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![Page 1: My Bibliography/eRA Commons Integration More utility, less work Bart Trawick Neil Thakur Commons Working Group, 9/22/09.](https://reader030.fdocuments.us/reader030/viewer/2022032709/56649edf5503460f94bef372/html5/thumbnails/1.jpg)
My Bibliography/eRA Commons
Integration
More utility, less work
Bart TrawickNeil Thakur
Commons Working Group, 9/22/09
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Goal- Make the Commons Profile Publication List
more useful and efficient Reduce user workload
Minimize data entry burden with PubMed searches, delegates, peer suggestions, and other features
Maximize exportability and reusability : Long term: Minimize duplicate data entry across multiple NIH
forms, and provide value for non-NIH purposes as well
Improve NIH data quality, reporting and policy compliance Support RePORTER and NIH Reauthorization Act Facilitate staff tracking Long term: Definitive information on Public Access compliance for
users and program staff, reducing PI and staff burden
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Problem 1: Difficult Data Entry Some data is entered into the Publication
List via a feed from NIHMS and PubMed Central
Commons users must manually enter all other data Free text entry- no validation of NIH reference numbers No search/import capability from NIH data sources, like
other NIH forms or PubMed No bulk upload or import from user maintained lists No co-PI or coauthor proposals- Only users and
delegates can initiate and complete data entry No automatic updating of status (e.g. eprint to
published, PMC-Journal in Process to PMCID)
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Problem 2: Dead End Data
The current system makes PIs enter the same citation multiple times in multiple places
The Pub List cannot be downloaded by a user
The Pub List cannot be cut and pasted into other documents without reformatting
Pub List citations cannot be shared with collaborators to save them effort
Pub List can only be used on eSNAPs
All other NIH forms (Biosketches, 2590s, 424s, etc), as well as other user needs (CVs, institution websites, etc) require new data entry.
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Problem 3: Dead End Information
The Publication List, as built through Upload Science, is unstructured and unverified, so data collected does not provide feedback
It does not tell a PI or NIH if the paper complies with Public Access
The citation text does not include a URL to the record on PMC or PubMed
NIH cannot uses these records to populate RePORTER, the Biennial Report, etc.
Citations cannot be easily machine read for portfolio analysis, evaluation, staff tracking, etc.
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66
Commons UsernameInstitution
Current PI’s Commons Profile - Publications
No export to Biosketches, CVs, Co-investigator profiles…
Structured data fed from NIHMS
Unstructured manual entries- no links, no compliance feedback
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PI NameInstitution
Current eSNAP - Upload Science
Same data from Commons Profile- NIHMS feed + free text entry
Commons Free Text Entry: no import, no bulk entry, no suggestions, no links, no feedback, no validation
PI responsible for Upload Science section of eSNAP.
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Solutions Enhance the Commons Publication List with a live
feed from MyBibliography, a bibliography management system developed by NLM and accessible under the Commons login
Replace the unstructured Upload Science data entry system with MyBibliography
October: The Commons Profile Publication List will continue to support data entry into eSNAP
Spring 2010: Allow PIs to indicate which papers arise from which grants; Provide Public Access compliance feedback
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My Bibliography
workflow and
screens
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My Bibliography
Journal articles In PubMed From journals not indexed in PubMed Citations not yet appearing in PubMed Manuscripts submitted to NIHMS
Book chapters
Meeting abstracts
Talks / Presentations / Grand Rounds
Patents
Other materials
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Integrated with eRA Commons
My NCBI accounts may be associated with eRA Commons accounts
Authors are able to use the information stored in their bibliographies for multiple purposes Generate complete document of bibliography Export citations directly into IMPAC II forms and
BioSketch
Establish publication-grant associations
Assert publication-author associations (AuthorID)
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Set Up Bibliography
Allow flexibility
Minimize effort where possible Coordinating with collaborators will eliminate
double-entry.
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Sign in to MyNCBI
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Sign in to MyNCBI
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Adding a citation manually
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If there is a match in PubMed…
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If no match in PubMed…
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Add a Non-Standard Citation
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Delegation in My Bibliography
Choose to grant access to delegate
Identify delegate
Inform delegate that access has been granted
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Delegate’s account
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Publication alerts
Suggested citations may come in from other users or automatically from the system.
For each suggestion Confirm it Reject it Skip it
Add a citation manually.
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Printing your bibliography
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Implementation
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Phase 1: October 2009 release
Includes the following modifications to Commons Personal Profile Publication Section and eSnap Publication section:
Pulling all the data (Publications) from "My NCBI" using the web service
Displaying a Proposed association grant number in Personal profile publication section for each publication
Citation ID hyperlink will take the user directly to the source to view the Publication
System will maintain ability for the PI to enter Publications from Commons
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New Commons Citation List- Phase 1
Structured, Hyperlinked data
Grant-Citation Associations
Public Access Compliance Feedback More than
Publications
Continue data from Upload Science
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eSNAP with Commons/My Bib data -Phase 1
Same data from Commons Profile - structured, verified, with compliance feedback, where possible
Upload Science Continues
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Phase 2: Spring 2010The following modifications to Commons Personal
Profile Publication Section and eSnap Publication section:
Displaying the status of publication
Adding ability to confirm proposed Grant/Publication associations
User will only enter publications using "My NCBI" system (Commons will no longer support PD/PI Entered Publications)
User will be asked to move all their publications from Commons to "My NCBI”
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New Commons Citation List- Phase 2
Grant-Citation Approvals
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eSNAP with Commons/My Bib data -Phase 2
No Upload Science
Data from Commons Profile- All structured, verified, with compliance feedback
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The FutureStructured citation information could be the basis for
future enhancements
Add Public Access Compliance view for NIH Program Staff
Enhanced Portfolio Analytics and Bibliometrics What papers arose from which RFAs? How are PIs collaborating? How does NIH funding influence productivity and career
development?
Make the Biosketch and Progress Report Publication List fully electronic? Dynamic documents that could be updated post submission? Submission rules that ensure 100% compliance with the Public
Access Policy without threat of award delays or restrictions?