MTCP 2GUIDEPOST FOR REGIONAL LEVEL

IMPLEMENTATION

REGIONAL WORK PLAN FINALIZATION

• Consolidate the quantitative target from each sub-region (e.g. # of organizational review, FO profiling, etc)

• Identify common needs as basis for regional learning exchanges or policy advocacy support, research themes, etc,

• Submission of revised /final regional work plan to IFAD January 7, 2014

Regional budget Finalization

• Review final AWPB submitted by all SRIAs• Consolidate AWPB as basis for the

revised/final regional budget• Submission of revised/ final Regional

AWPB: January 7, 2014

CONTRACTING PROCESS AND FUND RELEASE SCHEME

FUND RELEASES FROM IFAD TO RIA • IFAD to RIA: 90% and replenishment system• Level-off on Contracting period across sub-

regions: – October 2013 – September 2014?– November 2013-October 2014?

• Update on Summary of releases made to SRIAs to be submitted together with final AWPB the on January 20, 2013:Country Total Annual

budget Amount Released Date Released

PROGRESS REPORT

RIA NARRATIVE PROGRESS REPORT

• Annual progress report– With gender disaggregated data e.g. number of

participants in meetings, trainings, etc (men and women)

– Important annexes to narrative progress report• Pictures• Featured Stories/anecdotes of farmers of farmer

organization who participated/benefitted in the MTCP2 program

Narrative Report Outline- Table of Contents- Abbreviations and Acronyms1. Introduction

1.1. Programme Outline1.2. About this annual report

2. Summary of implementation progress to date2.1. Financial and physical progress summary2.2. Performance assessment

3. Detailed implementation progress by component *Results by sub-component and by activity4. Financial report5. Lessons learnt6. Conclusion and the way forwardAppendix 1. Logical Framework with updated indicators (actual, planned, cumulative)Appendix 2. List of documents producedAppendix 3: picturesAppendix 4: Featured Story/ Anecdote

Financial Report: Statement of Expenditure (SOE)

Category of Expenditures Budgeted Received Spent Outstanding

         

         

         

         

         

Totals       

KEY ACTIVITIES FOR FIRST QUARTER:

REGIONAL IMPLEMENTATION LEVEL

RIA KEY ACTIVITIES FOR THE FIRST QUARTER

• Preparation of all necessary documentary requirement for the large grant agreement finalization and release of 1st tranche

• Coordination with SRIAs related to the contracting process of NIA• Meeting between AFA and LVC • Developing MTCP2 communication materials and KM systems• Organize the MTCP2 launch and start-up workshop• Re-convene the Regional steering committee (RSC) by end of January or Early

February 2014– Sharing of sub-regional AWPB– Finalization of regional AWPB (initial draft to be done by RIA based on the submitted

AWPB by NIAs)• Dovetail other activities to RSC meeting

– MTCP2 and IYFF launching in the region (APRC in Mongolia, March 2014)– dialogue with regional bodies e.g. ASEAN, SAARC, PIG– Dialogue with partners for TA arrangements

• 1 monitoring visit in NSC/SRSC meeting

Expected outputs for 1st Quarter

• Signed large grant agreement and release of 1st tranche fund IFAD• Contracting of SRIAs and release of 1st tranche to SRIAs• Consolidated revised work plan and AWPB• Mobilized the Regional Steering Committee• Develop MTCP2 communication materials (brochure, calendar,

animated video teaser)• Setting up of KM facilities – MTCP2 project blog, facebook, twitter• Monitoring visit to 1 SRIA activity (e.g. SRSC meeting)• Initial partnership agreements with partners/ TA service providers

for resource complementation• Submission of the following documents on January 7,2014 :

– final regional work plan and AWPB with necessary supporting documents (checklist of documentary requirements):

– Status of fund releases to SRIAs

GUIDEPOST TOWARDS FO-LED MTCP2 IMPLEMENTATION

ACCOMPANIMENT TO SRIA ON BUILDING/ STRENGTHENING FO-LED NATIONAL STEERING

COMMITTEE (NSC)

• Monitoring visit for sub-region with only one FO federation (e.g. Pacific)– quick scanning of other non-affiliated FO– quick scanning of potential regional FO to be part

of SRSC

Composition of Regional Steering Committee

1 representative from a SR FO in the SEA

1 Representative from a SR FO in the Pacific

1 representative sent by the SR sterring committee of SA

1 representative sent by the SR sterring committee of the

Pacific

1 representative sent by the SR sterring committee of SEA

1 representative from a SR FO in SA

Regional Steering Committee

The steering committee will in principle be composed of 1 representative from a sub-regional FO. Each sub-region will send 1 observer from a national FO to attend the regional steering committee’s meetings. Those representatives and observers can be but not necessarily the same sitting on the sub-regional committees. Sub-regional representation at regional steering committee will be proposed by the sub-regional steering committees.

The regional steering committee will meet three times over the programme duration, in principle in an interval of 18 months, and in preference to be coincided with a sub-regional steering committee meeting.

In general, the regional meeting should be hosted in rotation by each sub-region. Chairmanship of the steering committee will be renewed on a regular basis by vote.

Role and Function: RIA 1.Lead and coordinate the preparation of Annual Work Plan and Budget (AWPB) and Annual Procurement Plan (APP)2. Convene the regional steering committee. 3. Organize special regional events/activities indicated in the AWPB4. Monitor the overall programme implementation.5. Review and evaluate physical and financial performance.6. Recommend action/s to be taken by the management for issues/concerns and implementation problems, difficulties and bottleneck.7. Prepare periodic reports as required by IFAD and other funding Donors.8. Submit to IFAD six-month period consolidated Statement of Expenditure (SOE), Withdrawal Application (WA), Reconciliation of Special (Designated) Bank Account and Bank Reconciliation with Bank Statements of Programme Accounts. 9. Make the books of accounts and financial documents and disbursement vouchers supporting documents to IFAD during supervision missions and to the auditors. 10. Coordinate with IFAD and other partners

LVC-AFA as RIARoles AFA LVC

Financial Mgt./Grant Recipient-receive ,disburse, liquidate , report funds

X

Make contracts/LOA, coordinate with SRIA X

Coordination for regional activities and regional steering committee meeting

X

Narrative report preparation X X

Monitoring and evaluation X X

Knowledge management X

Resource mobilization X X

Legal representation, contract signing Uon Sophal Henry Saragih

KNOWLEDGE MANAGEMENT

• RIA will set-up KM systems as well as social networking facilities to allow greater interaction among MTCP2 stakeholders

• RIA point person for KM will cooridinate with SRIAs to mobilize them to facilitate the active participation of participating FOs in various Knowledge management systems that will be set-up e.g. providing short articles,stories or uploading case studies, video at MTCP2 project blog or IFAD-Asia Pacific portal

Technical Assistance (TA)• TA shall be based on the consolidated

Organizational Needs Assessment – RIA shall consolidate all the report on

organizational needs submitted by all SRIAs• RIA to provide opportunity for partners and

other interested TA service provider to attend RSC meeting to identify areas for collaboration and matching of needs and expertise of partners

Thank you for your attention!