Municipal Clerk Training...presentation. Clerks need to report all of their election training to the...
Transcript of Municipal Clerk Training...presentation. Clerks need to report all of their election training to the...
9/22/2019
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New Clerk Orientation
September 25, 2019
WEC
❑ New Municipal Clerk
Checklist
❑ Commission Website
• EL-362: Clerk Contact
Update Form
• Front Page
• Recent Clerk
Communications
• Calendar of Election
Events
❑ Education/Training
• Requirements
• Schedule
• WEC Learning Center
• Additional Resources
❑ Elections Security
❑ Other Web Apps
❑ Questions?
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5http://elections.wi.gov
6http://elections.wi.gov/clerks/recent-communications
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http://elections.wi.gov/publications/2020-election-events-calendar
8http://elections.wi.gov/clerks/education/training
Municipal Clerks
Must be certified!
◦ Attend 3-hour Municipal Clerk Core Training
◦ Maintain certification by earning at least 6 hours of election training each term Current training term for clerks is 2018-2019
◦ Municipal Clerk must report their training to WEC for tracking purposes
◦ All election officials operate in the same training term for training purposes (01/01/even – 12/31/odd)
WEC
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Chief Election Inspectors
Run polling place on Election Day
Must be certified!
◦ Attend initial 3-hour Baseline Chief Inspector
Training
◦ Maintain certification by earning 6 hours of election
training each term
Current term is 2018-2019
◦ Municipal Clerk must track the training received by
their election workers each 2-year term
WEC
Regular Election Inspectors (poll workers),
Election Registration Officials, Special Voting
Deputies
State law requires these types of election officials
to receive some type of election training every
two years, but there is no hourly requirement
All election workers will be appointed by the
governing body in December 2019 for the 2020-
2021 term
Clerks may use any election webinar that certifies
chief inspectors for regular election inspector
training
WEC
http://elections.wi.gov/clerks/education-training
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http://www.electiontraining.gab.wi.gov
http://www.electiontraining.gab.wi.gov
http://www.electiontraining.gab.wi.gov
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http://www.electiontraining.gab.wi.gov
Election Official Training Table
Tips for Recruiting Election Workers
Election Administration Manual (rev. October 2016)
Election Day Manual (rev. October 2018)
Manuals and Webinars Order Form
EA/WisVote Training Webinars
WEC
❑ Elections Security Training
❑ Elections Security Awareness
❑ Election Day SecurityResponse Plan
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Other Web Applications
http://elections.wi.gov/clerks
WEC
Questions?
WEC
Questions?
Email: [email protected]
Elections Helpdesk: 608-261-2028
WEC
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New Municipal Clerk Checklist
• The training term for municipal clerks is established by state law and begins on January 1 of an even-
numbered year and runs through December 31 of an odd-numbered year. All election officials operate in
the same training term.
• New Municipal Clerks must take the 3-hour municipal clerk core training class in their current term in office,
regardless if there are any scheduled elections for the remainder of the training term.
• Clerks must take and report a minimum of six hours of election training each 2-year term. MCT Core
counts for three of the six hours.
• Clerks must report their election training to the Commission either using the prescribed reporting form
linked below or by entering the training into the WisVote system for staff review and approval.
Tasks to Complete Details
Report Clerk Contact Updates to WEC
If any clerk contact information has changed, complete
the EL-362 and submit it to the WEC HelpDesk. If this
information is not up to date, it will reflect incorrectly on
MyVote and clerks may not receive important information
from the WEC.
Take and report the 3-hour Municipal
Clerk Core Training
Municipal Clerk Core Training
MCT Core is available online in the WEC Learning
Center. Clerks must contact the Elections Help Desk
to obtain a user name and password for the
Learning Center and instructions to access the MCT Core
presentation.
Clerks need to report all of their election training to the
Commission each term using the MCT Certification Form.
If required, take WisVote Training
WisVote Training Information
If you are unsure, verify with your county clerk if they provide
your municipality with WisVote election system
services. You may be a relier on the county, a self-
provider municipality or some combination of the
two types of users. WisVote training is available
online in the WEC Learning Center. Training for full access is
approximately 6 hours in length. Training for data entry only is
approximately 2 hours in length.
Security Awareness Training is required
of all WisVote users and recommended
for all municipal clerks
Election Security Awareness
Security Awareness Training is available in the WEC Learning
Center and consists of six videos which run about 1.5 hours.
Security topics include phishing facts and password protocols.
This training is highly recommended for anyone
who uses a computer for work or home.
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Check for election worker training
documentation
Election Officials’ Training Table
Chief inspectors are required to take a minimum of six hours
of election training each 2-year term. For new chief inspectors,
three of the six hours must be the Baseline Chief Inspector
training class. Training can be taken in-person (as available),
via live webinar before the April and November elections or
online in the WEC Learning Center. Regular election inspectors
are required to take some type of election training, but state
law does not prescribe an hourly requirement or curriculum.
Clerks track the training taken by their election workers.
Check for election worker coverage for
upcoming elections
Election Worker Recruitment
Determine if you have sufficient election worker coverage for
the upcoming elections. If you do not, please refer to Election
Worker Recruitment for suggestions and best practices.
Check for current versions of Election
Day and Election Administration
Manuals
Publications – Manuals
Manuals & Webinars Order Form
The Election Day Manual (revised October 2018) is issued to
new chief inspectors when they take the Baseline class and
should be available at the polling place on Election Day. The
manual covers the election day duties of chief inspectors, poll
workers and other election officials.
The Election Administration Manual (revised July 2016) is
issued to new municipal clerks when they take the MCT Core
class and covers their duties before, during and after an
election.
The WEC also has several subject-specific manuals, such as
Absentee Voting in Residential Care Facilities, Recalls for Local
Elected Officials and Counting Votes available on the agency
website.
Review the “Calendar of Election
Events” on the WEC website
2019 Calendar of Election Events
The Calendar of Election Events is a valuable tool for election
officials to reference throughout the election cycle. The
calendar is available in multiple formats and instructions for
importing the Excel calendar into a Microsoft Outlook calendar
are posted with it.
Note: The 2020 calendar will be posted later this year.
Check Recent Clerk Communications
for the latest updates and news from
the Commission
Recent Clerk Communications
This page contains recent communications from the WEC to
Wisconsin’s county and municipal clerks. The list is
categorized as high priority, timely attention required,
scheduled tasks and information only communications. Clerks
receive email reminders to check the site periodically for
updates.
Review the new 2019-2020 election
administration and WisVote webinar
schedules
Election Webinars
The new schedules for the live webinar broadcasts will be
posted in August. The first webinar will be “New Clerks
Orientation” in September. Webinar recordings and related
materials are posted on the agency website for clerks to use at
their convenience.
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EL–362 WisVote Clerk/Deputy Contact Information Update Form
Please complete the form below for your municipality, if the only update you have is the name of the clerk and/or deputy please continue to fill out the rest of the form and return it to the Wisconsin Elections Commission as soon as possible. The information you provide will be updated in WisVote then posted to the Wisconsin Elections Commission website and used for MyVote searches. If nothing has changed per the Clerks Directory on http://elections.wi.gov and/or the MyVote website you do not have to fill out the form.
If you have questions, please contact the Wisconsin Elections Commission Help Desk at (608) 261-2028 or at [email protected].
Thank you in advance for your continued cooperation.
County(ies) _______________________________________________________________
City \ Town\ Village (circle one)
Municipality Name __________________________________________________________
Clerk Name ________________________________________________________________
Clerk Email (needed for MyVote Notifications)____________________________________
Deputy Clerk Name _________________________________________________________
Deputy Clerk Email _________________________________________________________
Municipality Hall Address (not mailing address) __________________________________
City and Zip Code __________________________________________________________
Phone Number 1 _____________________________Ext___________________________
Phone Number 2 _____________________________Ext___________________________
Fax number _______________________________________________________________
Mailing Address (where mail is received) ________________________________________
Postal City and Zip Code ____________________________________________________
Website __________________________________________________________________
Please submit to the Wisconsin Elections Commission using one of the following methods: Email: [email protected]
*Please remember to save the file to your computer desktop, close it and then attach the file to the e-mail.
Fax: (608)267-0500 Attn: Wisconsin Elections Commission Help DeskUS Mail: Wisconsin Elections Commission
Attn: Elections Help DeskP.O. Box 7984Madison, WI 53707-7984
EL-362 | Rev 2017-04 | Wisconsin Elections Commission, P.O. Box 7984, Madison, WI 53707-7984608-261-2028 | web: http://elections.wi.gov/ | email: [email protected] 11
ELEC
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13
____________________________________________________________________________________________________________
Wisconsin Elections Commissioners
Dean Knudson, chair | Marge Bostelmann | Julie M. Glancey | Ann S. Jacobs | Jodi Jensen | Mark L. Thomsen
_________________________________________________________________________________________________________
Administrator
Meagan Wolfe
Wisconsin Elections Commission 212 East Washington Avenue | Third Floor | P.O. Box 7984 | Madison, WI 53707-7984
(608) 266-8005 | [email protected] | elections.wi.gov
Tips for Recruitment of Election Inspectors
Consider reaching out to these pools of potential election inspectors:
1. Civic organizations – Chamber of Commerce, Rotary Club, Kiwanis Club, FFA, etc.
2. Schools – Any pupil at least 16 years old with a 3.0 grade point average or the equivalent may serve as
an election inspector at the polling place serving the pupil’s residence with the written approval of their
parent or guardian. A pupil at least 16 years old with less than a 3.0 grade point average may serve as an
inspector with the written authorization of their parent or guardian and the written certification of their
principal that the pupil has met any criteria established by the school board for service as an inspector.
3. Local businesses: All private employers must permit any employee to serve as an election inspector
without loss of fringe benefits or seniority privileges earned for scheduled working hours while serving
as an election inspector, but the employer is not required to pay wages for time missed while serving as
an inspector. Wis. Stat. § 7.33(6). The employee must be appointed to be an inspector and must provide
at least 7 days’ notice for leave, which must be granted for the entire 24-hour period of election day.
Wis. Stat. § 7.33(3).
4. State employees: Each state agency shall permit its employees to serve as an election official
without loss of fringe benefits (including leave time) or seniority privileges, and without any
other penalty. The leave of absence shall be for the entire 24-hour period of each election day in
which the employee serves as an election official. The employee must provide the agency with
at least 7 days’ notice of application for leave, and the municipal clerk shall verify appointment
upon request of an agency. § 7.33(3) and (4). The state employee must certify to the agency the
amount of compensation received for serving as an election official. The agency shall deduct
that amount from the employee’s pay for scheduled working hours during election day. §
7.33(5). Alternatively, the employee may waiver election inspector compensation so that their
agency compensation is not adjusted.
5. Local government employees: Each local governmental agency may permit its employees to serve as an
election official without loss of fringe benefits (including leave time) or seniority privileges, and without
any other penalty. The employee must provide the agency with at least 7 days’ notice of application for
leave, and the municipal clerk shall verify appointment upon request of an agency. § 7.33(3) and (4).
The employee must certify to the agency the amount of compensation received for serving as an election
official. The agency shall deduct that amount from the employee’s pay for scheduled working hours
during election day. § 7.33(5). Alternatively, the employee may waiver election inspector
compensation so that their agency compensation is not adjusted.
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EL-367 (Rev.2018-10)
MANUALS & WEBINARS ORDER FORM
All of our forms and manuals are free to download from the agency website (http://elections.wi.gov). We encourage you to check this resource first, as you would be able to download and print out forms, manuals and other documents at your leisure.
Manuals are easily photocopied, and the Elections Commission gives you permission to make as many copies of them as you need. If you would like to order either the Election Administration Manual, Election Day Manual or a DVD of our webinar training series, please indicate the quantity and the total cost of all items you are ordering.
Quantity Item Description Unit Cost By Mail
Total Cost
Election Administration Manual for Wisconsin Municipal Clerks (Rev. 10/2016) $15.00
Election Day Manual for Wisconsin Election Officials (Rev. 10/2018) $10.00
Election Administration Training Webinar Series (9/2015 – order date*) $5.00
Total
Send Materials To:
___________________________________________ Current Date: ______________________________
_____________________________________________ Contact Person: ______________________________
_____________________________________________ Daytime Phone: ______________________________
My check is enclosed. (Payment must accompany order!)
Mail to: Wisconsin Elections Commission P.O. Box 7984 Madison, WI 53707-7984 Phone: (608) 266-8005 FAX: (608) 267-0500
Wisconsin Elections Commission use only. Order filled by: __________________________________ Date filled: _______________________
*includes all webinars in date range
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