NABSE's 2012 Exhibitor Prospectus

2012 Exh

ibitor Pro

sPEctu

s

NashvilleNOVEMBER 14 –18, 2012

GaylORd OpRylaNd REsORt & CONVENtiON CENtERNashVillE, tENNEssEE

For more information about the Conference please visit us online at www.nabse.org

or contact us at 1-800-221-2654.

40thAnnualConference

Exhibition Show Dates: November 15–17, 2012

http://www.nabse.org

www.nabse.org 2 2012 Exhibitor Prospectus

The National Alliance of Black School Educators (NABSE) takes great pleasure in inviting you to exhibit at our 40th Annual Conference at the Gaylord Opryland Resort &

Convention Center, Nashville, TN, November 14–18, 2012. We are planning for more than 3,000 participants from across North America and beyond to participate in the conference this year. It is here that you can grow your business, make valuable connections and position your company as a strategic partner to educators! Don’t miss this great opportunity and register today to exhibit at NABSE!

NATIONAL ALLIANCE OF BLACK SCHOOL EDUCATORS

40th Annual Conference

November 14–18, 2012

Who is expected To attend The Conference?• School Board Members• Purchasing Officers• Senior Level Administrators• Teachers (K–12)• Undergraduate and Graduate

Students

• Educational Consultants• Superintendents• Principals• Curriculum Specialists• Parents• Clergy

• University and College Faculty• Charter School Officials

Why is This Conference so Powerful For exhibitors?• You have the opportunity to showcase your

products and services, emphasize your corporate message and improve your profitability with one of the largest and most diverse audiences of educators.

• You will be able to speak to all of the roles and responsibilities in the school market.

• This conference is a great place to find educators who are exploring the new technologies and methodologies that are improving learning and teaching.

• For recruiters, it is the perfect place to find qualified African American educators and students to enhance the diversity in your workforce.

Join us in Nashville at NABSE’s

40th AnnualConference

Attendees by Job Title

� Administrators

� K–12 Teachers

� Curriculum Specialists

� School Board Members

� Parents

� Higher Education Professionals

� Higher Education Students

� Other

38%

28%

6%

5%

10%

7%4% 2%

NATIONAL ALLIANCE OF BLACK SCHOOL EDUCATORSAnnual Conference – Celebrating 40 YearsNovember 14–18, 2012 z Nashville, TN


EXHIBITION OPPORTUNITIESNABSE 2012 offers three types of exhibition opportunities:

Educational/Corporate Exhibitors This section is devoted to bringing innovative and state-of-the-art educational products and services to the attention of educators, administrators, parents, students and other attendees.

Non-Profit ExhibitorsIn conjunction with the NABSE Employment Opportunities Center, the Non-Profit section is composed of school systems, government agencies, grassroots organizations and others seeking qualified job applicants or spreading their message of voluntarism and/or activism for the benefit of education.

Retail ExhibitorsThis is a retail proprietor’s paradise! Vendors can sell a variety of products directly to conference participants. This is the ONLy section of the three, where direct sales are permitted.

PRIZE DRAWINGSAt NABSE’s Annual Conference, everyone comes away a winner. Attendees will have an opportunity to qualify to win a prize by visiting the vendors. Drawings are held throughout the exhibit hall hours. Please contact Mike Danielson at (724) 260-5576 for information about donating prizes.

DISCOUNTS FOR CORPORATE & INSTITUTIONAL MEMBERSCorporate and Institutional Member exhibitors receive a 10% discount on booth cost. Additionally, Corporate & Institutional members receive “5” complimentary basic registrations. If you are not yet a member, join now and reap the benefits of member discounts. To obtain a membership application, visit us online at www.nabse.org, and become a member today.

EXHIBITOR BENEFITS

• TWO COMPLIMENTARy basic conference registration passes (Based on a 10´×10´ booth)

• COMPLIMENTARy booth package for Non-Profit and Retail exhibitors. Education exhibitors can purchase an expanded booth package for an additional $100

• RECEPTION for all conference participants

• ACCESS to 2012 Conference Attendee list

• Complimentary Refreshments will be provided in the private EXHIBITOR LOUNGE.

• ON-SITE LEAD RETRIEVAL opportunity

• PRIZE drawings during exhibition show hours

• USE of the Employment Opportunity Center which offers support to school districts in their recruitment efforts

• COMPLIMENTARy listing in the 2012 Annual Conference Program

• COMPLIMENTARy listing on NABSE’s website, www.nabse.org.

General InformaTIon for exhIbITors

EXHIBIT DATES AND TIMES

SHOW HOURS

Thursday, November 15

Ribbon Cutting Ceremony & Grand Opening11:45 am–5:00 pm

Friday, November 1610:00 am–6:00 pm

Exhibit Hall Reception4:15 pm–6:00 pm

Saturday, November 179:30 am–2:00 pm

EXHIBITOR REGISTRATION & SET-UPWednesday, November 14

9:00 am–5:00 pm

Thursday, November 158:00 am–10:00 am

EXHIBITOR mOvE-OUTSaturday, November 17

2:00 pm–10:00 pm

www.nabse.org

www.nabse.org

NATIONAL ALLIANCE OF BLACK SCHOOL EDUCATORSAnnual Conference – Celebrating 40 Years

November 14–18, 2012 z Nashville, TN


Please contact the hotel directly to make reservations.

booTh sales ConTraCTor

MIKE DANIELSONC-1 Trade Show Services

182 Delaware Trail Venetia, PA 15367

Office: 724-260-5576Fax: 412-774-0309

[email protected]

exhIbIT shoW DeCoraTor

JEN RUTOLOC-1 Trade Show Services

4417 Linwood StreetSarasota, FL 34232

Office: 941-371-4523Fax: 412-774-0309

[email protected]

maIl PaYmenTs anD CoPY of sIGneD ConTraCT To:

NABSEc/o 2012 Conference Exhibition

310 Pennsylvania Ave., SEWashington, D.C. 20003

ImPorTanT DaTes anD DeaDlInes

aCCommoDaTIons

• June 30, 2012 – Early bird discount for returning exhibitors.

• August, 1, 2012 – Exhibitor service manuals will be made available by C-1 Trade Show Services.

• September 4, 2012 – Signed booth contracts and 50% deposits are due.

• September 14, 2012 – Materials and payments due for advertising in 2012 Conference Program Book.

• September 14, 2012 – Submit 30 word company or product description deadline.

• October 12, 2012 – Deadline to submit the Intent to Use a Non-Official Contractor Form and their accompanying Certificate of Insurance to C-1 Trade Show Services.

• October 12, 2012 – Full booth payment is due.

• October 12, 2012 – Deadline to purchase Educational Booth Package and/or Carpet Package from NABSE.

• October 26, 2012 – Discount deadline for C-1 furnishings (carpet, tables, chairs, etc.).

• November 2, 2012 – Deadline to submit exhibitor names and badges.

• November 7, 2012 – Deadline for exhibitor freight to arrive at the advanced warehouse to avoid a surcharge fee.

• November 9, 2012 – Last day for shipments to be received at the advanced warehouse. No shipments will be received after this date.

Rate: $199 (Discounted rate is good through October 12, 2012)

Reservations: 1-888-777-6779Group Code (N-NABSE)

Gaylord Opryland Resort & Convention Center

2800 Opryland Drive, Nashville, TN 37214www.gaylordhotels.com/gaylord-opryland

mailto:[email protected]


www.gaylordhotels.com/gaylord-opryland



LOCATION OF EXHIBITSThe exhibits are located in Ryman Hall C2 in the Gaylord Opryland Resort & Convention Center. Measurements shown on the diagram are as accurate as possible, but management reserves the right at all times to modify the floor plan to meet the needs of the exhibit and exhibitors.

RESERVATIONS FOR BOOTH SPACEReservations for booth space are made in the order in which signed contracts and applicable payments are received. The exhibitor registration form, signed contract and space requests should be faxed directly to the Booth Sales Contractor, Mike Danielson at (724) 260-5576. A copy of this paperwork and the purchase order (if applicable) should accompany all payments by check and mailed to NABSE, Attn: 2012 Exhibits 310 Pennsylvania Ave., SE, Washington, D.C. 20003.

GENERAL EXHIBIT BOOTH SALESA minimum of one-half of the space rental is due with the signed booth contract. Purchase orders are welcome. Please note that a physical purchase order must accompany a signed contract using a purchase order. Payment for booth space is due in full by October 12, 2012. Exhibit registrations, with or without full payment, as well as any credit card payments received after this deadline shall be considered on-site registrations and will be assessed a $50 fee. With the exception of purchase orders, no checks will be accepted after October 12, 2012. Booth reservations will not be held for requests with declined credit cards and/or returned checks. A $50 service charge applies to all returned checks. NABSE reserves the right to reassign any booth space for which full payment or applicable non-refundable deposit is not received by the deadline. All applications and signed contracts submitted without the minimum 50% deposit or purchase order will be returned unprocessed.

STANDARD BOOTHThe standard 10´×10´ booth furnished by NABSE shall consist of an 8´ high draped wall, 3´ high draped sidewalls, and a standard I.D. sign. Additionally, Non-Profit and Retail exhibitors will be provided a complimentary 6´ draped table, 2 chairs and a waste basket. This booth package is extended to Education exhibitors for an additional cost of $100 per each 10´×10´ space reserved. Education exhibitors can take advantage of this booth package through October 12, 2012.

No in-line exhibit shall exceed 8´ in background height or 3´. in division rail height; except in height, it may not extend out from backing more than half of the depth of the booth. No organization, company name or advertising shall be displayed above the permissible height of the background for any standard exhibit. No construction which may obscure the view of adjacent booths is allowed on the side of booths.

NABSE shall have full authority for approval or arrangement and appearance of items displayed. NABSE may, at its discre-tion, require replacement, rearrangement or redecoration of any

item or any booth, and no liability shall attach to NABSE for the costs that may evolve upon exhibitor thereby. If any booth area remains unfinished three hours before the scheduled opening of the show, NABSE shall authorize the official decorator to affect the necessary finish and the exhibitor must pay all charges involved thereby.

All services required by exhibitors will be available through C-1 Trade Show Services. Complete shipping instructions, information regarding furniture and carpet rental, electrical work, labor for erecting and dismantling exhibits, etc. and forms necessary to order such services will be found in the Exhibitor Service Manual. The Manual will be forwarded to each exhibitor and made available online at www.nabse.org at least 90 days prior to the show date.

SET-UP AND DISMANTLING OF EXHIBITSIt is mutually agreed that it is the duty and responsibility of each exhibitor to install the exhibit before the opening of the exhibition and to dismantle the exhibit immediately after the close of the exhibition.

EXHIBIT SET-UP:Wednesday, November 14 .......................... 9:00 am–5:00 pmThursday, November 15 ............................ 8:00 am–10:00 am

EXHIBIT MOVE-OUT:Saturday, November 17 ............................. 2:00 pm–10:00 pm

All exhibits must be staffed and remain intact until the official closing hour. Early dismantling is disruptive to the Exhibit Show.Therefore, exhibitors may not pack, tear down or remove any portion of the exhibit prior to the official closing at 2:00 pm, Saturday, November 17.

Exhibitors who’s exhibits remain intact until the 2:00 pm show closing will be eligible to win a 10´×10´ booth at the 2013 NABSE Conference. Exhibitors must be present to win.

The 2013 10´×10´ booth's location would be based on where the exhibitor's 2012 booth is located.

Please note: Each exhibitor must designate one contact person per booth. It is highly recommended that each exhibit booth be staffed by two persons.

REMOVAL OF EXHIBIT MATERIALSAll exhibit materials MUST be removed from the exhibit floor no later than 10:00 pm on Saturday, November 17, 2012. C-1 reserves the right to ship the display materials via the official show carrier at the exhibitor’s expense, if the carrier designated by the exhibitor does not report to the Exhibition Services desk by 6:00 pm Saturday, November 17.

exhIbITor ConTraCT – rUles anD reGUlaTIons

www.nabse.org




CANCELLATIONAll cancellations must be made in writing (via email or U.S. mail) to Ed Potillo, NABSE Conference Director, at 310 Pennsylvania Ave., SE, Washington, D.C. 20003. If notification is received on or before September 4, 2012, all monies less a service charge equal to 50% of the cost of the booth rental will be refunded within 90 days of the conclusion of the Conference. No refunds will be considered or issued after September 4, 2012.

Failure to occupy booth space does not release the exhibitor from the obligation to pay for full cost of the rental. Any exhibitor space not occupied by the close of exhibit set-up (10:00 am on Thursday, November 15, 2012) will be forfeited by the exhibitor.This space may be resold, reassigned or used by NABSE.

In the event that flood, fire, strikes, riots, civil commotion or other circumstances beyond the control of NABSE cause the exhibit to be canceled, full refund of the exhibit rental fees will be made.

USE OF SPACENo exhibitor shall assign, sublet or share their allotted space without the knowledge and written consent of NABSE. No firm or organization without assigned exhibit space will be permitted to solicit business within the exhibit area. Displays and demonstrations are limited to the confines of an exhibitor’s own booth, as is the distribution of literature or other items.

LIABILITySecurityNABSE will provide 24-hour security personnel in the exhibit area from the start of move-in to the end of move-out. The furnishing of such service shall not be construed as any assumption of obligation or duty with respect to the protection of the property of exhibitors. Exhibitor property shall at all times remain in the sole possession and custody of the exhibitor and shall be the sole responsibility of the exhibitor.

ExhibitorThe exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend, and hold harmless NABSE, the Gaylord Opryland Resort & Convention Center, the show and exhibitor booth sales contractors and their employees and agents against any and all claims arising out of or caused by exhibitor’s installation, maintenance, occupancy or use of the exhibit premises or part thereof.

ACCEPTABILITy OF EXHIBITSAll exhibits shall serve the interests of the members of NABSE and its affiliates and shall be operated in such a way that will not detract from other exhibits, the exhibition or the conference as a whole. NABSE reserves the right to require the immediate withdrawal of any exhibit which NABSE believes to be unsuitable or misrepresented through its description. The contract, placement or direct sale of any copyrighted or trademarked materials, including materials for entertainment purposes such as CDs and/or DVDs, is strictly prohibited unless vendor is an authorized distributor of such. Violators are subject to booth closure and forfeiture of rental fee in addition to applicable sanctions under the law.

Sales Prohibition: Education and Non-Profit Exhibitors are prohibited from executing direct sales on the exhibit hall (i.e. transfer of services or products for cash, credit or otherwise negotiable objects) at anytime during the conference. Contracts or placement of orders for services and/or products are permitted.The contract, placement or direct sale of any copyrighted or trademarked materials is strictly prohibited unless vendor is an authorized distributor of such.

Special Sound and Visual Effects: Audio/visual and other sound and attention-getting devices and effects will be permitted only in those locations and in such intensity as in the sole opinion of NABSE does not interfere with the activities of neighboring exhibitors at the conference. Operation of equipment being demonstrated may not create noise levels or visual obstruction objectionable to neighboring exhibitors.

Fire Regulations: All displays must meet the fire code regulations and regulations and requirements of Nashville, TN.

CARE OF BUILDING AND EQUIPMENTExhibitors and their agents must not injure or deface the walls or floors of the building, the booths or the equipment of the booths.Nothing will be posted on, tacked, nailed, screwed or otherwise attached to columns, walls, floors or other parts of the building or furniture. Distribution of promotional gummed stickers or labels is strictly prohibited. When such damage appears, the exhibitor is liable to the owner of the property so damaged. All materials used in decoration must be flameproof. Electrical wiring must conform to National Electrical Code Safety Rules. Combustible materials and explosives are not permitted in the Exhibit Hall.

MISCELLANEOUSNABSE NAME AND LOGO: The use of and/or reproduction of the NABSE name and/or logo and any reference indicating endorsement by NABSE is strictly prohibited without written authorization from NABSE.

SHIPPING: The Gaylord Opryland Resort & Convention Center has no facilities for receiving and storing materials prior to the opening of the conference. Please reference the Exhibitor Services Information Manual for shipping and storage information.

GENERAL AUTHORITy: NABSE shall have the sole authority to interpret and enforce all terms and conditions governing exhibitors and the exhibition. Any and all matters not specifically covered herein are subject to decision by NABSE.These terms and conditions may be amended at any time by NABSE upon written notice to all exhibitors. The exhibitor expressly agrees to be bound by the terms and conditions set forth herein and by any amendments thereto adopted by NABSE from time to time.

NABSE DISCLAIMER: The products and services that are advertised and sold are useful to the vast majority of educators. The exhibition of such products and services does not imply or indicate NABSE’s endorsement of such products and services.

exhIbITor ConTraCT – rUles anD reGUlaTIons



exhIbITor ConTraCT – exhibit space Cost

REGISTRATION INFORMATION

• ContractdeadlineisOctober 12, 2012. Space requests AND full payment must be received by this deadline or an additional $50 on-site registration fee will be assessed. With the exception of purchase order payments, CHECKS WILL NOT BE ACCEPTED ON SITE.

• NABSECorporate and Institutional Members receive a 10% discount on booth rentals. If you are not already a member, visit www.nabse.org, complete a membership application and receive the discount!

• NABSECorporateandInstitutionalMemberexhibitorsANDConferencesponsorsreceiveamaximum of five (5) complimentary basic registrations.

• Thenumberofbasicconferenceregistrationsincludedwithexhibitspacepurchasedarebasedupontheboothsizeasfollows:

10´×10´ = (2) 10´× 20´ = (4) 10´× 30´ = (6) 20´× 20´ = (8) 20´× 30´ = (12) 20´× 40´ = (16) 20´× 50´ = (20)

• AdditionalBasicConferenceRegistrationpasses(upto4)areavailabletoexhibitorsfor$50each.

• TicketsfortheOpeningReception,FoundingMembersLuncheonandAnnualBanquetareNOT included in basic registration and must be purchased separately.

Opening Reception $10 Founding Members Luncheon $55 Annual Banquet $60 (Thursday, Nov. 15, 2012) (Friday, Nov. 16, 2012) (Saturday, November 17, 2012)

• Educational exhibitors can purchase an expanded booth package that contains one (1) draped 6´ table, two (2) side chairs and one (1) wastebasket for $100 per 10´×10´ space reserved. Exhibitors must place order by October 12, 2012 to take advantage of the discounted package price.

• A booth Carpet Package is available to ALL exhibitors for $90.00. (10´×10´ Standard) Exhibitors must place order by October 12, 2012 to take advantage of the discounted package price.

• Advertisinginthe 2012 NABSE Conference Program Book is available to ALL exhibitors. Please see the Advertising Insertion Order Form on page 11 for details.

EXHIBIT BOOTH COST

Exhibitor Type 10´×10´ (In Line) 10´×10´ (Corner) 10´× 20´ (In Line) 10´× 20´ (Corner)

Retail $825 $925 $1,525 $1,725

Non-Profit/School Districts $775 $875 $1,425 $1,625

Educational/Corporate $1,300 $1,600 $2,300 $2,800

NOTES: 1. Booth spaces larger than 10´× 20´ are available and will be priced upon request. Please contact Mike Danielson, Booth Sales Contractor at (724) 260-5576 for any such requests. 2. ONLY RETAIL EXHIBITORS are permitted to have direct sales!

CALCULATION OF TOTAL COST

1. Exhibit Booth Space Exhibitor Type: Size of Booth:

Preferred Booth Space Requested: 1st.) 2nd.) 3rd.) 4th.)

COST PER ABOvE-

LESS 10% CORPORATE/INSTITUTIONAL

mEmBER DISCOUNT +

ADDITIONAL PASSES ($50 EACH, UP TO 4)

=

TOTAL EXHIBIT BOOTH COST

$ $ $ $

2. Ticket SalesOPENING RECEPTION

($10 EACH)+

FOUNDING mEmBERS LUNCHEON ($55 EACH)

+

ANNUAL BANqUET($60 EACH)

=TOTAL TICkET SALES COST

$ $ $ $

3. Additional Booth OptionsEDUCATION BOOTH PkG.

($100)+

BOOTH CARPET PACkAGE10´×10´ STANDARD ($90)

+

CONFERENCE PROGRAmBOOk ADvERTISING

=

TOTAL ADDITIONAL BOOTH OPTIONS COST

$ $ $ $

Total of All Items (Sum of Items 1, 2 and 3) $

http://www.nabse.org




aPPlICaTIon anD exhIbITor ConTraCT

Please complete and return this contract by September 4, 2012 so that your company or organization may be included in onsite conference materials. First, fax this signed contract to Mike Danielson, the Booth Sales Contractor at (412) 774-0309 so that your space is secured expeditiously. Then send the contract along with purchase order, credit card information or a check/money order to:NABSE, Attn: 2012 Conference Exhibition, 310 Pennsylvania Ave., SE, Washington, D.C. 20003.

GENERAL EXHIBITOR INFORMATION

Exhibiting Entity

Entity’s Name to appear on Booth ID Sign

Contact Person

Phone ( ) Fax ( ) Cell ( )

Address

City, State, Zip

Email Website

PAyMENT INFORMATION

*Total Amount Due: Please make payable to NABSE

Method of Payment: Check Money Order Purchase Order #

Please charge my credit card: Visa MasterCard American Express

Account # Exp.

Card Holder Name Please Print

Signature

EXHIBIT BADGE NAMES

1) 2) 3)

4) 5) 6)

DESCRIPTION OF EXHIBIT

The description of the exhibit must NOT be more than 30 words. Don’t forget that it must be submitted no later than September 14, 2012 for it to be included in the Conference Program Booklet. Please submit the description via email to Mike Danielson at [email protected].

Use the same information and description as last year.

SIGNATURE AND AGREEMENT

The exhibitor agrees to comply with the rules and regulations outlined in this contract. This form is considered binding on both the exhibitor and NABSE.

Authorized Signature Date

Print Name and Title




sPonsorshIP oPPorTUnITIes

NABSE invites you to choose one of these sponsorship opportunities and gain additional visibility with up to 4,000 conference participants. Your support will be acknowledged in the Conference Program and other conference materials.

Conference Underwriter ($75,000+) our highest level of sponsorship gives you year-round exposure and includes the following:■ Full-page sponsorship recognition on the NABSE website for

ten months (November–October) with links to your company’s website.

■ Inclusion in all email blast announcements to NABSE’s full membership.

■ Your logo prominently displayed on all conference sponsorship banners and signage.

■ Opportunity to place company materials in conferees conference bags

■ Complimentary exhibit booth space 20´× 30´ (excluding amenities).

■ Conference program advertisement (inside or back cover) contingent upon availability.

■ Seven (7) full conference registrations.■ Recognition from the podium at all general sessions.■ Opportunity to plan with NABSE a workshop presentation

(educational policy focus – not product specific).■ One (1) full-page advertisements in the NABSE NewsBriefs

with one to be an inside or back cover■ Opportunity to bring greetings at Opening Session (2000+

attendees).■ One (1) table of 10 in the designated VIP area at the Annual

Banquet.■ One-year Corporate Membership.

Platinum Level ($50,000) sponsorship gives you six months exposure and includes the following:■ Sponsorship recognition on the NABSE website for six months

(January–June) with other sponsors.■ Inclusion in all email blast announcements to NABSE’s full

membership.■ Your logo prominently displayed on all sponsorship signage.■ Opportunity to place company materials in conferees

conference bags.■ Complimentary exhibit booth space (20´× 10´).■ Conference program advertisement (full-page color).■ Seven (7) full conference registrations.■ Recognition from the podium at all general sessions.■ Opportunity to plan with NABSE a workshop presentation

(educational policy focus not product specific).■ One full-page black and white advertisement in the NABSE

NewsBriefs.

■ One (1) table of 10 in the designated VIP area at the Annual Banquet.

■ One-year Corporate Membership

Gold Level ($25,000) sponsorship gives you exposure and includes the following:■ Sponsorship recognition on the NABSE website for six months

(January–June) with other sponsors.■ Your logo prominently displayed on all sponsorship signage.■ Opportunity to place company materials in conferees

conference bags.■ Complimentary exhibit booth space

(10´×10´ ).■ Five (5) full conference registrations.■ Opportunity to plan with NABSE a

workshop presentation (educational policy focus not product specific).

■ One half-page black and white advertisement in the NABSE NewsBriefs.

■ One (1) table of 10 in the designated VIP area at the Annual Banquet.

■ One-year Corporate Membership.

Silver Level ($15,000) sponsorship gives you exposure and includes the following:■ Sponsorship recognition on the NABSE website for six months

(January–June) with other sponsors.■ Your logo prominently displayed on all sponsorship signage.■ Complimentary exhibit booth space (10´×10´ ).■ Conference program advertisement (half-page, black and white).■ Opportunity to plan with NABSE a workshop presentation

(educational policy focus not product specific).■ One (1) table of 10 in the designated VIP area at the Annual

Banquet.■ One-year Corporate Membership.

Friends Level ($10,000) sponsorship gives you exposure and includes the following:■ Recognition at the event sponsored or co-sponsored.■ Signage at the event sponsored or co-sponsored.■ Listing in the conference program.■ One-year Corporate Membership.■ Complimentary exhibit booth space (10´×10´ ).

Associate Level ($5,000) sponsorship gives you exposure and includes the following:■ Recognition at the event sponsored or co-sponsored.■ Signage at the event sponsored or co-sponsored.■ Listing in the conference program.

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InsIde

November 14–18, 2012Gaylord Opryland Resort & Convention Center

Nashville, Tennessee

40thAnnualConference

ConferencePacket

NewsBriefsPublication of the National Alliance of Black School Educators

Winter 2012

39th Annual ConferenceNational Alliance of Black School Educators

“Education is a civil Right:Today’s Strategies that Build Tomorrow’s Leaders of African Descent”November 16–20, 2011 • New Orleans, Louisiana

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16–20, 2011 • Ne

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10/13/11 6:10 AM




Exclusive Sponsorship Opportunities Annual Banquet .............................................................................................................................................................................................. $75,000Founding Members Luncheon................................................................................................................................................................ $55,000President’s Reception ................................................................................................................................................................................... $20,000Conference Program Book ....................................................................................................................................................................... $25,000

Affiliates Opening Night Reception ..................................................................................................................................................... $35,000Transportation Shuttles .............................................................................................................................................................................. $40,000

General Audiences (Co-sponsorships)Annual Banquet .............................................................................................................................................................................................. $10,000 eachFounding Members Luncheon................................................................................................................................................................ $10,000 eachConference Portfolio Bags ........................................................................................................................................................................ $30,000Pre-Conference Academies ....................................................................................................................................................................... $5,000Exhibit Hall Reception ............................................................................................................................................................................... $10,000 eachAffiliates Opening Night Reception ..................................................................................................................................................... $5,000 eachOpening Plenary Session ........................................................................................................................................................................... $8,000Underwriter of large screens (used during plenary and banquet) ........................................................................................... $15,000President’s Reception ................................................................................................................................................................................... $5,000 each

LeadershipPresident’s Reception ......................................................................$20,000 (Co-sponsorship at $5,000–$10,000 each)Instruction and Instructional Support Luncheon ..............$12,000Administration Luncheon .............................................................$12,000Retired Educators’ Luncheon ....................................................... $5,000Higher Education Luncheon ........................................................ $5,000Parents Summit Luncheon ............................................................. $5,000Special Projects, Research & Evaluation Luncheon ........$10,000

SuperintendentsSuperintendents’ & Governance in Education Luncheon ..............................................................................................$30,000 (Co-sponsorship at $10,000 each)Superintendents’ Reception .........................................................$22,000 (Co-sponsorships at $7,500 each)

Niche MarketsNABSE Central (Exhibition Booth) ........................................$15,000Youth Symposium .............................................................................$10,000

yES, I would like to be a VIP NABSE sponsor. My company will sponsor the items marked above. I would like you to contact me and provide details on my sponsorship.

Company Name:

Contact Person:

Signature: Date:

Call me: I prefer email:

FAX this form to NABSE at (202) 608-6319

sPonsorshIP oPPorTUnITIes



Advertising Deadlines – 2012 Annual Conference ProgramMaterials and Payment Due: .................................................... September 14, 2012

Please indicate your desired location/size and price below.

✔INDICATE SPACE RESERvING

LOCATION/DESCRIPTIONLANDSCAPE TRIm SIzE

LIvE AREA PRICE

InsideFront•Color/Coated 11˝ × 8.5˝ ** 9.75˝ × 7.25˝ $3,850

InsideBackCover•Color/Coated 11˝ × 8.5˝ ** 9.75˝ × 7.25˝ $3,000

BackCover•Color/Coated 11˝ × 8.5˝ ** 9.75˝ × 7.25˝ $3,550

Full-page•Color 11˝ × 8.5˝ ** 9.75˝ × 7.25˝ $2,050

Full-page (Black & White) 11˝ × 8.5˝ ** 9.75˝ × 7.25˝ $1,000

1/2 Page VERTICAL (Black & White)* 4.875˝ × 7.25˝ Max. Size $750

1/2 Page HORIZONTAL (Black & White)* 9.75˝ × 3.625˝ Max. Size $750

* Add $200 for spot color **Add 1/8˝ Bleed (example: full-page bleed=11.25˝ × 8.75˝ ) Add $400 for 4 color

ADvERTISER INFORmATION

Company Name

Contact

Address

Billing Address if Different

City, State, Zip

Phone ( ) Fax ( ) Email

Signature Of Person Requesting Space

Payment Information Visa Mastercard American Express Check Enclosed

Credit Card Number Amount Enclosed

Name On Card Signature Expiration Date

Send or FAX Order to: C-1 Tradeshow Services, c/o Mike Danielson, 182 Delaware Trail, Venetia, PA 15367 FAX: (412) 774-0309 Phone: (724) 260-5576

Email ALL Ads to: Ed Potillo at [email protected]

Printing SpecificationsPublication trim size is 11˝ × 8.5˝ – LANDSCAPE Live matter should be no larger than 9.75˝ ×7.25˝Include 1/8˝ bleeds where necessary. All advertisements are black & white, unless otherwise indicated.Black & white ads must be CMYK black or grayscale only. 4-Color ads must be CYMK, not RGB.

Required Reproduction MaterialsFor optimal resolution, please ensure that all graphics are at least 300 dpi. Adobe InDesignCS5 Files or less, with all supporting Links and Fonts. High resolution PDF and EPS Files with embedded or outlined fonts, and JPEG or TIFF files are acceptable.It is recommended that ads be submitted in a PDF format using the Adobe Acrobat Distiller job options settings required for proper output. Camera-ready art is acceptable, and will be scanned to an electronic format. A maximum 100-line screen is accepted for halftones.

aDVerTIsInG InserTIon orDer

39th Annual ConferenceNational Alliance of Black School Educators

“Education is a civil Right:Today’s Strategies that Build Tomorrow’s Leaders of African Descent”November 16–20, 2011 • New Orleans, Louisiana

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2012 aDVerTIsInG sPeCIfICaTIons

fUll-PaGe aD sIZes

half-PaGe aD sIZes – no bleed on half-page ads

NABSE’s Annual Conference

Program Book

Trim/Page size: 11”wide x 8½” high

Please keep crop marks out of the image area.

Ad size: 9¾” x 7¼”(9.75”x 7.25”)

11”

8½”

Full-page Ad – NO bleed

Ad size: 9¾” x 35/8”(9.75”x3.625”)

11”

8½” Ad size: 47/8”x 7¼”

(4.875”x 7.25”)

11”

8½”

Half-page Horizontal Ad Half-page vertical Ad

Ad size: 11¼”x 8¾”(11.25”x 8.75”)

includes 1/8” bleed on all 4 sides

of page.

11¼”

8¾”

Full-page Ad – WITH bleed

The Charleston County School District of South Carolina y

is honored to attend the

National Alliance of Black School Educators (NABSE) Conference

November 16‐19th at the

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��Ernst N. Morial Convention Center

New Orleans, LA

We invite you to join us at our table in

(B th #701)(Booth #701) in the non‐profit section of the exhibitio

n hall.

************

If you are results driven passionate about public educationIf you are results driven, passionate about public education,

and are a certified teacher or administrator, we would

enjoy speaking with you about employment

opportunities with our district.

For more information visit us at ccsdschools.com

or connect directly with us onor

Excellence is our standard

39th Annual Conference

National Alliance of Black School Educators

“Education is a civil Right:

Today’s Strategies that Build Tomorrow’s Leaders of African Descent”

November 16–20, 2011 • New Orleans, Louisiana

NABSE 40th ANNuAl CoNfErENCENovEmBEr 14–18, 2012

GaYlorD oPrYlanD resorT & ConVenTIon CenTerNASHvILLE, TENNESSEE

Hall C-1 & 2

2012 ExhibiTor ProSPECTuS

NATIONAL ALLIANCE OF BLACK SCHOOL EDUCATORS310 Pennsylvania Avenue, SEWashington, D.C. 20003

November 14–18, 2012Gaylord opryland resort & Convention Center, Nashville, Tennessee

Nashville40thAnnualConference

NABSE's 2012 Exhibitor Prospectus

Documents

Transcript of NABSE's 2012 Exhibitor Prospectus