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DRAFT MEMORANDUM OF UNDERSTANDING

ROLES AND REMITS OF THE ARTS HUBS AND CHAMBER OF ARTS 2012/13

AREA BASED ARTS HUBS:

Area Arts Hub meetings are open to all arts practitioners, organisations and otherinterested parties in Wigtownshire; Stewartry; Nithsdale and Annandale &Eskdale respectively

Each Area Hub will elect a Chairperson (or rotating chair) and a ViceChairperson, who will represent the hub on the Chamber of Arts

Hub meetings will be supported by a DGC Council Lead Officer. In the areasthese will be the respective CCS Service Managers

It is anticipated that there will be 6 meetings per year Decisions will be made through positive debate. Where agreement cannot be

reached a vote will take place (no Council Officer/Advisor will have voting rights)and where a tied vote is reached the elected chairperson will have the casting

vote.

KEY TASKS:

Facilitate networking and information sharing for arts practitioners, organisationsand other interested parties in the hub area;

Develop an area based arts action plan with the support of council colleaguesthat identifies local priorities for investment to be agreed by the relevant AreaCommittee;

Report to the Area Committee twice yearly on the delivery of the area action planwith the support of council colleagues;

Support arts activities across all art forms by coordinating/facilitating local fundingopportunities;

Develop and deliver joint initiatives as appropriate (for example joint marketingactivities)

Assist with the development of an appropriate constitution and terms of referencefor the Arts Hubs and Chamber of Arts to ensure that these operate fairly andequitably and are fully representative of and accountable to the arts sector inDumfries and Galloway

REGION WIDE PROJECTS ARTS HUB

The Region wide Projects Arts Hub is open to arts practitioners, organisationsand other interested parties who have a role in developing and/or deliveringregion wide arts projects. Increasingly these will be projects commissioned by theChamber of Arts, which at present are likely to fall under the following themes(this list is not exhaustive) :-

Ticketing Literature Development Creative Industries (including Talent Hub Incubator Project) Rural Touring Environmental Art Youth Arts/Youth Entrepreneurship Region wide Arts Events / Festivals Marketing and Audience Development

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File Ref: CCS.4.4/N0001

The hub will elect a Chairperson (or rotating Chair) and a Vice Chairperson whowill represent the hub at the Chamber of Arts to input/feedback

Hub meetings will be supported by a DGC Council Lead Officer. The frequency of meetings will be agreed by the Region wide Hub; The hub is likely to include representatives of sub-groups tasked by the Chamber

of Arts with developing specific areas (such as ticketing) Decisions will be made through positive debate where agreement cannot be

reached a vote will take place (no Council Officer will have voting rights) andwhere a tied vote is reaches the elected chairperson will have the casting vote.

KEY TASKS:

Provide a networking and information sharing opportunity for groups andorganisations working on region wide arts projects and commissions

Help ensure that projects and resources are appropriately shared across the

region by assisting those delivering them to avoid duplication and make the mostof available resources Contribute to the twice yearly Policy and Resources Committee update report Inform and advise the Chamber of Arts with regard to region wide arts

commissioning opportunities Assist with the development of an appropriate constitution and terms of reference

for the Arts Hubs and Chamber of Arts to ensure that these operate fairly andequitably and are fully representative of and accountable to the arts sector inDumfries and Galloway

CHAMBER OF ARTS

For the period financial year 2012/13 the Chamber of Arts will be as follows:-

4 x Area Hub Chairs / Representatives

1 x Regional Hub Chair / Representative

Co-opted MembersDame Barbara Kelly

Karen Ward-Boyd

Matt BakerCathy Agnew

Independent Arts Sector(x 10)

Ken GougeRichard Grieveson, Head of Resource Planning andCommunity ServicesRebecca Coggins, Principal Officer Arts and MuseumsNithsdaleEwan Green, Head of Economic Development

Penny Nowell, Joint Planning & Commissioning ManagerMental HealthVanessa Morris, Curricular Support Officer EducationServicesPaula McDonald, Visit Scotland

Advisors(x 6)

Karen Dick, Creative Scotland Representative

During 2012/13 the Chamber of Arts will develop a constitution and terms ofreferencethat will determine its makeup from April 2013 onwards. It will continueto include representatives from each Arts Hub

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The Chamber will elect a Chairperson (or rotating Chair) and Vice Chairpersonwho will represent the Chamber of Arts

The Chamber of Arts will be supported by a DGC Lead Officer It is anticipated that 6 meetings per year will be held in a central venue Decisions will be made through positive debate. Where agreement cannot be

reached a vote from those present will take place (no Council Officer/Advisor willhave voting rights) and where a tied vote is reached the elected chairperson willhave the casting vote.

KEY TASKS:

Develop and implement an appropriate constitution and terms of reference forthe Arts Hubs and Chamber of Arts to ensure that these operate fairly andequitably and are fully representative of and accountable to the arts sector inDumfries and Galloway

Develop a framework for arts commissioning across Dumfries and Galloway that

takes account of strategic priorities for the arts in Dumfries and Galloway as wellas the priorities of key funders Dumfries and Galloway Council and CreativeScotland

Develop partnerships with Creative Scotland and other key partners Agree key areas of focus and development for strategic arts commissions in

consultation with the arts sector Develop, allocate and monitor strategic arts commissions in line with the arts

commissioning framework and agreed priorities for arts development acrossDumfries and Galloway