Music Teacher's Helper MTNA 2014 Showcase Presentation
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Transcript of Music Teacher's Helper MTNA 2014 Showcase Presentation
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Money Matters How I Use MTH to Run My Studio
MUSIC TEACHER'S HELPER SHOWCASE MTNA NATIONAL CONFERENCE CHICAGO
MARCH 23, 2014
PRESENTED BY: YIYI KU!1
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Why I Use Music Teachers Helper
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Money Matters
Save Time
Save Money
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Teaching
Taking care of Business
Available Work Time50%
50%
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Taking care of Business Teaching
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Never enough time!
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Time is
Money!
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Less time doing office work
• more time for teaching • more energy for teaching • more time for self improvement • more energy to try new ideas
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Happy and productive teacher!
• happy and productive students
• happy parents
• awesome studio reputation
• waiting list of quality students
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Successful studio!
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Yiyi Ku Piano StudioHoliday Recital Dec 21, 2013
Grace Presbyterian ChurchTemecula CA!11
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MTH Saves Time
1. Student Database
2. Calendar
3. Communication
4. Billing
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Student Database
1. Active Students - constant contact
2. Waiting List - new inquiries
3. Former Students - keep records
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Tips1. Make yourself a "student"
• Schedule all teacher events - rehearsals, meetings, concerts, conferences, adjudication, lessons, important appointments
• Useful documentation for certification application/renewal
2. Create a "fake" student
• Schedule and invoice one-off events, trial lessons, accompanying, consultation fees
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More Tips Why do I need MTH?
I already have other email accounts!• I can access student database from any computer - if my
computer crashes, all is not lost.
• Keep student database separate from my personal email account.
• If my hotmail gets hacked, I will not loose all my student information!
• Never loose a contact. Make all new inquiries into Waiting List students. When I have an opening, I email the list.
• Keep contact with Former Students. Invite them (and those on the Waiting List) to studio recitals.
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Calendar
1. Customizable
• Font size, first day, slot minutes, time format
2. Sortable
• filter by students, categories, locations
3. Syncable
• Google Calendar, iCal
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Tips1. Color code - use different colors for different categories:
• Regular lessons
• Make-up lessons
• Group performance class
• Recitals
• Music Festivals/Auditions/Exams
• Teacher Appointments
2. Block holidays/non-teaching days.
3. Quickly email/invoice/delete students on a particular date - useful for unexpected schedule changes.
4. Interactive calendar.
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More Tips Turn on these features
Lesson Notifications Daily Summary• MTH emails reminders to students and
myself one day before scheduled events.
• I can see if it is what I had in mind for that day, or if I had forgotten to reschedule someone - there is still time to make changes.
• MTH emails me a Daily Summary . I can easily and quickly see (without logging into my account) who I am teaching that day, how much they owe, and any important notes from their last lesson.
• Good reminder for my own appointments, too.
• To-Do List.
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Lesson Notifications
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Daily Summary
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Communication
1. Lesson Reminders
2. Lesson Notes
3. Email
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Lesson Reminder
No more excuses!
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Lesson Notes
Quick Feedback for Parents
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Customizable Templates
• Reply general inquiries
• Welcome letter
• Studio updates
• Automatic Birthday Emails
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Tips
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• Use MTH to send all studio related communications - One-stop data storage.
• Quickly and easily search and see Lesson Notes from as long ago as I want.
• Permanent Email History.
• Lesson History - quickly generate a summary of how many lessons I have taught a particular student during any time frame I specify.
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Email History
You can prove you sent it!
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Lesson History
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Easy to generate student report!
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Billing Headaches
Paid? Not paid?
Paid too much? Paid too little?
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I don't remember!
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No More Headaches!
• Transaction Log • List of Payments/Fees • Invoicing
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Transaction Log
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Quick Overview
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Payments
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Email payment confirmation
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Fees
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No lost income!
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Invoicing
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Quick Resend
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Tips
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1. Charge a Registration Fee to cover office supplies, incentives, awards, and even sheet music and books.
2. Charge a flat monthly Tuition instead of per lesson.
3. Use Auto-Invoice - can turn on and off as needed.
4. Turn on Overdue Invoice Notifications.
5. Use Paypal integration.
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MTH Saves You Money• No paper - save a
tree, too!
• No ink
• No stamp
• No datebook or planner
• No forgotten fees
• No non-payments
It Adds Up!
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There is More....
Save A LOT of Money!
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Professional Studio Website
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Free!
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WHO NEEDS A WEBSITE?
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Easy and Free!
• No programming skill
• No website hosting fee
• No maintenance fee
• No static (boring) content
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Yes, Yes, and Yes!• Studio logo
• Your own URL - can change anytime
• Professional, customizable themes
• Registration form
• Contact form
• Student logins
• Add your own personalized pages
• New Blog feature
• Integrate with existing website!40
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Tips1. Update website frequently:
• Studio Announcements
• Photos and Videos
• Resource Links
• Blog
2. Promote your website:
• Teachers associations
• Online listings
• Business cards
• Recital programs
• Everywhere!
Don't forget social media!
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If you post, they
will follow!
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More Tips Should you still use MTH even if
you already have a website?1. Privacy - Use MTH Contact Form so I don't disclose my personal email
- Eliminate junk mail and scam letters!
2. Save Time - Students fill out MTH Registration Form - I don't have to spend time to set up a file for them.
3. Practice Log - students can enter their practice amounts.
4. Individual Student Login account - such a professional feature - very difficult and expensive to implement on my own website.
5. More is better - it is good to have a back-up website. It is also good to separate content so my MTH website is dedicated to my teaching studio, while my personal site can be freed up for blogging about performance and pedagogy.
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Other MTH Features
• Lending Library
• Mileage Tracker
• Income/Expense Report
• Repertoire Tracker
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The bottom line
Can I run my studio without MTH? Yes, but it will take me much longer, and ultimately cost me more to take care of the business side of teaching.
Without MTH, I would need at least 10 different programs to take care of scheduling, billing, lesson notes, student database, email, student reports, finance reports.........
MTH works for me 24/7.
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I have more time, money, and energy to focus on pedagogy because of MTH.
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Yiyi Kuwww.yiyiku.com
"ank Y# for Coming!
!46
www.musicteachershelper.com