Naemsp 17 marketing prospectus rwfnl

January 21-26, 2017Hyatt Regency New Orleans

New Orleans, Louisiana

NAEM

SP®

2017Annual MeetingSpecialty Workshops, Scientific Assembly

and Trade Show

Registrat ion BrochureMarketing Prospectus

NAEMSP® Exhibitor Hotline 800-228-3677 – www.naemsp.org

1 Marketing Prospectus NAEMSP® 2017 Annual Meeting

NAEMSP® is looking forward to its 2017 Annual Meeting

in New Orleans, Louisiana. This meeting will provide a

forum for discussion on improving the quality of out-of-

hospital emergency medical care. Speakers will discuss

cutting-edge issues important to the future of EMS and

present new ideas, concepts and position statements vital to

EMS professionals preparing to work in the EMS systems of

the future.

Who Attends?The Annual Meeting has continued to grow each year, with more than 800 attendees – 55% physicians, 15% physician residents/fellows, 22% professionals, 4% International and 4% students. This is your opportunity to reach NAEMSP® members: the decision makers, administrators and medical directors who directly impact EMS systems. Our medical director members are the key decision makers on the products, protocols and services their prehospital emergency medical system uses.

Past attendees include medical directors from all over the U.S. as well as Canada, Korea, Singapore, Taiwan, Ireland, Australia, China, France, Italy, Japan, Saudi Arabia, Switzerland and the UK. There is no other

meeting that will gather so many medical directors in one place. Don’t miss your chance to promote your products and services!

Jan. 24-26, 2017Hyatt Regency New Orleans601 Loyola Ave.New Orleans, LA 70113neworleans.hyatt.com

Hotel reservations will not be available until conference registration has opened.

The reservation link will be provided to company contacts in October 2016.

NAEMSP® Important Dates:

Nov. 4, 2016Early bird exhibitor cutoff($100 Discount)

Nov. 11, 2016 Deadline for conferencesupport commitments

Nov. 11, 2016 Deadline to submit meeting support & advertising application

All descriptions and logos due to be guaranteed in the Exhibitor Guide

Deadline to submit company logo for syllabus/website advertising

Deadline to submit print- or press-quality artwork for advertising

Dec. 16, 2016 Late exhibitor deadline (all applications received after this date incur late fee)

Dec. 23, 2016 Booth representative forms due

Dec. 31, 2016 Hotel room reservation deadline



Exhibit Booth Exhibit booth fees include two exhibit hall only booth representive badges, which include entrance to all events held within the exhibit hall. These badges do not include conference registrations. Exhibit booth representatives must register as full conference or single-day registrants at the prevailing rates in order to receive continuing education hours. Each booth also receives the NAEMSP®-discounted sleeping room rate (based on availability at the time of booking) and security during the hours the exhibit hall is open. The exhibit space is an 8’ × 10’ area for you to display and/or demonstrate your company’s products and services. Pipe and drape will be provided.

Additional Booth Representatives Additional booth representative badges can be purchased for $175 each and include access to the exhibit hall and entrance to all events held in the exhibit hall during exhibit days. A Booth Representative Form will be provided to you approximately six weeks prior to the meeting for you to register your specific booth representatives. You may pay for the additional representatives at that time. Please do not include payment for additional representatives with this booth reservation form.

Advertising in the Exhibit GuideThe NAEMSP® Exhibit Guide is distributed to all individuals registered for the conference. This guide includes meeting timetables, exhibit descriptions and other essential information.

The Exhibit Guide is 8½“ x 11“ in size with a glossy cover and non-glossy text pages. Full-page ads are $500; half-page ads are $325, and quarterpage ads are $225. A full-page ad on the inside front cover or back cover of the guide is $700.

Ads must be provided in a color, press-quality PDF file to [email protected] by Nov. 11, 2016.

Conference Mailing ListOne-time use

Mailing List* – $300

Pre-Conference Lists will be emailedapproximately one week after the late

conference registration deadline.

Post-Conference Lists will be emailedapproximately Feb 20, 2017.

* mailing addresses only, emails not included

NAEMSP® offers several ways to increase your organization’s visibility to conference attendees. NAEMSP® Annual Meeting support, advertising and exhibiting continue to be the best value for marketing opportunities in the industry. These opportunities are outlined here for your review. Using any or all of them will help better connect your company’s products or services to our meeting attendees. Deadline for conference support commitments is November 11.

Conference Support of an NAEMSP® Event/Giveaways*Supporting an NAEMSP® event is the most effective way to show your potential/current customers that you support them. NAEMSP® offers many different levels of support, and because registrations, advertising and various levels of recognition are included as part of the fee, sponsorship remains the best “bang for the buck” available. See page 3 for more information.

*NAEMSP® is a 501c(6) organization and any support given to NAEMSP® is not tax deductible.

Platinum Level Gold Level Silver Level Bronze Level

Conference Registrations 3 2 1

One set of Post-ConferenceRegistration Labels

✓ ✓ ✓ ✓

Verbal Acknowledgement andSignage at the Awards Luncheon

✓ ✓ ✓ ✓

Extensive Recognition: Signage, Printed Materials, Website

✓ ✓ ✓ ✓



Conference Support OpportunitiesBelow is a detailed list of the conference support opportunities for the 2017 Annual Meeting. Support is accepted on a first-come, first-serve basis. NAEMSP® will attempt to meet your request; however, we cannot guarantee availability. If you are interested in partial support of one of these options, please contact Stephanie Newman at [email protected]. We appreciate your support of the 2017 Annual Meeting and NAEMSP®!

Platinum Level• Verbal acknowledgement and signage at Awards Luncheon• Extensive recognition and signage as Platinum Level sup-

porter, including recognition in marketing brochures, website and conference program

• Three complimentary conference registrations• One post-conference, one-time use mailing list• Acknowledgment of support in association publications and

on the website

Activity / Item Options 1. Monday Evening Welcome Reception in Exhibit Hall –

$15,0002. Thursday Awards Luncheon – $12,0003. Water Bottles – $10,000 Includes company logo on reus-

able water bottle distributed to all attendees4. Happy Hour Reception – $10,000 Gain more dedicated

time with attendees by providing cocktails and beverages after session hours.

Gold Level• Verbal acknowledgement and signage at Awards Luncheon• Extensive recognition and signage as Gold Level supporter,

including recognition in marketing brochures, website and conference program

• Two complimentary conference registrations• One post-conference, one-time use mailing list

Activity / Item Options 5. Conference Tote Bags/Padfolios – $8,000 Quality tote bag

or padfolio with your logo and NAEMSP®’s logo6. Conference Smart Phone App – $8,000 Cutting-edge

smart phone application can include sponsor logo banner 7. International Speaker Grant – $6,000 Donate a minimum

of $6,000 to the international speaker grant fund. Support will help cover the speakers’ travel expenses for this event.

8. Continental Breakfast – $5,000 each (3)* Price includes assorted rolls and Danish, hard boiled eggs, coffee, tea and juice. Three days available.

9. Audio/Visual – $5,000 Includes your company logo on each meeting room screen at the beginning and end of each session

10. Hotel Key Cards – $7,000 Includes your logo on each attendee’s hotel room key

11. Lanyards – $5,000 Quality lanyard with your logo and NAEMSP®’s logo. (NAEMSP® to produce the item)

Silver Level• Verbal acknowledgement and signage at Awards Luncheon• Extensive recognition and signage as Silver Level supporter,

including recognition in marketing brochures, website and conference program

• One complimentary conference registration• One post-conference, one-time use mailing list

Activity / Item Options 12. Meeting Signage – $4,000 All meeting room signs will con-

tain your logo and company name.13. Refreshment Breaks – $3,500 each (6)* Price includes cof-

fee, tea, soda and a snack. Three A.M. and three P.M. breaks are available.

14. Annual Keynote Address – $3,000 Cover the keynote speaker expenses for this event.

Bronze Level• Verbal acknowledgement and signage at Awards Luncheon• Extensive recognition and signage as Bronze Level support-

er, including recognition in marketing brochures, website and conference program

• One post-conference, one-time use mailing list

Activity / Item Options 15. Speaker Grant – $2,500 Donate a minimum of $2,500 to

the speaker grant fund.16. Abstract Award – $2,000 each (4) Awards will be given for

abstracts in the following four categories: Best Resident/Fel-low Presentation, Best EMS Professional Presentation, Best Scientific Presentation and Best Poster Presentation. To specify a specific award to underwrite, contact NAEMSP®.

17. Promotional Item in Bag – $1,500 (6) Provide a promotion-al item to be stuffed with the meeting items. Item must be approved by the NAEMSP® Executive Office. Item must be produced by supporter unless other arrangements are made with NAEMSP®. Limit of 6 (Example: pen, notepad, bookmark)

Please submit your company logo in EPS format (preferred), and a 300 dpi JPG or TIF file to

[email protected] by November 11, 2016.

*NAEMSP® will contact you to select the day of your breakfast or day/time of your break.Please contact the NAEMSP® Executive Office for menu selections and cost of additional items if so desired.



NAEMSP® 2017 Meeting Support & AdvertisingDue Nov. 11, 2016

STEP ONE: Contact Information Please print legibly and complete all information below. Information will be included in materials distributed to registrants on-site.

Company Name

Contact Name and Credentials

Address

City State Zip

Phone Fax

Email Website Address

STEP TWO: Conference Support LevelLevel of Support: ❑ Platinum ❑ Gold ❑ Silver ❑ Bronze

Number of the activity/item you wish to support from Page 3: __________

Amount: $ ___________

STEP THREE: Exhibit SpaceIn order to purchase an exhibit space you must complete the Exhibit Application Form on page 8 and submit the appropriate fees.

STEP FOUR: Advertising in Exhibit GuideAll ads must be submitted in color.❑ Back cover ....................................................................................$1,500

❑ Inside front cover ..........................................................................$1,500

❑ Full page ..........................................................................................$500

❑ 1/2 page ...........................................................................................$325

❑ 1/4 page ...........................................................................................$225

❑ One-time use Pre-Conference Mailing List ......................................$300

❑ One-time use Post-Conference Mailing List ....................................$300

Lists do not include phone numbers or emails.

STEP FIVE: Total FeesTotal Conference Support (step 2) $ _________

Total Advertising (step 4) $ _________

TOTAL PAYMENT ENCLOSED $ _________

STEP SIX: Method of PaymentAll funds MUST be submitted on a U.S. bank in U.S. funds.NAEMSP® does not accept purchase orders or invoice for services.NAEMSP® Tax ID 57-0820621

❑ Check made payable to NAEMSP® – check # _______________________

Charge payment to the following credit card:❑ American Express ❑ VISA ❑ MasterCard ❑ DISCOVER

Credit Card Number Expiration Date

Name as it appears on Card:

Signature Date

❑ Please send a receipt to email address: ____________________________

STEP SEVEN: Send in Your Conference Support & Advertising FormFax: Fax completed form with credit card payment

information to: 913-222-8606.

Mail: Mail completed form and appropriate fees to: NAEMSP® Executive Office P.O. Box 19570 Lenexa, KS 66285

Please DO NOT mail AND fax your forms.

Sponsorship Contact Stephanie Newman at Questions: [email protected]

STEP EIGHT: Complimentary RegistrationsComplimentary conference registrations are included in the Platinum (3), Gold (2) and Silver (1) level sponsorship packages. In order to receive CME credit, complimentary registrants must complete a paper registration form found on www.naemsp.org coming this fall and write in the payment section, “Comp per <name of company>.” Attendees will not be registered for the conference unless the Executive Office receives a registration form prior to the final pre-registration cutoff date.

STEP NINE: Important DatesNOVEMBER 11, 2016: Deadline to submit meeting support & advertising application

NOVEMBER 11, 2016: Deadline to submit print- or press-quality artwork for advertising

NOVEMBER 11, 2016: Deadline to submit company logos and descriptions



NAEMSP® Exhibit Opportunities

Type Early Bird – Nov. 4 Late – Dec. 16 Additional Fee (Dec. 16 – Show)

Preferred $2,000 $2,100 Late Rate +$250

Regular $1,550 $1,650 Late Rate +$250

Non-Profit $600 $600 Late Rate +$250

Booth Size 8’ × 10’

Preferred (P) Booth Cost $2,000/$2,100

For-Profit Booth Cost $1,550/$1,650

Not-For-Profit Booth Cost $600

Official Service Contractor Viper Tradeshow Services 816-591-6024

Booth Reservation Due Date Friday, November 4, 2016

Exhibit Guide Guarantee Deadline Friday, November 11, 2016

Booth Late Deadline Friday, December 16, 2016

Past Deadline Fee Saturday, December 17 – show, $250 late fee in addition to late rate

Each 8’ × 10’ booth includes pipe, drape and a one-line identification sign. All other materials, including electricity, booth furnishings and freight handling, must be ordered through Viper Tradeshow Services, the official service contractor for the Annual Meeting. Not-for-profit exhibit booths may be located outside the exhibit hall. All locations will be carpeted.

Preferred booth space is indicated on the Exhibit Floor Plan with the symbol (P). This symbol indicates booth space that is prefera-ble because of its location. These locations are expected to have high exhibit traffic due to the placement of meals and refreshment breaks nearby. Please note that booth assignments will not be made until after the early bird deadline, with conference supporters receiving first priority and then on a first-come, first-serve basis.

Those organizations applying for not-for-profit booth space are required to submit an IRS verification letter of their not-for-profit status.

Exhibit Application Due DateThe early bird due date to reserve exhibit booth space is Friday, November 4, 2016, which includes a $100 discount. The late booth registration deadline is Friday, December 16, 2016. After this date, exhibit applications will be accepted based on space availability. There will also be a late fee of $250 charged in addition to the late-rate booth fee. All descriptions and logos submitted after Friday, November 11, 2016 are NOT guaranteed to be included in the Exhibit Guide.

Official Service ContractorViper Tradeshow Services is the official service contractor for the 2017 NAEMSP® Annual Meeting. Once you receive your booth application confirmation, the information will be forwarded to Viper Tradeshow Services, and an exhibitor packet will be sent to you. Booths will not be assigned until after December 16, 2016. All booth assignments will automatically be sent to Viper and will be updated in their system. You do not need to update Viper with your booth number should you receive it after décor is ordered.

All shipments are to be sent through Viper Tradeshow Services. ABSOLUTELY NO SHIPMENTS SHOULD BE SENT DIRECTLY TO THE HOTEL. IF YOU SEND YOUR MATERIALS DIRECTLY TO THE HOTEL, THIS COST WILL BE ADDED TO YOUR BILLING BY VIPER TRADESHOW SERVICES. Contact Belinda Schlueter, Show Coordinator, at Viper Tradeshow Services, at 816-591-6024 or [email protected].

Please NoteWithout exception, exhibitors must follow the set-up and teardown times indicated in NAEMSP® plans and corre-spondence. Exhibitors must have their booths set and ready by the times indicated inbooth confirmation letters. If exhibitors have not checked in 30 minutes prior to close of set-up and begun to set up their booth, set-up labor will be forced at prevailing labor rates. Exhibitors may not dismantle their booths earlier than the close of the show. Exhibitors who make earlier flight plans must arrange for another party to dismantle their booth. There are NO EXCEPTIONS to this policy. There will be a $250 penalty for early dismantling.

Exhibit Booth Prices



Exhibit Hall Hours

Monday, January 23, 2017Exhibit Hall Move-In:

8:00 a.m. – 5:00 p.m.Welcome Reception – Exhibits Open

6:45 p.m. – 8:45 p.m.

Tuesday, January 24, 2017Exhibits Open:

10:00 a.m. – 4:15 p.m.

Dedicated Exhibit Hours10:30 a.m. – 10:50 a.m.Refreshment Break12:05 p.m. – 1:00 p.m.Boxed Lunches3:15 p.m. – 3:45 p.m.Refreshment Break

Wednesday, January 25, 2017Exhibits Open:

9:00 a.m. – 1:30 p.m.Dedicated Exhibit Hours:

9:30 a.m. – 10:00 a.m.Refreshment Break12:15 p.m. – 1:30 p.m.Boxed LunchesMove-Out:1:30 p.m. –5:00 p.m.

This Schedule isSubject To Change.



STEP ONE: Contact Information This document is a fillable form, to avoid errors in the data entry process please complete all information below electronically. Information provided on this form will be used in publications distributed on-site.

Company Name

Address

City State Zip

General Phone General Fax

General Email Website Address

Contact Name

Contact Direct Phone Contact Direct Email

STEP TWO: Description of Products & Services & Logos

A description of the products or services you will be exhibiting will be included in the Exhibit Guide. Email your description (50 words or less) to [email protected]. In addition, please include a high-res .jpg logo. Sponsors, please send logos in both .jpg and .eps file formats. All descriptions and logos are due no later than Nov. 11, 2016, in order to be guaranteed in the Exhibit Guide.

STEP THREE: Exhibit Space Selection NAEMSP® will make its best effort to accommodate your request. Booths will not be assigned until after Dec. 16, 2016.

____# 8' × 10' preferred (P) booth(s) @ $2,000 early bird (until Nov. 4) / $2,100 each (until Nov. 4)

____# 8' × 10' booth(s) @ $1,550 early bird (after Nov. 4) / $1,650 each (after Nov. 4)

____# 8' × 10' not-for-profit booth(s) @ $600 each

____# $250 Late Reservation Fee for applications received after Dec. 16, 2016

1st Choice: _____________________________________________ 2nd Choice: ____________________________________________________

3rd Choice:_____________________________________________ 4th Choice:______________________________________________________

List any exhibitors you DO NOT wish to be near:_____________________________________________________________________________

STEP FOUR: Policies & Procedures (please read the policies and procedures on page 8)I have read and understand, and my company agrees to adhere to, the policies and procedures listed in this document and will share this information with the company representative that will be on-site.

Signature

STEP FIVE: Total Fees

Total Exhibit Space Selection (Step 3) $__________

TOTAL PAYMENT ENCLOSED $__________

STEP SIX: Method of Payment

All funds MUST be submitted on a U.S. bank in U.S. funds. NAEMSP® does not accept purchase orders or invoice for services.NAEMSP® Tax ID 57-0820621

❑ Check made payable to NAEMSP® – check #_______________________Charge payment to the following credit card:❑ American Express ❑ VISA ❑ MasterCard ❑ DISCOVER

Credit Card Number Expiration Date

Name as it appears on Card

Signature Date

❑ Please send a receipt to name and email address listed above.

STEP SEVEN: Send in Your Application

Fax: Fax completed application form and credit card payment information to: 913-222-8606.

Mail: Mail completed application form and appropriate fees to:

NAEMSP® Executive Office P.O. Box 19570, Lenexa, KS 66285

Please DO NOT mail AND fax your application.

Exhibitor Contact Caitlin Arnold at Questions: [email protected].

STEP EIGHT: IMPORTANT DATES

Nov. 4, 2016: Early Bird Deadline ($100 Discount)

Nov. 11, 2016: Deadline to submit logos and descriptions to be guaranteed in the Exhibitor Guide

Dec. 16, 2016: Exhibit Application Deadline

After Deadline: Late rate plus $250 additional feeAfter Dec. 16, 2016: Booths are assigned

NAEMSP® Exhibit Application



Policies and Procedures Please retain a copy for your records.1. Exhibit Representatives Each exhibit booth includes two exhibit hall only booth representative badges. These

badges do not include conference registrations. Exhibit booth representatives must register as full conference or single-day registrants at the prevailing rates in order to receive contact hours. Additional booth representative badges may be purchased for $175 each. Exhibit hall only badges receive access to the exhibit hall and meals held within the exhibit hall only.

2. Assignment of Space Booths will be assigned after Dec. 16, 2016 upon a first-come, first-serve basis and

based on sponsorship levels. Every effort will be made to respect the exhibitors’ space choices whenever possible, but NAEMSP®’s (hereafter known as “exhibit management”) decisions shall be final. Exhibit management reserves the right to transfer assignments when such action is deemed to be in the best interest of the total exhibit effort.

3. Payment Full payment made payable to NAEMSP® is required with this contract. Mail to

NAEMSP®, P.O. Box 19570, Lenexa, KS 66285, USA. All telephone inquiries: 1-800-228-3677, Fax 913-222-8606. International funds must be submitted in U.S. equivalents and drawn on a U.S. bank.

4. Eligible Exhibits Exhibit management reserves the right to determine the eligibility of any company or

product for inclusion in the exposition.

5. Refund for Cancellation Should the exhibitor be unable to occupy and use the contracted exhibit space,

exhibitor shall promptly notify exhibit management. All sums paid by the exhibitor, less a service charge of 50 percent, will be refunded prior to Dec. 16, 2016. No refund for cancellation will be made on or after Dec. 17, 2016.

6. Booth Equipment and Services Includes the following: an 8’ × 10’ deluxe booth consisting of polished aluminized

telescopic frames with flameproof fabrics. Backdrops are 8’ high. Side dividers are 3’ high. A 7” × 44” ID sign, indicating booth number and company name will be provided for all exhibitors.

7. Contractor Service Information In the best interest of the exhibitors, exhibit management has selected certain firms

to serve as official contractors to provide various services to the exhibitors. It is agreed that the exhibitor will abide by and comply with rules and regulations concerning local unions having agreement with the exposition facility or with authorized contractors employed by show management.

Complete information, instructions and schedule of prices regarding drayage, labor for erecting and dismantling, electrical work, furniture, cleaning, etc. will be included in the Exhibitors’ Service Manual, to be forwarded after exhibit booth space has been confirmed. An Exhibitors’ Service Center will be maintained on the exhibit floor until the opening of the exhibit hall to facilitate service requests from exhibitors.

8. Security Guard service will be provided by exhibit management during the hours the show

is closed. However, each exhibitor should make provisions to safeguard his or her goods from the time they are placed in the booth until the time they are removed. NAEMSP® will not be responsible for loss or damage due to any cause. Do not leave laptop computers or other valuable equipment in the exhibit hall unattended; exhibit management will not be responsible for loss or damage.

9. Booth Construction and Arrangement Exhibits shall be arranged so as not to obstruct the general view nor hide the exhibits

of others. Plans for specially built displays not in accordance with regulations are to be submitted to exhibit management before construction is ordered.

Regular and specially built back walls, including signs, may not exceed an overall height of 8’. The maximum booth height of 8’ may extend out ½ the depth of the booth from the back wall. Height limitation of the display in the balance of the area is 3’, except for product and equipment on display which in itself exceeds this height.

10. No dismantling will be permitted before closing time. It is expressly agreed by the exhibitor that in the event he or she fails to install his

or her products in his or her exhibit space, or fails to pay the space rental at the time specified, exhibit management shall have the right to take possession of said space and lease same or any part thereof to such parties and upon such terms and conditions as it may deem proper.

Exhibitors must check-in and have booth set up by timelines given. Booth set-up will be forced at prevailing labor rates if exhibitor has not checked in at least 30 minutes prior to the set-up deadline. No exhibitor shall have the right prior to closing of exposition to pack or remove articles in exhibit. There are NO exceptions to this policy. There will be a $250 penalty for early dismantling.

11. Use of Exhibit Space Exhibitors agree not to assign or sublet any space allotted to them without written

consent of exhibit management, nor to display or advertise goods other than those manufactured or carried by them in the regular course of business.

No persons, firm or organization not having contracted with exhibit management for the occupancy of space in the exhibit will be permitted to display or demonstrate

its products, processes or services, distribute advertising materials in the halls or corridors, or in any other way occupy or use the facilities for purposes inconsistent with these regulations.

12. Exhibitor Representative Each exhibitor must name at least one person to be his or her representative in

connection with the installation, operation and removal of the exhibit. Such representative shall be authorized to enter into such service contracts as may be necessary, and for which the exhibitor shall be responsible. Names for representatives must be submitted by Friday, Dec. 23, 2016.

13. Restrictions Exhibit management reserves the right to restrict exhibits which are objectionable

because of noise, glaring or flashing lights, method of operation or any other reason, and also to prohibit or evict any exhibit which, in the opinion of exhibit management, may detract from the general character of the exhibition. This reservation includes persons, things, conduct, printed matter or anything exhibit management judges to be objectionable. In the event of such restriction or eviction, exhibit management is not liable for any refund of any amount paid hereunder. No display material exposing an unfinished surface to neighboring booths will be permitted. Demonstrations must be so located that crowds collected will be within the exhibitor’s space, and not blocking aisles or neighboring exhibits. Contests of any kind must first be approved in writing by exhibit management.

14. Exhibitor Activities Company/Exhibitor agrees not to schedule or conduct any outside activity including,

but not limited to, receptions, seminars, symposia and hospitality suites that are in conflict with the official program of the NAEMSP®, whether such activities are held at or away from the hotel, except with written approval of exhibit management. Company/Exhibitor will submit to exhibit management one Affiliate Group Events Form per meeting no later than Dec. 16, 2016, detailing any program the exhibitor intends to hold at or in conjunction with the conference.

15. Responsibility If the exhibitor fails to comply in any respect with the terms of this agreement,

exhibit management shall have the right, without notice to the exhibitor, to offer said space to another exhibitor, or to use said space in any other manner. This shall not be construed as affecting the responsibility of the exhibitor to pay the full amount specified by the contract.

16. Compliance The exhibitor assumes all responsibility for compliance with all pertinent ordinances,

regulations and codes of duly authorized local, state and federal governing bodies concerning fire, safety, health, together with the rules and regulations of the operators and/or owners of the property wherein the exhibit is held. Cloth decorations must be flameproof. Wiring must comply with fire department and underwriters’ rules.

17. Liability NAEMSP®, Viper Tradeshow Services, the Hyatt Regency New Orleans, and Kellen,

its agents or employees shall not be responsible for any loss, theft or damage to the property of the exhibitor, its employees, or representatives. Further, exhibit management will not be liable for damage or injury to persons or property during the term of this agreement from any cause whatsoever by reason of the use or occupancy of the exhibit space by the exhibitor or his assigns, and the exhibitor shall indemnify and hold harmless exhibit management from all liability, which might ensue from any cause whatsoever; if the exhibitor’s material fails to arrive, the exhibitor is nevertheless responsible for all amounts due hereunder. The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or damage to exhibitor’s displays, equipment and other property brought upon the premises of the Hyatt Regency New Orleans and shall indemnify and hold harmless the Resort agents, servants and employees from any and all such losses, damages and claims.

Exhibitors are advised to carry special insurance to cover exhibit material against damage and loss, and public liability insurance against injury to the person or property of others.

18. Cancellation or Termination of Exposition In the event that the premises where the exposition is to be held shall, in the sole

determination of exhibit management, become unfit or unavailable for occupancy, or shall be substantially interfered with, by reason of picketing, strike, embargo, injunction, act of war, terrorism, act of God, fire or state of emergency declared by any government agency or by reason of any municipal, state or federal law or regulation or by reason of any other occurrence beyond the control of exhibit management, exhibit management may cancel or terminate the exposition.

In the event of such cancellation or termination, the exhibitor waives any and all claims the exhibitor might have against exhibit management for damages or expenses and agrees to accept in complete settlement and discharge of all claims against exhibit management the exhibitor’s prorated share of the total amount paid by all exhibitors less all costs and expenses incurred by exhibit management in connection with the exposition, including a reserve for future claims and expenses in connection therewith.

19. Management Exhibit management reserves the right to interpret, amend and enforce these

regulations as it deems proper to assure the success of the exposition.



NAEMSP® Affiliate Group EventsPlease complete one form for each function requested.

All forms must be received by December 16, 2016 to be considered and booked.

Please Note: Affiliate Group Events are not allowed to be scheduled during educational sessions.

Company Name

Contact Name

Address

City State Zip

Telephone Email

Type of Event: ❑ Meeting ❑ Hospitality Suite ❑ Other ___________________________________________________________________________________

Preferred Date of Event: _____________________________________ Preferred Time of Event: (Begin & End) ________________________________________

Number of Attendees: ____________

Type of Setup: ❑ Classroom ❑ Rounds ❑ Theater ❑ Conference ❑ Hollow Square ❑ U-Shape

Name of Event: ________________________________________________________________________________________________________________________

Purpose of Function: ___________________________________________________________________________________________________________________

Function Fee ScheduleThe following fees apply to affiliate group meetings held in conjunction with the NAEMSP® 2017 Annual Meeting at the Hyatt Regency New Orleans. Hospitality Suite prices vary according to hotel availability.

PricingLess than 750 square feet -- $250 2,501 square feet or more -- $750

751-1,500 square feet -- $350 Non-Exhibiting Company -- $1,500

1,501-2,500 square feet -- $500

Payment information will be sent with a room availability email from the Meeting Planner after this form has been received.

Please email this form to the Caitlin Arnold at [email protected]. When your event is approved and space availability is confirmed, you will be sent an email including payment information. Meeting space and hospitality suites will not be confirmed until payment is received. If function is cancelled, fees are non-refundable.

Please note: based on space restrictions, we may not be able to accomodate your request. If space is unavailable during your requested date or time, we will provide you with an alternative.



Hotel InformationJanuary 23-26, 2017Hyatt Regency New Orleans601 Loyola Ave.New Orleans, LA 70113neworleans.hyatt.com

Please note: Hotel Reservations will not be available until the Meeting Registration Brochure is released in the early fall. The reservation link will be emailed to the company contact in October 2016.

Rate: $241, including guestroom and meeting space Internet for the duration of stay

Deadline: Book by December 31, 2016, to receive the group rate.

Experience the Big Easy like never before at the Hyatt Regency New Orleans. Located in a prime downtown location, the hotel is steps away from the Mercedes-Benz Superdome, Smoothie King Center and Champions Square – and just blocks from the historic French Quarter New Orleans, Ernest N. Morial Conven-tion Center and the Mississippi Riverfront. Sit back and relax while sightseeing on the Loyola Avenue Streetcar, which passes directly in front of the hotel, or take a walk to the numerous fine art galleries in the nearby Art District.

When making room reservations for your company’s staff, please do not book more rooms than necessary. Holding a block of rooms that will be cancelled in the last month prior to the meeting may keep many attendees from staying at the headquarters hotel and cause the organization to lose revenue.

Transportation InformationThe Hyatt Regency does not provide shuttle service.

TaxiTaxis are approximately $28 plus gratuity.

Downtown TransportationNumerous streetcar lines, including the Loyola Avenue Streetcar which passes directly in front the hotel, can take travelers on a scenic tour of New Orleans’ most famed attractions, including the famed French Quarter, Bourbon Street and Garden District. Streetcar fare is $1.25 each way and Jazzy Passes for unlimited rides are $3 per day.



Previous ExhibitorsAcadian Ambulance/National EMS

Academy

Acid Remap LLC

Adrenal Insufficiency United

Advanced Circulatory Systems, Inc.

Advanced Data Processing, Inc.

Advanced Hazmat Life Support

Advocates for EMS

Ahura Scientific, Inc.

AI Medical Devices

Air Evac Lifeteam

Airon Corporation

Airtraq, LLC

Allied Healthcare Products, Inc.

American Academy of Emergency Medicine

American College of Emergency Physicians

American Heart Association / American Stroke Association

American Medical Response/ Global Medical Response

Applied Therapeutics, Inc.

Armstrong Medical Industries, Inc.

Athena GTX

Atrus, Inc.

Banyan International

Basic Trauma Life Support International

Beeken Biomedical

Behavioral Healthcare Providers

Beyond Lucid Technologies, Inc.

Board for Critical Care Transport Paramedic Certifica-tion (BCCTPC)

BOMImed Ltd.

Bound Tree Medical, LLC

Calgonate Corp.

Cardiac Science Corporation

CARES: Cardiac Arrest Registry to Enhance Survival

CECBEMS

Center for Domestic Preparedness

Center for Patient Safety

Centers for Disease Control and Prevention

Certa Dose, Inc.

Commission on Accreditation of Ambulance Services (CAAS)

Committee on Accreditation of Education Programs for EMS Professionals (CoAEMSP)

Covidien

Cryothermic Systems, Inc.

Cyanide Poisoning Treatment Coalition

DirectorShield – The Physicians Advocate, LLC

Ecolab

EMCOOLS Corporations

Emergency Preparedness Systems, Inc.

Emergency Services Insurance Program

Emergent Respiratory Products, Inc.

EMS Assurance

EMSCQI.com, Inc.

EMS Innovations, Inc.

EMS Magazine

EMS Technology Solutions, LLC

EMS World

EMSystems

Enerspect Medical Solutions

Engineered Medical Systems

ESO Solutions

Ferno

First Responder Network Authority (FirstNet)

FirstWatch

Fujitsu

Genentech, Inc.

General Devices

Hartwell Medical

Hemcon, Inc.

HHS Office of Public Health Emergency Preparedness

iLIANT Corporation

Image Trend, Inc.

Immediate Trial Center for Cardiovascular Health Service Research

Impact Instrumentation, Inc.

Informa Healthcare

InfraScan Inc

Innovative Trauma Care

Inovise Medical Inc.

Interdev Technologies

Intermedix

International Academies of Emergency Dispatch (IAED)

International Trauma Life Support

Intersurgical

IntuBrite, LCC

IRRIMAX Corporation

iSimulate

JEMS

Johnson County (KS) EMS

Jones and Bartlett Learning

Journal of Special Operations Medicine

Karl Storz Endoscopy – American, Inc.

King Systems Corporation

Kwikpoint

Laerdal Medical Corporation

LifeBot

Life Core Technologies

Masimo

Medical Devices International

Medivance, Inc.

Medtronic

Medusa Medical Technologies, Inc.

Mercury Medical®

Meridian Medical Technologies, Inc.

Michigan Instruments, Inc.

Moore Medical

National Association of Emergency Medical Technicians

National Board of Diving & Hyperbaric Medical Technology

National Disaster Life Support Foundation

National Drowning Prevention Alliance

National Healthcare Coalition Resource Center

National HIV/AIDS Clinicians’ Consultation Center UCSF

National Registry of EMTs

Navajo Area IHS

NEMSIS (National EMS Information Systems)

Nephron Pharmaceuticals Corpo-ration

Nexus Dx, Inc

Nonin Medical

North American Rescue

NREMT

NuMask, Inc.

O-Two Medical Technologies, Inc.

OptiSTAT

Pediatric Emergency Standards, Inc.

Pelvic Binder, Inc.

Pepid, LLC

PerSys Medical

Philips Healthcare

Physio-Control

Priority Dispatch Corporation

Pulmodyne

Pulsara

Pyng Medical Corporation

Quikclot

ReddiNett DIV Hospital Association of So. California

Respironics, Inc. (Caradyne)

SAM® Medical Products

Sepracor

Sonosim, Inc.

Sonosite, Inc.

Southmedic, Inc.

Special Operations Medical Association

Splash Medical Devices, LLC

STAT Medical Education

Sudden Cardiac Arrest Foundation

TASER International

Taylor & Francis

Teleflex

TEMS Solutions

TEMS Solutions, LLC-SWAT-T

Teva Select Brands/Teva Pharmaceuticals

The National EMS Preparedness Initiative/The Homeland Security Policy Institute at The George Washington University

The Optima Corporation

Tri-anim Health Services, Inc.

Tropos Networks

TWIAGE

UE Medical Devices, Inc.

Union Springs Pharmaceuticals

University of Florida

USSC Valor Seating

V4EMS, Inc. (Ambu SmartMan®)

Verathon Medical

Vestagen Technical Textiles

VidaCare Corporation

Vitaid, Ltd.

Vygon USA

Water-Jel Technologies

Wolfe Tory Medical

World Advancement Technology for EMA and Rescue, Inc.

Z-Medica

ZOLL Medical Corporation

Naemsp 17 marketing prospectus rwfnl

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