N 11C. PREPARATION TO HOST MANITOBA SOFTBALL...

NAME 11C. PREPARATION TO HOST MANITOBA SOFTBALL CHAMPIONSHIPS

NEED There is an urgent need to upgrade the softball diamonds in Cross Lake to position Cross Lake to host the Manitoba Softball Championships in the summer of 2015.

GOAL This program is consistent with providing remedial measures for adverse affects of the project on recreation in accordance with Articles 12 and 22.

DELIVERABLES Reporting for Steps 1 and 2 of the attached HTFC proposal Reporting for Phase 1 of the attached KNH Sawatzky proposal for change

room, shower and washroom facility designs to be used at up to 3 sites consitent with the attached KNH proposal.

STRATEGY / SCHEDULE / MILESTONES

March 15 April 15 May 15 June 15 July 15 July 15

Approval of planning and design phases of HTFC and KNH Sawatzky proposals Steps 1 and 2 of HTFC proposal Phase 1 of KNH Sawatzky proposal

Above design deliverables submitted Geotech Investigation Phase 1 Construction Portable Change Rooms Delivered Additional Fencing and Bleachers Constructed

CONSTRAINTS Long Lead Material to be ordered as soon as possible Construction start as early as possible

ASSUMPTIONS / RISKS

Long lead time on specialized equipment may require early approvals Planning, design and specifications have to be completed in time to allow for

construction prior to July Availability of labour / contractor

ROLES Program should be collaboratively managed by Pimicikamak and Manitoba Hydro with appropriate lead from Pimicikamak.

BUDGET $42,800 Planning HTFC (Steps 1 and 2) 14/15 $46,000 Change Rooms (up to 3) Design KNH

$88,800 SubTotal$4,440 Pimicikamak Admin Fee (5%)

$93,240 TOTALBUDGET

15/16 $18,618 $400,000 $177,559 $100,000 $696,177 $34,809 $730,986

Geotech Investigation Phase 1 Construction Portable Change (Attached Budget plus $5,000 for sanitary) Additional Fencing and Bleachers SubTotal Pimicikamak Admin Fee (5%) TOTAL

Revised July 08, 2015

December 19, 2014 Pimicikamak Okimawin Box 399, Cross Lake , MB, R0B O1O Att’n: Pimicikamak Working Group - NFA Ms. Rita Monias Mr. Charles Miller < [email protected] > < [email protected] > Dear Rita, Charles Re: Action Plan Program 11A – Ball Field Upgrades

Further to our meeting on December 15, 2014 with yourselves, David Muswaggon and George M Ross following is our proposed workplan and budget to design and administer construction of the of the Ball Diamond Upgrades at Cross Lake in anticipation of the Provincial Championships this coming summer.

Project Understanding:

We understand that the project requires upgrading to four ball diamonds in Cross Lake to accommodate play for the Manitoba Softball Championships this coming summer (July 2015). The four sites include 2 diamonds at Saggitawak, 1 diamond at Mikisiw School and 1 diamond at ONR School. We understand that the two school ball diamonds require little work, however considerable work is required at the two fields at Saggitawak.

Pimicikamak has built a positive reputation in baseball and these facilities are seen as a core opportunity to support this positive motivator in the community. The investment in upgrading these facilities will not only support the Provincial Championships but further the role of baseball as a positive role model.

Field upgrades at Saggitawak are expected to include improved infields, re-grading and re-sodding outfields, new outfield fences, new dugouts and pitching cages, improved backstops, scoreboards, spectator bleachers and new lighting. In addition, the project will include full master planning of the site and area to include provisions for concessions providers (ie, hot dog and bannock carts and food trucks), announcer/video booth, parking, access and possible winter uses. A children’s play area will be incorporated using one of the existing structures in storage at Cross Lake.

The project will also provide improved maintenance equipment, infield covers, maintenance materials and a storage facility/compound.

Field upgrades at the 2 school sites are expected to include minor resurfacing to existing fields, new outfield fences and backstop upgrades. Further work may be required upon inspection.

HTFC will coordinate with Pimicikamak Technical Services regarding the siting of the proposed washroom and change facilities at each of the 3 sites.

Timing of the work will be a considerable challenge. Workflow must be scheduled to permit full use of the facilities by the proposed tournament dates. It is anticipated that the younger groups will use the school fields earlier in July and the U-18 and possibly U-16 groups will use the Saggitawak fields in later July. This will allow a couple of additional weeks to complete the more significant renovation work that is required at Saggitawak.

We understand that Cross Lake Band has undertaken a detailed topographic survey of the Saggitawak area. We assume that information on the school sites will also be available.

Scope of Services:

HTFC will be responsible for schematic-design, design conceptualization, preparation of budgets, preparation of construction documents, tendering, periodic monitoring of construction and administration of construction contracts.

We recommend that the client appoint a technical steering committee to develop the project scope, technical details and budgets. The team could include representatives of the Pimicikamak Working Group, the Education Authority and key members of the baseball community. HTFC would work directly with this steering committee. Decisions regarding scope and expenditures will need to be made by higher authorities. A process for this will be required.

The following describes the proposed tasks by phase:

Step 1. Site Analysis, Project Scoping and Schematic Design

1.1 Collect existing base mapping from the community, HTFC historic files and Manitoba Hydro.

Prepare base maps for the 3 areas;

1.2 Visit the site, collect background information and prepare an analysis of site features,

opportunities and constraints;

1.3 Meet with the project team in Cross Lake or in Winnipeg to discuss site observations and specific

program requirements. Coordinate with Pimicikamak Technical Services and KNH Sawatzky &

Associates on washroom/change room facilities. Agree on a preferred initial scope of work for

each of the 3 sites.

1.4 Identify potential material sources that may be useful for this project;

1.5 Prepare schematic design diagrams for each site to illustrate development options. Provide

order-of-magnitude cost estimates for alternatives and describe the advantages and

disadvantages of options including timing and scheduling issues;

1.6 Review with the steering committee (in Winnipeg) and select preferred direction and priorities for

development;

1.7 Update budgets based on preferred schemes and possible priority opportunities; and

1.8 Review with approval authority to receive direction and approval of project scope and budget.

Step 2. Design Development

2.1 Refine the development plans, confirm methods of contracting and delivery, update schedule

and verify budget costing;

2.2 Consider pre-order requirements for any materials or equipment that have a lengthy delivery

timeframe; and

2.3 Review with Client in Winnipeg and confirm next steps.

Step 3. Construction Documents Tender & Construction

3.1 Prepare construction documents suitable for tender/pricing for each project element. Review

with the steering committee at the 66% and 90% completion stages. Update budget estimates

with each stage. Determine method of tendering, form of contract and potential bidders.

3.2 Tender or obtain quotations to obtain competitive construction prices;

3.3 Assist the owner to select a qualified contractor/suppliers and enter into a construction contract;

and

3.4 Monitor construction activities and administer the construction contract. Allow for four site visits

for monitoring during construction and two additional visits for completion. Schedule:

The project requires that work commence first thing in the spring of 2015 to allow for substantial completion by end of June. We expect that some work will need to be cleaned up after the tournament. We envision the following schedule of activities:

January - February Project startup, site review, schematic design and design development, March Review meeting and construction documents. April Tender and award May-June Construction July Tournament Play August-September Project clean up and completion

Professional Fees:

Following is our estimate of fees for each stage: 1. Schematic Design $20,400 2. Design Development $20,400 3. Construction Document $15,400 4. Bidding or Negotiations $6,900 5. Construction Phase – In office Administration $10,900 6. Construction Phase – Site visits (allow 6) $8,200 7. Project Completion– In office Administration $9,500

Total Estimated Fee $91,700

Travel disbursements will be charged at our cost. We recommend that you allow for travel disbursements of approximately $8,500 for a total of 10 person trips to Cross Lake. In office disbursements (printing, telephone, technology, etc.) are charged at a percentage rate of 4% applied to all professional fees invoiced.

Hourly rates (2015):

LA Principal: Jeff Frank $189.00 Project Manager $130.00 Landscape Architect / Planner 1 $102.00 Landscape Architect / Planner 2 $96.00 Landscape Architect / Planner 3 $80.00 Technical Support $73.00

We trust this information is satisfactory. Should you require any additional information, please do not hesitate to call me at 204-944-9907.

Yours truly,

Jeffrey M. Frank, FCSLA Principal CC: Tim Hogan, HTFC

FUTURE RINK

60 CAR PARKINGFUTURE PLAYGROUND

FUTURE COMMUNITY PARK

40 CAR PARKING

ADDITIONAL BALLFIELD

MEDIA

FUTURE COMMUNITY PARK

0 50 100m

SAGGITAWAK SOFTBALL COMPLEXPROPOSED SITE PLAN FEBRUARY 26, 2015

30 C

AR P

ARKI

NG

0 50 100m

ONR SOFTBALL COMPLEXPROPOSED SITE PLAN FEBRUARY 26, 2015

ADDITIONAL 65 CAR

PARKING & SERVICE

ACCESS

0 50 100m

MIKISIW SCHOOL SOFTBALL COMPLEXPROPOSED SITE PLAN FEBRUARY 26, 2015

Pimicikamak Ball Diamonds June 17, 2015

budget working hypothesis for July 2015

Mikisiw ONRSaggitawak 1 -‐

eastSaggitawak 2 -‐

west subtotals

Fence Package $26,000 $22,000 $11,000 $11,000 $70,000

Materials and haulingtopdressing (Thompson) $6,400 $6,400 $6,400 $6,400 $76,700infield (Stonewall) $10,950 $10,950 $14,600 $14,600

Grading and material placement $36,000 $31,000 $16,000 $16,000 $99,000tune up swales where required

Furnishings $52,000Player benches & gravel base $7,000 $7,000 $7,000 $7,000litter bins $2,000 $2,000 $2,000 $2,000banners $3,000 $3,000 $3,000 $3,000relocate & restore bleachers $0 $4,000 $0 $0restore bleachers $5,000

Subtotals $91,350 $86,350 $65,000 $60,000 $302,700

$302,700Misc Items & contingency -‐ 12% $36,324mobilization and accommodation $15,000construction management & fees -‐ 15% $45,405

WORKING BUDGET $399,429

204-324-6941 06/12/15

Box 2009

Altona, Manitoba R0G 0B0

Price Agreement

Project : #498 CMCM-Cross Lake (women's portable washroom and showers - 14' x 30')

Client : Cross Lake

David Muswaggon

,

CONTRACT

Conquest agrees to provide all the necessary labor, equipment, and materials in accordance with the attached Project Details, Drawings and additional specifications as may be needed and initiated by the parties and attached hereto.

Any alteration or deviation from the attached details, specifications and drawings which involve additional costs, will become an extra charge over and above the cost of the original agreement. All additional work shall be paid in full at the completion of such work.

Conquest cannot be held responsible for any delays that may occur caused by weather or by outside sources by which the contractor has no control over.

SCOPE OF WORK

Design and build a portable 14' x 30' Washroom/Shower facility.

PAYMENTSThe Owner agrees to pay any and all payments according to the payment schedule detailed below. Should said payment(s) not be made, or if satisfactory arrangements for payment have not been made, Conquest reserves the right to stop all work until such time as payment is rendered or satisfactory payment arrangements have been made.20% Deposit30% At drywall stage50% Upon completion at factory

Taxes are not included in this price agreement.

Total price for the completion of this project : $86,426

Job Site :

Conquest Manufacturing

ProEst Estimating Page 1 of 2

INCLUSIONS

This pricing includes:- Architectural Design & Production Drawings- Open Web Wood Truss floor system, with all plumbing & electrical installed inside the floor cavity, insulated, sheeted on the bottom side- Vinyl Heat-Seam Flooring throughout the building- 2x6 Exterior walls, 8'2" height, insulated, 7/16" OSB exterior sheeting, 5/8" Kemply interior prefinsihed drywall (moisture proof)- Steel Corrugated siding- 2x4 Interior walls, 8'2" height, 5/8" Kemply prefinished drywall- 2x6 Interior plumbing wall, dividing shower units, 5/8" Kemply prefinished drywall- Flat roof design, EPDM rubber roofing material, insulated, 5/8" Kemply prefinsihed drywall- Steel insulated exterior doors (3 of them)

- Mechanical room with 400 Gallon Water Storage Tank, 1 x Marathon Electric Water Heaters - 50 gallons, Electrical Panel, Grundfos Tank & Pump for water pressure- Metal interior doors- Wall Hung stainless steel water closets (1 of them in the men's bathroom)- Stainless Steel urinals (2 of them in the mens bathroom)- Stainless Steel sinks with battery operated faucets (for autiomatic shutoff) - 6 in total (3 in mens)- Electric Fan Heaters (2 of them)- Wall mounted Air Condition Unit- Electric Motion Sensor Hand Dryers- 18" x 36" mirror above each sink- Liquid Soap Dispensers x 2- Motion sensor lights throughout building, for auto shutoff when noone is in the building

- Steel Bathroom Dividers between toilet stalls and shower stalls

- Steel frame attached to building, complete with double axle wheels and hitch, allowing mobility even once unit arrives in Cross Lake

- Freight to Cross Lake included in the price (based on building both men's and women's portable washrooms at the same time, and hauling them together)

EXCLUSIONS

This pricing does not include:- Septic holding tank- Decks, landings or stairs (separate contract)

- Tax NOT included in this price

SIGNATURE

Acceptance of construction agreement per building plans.The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above.Approved By: ________________________________ Date: __________________


204-324-6941 06/12/15

Box 2009

Altona, Manitoba R0G 0B0

Price Agreement

Project : #497 CMCM-Cross Lake (men's portable washroom and showers - 14' x 30')

Client : Cross Lake

David Muswaggon

,

CONTRACT

Conquest agrees to provide all the necessary labor, equipment, and materials in accordance with the attached Project Details, Drawings and additional specifications as may be needed and initiated by the parties and attached hereto.

Any alteration or deviation from the attached details, specifications and drawings which involve additional costs, will become an extra charge over and above the cost of the original agreement. All additional work shall be paid in full at the completion of such work.

Conquest cannot be held responsible for any delays that may occur caused by weather or by outside sources by which the contractor has no control over.

SCOPE OF WORK

Design and build a portable 14' x 30' Washroom/Shower facility.

PAYMENTSThe Owner agrees to pay any and all payments according to the payment schedule detailed below. Should said payment(s) not be made, or if satisfactory arrangements for payment have not been made, Conquest reserves the right to stop all work until such time as payment is rendered or satisfactory payment arrangements have been made.20% Deposit30% At drywall stage50% Upon completion at factory

Taxes are not included in this price agreement.

Total price for the completion of this project : $86,133

Job Site :

Conquest Manufacturing


INCLUSIONS


- Mechanical room with 400 Gallon Water Storage Tank, 1 x Marathon Electric Water Heaters - 50 gallons, Electrical Panel, Grundfos Tank & Pump for water pressure- Metal interior doors- Wall Hung stainless steel water closets (3 of them in the women's bathroom)- Stainless Steel sinks with battery operated faucets (for autiomatic shutoff) (3 in womens)- Electric Fan Heaters x 2- Wall mounted Air Condition Units x 1- Electric Motion Sensor Hand Dryers- 18" x 36" Mirrors above each sink- Liquid Soap Dispensers - Motion sensor lights throughout building, for auto shutoff when noone is in the building


- Steel frame attached to building, complete with triple axle wheels and hitch, allowing mobility even once unit arrives in Cross Lake

- Freight to Cross Lake included in the price (based on building both men's and women's at the same time, and hauling them together)

EXCLUSIONS


- Taxes not included in this price

SIGNATURE



1600 Buffalo Place, Winnipeg, Manitoba R3T 6B8 T 204 477 6650 W www.wspgroup.com Proposal for Professional Engineering Services – Pimicikamak Cree – Recreational Baseball Park Upgrading Project – Site Servicing Design – Cross Lake, MB, April 27, 2015

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April 27, 2015 File No. NC1-MB012-01

Executive Councillor Member David-Leroy Muswaggon Pimicikamak Okimawin PO Box 399 Cross Lake, MB R0B 0J0

Dear David:

RE: Pimicikamak Softball Diamond Upgrade Program 11C Site Servicing Design, Topographic Survey and Geotechnical Investigation Cross Lake, MB Proposal for Professional Engineering Services

WSP is pleased to provide a proposal for the above noted project.

Corporate Profile

On January 1, 2014 GENIVAR changed its name to WSP Canada Inc. Unchanged is our commitment to bringing the highest quality and best value to our clients.

WSP is one of the world’s leading professional services firms, working with

governments, businesses, Aboriginal communities, architects and planners and

providing integrated solutions across many disciplines. The firm provides

services to transform the built environment and to restore the natural

environment, and its expertise ranges from environmental remediation to urban

planning, from engineering iconic buildings to designing sustainable transport

networks, socio-economic analyses, facilitating all elements of the mining

lifecycle, and from developing the energy sources of the future to enabling new

ways of extracting essential resources. It has approximately 32,000 employees,

operating out of more than 500 offices, across 39 countries, on every continent.

With 6,650 employees and over 100 offices in Canada, we are well-positioned to

support our clients no matter how they grow, what they choose to do, or where

INCLUSIONS


- Mechanical room with 400 Gallon Water Storage Tank, 1 x Marathon Electric Water Heaters - 50 gallons, Electrical Panel, Grundfos Tank & Pump for water pressure- Metal interior doors- Wall Hung stainless steel water closets (1 of them in the men's bathroom)- Stainless Steel urinals (2 of them in the mens bathroom)- Stainless Steel sinks with battery operated faucets (for autiomatic shutoff) - 6 in total (3 in mens)- Electric Fan Heaters (2 of them)- Wall mounted Air Condition Unit- Electric Motion Sensor Hand Dryers- 18" x 36" mirror above each sink- Liquid Soap Dispensers x 2- Motion sensor lights throughout building, for auto shutoff when noone is in the building


- Steel frame attached to building, complete with double axle wheels and hitch, allowing mobility even once unit arrives in Cross Lake

- Freight to Cross Lake included in the price (based on building both men's and women's portable washrooms at the same time, and hauling them together)

EXCLUSIONS


- Tax NOT included in this price

SIGNATURE



WSP exists because of our clients: we strive to develop long term partnerships built on world-class service and mutual respect.


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they move. Our global expertise provides us with the resources to respond to all

of our clients’ needs and expectations.

One of the most important factors in WSP’s success consists of employing both

national and local experts that are recognized for their expertise and experience.

This ensures an effective synergy through sharing state-of-the-art methods and

field-based knowledge, the transfer of know-how and abilities, and on-site

consultation with clients and stakeholders. This combination of experts, unique to

each project, allows early identification of risks and issues, and enables proactive

project management.

As part of our Canadian team, WSP’s office in Winnipeg has over 140

employees, thus providing our team with a thorough understanding of Manitoba’s

social, economic and cultural landscapes.

WSP Canada Inc. has been providing engineering service to Pimicikamak Cree for nearly 30 years.

Project Overview

We understand that the scope of the project is limited to the items included in our recent discussions and meetings and from our onsite fieldtrip from last week. There are no official Terms of Reference for this assignment. The Pimicikamak Okimawin desire to create the renewal of three (3) existing outdoor Baseball field sites in their community, but only the site at Saggitawak will be advanced this year. They want to enhance these existing facilities to host a major summer baseball tournament this year and have the residual infrastructure to continue to promote recreation and wellness within Cross Lake.

The site is characterized by the preliminary sketch as provided by HTFC Group and is attached for reference. This location includes:

-Sagittawak Softball Complex.

The major features of the project are as we understand:



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• A new Fieldhouse or Changehouse building is proposed to be constructed at this site. The design details of this structure are to be provided by KNH Sawatzky Group and are currently in a concept stage.

• Sewer, water, fire protection and road access will form part of its site servicing requirements is to be provided by WSP. There is also consideration for the provision of irrigation of the baseball fields as part of this project scope.

• A new Canteen building was at one point considered as part of the scope of work but has since been removed from the project.

• Parking and site drainage is to be constructed. The design details of this work are to be provided by HTFC Group.

Final details of the project scope and configuration remain to be discussed and finalized through the design development phase with the working group.

WSP Project Team Key personnel assigned to this project include:

• Tim Nykoluk, P.Eng. – Manager in Charge with overall responsibility for the project and QA/QC.

• Ed Cotoco, C.E.T. – Project Civil Technician responsible for project technical and CAD drafting.

• Vince Robson, C.E.T. – Senior Resident Contract Administrator with overall responsibility and supervis ion for f ield based act ivit ies.

• Silvestre Urbano, P.Eng. – Senior Geotechnical Engineer with overall responsibility and supervis ion for geotechnical based act ivit ies.



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Work Plan We have prepared a work plan that will identify the key tasks required for the

successful completion of the project. The work plan provides a logical step-by-

step approach that will facilitate the project in being carried out expeditiously.

The key tasks include:

Task 1 – Project Initiation

• Participate in the integrated design process to review the project scope,

issues and concerns, project goals and schedule.

• Confirm project requirements and design criteria.

• Obtain available data including reports, surveys, as-built drawings and

background information relevant to the project.

• Carry out a geotechnical investigation for purposes of design and

construction.

Advance the investigation to the following main areas of interest:

-The proposed Fieldhouse or Change house building location at Sagittawak

as per HTFC’s sketch (enclosed).

-Potential alignment for sewer, water, parking lots and potentially road access

to the site.

-Advance testpits at the prescribed site in order to ascertain soil profiling,

depth to bedrock, depth of frost penetration and bearing capacity of the soil to

confirm the foundation design of the proposed structure as prescribed by

KNH Sawatzky Group.

-Testpits are to be dug by Midnorth Development Corporation in Cross Lake.

The cost of this equipment rental is included in this proposal.

-Testpits are to be tied in with GPS coordinates at site.



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-Arrange and pay for soil test samples at a certified laboratory.

-It is estimated that the duration of the geotechnical investigation will take one

(1) day of site time plus one half (1/2) day of travel time.

-Provide a geotechnical report outlining the above noted requirements.

• Conduct a topographic survey for purposes of design and construction. It is

anticipated that Jerome North of MidNorth Development Corporation will

advance this topographic survey to the same scope areas as set out in the

geotechnical investigation including the existing baseball sites. It is estimated

that the duration of the topographic survey will take 1.5 days of site time. The

survey will also be supplemented with the 2012 digital orthophotography and

digital terrain model (DTM) acquired for the Cross Lake Sewer and Water

Feasibility study.

• Provide a ‘Design Brief’ to establish the project scope and design criteria.

Schedule

It is proposed that the design of the project will be completed as soon as possible with construction to proceed in late spring, 2015, as time is of the essence.

Fees

The proposed engineering fees for this project are based on our understanding of the project and our proposed methodology. If the scope of the work differs significantly from conceptual, additional fees will be negotiated. We propose to undertake the work on a basis of the fixed fee amount of $18,617.79 including disbursements.



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We propose a Fixed Fee arrangement developed as follows:

Task Fee


Geotechnical Investigation (Saggitawak site, proposed building location, new baseball diamond, sewer and water alignments) Tim Nykoluk, Vince Robson, 1 day onsite, 0.5 days travel.

$3,600.00

Geotechnical Report $3,800.00

Pre-Design – ‘Design-Brief’ $2,500.00

SUB-TOTAL TASK 1 $9,900.00

TOTAL FEES $9,900.00 The following Disbursements are estimated as follows: Item Disbursement


Geotechnical Investigation – WSP - Airfare, WPG>Cross Lake>Winnipeg

$573.71

Geotechnical Investigation – WSP - Truck rental by MidNorth Development Corporation, 1 day @ $273.75/day (wet rate)

$273.75

Geotechnical Investigation – WSP - Room and board, 1 day @ $250/day

$250.00

Geotechnical Investigation – Test pitting heavy equipment, CAT 336 backhoe, by MidNorth Development Corporation, 6 hours at $315.00/hr (wet rate)

$1,890.00

Geotechnical Investigation – Test pitting heavy equipment, lo-bed CAT 336 backhoe to and from site, by MidNorth Development Corporation, 2.5 hours at $312.13.00/hr (wet rate)

$780.33

Topographic Survey – GPS Survey equipment $1,500.00



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rental, by MidNorth Development Corporation, 3 days at $500/day

Topographic Survey – Saggitawak site – Survey crew by MidNorth Development Corporation, 1.5 days at 10 hours/day * $150/hr

$2,250.00

Geotechnical Investigation – Lab costs, materials testing

$1,200.00

SUB-TOTAL TASK 1 $8,717.79

GRAND-TOTAL $18,617.79

Optional services

Hourly Rates for WSP Personnel (for any subsequent consulting services):

WSP Personnel Hourly Rates

Project Manager, Tim Nykoluk $160/hr

Project Technologist, Ed Cotoco $80/hr

Geotechnical Engineer, Silvestre Urbano $130/hr

Resident Contract Administrator, Vince Robson $80/hr

Survey Crew (2-man) $150/hr

Drafting $70/hr

Clerical $60/hr

Exclusions

Activities beyond Task 1 are not included under this proposal and to be considered extra at this time.

Invoices will be issued monthly with payment due within 30 days. All invoices are subject to 5% GST and any applicable RST, if applicable. Payment terms are net 30 days, 2.0% interest per month on overdue accounts. Our Standard Terms and Conditions are applicable and are attached for reference. Our proposal is valid for 30 days following which we reserve the right to review and adjust rates, schedules or other aspects of the proposal.



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Thank you for the opportunity to provide this proposal for consulting services and we look forward to working with you on this interesting project. Please call (204) 477 6650 extension 256 or e-mail [email protected] if you have any questions regarding this proposal. Yours truly, WSP Canada Inc.

Tim Nykoluk, P.Eng. Manager Northern Infrastructure Group Cc: Pimicikamak Okimawin - Chief & Council Encl.



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RE: Pimicikamak Softball Diamond Upgrade Program 11C Site Servicing Design, Topographic Survey and Geotechnical Investigation Cross Lake, MB Proposal for Professional Engineering Services

Proposal No. NC1-MB012-01

Engineering Services Authorization and Approval to Proceed

This shall confirm our agreement with the above-described work scope and fee arrangement, and the enclosed Standard Terms and Conditions, and shall serve as authorisation for WSP to provide the engineering services set out in this proposal dated April 27, 2015.

Pimicikamak Okimawin Signature Organization Name (please print) Date



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STANDARD TERMS AND CONDITIONS FOR GEOTECHNICAL REPORTS Page 1 of 3

1. General

WSP Canada Inc. (hereinafter referred to as the "Consultant") shall render its Services to the Client for the Project as described in attached Agreement in accordance with the terms and conditions set forth herein, with the degree of care, skill and diligence normally provided for projects of a similar nature at the time and place of the Services. The Consultant may, in its sole discretion and at any stage, engage sub-consultants to perform all or any part of the Services.

2. Acceptance

Where this “Standard Terms and Conditions” document is attached to a proposal, the proposal is valid for a period of 30 days after the date of the proposal, unless stated otherwise in the proposal.

3. Client’s Duties

The Client shall provide all documents and information reasonably requested by the Consultant in the performance of its Services. Further, the Client shall examine all requests, reports or other documents presented by the Consultant pertaining to the Services and promptly provide the Consultant with its written decisions and instructions so as not to delay the Services.

4. Consultant’s Compensation

Except as otherwise stated in the Agreement, the Client shall compensate the Consultant for the Services as follows: a) The Consultant’s compensation shall be in accordance with its Schedule of Fees and Disbursements in

effect at the time the Services are rendered. b) The Consultant’s fees and disbursements are quoted and shall be paid in Canadian dollars, subject to the

addition of applicable taxes. c) The Client agrees to pay the Consultant’s invoices within 30 days of invoice, with unpaid accounts bearing

interest at 2% per month after the initial 30 day period. d) If the Client’s account remains unpaid 90 days after invoice, the Consultant may retain a third party

collection agency to secure payment of its account. In this case the Client shall pay the entire account, including interest and all charges by the collection agency.

5. Opinions of Probable Cost and Schedules

The Consultant’s opinions of probable cost and schedules represent the Consultant’s best judgement based on its experience. The Client acknowledges and agrees that the opinions of probable cost and schedules prepared by the Consultant are subject to change and are dependent upon factors over which the Consultant has no control, including but not limited to: market conditions; contractor availability, methods and bidding practices; and the costs of labour, materials and equipment.

6. Codes and By-laws

To the best of its ability the Consultant will interpret building codes and by-laws as they apply to the Project. The Client acknowledges and agrees that these codes and by-laws are subject to change and interpretation by regulatory bodies and that the Client shall pay the cost of changes and additions to the construction work and Services required to conform to such changes and interpretations.

7. Ownership of Documents

All documents prepared by, or on behalf of, the Consultant in connection with the Services are instruments of service for the Project and the Consultant shall retain the property and copyright therein. These documents may not be used for any project, other than the Project, without the prior written consent of the Consultant.

8. Termination

Either the Client or the Consultant may terminate this Agreement by giving the other 30 days prior written notice. Further, if the Consultant is prevented from performing its Services for a period of 30 days or more due to circumstances beyond the Consultant's control (such as but not limited to: an order of a court or other public authority, labour dispute, or act of God), then the Consultant may, without prejudice to any other right or remedy it might have, terminate this Agreement. Such termination shall operate from the date of notice by the Consultant to the Client. In any case of termination, the Client shall pay the Consultant its fees and disbursements for Services performed up to the date of termination, including reasonable fees and expenses to close out the Services.


9. Insurance and Limitation of Liability

The Consultant carries insurance for professional errors and omissions and comprehensive general liability. A certificate of insurance will be provided at the Client’s request. In the event that the Client wishes additional insurance coverage, the Consultant will cooperate on a best efforts basis with the Client to obtain such additional insurance at the Client’s expense. The Client agrees that any claim which it has or may have against the Consultant, its servants, employees, agents and representatives in respect of the Services, whether in contract or in tort, shall be absolutely limited to: a) Claims brought in writing within two years of the date of substantial completion of the Project or of

termination of this Agreement, whichever shall first occur, and b) The lesser of the fees paid to the Consultant for the work of the Project, the actual amount of the Client’s

loss or the amount of the Consultant’s available liability insurance, and shall only be recoverable from the Consultant in respect of loss or damage which is directly attributable to negligent acts or omissions of the Consultant, its servants, employees, agents and representatives in respect of the Services. If the foregoing insurance coverages are not in effect, are not sufficient or do not apply to any claim advanced against the Consultant, the Consultant’s liability shall be absolutely limited to re-performance of the Services. In no case shall the Consultant be liable for consequential damages, including delays to the project, loss of earnings, markets and/or profits incurred by the Client, howsoever caused.

The Client acknowledges that projects involving pollutants create unusual risks in consideration of which the Client agrees that the Consultant’s liability to the Client, whether in contract or in tort, in respect of the Consultant’s involvement with pollutants in connection with Services shall be absolutely limited as set out in the preceding paragraph except that if the foregoing insurance coverages are not in effect, are not sufficient or do not apply to any claim advanced against the Consultant, then the Client shall indemnify and hold harmless the Consultant of and from any and all claims against the Consultant arising, or alleged to arise, out of incidents and claims involving pollutants.

The Project’s deliverables, in the form of information, recommendations, reports or other instruments of any nature, are subject to the following Limitations Clause:

“ The findings and recommendations provided in this report were prepared by WSP Canada Inc. (the

Consultant) in accordance with generally accepted professional engineering principles and practices. The recommendations are based on the results of field and laboratory investigations and are reflective only of the actual testhole(s) and/or excavation(s) examined. If conditions encountered during construction appear to be different than those shown by the testhole(s) and/or excavation(s) at this site, the Consultant should be notified immediately in order that the recommendations can be reviewed and modified as necessary to address actual site conditions.

* This report is limited in scope to only those items that are specifically referenced in this report. There may be

existing conditions that were not recorded in this report. Such conditions were not apparent to the Consultant due to the limitations imposed by the scope of work. The Consultant, therefore, accepts no liability for any costs incurred by the Client for subsequent discovery, manifestation or rectification of such conditions.

* This report is intended solely for the Client named as a general indication of the visible or reported physical

condition of the items addressed in the report at the time of the geotechnical investigation. The material in this report reflects the Consultant's best judgment in light of the information available to it at the time of preparation.

* This report and the information and data contained herein are to be treated as confidential and may be used

only by the Client and its officers and employees in relation to the specific project that it was prepared for. Any use a third party makes of this report, or any reliance on or decisions to be made based on it, are the responsibility of such third parties. The Consultant accepts no responsibility for damages, if any, suffered by any third party as a result of decisions made or actions based on this report.

* The report has been written to be read in its entirety, do not use any part of this report as a separate entity. * All files, notes, source data, test results and master files are retained by the Consultant and remain the

property of the Consultant.”


10. Mould and Fungi (including, but not limited to, yeast, mould, mildew, rust, smut or mushroom)

The Consultant assumes no liability whether in contract or in tort and including Consultant’s negligence for: a) Actual, alleged or threatened inhalation, ingestion, existence, growth or presence of, exposure to, contact

with; or b) Any costs or expense incurred to prevent, respond to, test for, monitor, abate, mitigate, remove, clean up,

contain, remediate, treat, detoxify, neutralize, assess or otherwise deal with or dispose of; or c) Actual or alleged failure to detect, report, test for, monitor, clean up, remove, contain, dispose of, treat,

detoxify, neutralize, or in any way respond to, assess the effects of or advise of the existence of; any fungi or any spores, mycotoxins, odours, or any other substances, products or by-products produced by, released by, or arising out of the current or past presence of mould and fungi.

11. Dispute Resolution

If requested by either party, the Client and Consultant shall attempt to resolve any dispute between them arising out of or in connection with this Agreement through structured, non-binding, without prejudice negotiations with the assistance of a mediator appointed by agreement of the parties. If not settled through mediation within 30 days, the dispute shall be referred to and resolved by an arbitrator appointed by mutual agreement of the parties or by a judge of the Court of Queen’s Bench.

12. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the Province of Manitoba, Canada.

STANDARD TERMS AND CONDITIONS FOR DESIGN PROJECTS

Page 1 of 2

1. General

WSP Canada Inc. (hereinafter referred to as the "Consultant") shall render its Services to the Client for the Project as described in attached Agreement in accordance with the terms and conditions set forth herein, with the degree of care, skill and diligence normally provided for projects of a similar nature at the time and place of the Services. The Consultant may, in its sole discretion and at any stage, engage sub-consultants to perform all or any part of the Services.

2. Acceptance

Where this “Standard Terms and Conditions” document is attached to a proposal, the proposal is valid for a period of 30 days after the date of the proposal, unless stated otherwise in the proposal.

3. Client’s Duties

The Client shall provide all documents and information reasonably requested by the Consultant in the performance of its Services. Further, the Client shall examine all requests, reports or other documents presented by the Consultant pertaining to the Services and promptly provide the Consultant with its written decisions and instructions so as not to delay the Services.

4. Consultant’s Compensation

Except as otherwise stated in the Agreement, the Client shall compensate the Consultant for the Services as follows: a) The Consultant’s compensation shall be in accordance with its Schedule of Fees and Disbursements in

effect at the time the Services are rendered. b) The Consultant’s fees and disbursements are quoted and shall be paid in Canadian dollars, subject to the

addition of applicable taxes. c) The Client agrees to pay the Consultant’s invoices within 30 days of invoice, with unpaid accounts bearing

interest at 2% per month after the initial 30 day period. d) If the Client’s account remains unpaid 90 days after invoice, the Consultant may retain a third party collection

agency to secure payment of its account. In this case the Client shall pay the entire account, including interest and all charges by the collection agency.

5. Opinions of Probable Cost and Schedules

The Consultant’s opinions of probable cost and schedules represent the Consultant’s best judgment based on its experience. The Client acknowledges and agrees that the opinions of probable cost and schedules prepared by the Consultant are subject to change and are dependent upon factors over which the Consultant has no control, including but not limited to: market conditions; contractor availability, methods and bidding practices; and the costs of labour, materials and equipment.

6. Codes and By-laws

To the best of its ability the Consultant will interpret building codes and by-laws as they apply to the Project. The Client acknowledges and agrees that these codes and by-laws are subject to change and interpretation by regulatory bodies and that the Client shall pay the cost of changes and additions to the construction work and Services required to conform to such changes and interpretations.

7. Ownership of Documents

All documents prepared by, or on behalf of, the Consultant in connection with the Services are instruments of service for the Project and the Consultant shall retain the property and copyright therein. These documents may not be used for any project, other than the Project, without the prior written consent of the Consultant.

8. Field Services During Construction

When included in the scope of Services, Field Services during construction shall mean applying such selective sampling at the project site as the Consultant, in its sole discretion, considers necessary to ascertain that contractors’ work is in general conformity with the construction contract documents.

The Consultant will issue unqualified certifications of the contractor’s applications for payment and substantial and total performance of its work only when Field Services are left to the Consultant’s sole discretion. The Consultant’s ability to provide letters of assurance, as are required in some jurisdictions, will be impaired unless Field Services are left to the Consultant’s sole discretion.

STANDARD TERMS AND CONDITIONS FOR DESIGN PROJECTS

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9. Termination Either the Client or the Consultant may terminate this Agreement by giving the other 30 days prior written notice. Further, if the Consultant is prevented from performing its Services for a period of 30 days or more due to circumstances beyond the Consultant's control (such as but not limited to: an order of a court or other public authority, labour dispute, or act of God), then the Consultant may, without prejudice to any other right or remedy it might have, terminate this Agreement. Such termination shall operate from the date of notice by the Consultant to the Client. In any case of termination, the Client shall pay the Consultant its fees and disbursements for Services performed up to the date of termination, including reasonable fees and expenses to close out the Services.

10. Insurance and Limitation of Liability

The Consultant carries insurance for professional errors and omissions and comprehensive general liability. A certificate of insurance will be provided at the Client’s request. In the event that the Client wishes additional insurance coverage, the Consultant will cooperate on a best efforts basis with the Client to obtain such additional insurance at the Client’s expense. The Client agrees that any claim which it has or may have against the Consultant, its servants, employees, agents and representatives in respect of the Services, whether in contract or in tort, shall be absolutely limited to: a) Claims brought in writing within two years of the date of substantial completion of the Project or of

termination of this Agreement, whichever shall first occur, and b) The lesser of the fees paid to the Consultant for the work of the Project, the actual amount of the Client’s

loss or the amount of the Consultant’s available liability insurance, and shall only be recoverable from the Consultant in respect of loss or damage which is directly attributable to negligent acts or omissions of the Consultant, its servants, employees, agents and representatives in respect of the Services. If the foregoing insurance coverages are not in effect, are not sufficient or do not apply to any claim advanced against the Consultant, the Consultant’s liability shall be absolutely limited to re-performance of the Services. In no case shall the Consultant be liable for consequential damages, including delays to the project, loss of earnings, markets and/or profits incurred by the Client, howsoever caused.

The Client acknowledges that projects involving pollutants create unusual risks in consideration of which the Client agrees that the Consultant’s liability to the Client, whether in contract or in tort, in respect of the Consultant’s involvement with pollutants in connection with Services shall be absolutely limited as set out in the preceding paragraph except that if the foregoing insurance coverages are not in effect, are not sufficient or do not apply to any claim advanced against the Consultant, then the Client shall indemnify and hold harmless the Consultant of and from any and all claims against the Consultant arising, or alleged to arise, out of incidents and claims involving pollutants.

11. Mould and Fungi (including, but not limited to, yeast, mould, mildew, rust, smut or mushroom)

The Consultant assumes no liability whether in contract or in tort and including Consultant’s negligence for: a) Actual, alleged or threatened inhalation, ingestion, existence, growth or presence of, exposure to,

contact with; or b) Any costs or expense incurred to prevent, respond to, test for, monitor, abate, mitigate, remove, clean

up, contain, remediate, treat, detoxify, neutralize, assess or otherwise deal with or dispose of; or c) Actual or alleged failure to detect, report, test for, monitor, clean up, remove, contain, dispose of, treat,

detoxify, neutralize, or in any way respond to, assess the effects of or advise of the existence of; any fungi or any spores, mycotoxins, odours, or any other substances, products or by-products produced by, released by, or arising out of the current or past presence of fungi.

12. Dispute Resolution

If requested by either party, the Client and Consultant shall attempt to resolve any dispute between them arising out of or in connection with this Agreement through structured, non-binding, without prejudice negotiations with the assistance of a mediator appointed by agreement of the parties. If not settled through mediation within 30 days, the dispute shall be referred to and resolved by an arbitrator appointed by mutual agreement of the parties or by a judge of the Court of Queen’s Bench.

13. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the Province of Manitoba, Canada.

No Description Qty Rate Amount

1 Mikisiw Fencing Package 1 $30,000 $30,000

2 Saggitawak West Fencing Package 1 $30,000 $30,000

3 Bleachers (42 people) 8 $5,000 $40,000

$100,000Total

Additional Fencing & Bleachers

N 11C. PREPARATION TO HOST MANITOBA SOFTBALL...

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