MUSEUMS AND GALLERIES OF NORTHERN IRELAND · Web viewCorporate Headquarters, Cultra

Cataloguing Officer at the Corporate Headquarters, Cultra

Please find enclosed:

Job description and Personnel Specification General terms and conditions Application Form Monitoring questionnaire

Please return completed application forms to [email protected] or by post to -

Human Resources DepartmentNational Museums Northern Ireland153 Bangor RoadCultraHolywoodBT18 0EU

THE CLOSING DATE FOR RETURN OF APPLICATIONS IS:

12NOON ON FRIDAY 18TH SEPTEMBER

APPLICATIONS RECEIVED AFTER THE CLOSING TIME AND DATE WILL NOT BE CONSIDERED.

INCOMPLETE APPLICATION FORMS WILL NOT BE ACCEPTED.

of 17

mailto:[email protected]

JOB DESCRIPTION

Job Title: Cataloguing Officer – Unlocking Our Sound Heritage

Grade: Executive Officer 1 Salary Scale: £27,845 - £28,730

Department: Collections Location: Corporate Headquarters, Cultra

Responsible to: Project Manager Duration: Fixed Term for 1 year

Organisational background:

National Museums Northern Ireland is an ambitious organisation delivering award-winning museum services to more than 900,000 visitors annually. Our mission is to:

Develop, manage and care for our collections to benefit current and future generations Make our collections accessible to the widest possible audiences Play a leading role in the economic and social wellbeing and future of this place Build an organisation where people feel valued

National Museums NI was established by the Museums & Galleries (NI) Order 1998, and comprises the Ulster Museum, Ulster Folk & Transport Museum and Ulster American Folk Park. The organisation receives its core funding from the Department for Communities (DfC), but generates income and sponsorship from a variety of other sources to meet its revenue and capital expenditure needs.

Overall purpose of job:

To enable the discovery and access of digitised sound recordings for a wide range of audiences. The role holder will create and amend catalogue records and other metadata and oversee the day to day digital data workflows.

This job is part of “Unlocking Our Sound Heritage”, an ambitious project funded by the HLF and led by the British Library in conjunction with national and regional partners across the UK.

Unlocking Our Sound Heritage will digitally preserve almost half a million endangered sound recordings digitise from across the UK and make 100,000 available online transforming the visibility of sound archive collections in the process.

National Museums NI will be the hub for Northern Ireland. Over the project we will digitise 5,000 physical of 17

sound items, from our own collections, and from other collections within our area. The digitised material will then be used as part of a learning and outreach activity for the benefit of the people of Northern Ireland.

of 17

Duties and Responsibilities

Produce catalogue records and associated metadata for audio material that is being digitised as part of this project. This will include material held by National Museums NI and from other contributing partners.

Create information packages for the British Library’s Digital Library System (DLS) according to agreed procedures and targets.

In conjunction with the Rights Officer, deal with rights ownership according to agreed guidelines and procedures.

Quality check catalogue and other records being created for this project Assist in the project management of programmes of work, liaising with the Project Manager and

team as necessary

Resources Managed

Responsible for overseeing the cataloguing work of the project team and volunteers

Leadership and Staff Development

To undertake appropriate training and personal development programmes. Identify the learning and development needs of your team ensuring that these are addressed

through relevant opportunities and interventions. Ensure the delivery of National Museums NI’s Vision, Mission and Values within your team. Act as a role model to staff and colleagues within National Museums NI. Embed a culture of continuous development and act as a coach / mentor when appropriate.

Communication

To establish and maintain effective methods of internal communication including the use of appropriate technology.

Ensure that information, directions and guidance are cascaded to all team members clearly, concisely and in a timely manner.

Develop a close and productive working relationship across sites and all National Museums NI Directorates.

Main Tasks

Create and / or amend records for National Museums NI catalogue, for sound material involved in this project.

Document physical sound recordings on loan to National Museums NI. Structure information packages for the British Library’s Digital Library System (DLS) according to

defined BL procedures. Ensure that the data is submitted in the required format. In conjunction with the Rights Officer, determine the rights holders. Send permissions requests to

identified rights holders (and/or their representatives, e.g. publishers, agents, estates, other relevant corporate bodies) for the digitisation and use of collection items.

In conjunction with the Rights Officer, record the process and outcomes of the rights clearance work to ensure that an audit trail of due diligence is maintained.

Ensure that collection items and material on loan are appropriately handled, cared for and returned in a timely manner.

Monitor cataloguing undertaken by volunteers and others to ensure that it meets the agreed quality standards.

Produce reports on progress to National Museums NI and the project team at the British Library. of 17

Respond to enquiries from the wider project team and assist with other aspects of the project including learning and public engagement activities.

Demonstrate a willingness to take on a range of tasks and to develop new skills, as appropriate, to support the delivery of the Project as required by line management.

Any other duties appropriate to the grade and project.

of 17

PERSON SPECIFICATION

Essential Shortlisting Criteria1. Educated to degree level or equivalent plus one year’s experience working in a similar role

OR

in the absence of a degree, two years’ experience working in a similar role

2. Cataloguing skills including the ability to catalogue audio materials to appropriate standards, such as

AACR2, MARC or SPECTRUM

3. Ability to adhere to cataloguing standards developed to meet the needs of the sound collections, as

required

4. Proven ability to record information in a consistent and accurate manner

5. Ability to carry out repetitive tasks efficiently, while demonstrating a meticulous attention to detail

6. Good working knowledge of MS Office and Social Media

7. The ability to work both independently and as part of a team

8. Excellent oral and written communication skills

9. Proven ability to manage projects with conflicting priorities ensuring that identified deadlines are met

Desirable Shortlisting CriteriaPlease note that in the event of a large number of applications, desirable criteria will be used as part of the shortlisting process.

1. Experience of cataloguing in a library, archive, museum or other similar environment

2. Qualified information professional (Chartered Librarian or Archivist or equivalent)

3. Knowledge and experience of cataloguing recorded sound

4. Experience of working with volunteers

5. Experience of audio archives

of 17

General terms and conditions of employment

Cataloguing Officer at Corporate Headquarters, CultraThis is an indication of the conditions of employment and is not intended to be exhaustive. A full list of details will be provided on appointment.

Hours and Attendance This is a full time post and the successful candidate will be expected to work 37 hours per week.

Salary The post is graded on the EO1 salary scale currently £27,845 - £28,730 per annum. The starting salary is normally the minimum of the pay scale.

Pension Staff are eligible for membership of the Principal Civil Service Pension Scheme. Further details of the terms and entitlements under this scheme will be made available upon commencement of employment.

Annual Leave The annual leave entitlement will be 25 days, rising to 30 days after 5 years’ service plus 12 bank / public holidays.

Learning and DevelopmentNational Museums Northern Ireland promotes learning and development opportunities within the organisation.

Pre-Employment Checks If you are under consideration for appointment you will be required to undergo an Access NI check.

Details of two referees should be provided. Referees will only be contacted after interviews have taken place.

All applicants are required to be fit for the complete range of duties as outlined and will be required to complete a Health Declaration Form and may be required to attend a medical examination.

of 17

Data ProtectionPersonal information that you provide in connection with your application and information subsequently provided during the course of your employment, will be used and processed by National Museums NI and our pension administrators and occupational health advisers. This will be in accordance with the General Data Protection Regulation (GDPR) and Data Protection Bill, in order to perform an employment contract and to comply with legal obligations. Please ensure that the information you give to us is correct and that you let us know of any changes as soon as possible. Further information can be found through the Information Commissioner’s Office (ICO) website, which includes your individual rights under GDPR: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/

of 17

https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/

Application Form for Cataloguing Officer at the Corporate Headquarters, Cultra

Please note that the closing date for the return of completed application forms is 12noon on Friday 18th September 2020.

PERSONAL DETAILS

Surname Forenames Title

Address

Postcode

Email address

Home Telephone Mobile

SELECTION PROCESS

Do you require any adjustments to take part in our selection process effectively? Yes / No

If yes, please provide details

Please indicate any dates you will not be available for interview

ACADEMIC OR OTHER QUALIFICATIONS (Documentary Evidence will be required from the successful candidate)

School, college, university etc Qualifications and date obtained

of 17

Ref. CO0920/

MEMBERSHIP OF PROFESSIONAL/TECHNICAL BODIES

Name of Association or body Status and date of membership

PRESENT/MOST RECENT POSITION

Employer’s Name

Address

Job Title

Start date Current or final salary

Notice required Earliest available start date

Reason for leaving or seeking other employmentBrief outline of your duties/responsibilities (please continue on a separate sheet if necessary)

of 17

OTHER PREVIOUS EMPLOYMENT (List previous employment starting with the most recent)

From To Employer’s name Job title and main duties Reason for leavingand address and final salary

of 17

PLEASE OUTLINE HOW YOU FEEL YOU MEET EACH OF THE CRITERIA BELOW. EACH OF YOUR RESPONSES SHOULD BE LIMITED TO 250 WORDS.

It is important that you demonstrate how you satisfy the full requirements of the post as National Museums NI will interview only those candidates who appear from the information provided to have the best knowledge, skills and experience associated with the duties of the post. Please use an additional sheet if required. CVs will not be accepted.

ESSENTIAL CRITERIA

1. Educated to degree level or equivalent plus one year’s experience working in a similar role

OR

in the absence of a degree, two years’ experience working in a similar role.

2. Cataloguing skills including the ability to catalogue audio materials to appropriate standards, such as

AACR2, MARC or SPECTRUM.

3. Ability to adhere to cataloguing standards developed to meet the needs of the sound collections, as

required.

of 17

4. Proven ability to record information in a consistent and accurate manner.

5. Ability to carry out repetitive tasks efficiently, while demonstrating a meticulous attention to detail.

6. Good working knowledge of MS Office and Social Media.

7. The ability to work both independently and as part of a team.

8. Excellent oral and written communication skills.

of 17

9. Proven ability to manage projects with conflicting priorities ensuring that identified deadlines are

met

Additional Shortlisting CriteriaPlease note that in the event of a large number of applications being received, the desirable criteria will be used as part of the shortlisting process.

Desirable Criteria 1. Experience of cataloguing in a library, archive, museum or other similar environment.

2. Qualified information professional (Chartered Librarian or Archivist or equivalent).

3. Knowledge and experience of cataloguing recorded sound.

4. Experience of working with volunteers.

5. Experience of audio archives.

of 17

FURTHER INFORMATIONPlease give details of any interests or activities outside work or any other information, which you consider relevant to your application.

REFERENCESPlease provide details for two people who are able to provide references relating to your work experience and suitability for the post for which you are applying. One referee should be your current or most recent employer. Referees will only be contacted after interviews have taken place.

Name NamePosition PositionAddress Address

Telephone TelephoneEmail Email

HEALTHPlease note that if you are under consideration for appointment you will be required to complete a Health Declaration Form and may have to attend a medical examination.

CRIMINAL RECORDPlease note if you are under consideration for appointment you will be required to be checked through ACCESS NI.

DECLARATIONI hereby certify that all the information given by me as part of this recruitment process is correct to the best of my knowledge and that all the questions relating to me have been accurately and fully answered.

A candidate found to have knowingly given false information or to have wilfully suppressed any material fact may be liable for disqualification or, if appointed, to dismissal.

Signature Date

National Museums NI is committed to equal opportunity in employment. All applications for employment are considered strictly on the basis of merit.

of 17

MONITORING QUESTIONNAIRE

Post Cataloguing Officer

Reference CO09/20/

National Museums Northern Ireland is committed to equality of opportunity as reflected in our Equal Opportunities Policy and Equality Scheme. Monitoring is an essential step in this process. We would therefore ask you to complete this form.

1a Date of Birth 1b National Insurance Number

2 Gender Male Female

3 Marital Status Single Married Divorced

Widowed Separated

4 Ethnic Origin White Indian Pakistani

Black African Black Caribbean Black Other

Irish Traveller Mixed Ethnic Group Bangladeshi

Chinese Other, please specify

5 Disability The Disability Discrimination Act 1995 defines a disabled person as someone with a physical or mental impairment which has a substantive and long-term adverse effect on his/her ability to carry out normal day-to-day activities.

Having read this definition do you consider that you are a disabled person or that you have a disability?

Yes No

If you have answered ‘Yes’ to the above question please tick the appropriate boxes below to indicate the nature of your disability (tick as many as apply to you):

Visual Impairment

Hearing Impairment Learning Disability

Mental Health Difficulty

Mobility Impairment Speech Impairment

Reduced Physical Capacity

Physical Co-ordination Difficulties

Severe Disfigurement

Other, please specify

of 17

6 Community Background

We are required to monitor the community background of applicants and employees, as stipulated by the Fair Employment and Treatment (NI) Order 1998.

Regardless of whether we practice religion, most of us in Northern Ireland are seen as either Roman Catholic or Protestant. We therefore ask you to indicate your community background below. If you do not complete this section we are encouraged to use the ‘residuary method’ of monitoring, which means that we can make a determination on the basis of personal information on file or your application form.

Protestant Community

Roman Catholic Community

Neither

7 Religious Belief We monitor the Religious Belief of applicants and employees. We recognise that there may be occasions where Religious Belief differs to perceived Community Background, especially where the residuary method has been used to make a determination.

In order to ensure that our records are correct, please indicate your Religious Belief by ticking one box below.

Christian Muslim Hindu

Sikh Jewish Buddhist

None Other, please specify

8 Dependants We understand persons with dependants to be those with personal responsibility for the care of a child, the care of a person with an incapacitating disability and/or the care of a dependant elderly person.

Do you have dependants?

Yes No

9 Age We monitor the age group of applicants and employees, in line with the Employment Equality (Age) Regulations (NI) 2006.

We therefore ask you to indicate your age grouping by ticking the appropriate box below.

16 – 29 30 – 44 45 – 59

60 - 69 70 – 74 75 +

10 How did you hear about this vacancy?

The above information will be used for Equal Opportunities Monitoring only. The questionnaire will be kept separate from the application form and the selection panel will not have access to it.

of 17

MUSEUMS AND GALLERIES OF NORTHERN IRELAND · Web viewCorporate Headquarters, Cultra

Documents

Transcript of MUSEUMS AND GALLERIES OF NORTHERN IRELAND · Web viewCorporate Headquarters, Cultra