NAIA Year-End ReportsJoseph Glover, Athletics Director – IU SoutheastTony Bybee, Director of Information Technology Matt Hanson, Director of Legislative Services

Only Athletics Directors can submit completed report.

Reports can be filled out in any order and saved.

Report will not submit if any information is missing.

Deadline: September 1st

Failure to submit = suspension from postseason.

General Guidelines

Go to www.NAIAHelp.com and log in.

Getting Started

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Certification of Compliance with Frequency of Play and Scheduling

Report

NAIA Substance Abuse Certification of Compliance Report

Institutional Financial Aid Report

Varsity Roster for Institutional Teams

Accounting of National Championship Expenses

Required Information

Menu: End of Year Reporting View/Edit Worksheets

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Tab: Verify InfoComplete the costs of education questions.

Tab: Financial Aid WorksheetSelect the sport from the list, and complete the questions for each sport.

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Include only varsity athletes. Aid for JV-only students does not count

against limits.

Varsity = Any athlete who participates as a designated varsity participant Any contest included in W/L record Any contest that can be used for postseason qualification Any contest that can be counted towards varsity team’s scoring

Varsity alternates allowed when Season-ending injury (or other comparable personal crisis)

occurs to varsity athlete NOT due to ineligibility

Varsity AthletesCOP Policy, Article XII, Section B

Tab: Financial Aid WorksheetSelect the sport from the list, and complete the questions for each sport.

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Institutional Aid Countable Aid:

Any and all financial assistance to student-athletes that is funded,

managed/controlled or allocated by the institution, regardless of

category, title or original source Non-Countable Aid:

Any aid not funded, controlled, allocated in any significant way by the

institution

Summer aid should be included in a student’s total aid award. Any

countable summer aid should be attached to the immediately

preceding academic year.

COP Policy, Article XII, Section C-D

Countable Aid Non-Countable Aid

Scholarships:

Athletic

Academic

Leadership/performance

outside scholarships

administered by the institution

Tuition waivers

Benefits

Room credits

Meal credits

Institutional loans

Work study

Grants:

Pell

SEO

Federal or state

Federal/state benefits or

scholarships

Loans not controlled by institutions

State-mandated tuition waivers

Institutionally funded tuition waivers

for employee dependents attending

the institution of the employee

Institutional AidCOP Policy, Article XII, Section C-D

Varsity sports sponsored by NAIA or NCAA

Archery Field Hockey Rowing (W) Synch. Swimming (W)

Badminton (W) Football Rugby (W) Team Handball (W)

Baseball Golf Skiing Tennis

Basketball Gymnastics Soccer Track & Field

Bowling (W) Ice Hockey Softball Volleyball

Cross Country Lacrosse Squash (W) Water Polo

Equestrian (W) Rifle Swim/Dive Wrestling

Fencing

Multi-Sport Athletes Prorate aid equally to each varsity intercollegiate sport sponsored by NAIA/NCAA

COP Policy, Article XII, Section E

Tab: Financial Aid WorksheetSelect the sport from the list, and complete the questions for each sport.

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Entering freshmen only

1200 SAT / 27 ACT OR

3.75 – 4.0 HS GPA OR

top 10%+ of HS class rank

Full exemption

1050 SAT / 23 ACT OR

3.50 – 3.74 HS GPA OR

top 11%-25%+ of HS class rank

Half exemption

All other students

3.6+ cum. GPA OR

top 10%+ of classFull exemption

3.30 – 3.59 cum. GPA OR

top 11% – 25% of classHalf exemption

Financial Aid ExemptionsCOP Policy, Article XII, Section F

Maximum number of equivalent scholarships

Baseball 12 Soccer 12

Basketball Div I: 11 Div II: 6

Softball 10

Cross Country 5 Swimming and diving

8

Football 24 Tennis 5

Golf 5 Volleyball 8

Indoor/Outdoor track and field

12 Wrestling 8

Financial Aid LimitsCOP Policy, Article XII, Section G

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Tab: RostersSelect sport, enter names or download from SIDHelp. Must match totals from Financial Aid Worksheet tab.

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Menu: Frequency of PlaySelect the appropriate answer for violation/no violation of frequency of play.

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Menu: Substance AbuseIndicate educational methods used.

Philosophy statement and evaluation program for substance

abuse program:

States the institution’s position and education program Requires active involvement from all student athletes Delineates how program’s effectiveness will be evaluated

Philosophy statement and evaluation program for institution’s

expectations on each athlete’s standard of behavior

Detail results of substance abuse program in Year-End Report

Institutions will be ineligible for postseason until the Substance

Abuse Corticated of Compliance is completed and files with

National Office

Substance Abuse ProgramNAC Policy, Article XXI

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Menu: Championship ExpensesIndicate expenses if you participated.

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Menu: View/Edit Worksheets

Tab: Print ReportsSelect report to print.

Tab: Turn InRed on list indicates incomplete reports. All reports must be completed before it will accept.

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Tab: Turn InAll reports completed. button appears.

Violations of Financial Aid Policy

1st time violator: Reprimand and the financial aid limit in the affected

sport will be reduced by the amount the institution was in violation

2nd time violator: Probation and financial aid limit will be reduced 1.5

times

3rd time violator: Suspension and financial aid limit will be reduced 2

times

COP Policy, Article XII, Section G

Common Issues New personnel brought in over the summer who did not know that

they had to fill out a Year-End Report Athletics department and financial aid office weren’t communicating Errors in the report that the institution failed to correct before

submission

Examples: No Yearly Cost of Education entered Worksheet for one sport has not been filled out

Failure to hit the “Turn Into NAIA” button

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