MUDGEE SOLDIERS CLUB LTD

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MUDGEE SOLDIERS CLUB LTD

ABN: 99 001 044 677

2020 ANNUAL REPORT

‘Your Club, Your Community’

Ph: 6372 1922

E: [email protected]

www.clubmudgee.com.au

mailto:[email protected]

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BOARD OF DIRECTORS

DECEMBER 2020

E. Best – Jnr. Vice President

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MUDGEE SOLDIERS CLUB LIMTIED

ABN: 99 001 044 677

Notice of

ANNUAL GENERAL MEETING Notice is hereby given that the Annual General Meeting of the Mudgee Soldier’s Club Ltd will be held in the Auditorium of the Club at 99 Mortimer Street, Mudgee NSW on

Sunday 23rd May, 2021 commencing at 10am

AGENDA.

1. Apologies

2. Declaration of the poll for election of Directors;

3. To confirm the minutes of the Annual General Meeting held on Sunday the 26th July, 2020;

4. To receive and consider the reports and declarations of the Directors and Auditors for

the year ended 31st December 2020; 5. To receive and consider the Concise Financial Statements for the year ended 31st

December 2020;

6. To consider and vote upon the Ordinary Resolutions as set out on pages 4 to 5;

7. To deal with any other business of which due notice has been given;

8. To deal with any other general business that the meeting may approve of for which due notice has not been given;

9. To consider any nominations for Life Membership;

10. Due Notice: Members are requested to advise the Chief Executive Officer, in writing, 7 days prior to the date of the Annual General Meeting, of any questions relating to General Business or the financial statements on which further information may be required. Such information which relates to finance, if obtainable, will be extracted from the financial records and be available at the Annual General Meeting.

Dated: 2nd March 2021, by direction of the Board. _____________________________ Maureen Hutchison Chief Executive Officer

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NOTICE is hereby given that at the Annual General Meeting of MUDGEE SOLDIERS’ CLUB LIMITED to be held on Sunday 23rd May 2021 commencing at 10.00am at the premises of the Club, 99 Mortimer Street, Mudgee NSW, the members will be asked to consider and if though fit pass the Ordinary Resolutions set out below:

ORDINARY RESOLUTIONS Procedural Matters for each of the Ordinary Resolutions 1. To be passed, an Ordinary Resolution must receive votes from not less than a majority

of those members who being eligible to do so vote in person on the Ordinary Resolution at the meeting.

2. The Registered Clubs Act provides that:

(a) members who are employees of the Club are not entitled to vote; and

(b) proxy voting is prohibited.

__________________________________________________________________________ FIRST ORDINARY RESOLUTION That pursuant to the Registered Clubs Act: a) The members hereby approve and agree to the expenditure by the Club to a sum not

exceeding $40,000.00 for the professional development and education of directors until the next Annual General Meeting and being;

(i) The reasonable costs (including travel and accommodation expenses) of

Directors attending meetings, conferences and trade shows conducted by Clubs NSW, the Club Managers Association the RSL & Services Club’s Association and such other conferences and trade shows as determined by the board from time to time.

(ii) The reasonable cost of Directors attending other registered clubs for the

purpose of attending CDI meetings, viewing and assessing club facilities and methods of operation provided such attendances are approved by the Board as being necessary for the betterment of the Club.

(iii) The reasonable costs of Directors travelling overseas for the purpose of

attending conferences, seminars and assessing and viewing overseas facilities and methods of operation provided such attendances are approved by the Board as being necessary for the betterment of the Club.

b) The members hereby approve and agree to the expenditure by the Club to a sum not

exceeding $15,000.00 for the following expenses of directors until the next Annual General Meeting, subject to the approval of the Board of Directors and being;

(i) Presentation to the members or other persons acknowledging services deemed

by the Board of Directors as being of benefit of the Club. (ii) Reasonable expenses incurred by Directors in travelling by their private or

public transport, to and from Directors or other duly constituted committee meetings, either within the Club or elsewhere, as approved by the Board of Directors, on production of documentary evidence of such expenditure.

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(iii) The cost of a meal and beverage for each Director at a reasonable time before or after a Board or Committee Meeting on the day of the meeting.

(v) Reasonable expenses incurred by Directors either within the Club or elsewhere

in relation to such duties including entertainment of guests at the Club and promotional activities approved by the Board on production of documentary evidence of such expenditure.

(vi) Reasonable expenditure on food and refreshments for Directors in entertaining

guests of the Club in the Club’s catering departments on production of invoices, receipts or other proper documentary evidence of such expenditure and such expenditure is approved by the Board of Directors at the next Board Meeting as being properly incurred in the course of that Directors duties in relation to the Club and as being reasonable.

(vii) Reasonable expenditure of the provision of Mudgee Soldiers’ Club Blazer

associated uniform and apparel of each Director for the use of Club Directors when representing the Club.

(viii) The reasonable cost of attendance of Directors and their partners at Club

shows or Club functions as required, when representing the Club. (ix) The reasonable cost of directors (and their spouses/partners if required)

attending any club, community or charity function as the representatives of the Club and authorised by the Board to do so.

(x) The reasonable cost of an electronic device (for example a laptop computer,

iPad, tablet or other similar device) and internet access being made available to directors in respect of their duties as directors of the Club.

c) The members acknowledge that the benefits in paragraphs (a) and (b) above are not

available to members generally but only for those who are Directors of the Club.

Notes to Members on First Ordinary Resolution

The First Ordinary Resolution is to have the members in general meeting approve expenditure by the Club for directors to attend seminars, lectures, trade displays and other similar events to be kept abreast of current trends and developments which may have a significant bearing on the Club and for other out of pocket expenses.

Included in the First Ordinary Resolution is the reasonable cost of:

(a) directors attending functions as representatives of the Club and, if required, the costs of their spouses/partners also attending those functions;

(b) an electronic device (laptop, iPad or similar device) and internet access being made available to directors in respect of their duties as directors.

SECOND ORDINARY RESOLUTION The members hereby approve that the Board of Directors is empowered to pay such premiums as may be necessary to insure Directors and Officers against liability arising from duties performed from time to time.

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Notes to Members on the Second Ordinary Resolution The Second ordinary Resolution is to have members approve the Club taking out and paying the premium on appropriate Directors and Officers insurance.

THIRD ORDINARY RESOLUTION The members hereby approve $5,200.00 be provided in the Welfare Fund for 2021 for the purpose of providing relief to ex-service persons the widows and children of deceased members in accordance with Rule 3(t) of the Memorandum of Association of the Mudgee Soldiers’ Club Limited.

Notes to Members on the Third Ordinary Resolution

The Third Ordinary resolution is to have members approve a payment of $5,200 to the Club’s Welfare Fund.

Dated: 2nd March 2021, by direction of the Board

________________________________ Maureen Hutchison Chief Executive Officer

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President’s Report Dear Members On behalf of the Board of Directors, I submit for your approval and adoption, the Annual Report and Financial Statements for the year ending 31st December 2020. The financial statements for the year continue to be positive in that the Club is trading at a profit despite the impacts of COVID-19. During the reporting period, Club Mudgee experienced some unprecedented and wildly unpredictable times with almost 3 months of shutdown and very limited trading at best. During these times gaming and bar trade ceased however, job keeper enabled limited trading in the kitchen and home delivery dining kept the dedicated staff busy. The Board would like to thank Maureen Hutchison (CEO), her management team and all staff for their continued efforts and performance throughout a year that demonstrated uncertainty, disruption and very difficult trading circumstances. There were two major capital projects for the year. The comprehensive power supply upgrade and a full renovation of the carpark that included a complete resurface. The carpark project was necessary due to the degrading of the old surface that saw many faults and large potholes appearing. It also coincided with the power upgrade that required extensive excavation works. While these upgrades are not as tangible as some previous years’ projects the power supply upgrade will now provide the Club with the capacity to accommodate any future larger scale renovation or expansion projects. The rear verandah upgrade is well underway. Upon completion, there will be additional seating that will benefit members and guests all year round. The project includes the installation of adjustable café blinds and heating for the winter months. Last year the Clubs commitment to Club Grants was $64,310. There was a total of 40 local organisations who received donations and sponsorships. In addition to the monetary donations, there were numerous in-kind donations made. The primary purpose of the Club Grants Program is to make a positive difference by assisting local community organisations, primarily not-for-profit entities within the local area by providing funding for projects and events. There are several Sub Clubs that operate within the club, these include snooker, darts, fishing, ladies and men’s bowls. In addition to the sub clubs, support is also provided to bingo, poker and cards. The RSL Sub Branch is also a great part of our club. If you are interested in joining any of the sub clubs or the RSL Sub Branch please visit our website www.clubmudgee.com.au for further details. Finally, I take this opportunity to thank all our members for their understanding and continued support throughout the last year. Without doubt it has been a year filled with challenges. We look forward to the exciting times ahead as we continue to adjust to the new ‘normal’. Scott Fittler ‘Your Club, Your Community President The above report has been approved by the Board of Directors for publication.

http://www.clubmudgee.com.au/

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CEO’s Report

Dear Members, On behalf of the Board of Directors and I, I present to you my report for the year ended 31st December 2020. The Club’s financial performance for 2020 is a profit of $642,561 compared to a profit of $251,558 in 2019. The year 2020 was one of the toughest for the Club, the Board, managers, staff, our members, and the community as a whole. One of my toughest days was when the announcement came through from the NSW Government advising there would be a shutdown of our industry, and I recall feeling very overwhelmed about delivering this news to all the staff. In saying that, I acknowledge the tremendous efforts of the staff during the shutdown, in particular when we introduced limited home delivery and takeaway trading through our kitchen and café. Even during difficult times, our contribution to the local economy through employment equates to 60 staff with wages & salaries amounting to a significant $2.9M. The employee expenses decreased slightly by $216,503 on the prior year and is purely as a result of the shutdown. In 2020, the Club provided the members with benefits totalling $372,247 by way of providing many & various promotions, bonus points and discounted pricing on food and beverage. Our team are committed to delivering outstanding service to you whether it be in the club or on the bowling greens. I express my deepest thanks and gratitude to all the staff for their support throughout 2020 and I congratulate each one of them for the enthusiasm, loyalty and dedication they bring to the club and their individual roles each day. I extend my sincere thanks to the Management team for their dedication, support and commitment to their roles, you are greatly valued. I extend my genuine appreciation to all the Board of Directors for their support and encouragement throughout the toughest of years, in particular to President Scott Fittler for his continued guidance and leadership of our great club and his tremendous support of the entire Club Mudgee team. I commend the Board of Directors for their ongoing focus and firm commitment to ensuring the longevity of Club Mudgee for all its members’ and I hope the members feel satisfied the Club is in good hands. I thank the RSL Sub Branch and the Internal sub-clubs (ladies & men’s bowls, darts, snooker, and fishing) for your support to both the club and to your members in 2020. The Board, management and staff will do our best to recover from what has been a tough year and we look forward to providing you with exceptional customer service, experience and value, and most importantly, our friendly smiles will always be here waiting to greet you. In closing, I wish all our members good health and happiness and I look forward to seeing you in and around the Club. Maureen Hutchison ‘Your Club, Your Community’ Chief Executive Officer

The above report has been approved by the Board of Directors for publication.

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The Mudgee Soldiers Club LimitedABN: 99 001 044 677

Divisional Profit and Loss Statement (unaudited)For the Year Ended 31 December 2020

2020 2019

$ $

Bar Trading

Trading Income

Operating Income 1,107,895 1,664,752

Cost of Goods Sold

Purchases (353,587) (549,748)

Bar wastage (14,121) (17,803)

Transfers (25,288) (30,266)

Movement in inventories 3,855 24,620

Gross Surplus 718,754 1,091,555

Less: Expenses

Bar expenses (5,486) (12,400)

Freight (136) -

Laundry & bar runners (3,606) (9,068)

Promotion expenses (11,553) (46,193)

Repairs and maintenance (9,415) (11,087)

Wages (367,741) (456,900)

Net operating surplus 320,817 555,907

Page 1 of 4



2020 2019

$ $

Catering Trading

Trading Income

Soldiers Café 226,106 322,747

Bistro income 898,469 1,364,643

Functions income 2,272 11,175

Room hire 10,968 38,163

1,137,815 1,736,728

Cost of Goods Sold

Purchases (456,041) (690,572)

Wastage (3,442) (5,750)

Movement in inventories (1,022) (7,933)

Gross Surplus 677,310 1,032,473

Less: Expenses

Accommodation & Travel (11,260) (30,255)

Cleaning (22,869) (30,556)

Consumables (18) (1,160)

Contractor wage expense (46,705) (85,403)

Laundry (2,373) (3,988)

Printing and Stationery (1,128) (2,724)



Sundry expenses (18,216) (21,120)

Utilities (16,210) (18,983)

Wages (754,579) (870,089)

Net operating deficit (210,157) (54,783)

Page 2 of 4



2020 2019

$ $

Poker Machine Trading

Sale of goods

Poker machine revenue 4,280,190 5,068,289

Less: Expenses

Club grants (71,320) (106,968)

CMS fees (37,509) (53,570)

Depreciation (263,767) (222,209)

Fees and licencing (11,832) (70,065)

Poker machine amenities (3,150) (4,585)

Poker machine duty (746,023) (906,185)




Support fees (40,563) (34,045)

Wages (285,191) (313,150)

Net operating surplus 2,677,944 3,256,036

Page 3 of 4



2020 2019

$ $

Net operating surplus: Bar Trading 320,817 555,907

Net operating surplus: Gaming 2,677,944 3,256,036

Net operating defecit: Catering (210,157) (54,783)

2,788,604 3,757,160

Other trading income

ATO cash boost 100,000 -

Bingo income 74,057 107,797

Green fees 6,796 11,870

Commission income 163,267 220,791

Interest income received 2,811 1,764

Jobkeeper income 808,500 -

Other income 23,144 28,085

Poker income 3,170 24,952

Raffle income 73,459 109,925

Rental income 10,504 17,018

Subscription income 28,948 37,991

Less: Expenses

Advertising and marketing (42,067) (72,843)

Bank charges (22,936) (19,406)

Bingo expenses (101,727) (159,606)

Cleaning (51,612) (54,495)

Depreciation (468,936) (458,169)

Director expenses (8,694) (39,818)

Employee leave expense (80,522) (93,054)

Entertainment expenses (46,130) (89,784)

Finance cost (26,055) (51,722)

Insurance expense (208,607) (207,684)

IT expenses (35,437) (43,313)

Keno expense (2,583) (4,403)

Loss on sale of asset (2,669) 7,454

Member expenses (311,596) (494,090)

Other employee expenses (61,735) (60,556)

Payroll tax expense (57,915) (104,161)

Professional and consulting expenses (46,309) (78,126)

Raffle expenses (74,222) (122,353)

Rates (57,564) (55,432)


Security expenses (31,417) (48,006)

Subscriptions (18,896) (23,626)

Subsidiary club expense (16,426) (76,990)


Superannuation expense (216,438) (255,753)

Tab expense (18,150) (34,096)

Training expenses (6,524) (22,708)

Utilities (178,979) (216,071)

Wages (1,130,719) (1,010,998)

Net operating surplus 642,561 251,558

Page 4 of 4

MUDGEE SOLDIERS CLUB LTD

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