assess, plan, do. This does not include routine language activities completed in small groups as this is part of the EYFS curriculum. Funded Two years olds are not to be included in this section of the application. We recommend your small group is no more than four children. This fund is a contribution to the cost of small group work rather than a fund for the total cost. This section of the grant is to fund up to 10 weeks of support for small group work. The funding will be calculated from the date of the panel. Children detailed in this section of the form will not be eligible for short term funding. Please see example given in Appendix A.

Name of the child:

County they live in:

Diagnosis (if known) or concern:

DOB: Surrey funded hours claimed per week:Stretched (s) or Term time (tt)

Date DLA agreed if received

Date ISP implemented:

Date ISP reviewed:

1. What are you worried about?

2. How would you use this inclusion fund to support the needs of the child within a small group?

Days and Times child attends

Please indicate how you are grouping these children, for example, Group A, B or C. See example in appendix A

Group A: Hourly rate x total group time per week x weeks in term =

Group B

Group C

Total cost for all groups: £

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Short Term Inclusion Funding for Individual Children

This is short term interim funding to support a child whilst a discretionary funding application is being processed. This fund can only be applied for once per child, this may be different for children living out of county as they may not be eligible for discretionary funding. The grant is payable for eight weeks from the date of the panel. To claim this grant a child must have an individual support plan (ISP) in place and where possible have advice from health or education reports included in the child’s targets. It is expected that a new child with identified SEND would have a transition meeting as part of their introductory arrangements. Please see example given in Appendix BName of the child:

County they live in:

Diagnosis if known or area of concern:

DOB: Surrey funded hours claimed per week: Stretched(s)Term time(tt)

Date DLA agreed

Date ISPimplemented:

(No targets needed for the purpose of this form)

Name of external agencies involved and date of each report:Date of transition meeting if applicable:

Provision Plan. Use this section to explain how you will support the child

Costing:

Total

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Behaviour SupportThis fund is to enable you to implement a new behaviour strategy involving an additional member of staff for a child. This fund can only be applied for once per child and is payable for up to 8 weeks, calculated from the date of the panel. By completing this section of the application, we will assume that you have discussed this behaviour strategy with the child’s parents and they are in agreement with it and have agreed to a visit from a Supporting Children Advisor to support you. Following the panel you will be emailed a request for support form to complete for the child.Name of Child:

County they live in:

DOB: Surrey funded hours claimed per week:Stretched (s)Term time (tt)

Behaviour log/ Early Language Audit/EHA: (please indicate)Please state if other professionals are involved e.g Children’s Centre Outreach or Family Support Worker

1. What are you worried about?

2. How would you use this inclusion fund to support the needs of the child?

Costing:

Total

Inclusion Fund 2018-2019

Summary of Inclusion Fund applied for:Small Group Work Sub Total =

Short Term Individual Support Sub Total =

Behaviour Support Sub Total =

Total =

Declaration:

I have read the guidance notes and the application is true and accurate at the time of completion.

I have consent from all individual parents to apply for this funding and agreement from parents that Surrey County Council will store this information electronically.

Print name as signature: ______________________________ Date: ________________

Position: __________________

Return completed form via egress to: inclusionfund@surreycc.gov.ukOr via post to: Finance & Practice Team, Surrey Family Services

Fairmount House, Bull Hill, Leatherhead, Surrey KT22 7AH

Data Protection Act 2018 -General Data Protection Regulations (GDPR). Surrey County Council (the ‘Council’) respects your privacy rights and is committed to ensuring that it protects your details, the information about your dealings with the Council and other information available to the Council (‘your information’). In accordance with the General Data Protection Regulations, the Council will use your information, for the purpose of providing support to children, to (a) deal with your requests and administer its departmental functions, (b) meet its statutory obligations, and (c) prevent and detect fraud. The Council may share your information (but only the minimum amount of information necessary to do the above and only where it is lawful to do so) with appropriate departments and agencies in accordance with the Multi Agency Information Sharing Protocol (MAISP). Further details including a copy of the MAISP can be found at www.surreycc.gov.uk.. For more information regarding information held by Surrey County Council see here https://www.surreycc.gov.uk/your-council/your-privacy Surrey County Council privacy notice can be found at https://www.surreycc.gov.uk/your-council/your-privacy/our-privacy-notices/children-schools-and-families The information about individual children will be stored electronically

For Office use only Signed:SubtotalsShort Term £Small Group £Behaviour £Out of County £FEET £Total Amount £

Inclusion Fund 2018-2019

Date of Panel:

Reason why awarded:

Reason why not awarded:

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Appendix ASmall Group Work Example

Name of the child:

County they live in:

Diagnosis (if known) or concern:

DOB: Funded hours claimed per week:Stretched (s) or Term time (tt)Date DLA agreed if received

Date ISP implemented:

Date ISP reviewed:

In this section please answer the following two questions:1. What are you worried about?

2. How would you use this inclusion fund to support the needs of the child within a small group?

Days and Times child attendsPlease indicate how you are grouping these children, for example: Group A, B or C. See example below.

ExampleElvis Presley

West Sussex

29.2.14 15 hrs (tt) 06.06.17 11.09.17I am worried about:

1. Elvis does not follow simple verbal instructions. He cannot interact with peers without adult support.

I will provide the following support:2. We want to introduce visual aids to support Elvis’

understanding with simple instructions. We want to support his interaction with peers through simple turn taking games/activities.

Days and times child attends:

M: AM& PMTu: AM&PMW: AM

Group: A

ExampleGeorge Michael

Surrey

Social communication difficulties

3.3.14 30 hrs (s) 05.06.17 12.09.17 I am worried about:1. George often plays away from other children, occasionally

he will play alongside other children and observes them from afar. He will interact with an adult.

I will provide the following support:2. We want play some simple turn taking games with George

and one other child each session. We will use some visual aids (three step visual card: first bubbles, then game, then bubbles) to support George’s participation of the short turn taking game. We will start with a high attention toy such as bubbles, then play a simple turn taking game with one other child with the adult supporting and facilitating the turn taking and then finish with bubbles and the Makaton sign ‘finished’.

Days and times child attends:

M: AM & PMTu: AMWe: AM

Group A

Example: Group A: Hourly rate x total group time per week x weeks in term = £9.17 x 30mins x 10 weeks= £45.85Group B complete if applicable and add further groups such as Group C if needed.

Total cost for all groups: £ 45.85 exampleAppendix B

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Short Term Inclusion Funding for Individual Children Example

Name of the child:

County they live in:

Diagnosis if known or area of concern:

DOB: If FEE hours claimed per week: Stretched(s)Term time(tt)

Date DLA agreed

Date ISPImplemented:

Or for OOS provision hrs per week attended:

Name of external agencies involved and date of each report:Date of transition meeting if applicable:

Provision Plan. Use this section to explain how you will support the child

Costing:

£9.17 hr x 1 hrs x 5 sessions x 8 weeks = £366.80

EXAMPLECarol King

Surrey

2.6.15 15 hrs tt 11.7.18 Portage until– 19.7.18

9.15 – 9.30 15 mins 1:1 Adult help with independence skills - remove coat by back chaining.  Adult to hold her hand and bring into room – avoid risk of running out of front door Adult to support use of “choices ” board, 4 activities to choose from  Adult to go with her to her choice of activity and support to play with her choice for at least 2 minutes. 9.30 – 10.00 30 mins 1 : 1 Adult to support Carol by running commentary as she plays  Use 2/3 word phrases and signs to model as she plays To copy her play and then extend her play skills 10.00 – 10.15 15 minutes 1 : 2 Preparation of equipment and room for target work Adult to collect Carol and give a choice of two children to join her play Adult to collect second child and take to distraction free room to avoid risk of running out the door. Adult to use bucket time to encourage listening and attention (Target) Adult to support and encourage turn taking (Target)

Total £366.80

Appendix C

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Behaviour Support Example

Name of Child:

County they live in:

DOB: Funded hours claimed per week:Stretched (s)Term time (tt)

Behaviour log/ Early Language Audit/EHA: (please indicated)Please state if other professionals are involved e.g Children’s Centre Outreach or Family Support Worker.

1. What are you worried about?

2. How would you use this inclusion fund to support the needs of the child?

Costing:

£8.75 hr x 2 hrs x 5 sessions x 8 weeks = £700

EXAMPLEDonny Osmond

Hampshire4.5.15 11 hrs

stretchedLanguage Audit

I am worried about Donny because he often hits other children during play.

Adults to offer praise regularly when Donny is able to play well with other children without being physical. Adult to observe Donny and praise him for touching gentle, ‘friendly hands’. Adults to intervene if they see children wanting the same toy and provide an alternative.Adult to support turn taking with one other child.

Total £700

Inclusion Fund 2018-2019