Music Score Collection Preservation...

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Music Score Preservation Project Clamshell box handling, oversize drawers compartment and pamphlet bound score © J.PROVINO PROVINO Justine Graduate student in the Master of Conservation of Cultural Heritage Book and Paper Department Université Paris1-Panthéon-Sorbonne Presentation on Sept. 24. – 10a.m.-11.30 a.m. – Dodson Room IKBLC – UBC

Transcript of Music Score Collection Preservation...

Page 1: Music Score Collection Preservation Projecttechnicalservices.sites.olt.ubc.ca/files/2015/01/PRESENTATION_MUSIC... · Library (MAAL) of the Irving K. Barber Learning Centre ... héon-bonne

Music Score

Preservation Project

Clamshell box handling, oversize drawers compartment and pamphlet bound score © J.PROVINO

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SUMMARY

PROPOSAL

1. Project Background Introduction

2. Objectives

3. Scope

4. Constraints

5. Dependencies and Impact

PLAN

1. Learning about the IKBLC Music Collections

2. Preservation and Circulation Recommendations

CONCLUSION

1. Achieving Sustainable Outcomes

2. Awareness of a Change in Music Materials Collections

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Project Background Introduction

Primary focus : what are the best preservation and circulation

conditions for music scores at the Music, Art and Architecture

Library (MAAL) of the Irving K. Barber Learning Centre (IKBLC)

MAAL map © http://wiki.ubc.ca/images/8/8a/Irving_K._Barber_Learning_Centre_Map_2013.pdf

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Page 4: Music Score Collection Preservation Projecttechnicalservices.sites.olt.ubc.ca/files/2015/01/PRESENTATION_MUSIC... · Library (MAAL) of the Irving K. Barber Learning Centre ... héon-bonne

Objectives

Project effect outcome

To include and maintain the project in a higher preservation process, which surrounds all aspects of the University of British Columbia as one as world class “global centre for research and teaching”¹ with a focus on rare books and special collections.

¹http://www.ubc.ca/about/

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Scope

Specific project goals

o To concentrate primarily on conservation current state

and options for preservation of circulating below

mentioned areas

opera scores (full and vocal parts)

orchestra scores (full only)

oversize scores

audio-visual supplementary materials

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Studied areas outlined on MAAL map ©

http://wiki.ubc.ca/images/8/8a/Irving_K._Barber_Learning_Centre_Map_2013.pdf

Page 7: Music Score Collection Preservation Projecttechnicalservices.sites.olt.ubc.ca/files/2015/01/PRESENTATION_MUSIC... · Library (MAAL) of the Irving K. Barber Learning Centre ... héon-bonne

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Orchestra scores stored on shelf; historical opera score Le Coq d’Or (Rimsky-Korsakov,

1907) with a detailed view of its very bad conservation status : highly brittle acidic paper

and damaged binding © J. PROVINO

Page 8: Music Score Collection Preservation Projecttechnicalservices.sites.olt.ubc.ca/files/2015/01/PRESENTATION_MUSIC... · Library (MAAL) of the Irving K. Barber Learning Centre ... héon-bonne

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Oversize scores cabinet and shelf; oversize scores stored in a cabinet drawer © J. PROVINO

Page 9: Music Score Collection Preservation Projecttechnicalservices.sites.olt.ubc.ca/files/2015/01/PRESENTATION_MUSIC... · Library (MAAL) of the Irving K. Barber Learning Centre ... héon-bonne

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Ephemera cabinet location and classification; audiovisual supplementary materials stored in cabinet drawer ©

J.PROVINO

Page 10: Music Score Collection Preservation Projecttechnicalservices.sites.olt.ubc.ca/files/2015/01/PRESENTATION_MUSIC... · Library (MAAL) of the Irving K. Barber Learning Centre ... héon-bonne

Constraints

Project action dictated by

o Circulation status of the music items

o Request of the Music librarian

o Tight schedule

o Finding economical solution

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Page 11: Music Score Collection Preservation Projecttechnicalservices.sites.olt.ubc.ca/files/2015/01/PRESENTATION_MUSIC... · Library (MAAL) of the Irving K. Barber Learning Centre ... héon-bonne

Dependencies and Impact

Methodology and strategy processes

o To benefit from the appropriate resource basis :

Conservator, Music librarian, literature search on Music

and Preservation in Europe and North America

o To be logic driven in determining preferential planning

pattern : establishing a survey, doing tests, handling

project sustainability

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Page 12: Music Score Collection Preservation Projecttechnicalservices.sites.olt.ubc.ca/files/2015/01/PRESENTATION_MUSIC... · Library (MAAL) of the Irving K. Barber Learning Centre ... héon-bonne

Learning about the

IKBLC Music collections

Understanding IKBLC current

conservation status

o Library of Congress classification outline on music

materials

o Excel file :

356 oversize scores (20%)

39 orchestra full scores and 39 opera full and parts scores (2% each)

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Page 13: Music Score Collection Preservation Projecttechnicalservices.sites.olt.ubc.ca/files/2015/01/PRESENTATION_MUSIC... · Library (MAAL) of the Irving K. Barber Learning Centre ... héon-bonne

PRO

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IDENTIFICATION

call n

um

ber

Kind of document Binding

Dim

en

sio

ns

ove

rsiz

e s

core

s

score

s

spir

al

loose

sheet

side-s

titc

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g

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case

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pam

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w 2

5 c

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25-3

0 c

m

above

30 c

m

orc

hest

ra full

score

s

opera

sco

res

full

par

t

Page 14: Music Score Collection Preservation Projecttechnicalservices.sites.olt.ubc.ca/files/2015/01/PRESENTATION_MUSIC... · Library (MAAL) of the Irving K. Barber Learning Centre ... héon-bonne

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CONSERVATION STATUS

Damages Level of damages

physicochemical mechanical biological good average bad extremely bad

ADVISED

TREATMENT

mendin

g

whole

conse

rvat

ion

treat

ment

bin

din

g

not

requir

ed

ADVISED HOUSING

encl

osu

re

box

cabin

et

not

requir

ed

Page 15: Music Score Collection Preservation Projecttechnicalservices.sites.olt.ubc.ca/files/2015/01/PRESENTATION_MUSIC... · Library (MAAL) of the Irving K. Barber Learning Centre ... héon-bonne

Survey results

o Main binding types : spiral bound for oversize scores, adhesive and sewn

bound for orchestra and opera scores

o Main dimensions: oversize scores are above 30 cm, full orchestra and opera

scores are below 25 cm and parts opera scores are between 25-30 cm

o Main types of damage: physicochemical, mechanical

o Main degrees of damage: average, good

o Main conservation treatment recommendations: mending, no conservation

treatment required

o Main preservation housing and circulating recommendations: storage in a

cabinet, no preservation recommendations required

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Preservation and Circulation

Recommendations Circulating scores

o Main mending operations when no other publication is available

to clean gently, to fill in holes and to repair wear and tear

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Mechanically damaged oversize scores and single sheet music stored in cabinet © J.PROVINO

Page 17: Music Score Collection Preservation Projecttechnicalservices.sites.olt.ubc.ca/files/2015/01/PRESENTATION_MUSIC... · Library (MAAL) of the Irving K. Barber Learning Centre ... héon-bonne

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to remove and replace non-original damaged materials

Physicochemical damaged oversize scores (due to tape on tattle tape) and stored in cabinet

© J.PROVINO

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o Pamphlet binding process pros

Transitioning from staple binding, commercial binding current process to

neutral materials pamphlet binding that fits for full and parts scores

Preservation and performance dual-safety

Valuable budget aspects to be considered

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Pamphlet binding signature sewn through cover board © J. PROVINO

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Soft-cover/lie-flat score not lying flat on a stand in comparison to pamphlet binding score lying flat on

music stand © J. PROVINO

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o Stack maintenance of miniature size scores

On board shelf to locate miniature size scores at the top end to

prevent pressure from bigger scores

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Standard and miniature orchestra full scores on a board shelf and detail of one the damaged

miniature orchestra full score © J. PROVINO

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o Classification of oversize scores in cabinet drawers thanks to a sturdy corrugated plastic H-shaped frame

to form compartments with 15 items maximum per pile according to scores spines depth

To store scores per binding type, top to tail, and with oblong scores on top

Easy to make in-library

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Drawer compartment per binding type and detail of damaged loose bound oversize scores on shelf © J.

PROVINO

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Drawer compartment with oblong score on top © J. PROVINO

Page 23: Music Score Collection Preservation Projecttechnicalservices.sites.olt.ubc.ca/files/2015/01/PRESENTATION_MUSIC... · Library (MAAL) of the Irving K. Barber Learning Centre ... héon-bonne

Rare scores: whole conservation treatment on case-by-

case basis the conservator

RBSC staff appropriate answer to emergency needs of new arrivals

Use value evolution brings preservation and circulating housing evolution

The proposed corrugated clamshell box is a possibility that could yet be

improved

Economic option as the box fits the book specific dimensions PRO

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Corrugated clamshell box and tray empty © J. PROVINO

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orb

onne

Pre

senta

tion o

n S

ept.

24. –

10a.

m.-11.3

0 a

.m. –

Dodso

n R

oom

IK

BLC

– U

BC

Corrugated clamshell box and tray empty with bookmark enclosure © J. PROVINO

Page 26: Music Score Collection Preservation Projecttechnicalservices.sites.olt.ubc.ca/files/2015/01/PRESENTATION_MUSIC... · Library (MAAL) of the Irving K. Barber Learning Centre ... héon-bonne

PRO

VIN

O Just

ine

Gra

duat

e s

tudent

in t

he M

aste

r of C

onse

rvat

ion o

f C

ultura

l H

eri

tage

Book a

nd P

aper

Depar

tment

Univ

ers

ité P

aris

1-P

anth

éon-S

orb

onne

Pre

senta

tion o

n S

ept.

24. –

10a.

m.-11.3

0 a

.m. –

Dodso

n R

oom

IK

BLC

– U

BC

Handling of book on tray; box secured with ribbon ready for lie-

flat storage

© J. PROVINO

Page 27: Music Score Collection Preservation Projecttechnicalservices.sites.olt.ubc.ca/files/2015/01/PRESENTATION_MUSIC... · Library (MAAL) of the Irving K. Barber Learning Centre ... héon-bonne

Audio-visual supplementary materials stored with hardbound one-year issues proper journal

CD binder portfolio with perforated pages: album physically stored next to

journal hard binding

Transfer to DVD format to avoid technological obsolescence (Bill C-11 Copyright Modernization Act in 2012)

PRO

VIN

O Just

ine

Gra

duat

e s

tudent

in t

he M

aste

r of C

onse

rvat

ion o

f C

ultura

l H

eri

tage

Book a

nd P

aper

Depar

tment

Univ

ers

ité P

aris

1-P

anth

éon-S

orb

onne

Pre

senta

tion o

n S

ept.

24. –

10a.

m.-11.3

0 a

.m. –

Dodso

n R

oom

IK

BLC

– U

BC

supplier’ CD safe transportation and long-term storage pages and album ©

http://www.hollingermetaledge.com/modules/store/index.html?dept=26&cat=1158&searchname=ring%20b

inder%20cd&searchid=&searchtype=C&cart=1410391199300270;

http://www.archival.com/productcatalog/cdbinderalbum.shtml

Page 28: Music Score Collection Preservation Projecttechnicalservices.sites.olt.ubc.ca/files/2015/01/PRESENTATION_MUSIC... · Library (MAAL) of the Irving K. Barber Learning Centre ... héon-bonne

Conclusion

Achieving Sustainable Outcomes

o IKBLC low-use working music collection is mainly the

reason for its quite good current conservation status

o Priority scale for the sustainability of music collection by use value

1. New arrivals binding process

2. Stack maintenance and oversize cabinet classification

3. Rare music items case-by-case conservation treatments

PRO

VIN

O Just

ine

Gra

duat

e s

tudent

in t

he M

aste

r of C

onse

rvat

ion o

f C

ultura

l H

eri

tage

Book a

nd P

aper

Depar

tment

Univ

ers

ité P

aris

1-P

anth

éon-S

orb

onne

Pre

senta

tion o

n S

ept.

24. –

10a.

m.-11.3

0 a

.m. –

Dodso

n R

oom

IK

BLC

– U

BC

Page 29: Music Score Collection Preservation Projecttechnicalservices.sites.olt.ubc.ca/files/2015/01/PRESENTATION_MUSIC... · Library (MAAL) of the Irving K. Barber Learning Centre ... héon-bonne

o Stakeholders collegial managing and

communication with involved staff

1. Training sessions with Conservator and Music

librarian

2. Advertisement to patrons

3. Surveys of recommendations’ effects on staff and

patron behaviour during the whole year following the

report

PRO

VIN

O Just

ine

Gra

duat

e s

tudent

in t

he M

aste

r of C

onse

rvat

ion o

f C

ultura

l H

eri

tage

Book a

nd P

aper

Depar

tment

Univ

ers

ité P

aris

1-P

anth

éon-S

orb

onne

Pre

senta

tion o

n S

ept.

24. –

10a.

m.-11.3

0 a

.m. –

Dodso

n R

oom

IK

BLC

– U

BC

Page 30: Music Score Collection Preservation Projecttechnicalservices.sites.olt.ubc.ca/files/2015/01/PRESENTATION_MUSIC... · Library (MAAL) of the Irving K. Barber Learning Centre ... héon-bonne

• Awareness of a change in music materials collections

o Music scores internet downloads further

conservation at stake for Music library high quality research standard reputation in and out the University of British Columbia

1. Ideally printed on acid-free paper with sustainable ink

2. Advertisement to patrons to take care of printed copies

PRO

VIN

O Just

ine

Gra

duat

e s

tudent

in t

he M

aste

r of C

onse

rvat

ion o

f C

ultura

l H

eri

tage

Book a

nd P

aper

Depar

tment

Univ

ers

ité P

aris

1-P

anth

éon-S

orb

onne

Pre

senta

tion o

n S

ept.

24. –

10a.

m.-11.3

0 a

.m. –

Dodso

n R

oom

IK

BLC

– U

BC

Page 31: Music Score Collection Preservation Projecttechnicalservices.sites.olt.ubc.ca/files/2015/01/PRESENTATION_MUSIC... · Library (MAAL) of the Irving K. Barber Learning Centre ... héon-bonne

THANK YOU !

To Jo Anne Newyear Ramirez, Head of Technical Services, to Doug

Brigham, Acting Head of Technical Services, and to Vanessa Kam,

Acting Head, Music, Art & Architecture Library, for accepting my

application and making it possible for me to do this internship

To my internship supervisors : Anne Lama, Conservator, for

dedicated her time to settle my internship, her advises and support

all along the project; Kevin Madill, Music Librarian, for kindly

providing me with all the necessary highlights on university Music

collection management

To RBSC, Music and TS staff for their warming welcome and daily

help all along my internship. Especially to Katherine Kalsbeek, Felicia

de la Parra and Vivian Weiyan Yan; to Leslie MacAuley; to Edita

Michalek, Lisa Patrick, Meghan Waitt, Terry Horner, David Van and

UBC WorkLearn Program student intern Lynette Hyerin Lee

PRO

VIN

O Just

ine

Gra

duat

e s

tudent

in t

he M

aste

r of C

onse

rvat

ion o

f C

ultura

l H

eri

tage

Book a

nd P

aper

Depar

tment

Univ

ers

ité P

aris

1-P

anth

éon-S

orb

onne

Pre

senta

tion o

n S

ept.

24. –

10a.

m.-11.3

0 a

.m. –

Dodso

n R

oom

IK

BLC

– U

BC