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MYNGENOEGEN ENGLISH PRIVATE SCHOOL

Plot 2, Myngenoegen Tel: 015 263 6135/ 6040 P.O Box 55286 Fax: 015 263 6199

Polokwane Reg. No.: 2010036 E-mail: mepschool@telkomsa.net Emis No: 0922223261

LIMPOPO DEPARTMENT OF EDUCATION

_______________________________________________________

PROSPECTUS

PEACE, PERSERVERANCE, PROSPERITY

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TABLE OF CONTENTS

1. Vision and Mission Statement Page 2

2. Admission Conditions and Policies Page 3 - 4

3. Medical Treatment Page 5

4. Curriculum Page 6

5. Programme Requirements Page 7-8

6. School Assessment Policy Page 9

7. Code of Conduct Page 10-11

8. Disciplinary Measure Page 12

9. Dress Code Policy Page 13

10. School General Rules Page 14

11. Selection Criteria for Staff Page 15

12. Hostel Policies Page 16

13. Fee Structure And Rules Page 17

CONTACT INFORMATION

Plot 2, Myngenoegen,

Polokwane

0699

Telephone No.: (015) 263 6135 OR (015) 263 6040

Fax No.; (015) 263 6199

Email Address: mepschool@telkomsa.net

OFFICE HOURS HOSTEL HOURS

08H00 TO 15H00 10H00 TO 14H00

MONDAY TO FRIDAY SATURDAY TO SUNDAY

HOSTEL HOURS

All Hostel Learners must be in the Hostel one (1) day before the school Re-Opens.

Gate will be closed at exactly 14H00- no late coming excuses will be accepted.

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Myngenoegen English Private School

VISION

We strive to provide quality education to learners in order to develop and empower them to

contribute responsibly and meaningfully to society at large and Southern Africa in particular.

MISSION STATEMENT

To promote excellence in education ( NQF)

To provide the best quality teaching that will assist our learners to achieve meaningful,

functional and durable, life-long outcomes;

To promote a culture of teaching and learning in learners and educators (NQF);

To responsibly acknowledge and develop the talents and potential of individual

learners; and hence;

To endeavor to accept, respect and acknowledge learners as individuals, by stimulating

self-activity and insight (NQF);

To accept as its task the education of its learners in such a way that they become

independent, reliable and competent citizens;

To promote the harmonious development of learners intellectually, morally,

aesthetically and spiritually and

To promote and sustain positive cooperation between home, school and community

(NQF).

INTRODUCTION

Myngenoegen English Private School (MEPS) was established in 1996 as an educational

institution for the express purpose of providing good quality education to the many needy

students of South Africa, in the face of space shortages in the educational field AND to

especially serve to assist with achieving fluency in the language of choice of the country in the

face of demands from the various fields of science, business, education, etc., nationally and

internationally.

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ADMISSION POLICIES AND CONDITIONS

The provision of this admission policy is subject to the South African Schools Act, No 84 of

1996, the constitution of South Africa and the Limpopo Province’s School laws. The process of

registration follows the timetable set for the Province by the National Department of

Education. To enable the timely planning for and acquisition of sufficient staff/educators other

school/learning supplies by management, and to ensure spaces for their children, parents are

encouraged to seek admission for their children prior to the end of the preceding school year.

Age Requirements for Learners

1. A grade R learner should be five (5) years turning six (6) in the year of registration.

2. Learners entering Grade 1 for the first time should turn age seven (7) in the year of

registration.

3. If a learner is admitted at an age well above the norm for the grade the learner will be

fast tracked as far as possible, but always within the educational abilities and limits of

the learner.

Admission of Non-Citizens of the RSA

1. Learners whose parents are in possession of a Department of Home Affairs issued

temporary or Permanent Residence Permit, will be admitted subject to above criteria.

2. Learners who entered the country on a study permit will be required to present the

same upon admission

3. Persons classified as illegal aliens must, when applying for admission for their children,

provide evidence of application to legalize their stay in the country

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General Policies related to Admission

No learner will be refused admission on the grounds of race, gender, religious belief, colour or

creed. Where selection becomes necessary when applications exceed space availability, the

following criteria will be implemented:

1. Preference will be given to siblings, except where this is not in the best interest of the

child;

2. Preference will be given to applicant for whom the school is the nearest (in the

neighborhood), provided the application was submitted timeously;

3. Special provision will be made for applicants from educationally disadvantaged

communities;

4. Preference will be given to learners related to past pupils of the school and or former

returning learners;

5. The age of the learner;

6. Preference will be given to students with a record of academic success in identified

areas; and

7. Applicants with a record of involvement in, or who demonstrate an interest in this

school’s extra-curricular activities.

CONDITIONS OF ADMISSION TO SCHOOL AND BOARDING

Boarding Admission is subject to acceptance to the School’s academic programme

Schooling and boarding is fulltime and only registered learners who abide by all the

rules and regulations of MEPS will be accommodated;

All learners (through parents) are legally liable for tuition and hostel fees;

Admission is subject to signed agreements of financial obligation, compliance with

indemnifying institution from medical and other liability.

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MEDICAL TREATMENT

The hostel and staff may administer home nursing to the best of their ability, making

use of over the counter remedies for minor conditions. However, where indicated and

with parental consent children will be referred for professional medical treatment. As

school fees do not cover professional consultations, parents are required to take

responsibility for all payments even those emergency referrals that are made by the

school.

Non-medical aid learners are therefore required to pay a once off refundable payment

of R800.00 per child which includes transportation, to be used in emergency referral

cases during the evening.

Medical aid learners are required to leave the medical aid card with the office staff

including an additional amount of R200.00 for transportation during the evening.

Please Note: All parents and legal guardians will be informed when learners need to

be taken for medical treatment during the day, and it will be their responsibility to

ensure that learners are medically treated.

For account numbers please see payment schedule.

In addition to the indemnity, I/we the parents agree that:

In the event of illness or accident where I/we cannot be consulted in time, I/we

authorise the Headmaster/Mistress or Housemaster/Matron to give permission on

my/our behalf for any emergency procedure the doctor deems necessary.

I/we agree that we will be responsible for all costs involved.

Please Note:

MEPS and staff cannot be held responsible for misunderstood arrangements between custodial/non-custodial parents.

MEPS will endeavor to ensure the children’s safety and security to the best of our ability.

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TUITION, HOSTEL and OTHER FEES

Parents will agree by signature to the conditions essential to the courteous management of the

School which are:

* That all fees- tuition, sports, textbook, application, excursion and boarding (where

applicable) will be paid in advance

* That tuition fees specifically will be paid before the 2nd of each month;

*That ALL fees for the year will be paid up by OCTOBER of each year;

*That application and registration fees are non-refundable in the event a learner is

withdrawn from school;

*That compensation for any damage to hostel and/or school property caused by a

learner will be made by parents/guardian responsible for learner;

*That fees will not be refunded should a learner be removed from hostel or the school

or both during the month, or upon registration;

*Also that fees are payable in FULL during a learners absence from school.

*THAT all parents will give THREE MONTH’S NOTICE in the event a learner(s) is/are

removed from either school or hostel or both OR PAY THREE MONTHS FEE IN LIEU

OF NOTICE

*That all parents shall be familiar with, assist to enforce and abide by the school’s

Code of Conduct;

*That all parents SHALL attend ALL parents meetings, adhere to the cell phone policy,

and absenteeism policy of the School;

*That parents will consider their children for participation in extramural activities as

they may occur from time to time at the school.

2. THE CURRICULUM

The school follows the national curriculum as set out by the Department of Basic Education and

thus we offer subjects, assessments and evaluative methods similar to all public schools and

other independent private schools.

CAPS is fully operational in the GET and FET Phases. It has always been the school’s policy to

adhere to national curriculum improvements, revisions and new standards. It continues to be

our policy to cooperate with the DoBE the requirements for continuous upgrading of educator

skills and knowledge for the implementation of the new revised curriculum, the new revised

pairing of subjects, and the offering of subjects more aligned with the market and international

standards

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PROGRAMME REQUIREMENTS FOR GRADES R-3

GRADE R A learner in Grade R Foundation Phase must offer the following three (3) subjects listed

below:

(a) One official language which is English(Home Language);

(b) Mathematics;

(c) Life Skills, comprising Beginning Knowledge, Creative Arts, Physical Education and

Personal and Personal and Social Wellbeing.

GRADE 1-3

A learner in Grades 1-3 in the Foundation Phase must offer the following four (4) subjects;

(a) One official language English at Home Language level;

(b) One official language Afrikaans at First Additional Language level;

(c) Mathematics;

(d) Life Skills, comprising Beginning Knowledge, Creative Arts, Physical Education and Personal and Social Wellbeing

PROGRAMME REQUIREMENTS FOR GRADES 4-6

A learner must offer and complete six (6) subjects for each of Grades 4-6 listed below:

(1) Two (2) official languages, one of the two official languages will be on the Home

Language level, and the other official language on First Additional Language

one of the two languages English Home Language will be the language of learning

And teaching;

(2) Mathematics;

(3) Natural Sciences and Technology;

(4) Life Skills;

PROGRAMME REQUIREMENTS FOR GRADES 7-9

A learner must for each of Grades 7-9 offers and complete nine (9) subjects listed below;

(1) Two (2) official languages, one of the two official languages English will be offered

on the Home Language level, and the other language, Afrikaans at First Additional Language

level, where English will be the language of learning and teaching;

(2) Mathematics;

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(3) Natural Sciences;

(4) Life Orientation;

(5) Social Sciences;

(6) Technology;

(7) Creative Arts;

(8) Economic and Management Sciences;

PROGRAMME REQUIREMENTS FOR GRADES 10-12

A learner in Further Education and Training must select four subjects from Group A as follows:

(a) Two (2) official languages, one of the two official languages English will be offered on the

Home Language level, and the other, Afrikaans on First Additional Language level, where

English Language will be the language of learning and teaching.

(b) Mathematics or Mathematical Literacy;

(c) Life Orientation;

(d) Business Studies/ Physical Science

(e) Accounting/ Life Sciences

(f) Economics/ Geography

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SCHOOL ASSESSMENT POLICY

For CAPS the Continuous Assessment (CASS) has been adopted as the method of determining

student learning progress by providing them with information and feedback, continuously, on

where improvement is needed. An element of CASS and CAPS is the construction of portfolios

per subject by learners and educators; and the formative and summative evaluations of

portfolios by external moderators provided by the DoBE. While examinations are still

conducted mid-year and at the end of the school year, they are part of a series of evaluations

that in total form CASS. We also believe CASS has distinct advantages over the old ‘one chance’

method which was also very stressful. CASS requires hard work and commitment, but results in

a well-rounded, skilled learner.

THIS ASSESSMENT METHOD REQUIRES THE LEARNERS FULL INVOLVEMENT, RESPONSIBILITY

AND THE PARENTS’ SUPPORT AND ATTENTION. (See POLICIES for more information).

LANGUAGE POLICY MEPS is an Independent School. As it recognizes and respects the mother tongue/home

language concept it has selected ENGLISH as the language of instruction as well as the mother

tongue for its institution. By doing so, it meets its mission by producing learners fluent,

competent and comfortable with English, as it is the language most commonly used

internationally in academe, in the market, in the global world of art, history, sciences, research

and so forth. Thus it is expected that while on its campus all persons, especially learners will

communicate with each other and their educators in the medium of English only.

The policy of being ‘steeped’ in the language is supported by parents of learners who are

enrolled at the school as parents also recognize the necessity of competence in, comprehension

of and fluency in the language for their children’s success and agility in the future.

Sports and cultural activities:

All learners are encouraged to participate in activities of their choice and what the school offers

in either organized or local sports- from cricket, soccer, netball, volleyball, athletics and chess.

Compliance to the School’s excursion policy is required.

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3. PARENTAL INVOLVEMENT

Parents are an integral part of our curriculum. Their involvement affects the success of all

children concerned, as each parent may contribute differently to all of us. Teachers have their

specific tasks laid out by the educational authorities of the country and they have been given

additional administrative tasks with the new CASS system.

And so parents become even more vital as catalysts in the whole process of child preparation

for educational success. Parents can especially assist with disciplining their child’s study habits,

monitor and curb useless television watching, ensure they have all textbooks on time,

encourage and monitor reading by their children good relaxation reading books, and at the

upper levels enforce with us the use of dictionaries to develop vocabulary.

Parents who enroll their children at MEPS should be aware that they should devise a home-

strategy for their children that facilitate their desire for their children to assume English as a

first language with the child’s study/learning habits

4. CODE OF CONDUCT

The schools Code of Conduct will adhere to the prescriptions of the Constitution of South Africa

and the tenets of a democracy. The success of any school depends to a large extent on the

effectiveness of the school’s discipline. The Code aims to contribute to the development of

respectful, disciplined and responsible members of society. The Code enjoys the support and

endorsement of the staff, parents and learners. To this end a Disciplinary Committee, consisting

of voluntary staff/educators and available parents was established. Penalties to unacceptable

behaviors are designed to deter and eventually eliminate such activity. The severity of a

consequence is intended to match the transgression. An appeals process is built in, in the event

that the perpetrator may have proven good reason to disagree with the consequence.

LEARNERS

1. Mutual respect is required and expected of all learners, educators/staff and

management. Thus, foul language, racist remarks and other forms of verbal aggressive,

harmful behaviors will not be tolerated;

2. Learners may not engage in conduct that may be constructed as endangering the health,

safety and welfare of others- such as littering which harms the environment, chewing

gum, eating in classrooms and other unhygienic acts;

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3. Learners should regard educators as their academic guardians and mentors and thus

show them due regard and respect;

4. Dishonesty-lying, cheating, stealing-is strongly discouraged and when proven will be

dealt with accordingly (see disciplinary measures);

5. Continuous disruptive conduct- gossiping, teasing, out of control playfulness, bullying,

sexual harassment, fighting, other behaviors – that is harmful, threatening and/or

disturbing to others is not allowed and will have consequences that may be very

detrimental to the perpetrator(s);

6. Learners may not be in possession of legally forbidden and harmful substances such as

alcohol, tobacco/cigarettes, legally forbidden drugs, medication (without doctor’s

prescription and notice to the school), pornographic material, stolen goods or materials

deemed inappropriate by the school;

7. Learners may not at any time be in possession of dangerous weapons for any reason;

8. Learners may not engage in acts of chance such as gambling, betting, unsanctioned

competitions, visiting chat rooms, pornographic or sexual literature or pornographic

sexual behaviors or the other explicit sexual behaviors- (including kissing/ petting) with

each other or anyone else on the school grounds (campus).

9. Learners movements are the school’s responsibility thus:

* Day learners may not leave the grounds before the end of the school day

without permission

* Boarders/hostelites may not leave the school grounds at any time without

school authorization;

* Boarders/hostelites may not leave hostels without parents’ authorization, or

persons authorized by parents.

10. MEPS will not be held responsible for hostelites bad/aggressive behavior; i.e.: leaving

the hostel without permission. This is a serious offence which will result in the

immediate dismissal from hostel AND school;

11. Punctuality for school, classes, extra-curricular and all other activities shall be enforced,

as, as it is an element of responsible disciplined behavior.

12. Learners must respect and care for all property within the school’s premises,

destruction or damage to property will be charged to learner’s parents;

13. Homework must be completed as required by educators – reading, portfolio

construction, etc. Uncompleted tasks will be disciplined as homework is a component of

learning.

14. Learners may not leave their classrooms without educator’s knowledge, permission or

instruction. Attendance is part of order, discipline and learning.

15. Learners must attend school during examinations until the last day of school.

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16. If a learner is absent from school, a letter from a doctor or parent must accompany the

learner when returning to school or boarding.

17. Learners must wear full uniform daily and be neat and clean. No casual clothes are

allowed.

18. Learners may not be in possession of tip-ex, permanent markers or cell phones.

Confiscated material will not be returned.

19. Learners must behave in an orderly fashion at the tuck shop. If shouting and pushing

should occur, the tuck shop will be closed immediately.

20. Learners may not run in the corridors, passages or play in the bathrooms.

21. Learners may not be in the passage or hostel during break. Grade 1-4 boys must be in

the girl’s playground.

DISCIPLINARY MEASURES APPLICABLE TO LEARNERS

Discipline is a component of education and learning that contributes towards image of the

School, the teachers, community (parents), adulthood and responsible citizenship (country). It

is hoped that learners with their parents and the School environment will conform and self-

regulate. Violations of the Code will be subjected to disciplinary procedures designed to reflect

the severity of the transgression, by the Schools Disciplinary Committee and the approval of the

School’s Governing Body. For all the offences there shall be oral and written warnings, and

parental involvement prior to pending drastic action.

The educators at MEPS undertake their responsibility as adults in position of authority. They do

therefore undertake as their responsibility not only to teach but to help the learner as an

immature person to follow rules of order, and to motivate learner to be prepared for serious,

hard work. For effective discipline retribution, fear and intimidation will not be used as we

consider them ineffective. The personality of the child with all its strengths and weaknesses,

and the age of the learner will be considered as the aim of the disciplinary measure is and must

be rehabilitation.

GENERAL RULES OF DISCIPLINE

From grades one (1) to seven (7) a point system will be used. For each transgression in the

classroom a point will be given with a warning. Some transgressions may merit more than one

point, according to the educators’ judgment. An accumulation of 3 to 5 points over a period of a

given time-week, month depending again on age, offence and effectiveness- will result in after

school detention. The work done during detention must have rehabilitative consequences.

Detention is not a period for doing homework only; the work must be designed by the

responsible educator. From grades eight (8) to twelve (12), detentions will be used immediately

with warnings. An accumulation of warnings will involve parents. Out of school suspensions will

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be used for appropriate offences and for effectiveness. For serious transgressions such as

carrying weapons; possession of illicit materials- drugs, pornography, etc.; swearing at

educators, may be treated with several warnings, with the parent’s involvement, prior to

expulsion. However, such decisions will depend on the severity of the case, preponderance of

or lack of evidence, before resulting in expulsion. While the educators are the first line of

discipline they will use the deputy headmaster, the Disciplinary Committee, and the

headmaster/mistress for cases that merit serious action as they see fit. The decision to refer for

detention and also up the ranks is the educators. The recommendation for the consequent

action will be made by the Committee with reports of the evidence they have gathered and the

facts that have led to their recommendation

5. DRESS CODE POLICY

MEPS adheres to a uniform dress code, that is strictly enforced as it is believed that personal

discipline is affected by appearance, uniformity provides less distraction from the business of a

school, which is teaching and learning. The wearing of full school uniform is mandatory for all

learners from grade R to grade twelve, and for day learners as well as boarders. Casual

clothes are not permitted for any occasion or reason.

Tracksuits that comply with the uniform dress code should be worn on Wednesdays and

Fridays. Wednesday is also the official sports day but organized sporting activities like netball,

soccer etc. practice or games, may take place any morning or afternoon, after school. In other

words when learners know they will have sporting activities they may carry their tracksuits in a

small sports bag to school, on other uniform days.

Prescribed full uniform is as follows, and is obtainable from:

SNAPPERS TOP OUTFITTERS: 78 Market Street, Polokwane.

Please note, ALL UNIFORMS MUST HAVE THE MEPS LOGO FOR BOYS/GIRLS

Grade R

Navy Shorts; gold T-Shirts; Jersey, Pull-Over, Tracksuit and Running Shoes

GIRLS:

Grades One (1) to Grade four

Light Navy Blue Dress; White Shirt; Navy/Gold striped Socks; Navy Jersey; Navy Tracksuit; white

T-shirts; gold T-shirts; Navy Blue Shorts; Black school shoes; White/navy/black running shoes.

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Grades Five (5) to Grade Twelve (12)

Navy Blazer AND Navy Tie ARE MANDATORY

Light Navy Pleated Skirt (Below the Knee); Long and Short Sleeve White Shirts; Navy School

Socks; Navy jersey (with gold stripe); Navy shorts/T-shirt; tracksuit; Black school shoes; running

shoes, white/navy/black.

BOYS :

Grades One (1) to Grade Twelve (12)

Blazer and Tie (with emblem) MANDATORY; Grey Long Trousers; Long and Short Sleeve White

Shirts; Navy Jersey (gold stripe); Navy School Socks; Navy Pullovers; Black School Shoes (no

Fancy shoes); Navy shorts; T-shirts; Tracksuit; simple plain black belts (no fancy buckles)

N.B: Summer – Boys: Grade 1-3 Grey shorts / Short sleeve shirt.

GROOMING-

Hairstyles-MALES/BOYS:

All boys must have neat, manageable plain haircuts; no outlandish styles like steps; gelled hair

styles; punk hairdo’s; Rasta styles; dreadlocks; long hair; dyed hair, etc.

Beard must be clean-shaven daily.

Hairstyles- FEMALE/GIRLS:

All girls should have neat hairstyles; No Braids, plaits are preferred. Hair should not hang below

bottom edge of collar; otherwise it must be tied up; no afro’s, wigs or dreadlocks; NO dyed hair;

No hair gels. Hair accessories must be blue, white or yellow.

No Jewelry and Manicuring allowed

Allowed: Plain regular watches; - Medic Alert Bracelet/Necklace; short clean nails AT ALL

TIMES.

NOT ALLOWED: Beads or Earrings; NO Tongue Rings; Big Diamond Stud Earrings; No Nail

Polish.

6. SCHOOL GENERAL RULES

* No Cell phones, CD Players, Radio's, earphones etc. are not allowed at school; such items

will be confiscated;

* Phone calls to learners will be allowed only between 14h30 and 15h00 through the office

* All fees due – school-, boarding-fees, should be paid up prior to the 2nd day of the month)

(if not paid annually).

* Textbooks allocation and stationery is a once off payment

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* Text books will not be issued to learners if fees are not paid up at registration.

* Computer literacy is offered; grade R-8. A fee is required.

* School hours are Monday-Friday between: 7H30 and 14H30

* Office hours are Mon-Fri 8am-3pm; and weekends 10am-2pm.

7. SELECTION CRITERIA for STAFF/ EDUCATORS

In compliance with good Labour Relations practice, no applicants will be discriminated

against on the basis of race, gender, origin, religious belief or creed. However, selection

criteria will be implemented in the pursuit of the vision and mission of the school.

EDUCATORS

The selection of teachers/educators at the school will include a preference for the following

in:

Academic Qualifications

* The possession of a teaching certificate from an accredited Teacher Training

College/University- foreign or domestic.

* The certificate shall be appropriate for and/or meet the Department of Education

standards either for junior level (grades R to 7) or senior level (grades 8 to 12).

* South Africa Qualification Authority (SAQA) evaluated certificates are desirable (local

and international).

* Evidence of specializations in learning areas, subject or programs.

* Computer Literate especially in areas, subject or programs.

* A diversity of skills in extra mural activities – such as music, oratory, all kinds of sports

and other skills.

Personal Attributes

* Educators of sound moral character who will lead by modeling responsible, Focused,

task oriented behavior; teach norms and values that should be carried to community.

* Non law violators.

* Educators who demonstrate a passion for and dedication to teaching and learning and

passing on/sharing knowledge onto their charges/learners and;

* Educators who express care, concern for their school, community society and Country

or continent.

*Educators committed to the production of well-rounded quality educated learners and

self-development;

*Willingness to initiate actions that involve and integrate parents

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8. HOSTEL POLICIES

All prospective learners must have their parents complete an application form. The same admission criteria apply to boarders as in the General Admissions Policy. A learner cannot be admitted to the hostel prior to acceptance into the academic programme. All learners admitted to the hostel must sign an agreement (application form) to comply and abide by the General Rules of the School, the Code of Conduct, the Dress Code and the Disciplinary Measures.

REQUIREMENTS FOR BOARDERS

* 1 Medium Trunk for clothing (Gr RR – 3 only.)

* 1 Small Snack Trunk (20 inch)

* 1 Single bed blanket or duvet with duvet cover.

* 1 pillow and two pillow cases.

* 2 single bed sheets

* 2 bath towels.

* 1 stainless steel spoon

* 1 Squeeze bottle.

REQUIREMENTS TO BE HANDED IN AT THE OFFICE PER TERM -

COMPULSORY

* 3kg Omo

* 30 rolls of toilet paper

Personal toiletries.

Learners are required to come with minimum of the following:

* 3 large tubes of tooth paste

* 3 large jars of Vaseline or body lotion

* 12 bars of face soap

* 4 large bars Sunlight soap for socks

PLEASE TAKE NOTE THAT NO CASUAL CLOTHES WILL BE ALLOWED FOR

ALL BOARDERS EXCEPT FOR PRE- SCHOOL - GRADE 3 LEARNERS.

LEARNERS MUST WEAR UNIFORM OR SCHOOL TRACKSUITS AT ALL TIMES.

NO CELL PHONES OR RADIOS ARE ALLOWED!