Music Conservatory Program Private Lesson Handbook

MUSIC CONSERVATORY PROGRAM PRIVATE LESSON HANDBOOK – EFFECTIVE AUGUST 2015 1

Music Conservatory Program Private Lesson Handbook

Fine Arts Center, A-6 2500 Walton Way Augusta, GA 30909

p. 706-731-7971 f. 706-731-

[email protected] www.gru.edu/conservatory


Table of Contents

I. Referral and Registration Process ........................................................................ 3

II. Procedure Details ................................................................................................ 4

Registrations and Tuition ................................................................................................................. 4

Registration Semesters .................................................................................................................... 4

Summer Semester 2015 .................................................................................................................................. 4

Fall Semester 2015 (14 lessons) ...................................................................................................................... 4

Spring Semester 2016 (14 lessons).................................................................................................................. 4

Midterm Registration ....................................................................................................................... 4

Registration Confirmations .............................................................................................................. 5

Private Lesson Schedules ................................................................................................................. 5

Cancellation ..................................................................................................................................... 5

Semester Registration ..................................................................................................................................... 5

Private Lessons ................................................................................................................................................ 5

Private Lesson Make-Ups ................................................................................................................. 5

III. Payments ............................................................................................................ 6

Private Lesson Tuition ...................................................................................................................... 6

Up-Front .......................................................................................................................................................... 6

Bi-Monthly ....................................................................................................................................................... 6

Additional Lessons ........................................................................................................................................... 6

Private Lesson Semester Tuition Rates ............................................................................................ 7

Payment Levels ................................................................................................................................................ 7

Payment Due Dates: ........................................................................................................................ 7

IV. Appendix ............................................................................................................. 8

Ways to Register .............................................................................................................................. 8

Online .............................................................................................................................................................. 8

By Phone.......................................................................................................................................................... 8

By Mail ............................................................................................................................................................. 8

Conservatory Online Registration Account ...................................................................................... 9

Private Lesson Registration Form .................................................................................................. 12

Private Lesson Payment Voucher Fall 2015 ................................................................................... 13


Referral and Registration Process

www.gru.edu/conservatory

The GRU Conservatory Program offers Private Instruction in all the standard performance areas, including:

Piano & Organ

Voice

Strings (violin, viola, violoncello, double bass, guitar, mandolin, banjo)

Woodwinds (flute, oboe, clarinet, bassoon, saxophone, recorder)

Brass (trumpet, horn, trombone, euphonium, tuba)

Other selective instruments may be available upon request If you are interested in taking private lessons with our Conservatory faculty, please contact the Director, Tayler Norwood at [email protected] , [email protected] , or call (706)731-7971 for a referral

Register For the Semester

register online at www.gru.edu/conservatory

or call the Director at (706)731-7971

or the PaCE office (706)721-2329

You may also mail in a check/ payments with the registraiton form to

Music Conservatory Program

FAC A-6

1120 15th Street

AUgusta, GA 30912

Contact the Instructor

The Director will provide you with contact information to touch base with the instructor

paired with you

Call and discuss what you would like to acheive and arrange a lesson time that will work for both you and the teacher on a regular, weekly basis.

Referral Process

Call or email the Conservatory Director Know what instrument, the age and level of the student, and what you what to acheive in mind

when you contact for a referral

http://www.gru.edu/conservatory


Procedure Details

Registrations and Tuition

Tuition is due in full before the beginning of all classes, ensembles, and camps with the Music Conservatory

Program. All private lesson students are required to make a deposit on their lessons, if not paying tuition in full up

front. This deposit is due the first day of the semester for more information on private lessons payments, see the

Private Lesson Tuition section. Failure to provide the down payment will cause a delay in receiving lessons which

will not be made-up. If at any point the student fails to make previously agreed upon and arranged payments, the

student’s account will be charged a late fee of $25.00. The $25.00 late fee will not apply until after the student had

registered and made the first payment. If the balance on the account is not paid one week after the due date, the

instructor will be notified to discontinue lessons effective immediately, until the student has made the payment

including the added late fee. Any lessons missed during the time the student is discontinued from lessons, until the

payment is made, will not be entitled to make-up lessons. If at any point, personal matters affect your ability to

make a payment, contact the Director immediately. For cancellation procedures please refer to the “Cancellation”

section below.

Please visit the Appendix section on how to register.

Registration Semesters

Semesters will coincide with the University calendar as well as the local school district calendars. Please note that

in the case of severe weather and campus closings at GRU, lessons are subject to cancellation. Any lessons missed

due to campus closing will be allotted a make-up at no fault to the student or the instructor. All private lesson

semester schedules are based on 18-20 calendar week periods. Students during these 18-20 weeks are guaranteed

a certain number of lessons which accommodate for campus and school holiday/closing, as well as personal

schedule flexibility between the instructors and students. Extra weeks are built in between semesters to

accommodate for lesson make-ups.

Summer Semester 2015

Students choose the right number of lessons for them based on the student and instructor’s summer schedules.

Fall Semester 2015 (14 lessons)

Begins: August 2015 Ends: December 18, 2015

Spring Semester 2016 (14 lessons)

Begins: January 4, 2015 Ends: May 20, 2015

Midterm Registration

If you wish to register after the first month of the semester has come to a close, the option to register at the

Midterm will be available. For the fall semester, the midterm will be October 5-16th. Midterm additions will not be

made after October 16th, 2015 for the fall. For the spring semester, the midterm will be March 21-April 1, 2016.


Midterm additions will not be made after April 1st, 2016. When registering at the midterm, the student will be

registered for 7 lessons instead of the full semester 14. Rates at the midterm are half of the semester rate. If

students registering at the midterm cannot pay tuition in full, the payment will be broken into two halves. The first

payment will be due at the time of registration and the remaining balance will be due December 1st, or May 1st

respective to the semester.

Registration Confirmations

When registering for lessons you will either receive you receipt confirming your registration either in person, or via

email. In some cases you may receive it by mail. You will be required to bring a copy of this confirmation page to

your first lesson of the semester. Your private lesson instructor will not conduct lessons until the student has

proven registration.

Private Lesson Schedules

When scheduling private lessons with instructors, your lessons need to be scheduled as a regular, weekly

commitment. You are expected once you make a commitment to a day and time, to stick with that date and time.

Instructors cannot guarantee that they will be available when you wish to reschedule a lesson.

Cancellation

Semester Registration

If the student wishes to cancel their registration, the Director and Instructor need to be notified

immediately. Failure for the student to notify the Music Conservatory Director will cause cancellation and

late fees to accumulate on the account. It is not the responsibility of the private lesson instructor to notify

the Director of a student’s drop from registration.

Private Lessons

Lessons should be cancelled by the student with at least 24 hours’ notice. Failure to notify the instructor

within 24 hours, or not showing up for a lesson, will result in a loss of that lesson without the option for a

make-up or refund. All scheduling changes to the agreed upon private lesson schedule, must be

coordinated between the student and the private lesson instructor. The Music Conservatory Director, and

Professional and Community Education Office staff will not be responsible for communicating private

lesson schedule changes with your instructor.

Private Lesson Make-Ups

Lessons wishing to be made up need to be verified and approved by the private lesson instructor. Lessons that do

not qualify for a make-up include cancellations and no shows made in less than 24 hours to the instructor. It is

between the student and the instructor as to how the lessons are made up. The instructor may add on a few

minutes to following lessons to make up the time, or schedule an additional lesson during the semester. Any

questions about make-up lessons should be directed to the private lesson instructor. It is not the responsibility of

the Conservatory Director to oversee lesson make-ups.


Payments

Private Lesson Tuition

Private lesson tuition is broken up into two payment options. All semester balances must be paid in full before the

1st day of the final month in the semester to avoid late fees.

Up-Front

Students wishing to pay for their private lessons up-front will owe their balance in its entirety before the

first lesson of the semester. Once student’s make their tuition payment in full, no further payments to the

Conservatory Program will be necessary until the start of the following semester.

Bi-Monthly

Students may choose to pay their semester balance every other month with due dates at the beginning of

August, October, and December for the fall semester; and January, March, and May for the Spring

Semester. The payment amounts due each month are specified in the Tuition layout section in the

following paragraphs. The final payment must be paid by the first day of the last month in the semester to

avoid additional late-fee charges.

Additional Lessons

Students reaching the guaranteed number of lessons prior to the end of the semester are encouraged to

continue private lessons where additional lessons are available to be purchased and added on to the

current semester once the guaranteed number of lessons have been reached and confirmed by the

private lesson instructor. Only after all the guaranteed lessons have been received will additional lessons

be available to purchase.

30- Minute Additional Lesson Fees:



Number of Lessons Price (level 1) Price (level 2) Price (level 3)

1 $30.00 $32.00 $34.00

2 $60.00 $64.00 $68.00

3 $90.00 $96.00 $102.00

4 $120.00 $128.00 $136.00

5 $150.00 $160.00 $170.00


1 $45.00 $47.00 $49.00

2 $90.00 $94.00 $98.00

3 $135.00 $141.00 $147.00

4 $180.00 $188.00 $196.00

5 $225.00 $235.00 $245.00


1 $60.00 $62.00 $64.00

2 $120.00 $124.00 $128.00

3 $180.00 $186.00 $192.00

4 $240.00 $248.00 $256.00

5 $300.00 $310.00 $320.00


Private Lesson Semester Tuition Rates

Private lesson tuition is broken up into two payment options. For details on the procedures related to these

options, see “Private Lesson Tuition” above. If not paying in full, you will automatically be placed on the payment

plan below with three payments due through the semester, the first at the time of registration.

Payment Levels

Fall and Spring Semesters (14 Lessons)

Instructor Holding Bachelor’s Degree in Music (level 1)

Instructor Holding Master’s Degree in Music (level 2)

Instructor Holding a Doctoral Degree in Music (level 3)

Payment Due Dates:

Fall 2015

Payment 1: At time of registration, but no later than August 31, 2015 Payment 2: October 1, 2015 Payment 3: December 1, 2015

Spring 2016

Payment 1: At time of registration, but no later than January 31, 2016 Payment 2: March 1, 2016 Payment 3: May 1, 2016

Duration In-Full Bi-Monthly

30-Minutes $420.00 $140.00 (3 Payments)

45- Minutes $630.00 $210.00 (3 Payments)











Appendix

Ways to Register

There are 3 ways to register and pay for lessons.

Online

Please visit www.gru.edu/conservatory

On the left menu panel, please choose “Register for Classes” o At this point your computer will try to connect to the GRU server and you will receive an

internet safety alert. Please select “proceed anyway to aceweb.aug.edu” to continue connecting to the GRU server.

Find and select the course group “Music Conservatory”

Click on the course named “Music Conservatory Lessons”

Choose Enroll Yourself OR Enroll Someone Else o You will be prompted to Log On, or Create an Account. Please create an account if you

have not already done so.

The Enrollment page will now prompt you to choose your instructor and the lesson length you have agreed on with the instructor. This page will also list the Total Fees Due for the semester. Please choose the desired selection

At this point in the registration process you may save and add additional courses (enroll multiple students or a student in multiple classes), Cancel, or Proceed to Checkout.

Once selecting proceed to checkout you will see a summary page of your registration. From here there are two options.

o If you are wanting to pay in full, please choose SUBMIT under pay by credit card, use our on-line payment service. From there you will continue with your online payment and your account will be free of balance until the next term.

o If you are wanting to utilize a payment plan, please choose BILL After choosing this selection, the Music Conservatory Director will be notified

of your registration and you will then be contacted to setup your payment schedule whether it by bi-monthly or monthly.

Congratulations at this point once you have received a confirmation email, your registration has been fulfilled!

By Phone

Please call the Music Conservatory Office at (706)731-7971 or the PaCE office at (706)721-2329

When calling be sure to know/have the following information on hand: o The student’s name o The instructor the student will be receiving lessons from o The lesson length agreed upon by you and the instructor o Payment information

By Mail

Please visit www.gru.edu/conservatory and on the left menu panel, choose “Private Lessons”

At the very bottom of the webpage you will find a registration form which you may print out for completion and mail along with payment to the Music Conservatory office at the following address: Music Conservatory Program 1120 15th Street, Augusta, GA 30912

Once the student is initially registered, the registration form does not need to be completed when sending additional payments. Please only send the “payment voucher” provided on the second page of the registration document.




Conservatory Online Registration Account

If you have never utilized our online registration system before, please create a new account

You will be prompted for the following information. Please choose an email address you regularly utilize as very

important information will regularly be sent here. Also use a password you’ll remember, or write it down where

you can access it later. You will need this information to routinely check and pay your balances on your account.

Your email is also how you will receive payment and registrations confirmations.


If you have registered in the past, please first try the password recovery option online before creating a new

account. If you have utilized the system previously and create additional accounts, your information will be

entered multiple times in the system which causes confusion when invoicing and registering students.

You can monitor settings on your account and view your past and current registrations along with payments by

choosing “My Account”. From here you can change interest areas you may receive notifications from, the

notifications you receive, change your password, and view your registration history.


From registration history, you will be able to monitory the previous payments you have made, and make additional

payments to a course.

For troubleshooting and more information please contact the director at (706)731-7971 or email at

[email protected]

mailto:[email protected]


Private Lesson Registration Form

The registration form only needs to be completed if the student is new to the Conservatory Program. New registration forms are not necessary when sending in tuitions payments, instead please return the payment voucher along with mailed in payments. New registration forms are not necessary if the student is continuing study from a previous semester or registration unless the student’s contact information has changed.

Georgia Regents University Conservatory Program

Registration Form Student name __________________________________________________________________________________ Address _______________________________________________________________________________________ City __________________________________ State ______ ZIP ___________ Grade ________ School _________________________________________________________________________ Mother’s name _______________________________________ Father’s name______________________________ Home phone (______) ____________________________ Cell phone (______) ______________________________ E-mail ________________________________________________________________________________________ Secondary E-mail _______________________________________________________________________________ Name of instructor __________________________________ Instrument/Voice ____________________________ Agreed Lesson Duration (Choose one) 30-Minutes 45-Mintues 60-Minutes Disclaimer: I have read and understand fully the items stated within this documentation concerning registration, payment, and private lesson cancellations. I understand that by registering my student for private lessons I am not guaranteed a refund for dropping registration. I understand that the instructor provided to me by the GRU Music Conservatory Program is to be notified as immediate as a situation allows to cancel a registration and that once an instructor has set aside an allotted schedule for my student, that I am expected to adhere to the schedule unless the events of extreme circumstances. All private lesson schedule changes are to go through the instructor, not the Director or the PaCE office staff. I understand all registration cancellations must be made through the Director, not the PaCE office staff and that a refund is not guaranteed. Signature of Parent/Guardian or responsible adult party: ____________________________________________________________________ Date: ____________________


Private Lesson Payment Voucher Fall 2015

Please send a payment voucher along with your payment by mail to the Conservatory office by the due date.

Music Conservatory Program Private Lesson Handbook

Documents

Transcript of Music Conservatory Program Private Lesson Handbook