Multi Tasking Tips
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Transcript of Multi Tasking Tips
Previous life as a Developer
Worked in London as a Graphic Designer
Spent last 5 years in various stages of Management
Why Do I Qualify?
Each role requires a very different level of focus.
Multitasking and Procrastination are bad mix.
Figure out WHY you’re procrastinating.
Procrastination
With all the disruptions, and volume of work – without proper workflow and time management, people can quickly get overwhelmed with their workload.
This produces poor work, can cause feelings of anxiousness, job dissatisfaction and can compound the issues until it feels as it is all too much to handle.
Multitasking
There are a lot of Multitasking Practices and Time Management Methodologies out there.
Not all approaches work for everyone.
Pick what works for you, & Mix it up a little.
Lisa’s Pick & Mix™
The Essentials
Lists - a hand written checklist
Post-It Notes strategically placed
Lisa’s Pick & Mix™
You should always leave work in the evening knowing what you will be doing in the office tomorrow morning.
Planning and Revising
Immediate
This Morning
This Afternoon
Tomorrow
This Week
Next Week
Lisa’s Pick & Mix™
Work Efficiency The are other techniques to ensure that you get work
done efficiently:
Only check your emails at certain times of the day.
Turn off your distractions (including your mobile).
No responding to email that you are CC’d in on.
Only work between 8.30 – 5.30, NO other work outside of these hours – this helps you to focus.
Quarantine yourself
Headphones
Time Management Time Management is a booming business
Getting Things Done
The Pomodoro Technique
Inbox Zero
Remember The Milk
Getting Things Done Essentially: Know what you need to do
If an item requires action:
Do it
Delegate it
Defer it
If an item does not require action:
File it for reference
Throw it away
Incubate it
Can be overly complex
www.davidco.com
The Pomodoro Technique
The basic unit of work in the Pomodoro Technique™ can be split in five simple steps:
Choose a task to be accomplished
Set the Pomodoro timer to 25 minutes
Work on the task until the Pomodoro rings, then put a check on your sheet of paper
Take a short break (5 minutes is OK)
Every 4 Pomodoros take a longer break
www.pomodorotechnique.com
Inbox Zero It’s about how to reclaim your email, your
attention, and your life.
“Clearly, the problem of email overload is taking a toll on all our time, productivity, and sanity, mainly because most of us lack a cohesive system for processing our messages and converting them into appropriate actions as quickly as possible.” - Merlin Mann - 43Folders
www.inboxzero.com
Remember The Milk Focuses on Task Management
Reminds you of your tasks via:
Mobile Phone Applications (iPhone, Android, Blackberry)
Google (Gmail, iGoogle Gadgets, Gears)
NetVibes module
Third Party Apps and Services
Dashboard Widgets
Quicksilver Plugin
And many more…
Websites and Apps Google: Time Management
Google: Multitasking
iPhone App store has an entire category dedicated to: Productivity
In Summary Figure out what works for you
Try different methodologies
Know what you’re going to do and when
If you’re not sure of what to do next – Ask
Revise your task lists often
Don’t overdo the multitasking
Don’t be put off – I do know guys who are great at multitasking.
Thanks Google Search and the Internet – for the research
help
Flickr, iStockPhotos, Google Image Search – for lending me images
People I have spoken with - friends, colleagues… and girls – for their input
Past workplaces – that gave me so much work I HAD to learn the Art of Multitasking
Web Meetup – for its awesomeness