MSDWT Evaluator Brief

July 30, 2015

First Evaluation Meeting with Teachers Attached is a PowerPoint that may be used in the beginning of the year Teacher Evaluation Meetings.

Evaluators may add slides or information to the presentation to address unique circumstances within a

department or school.

Please note two important changes for 15-16

• Summative Evaluation Conferences are optional for teachers rated as Highly Effective or Effective (Conferences may be requested by the teacher)

• Comments on the Summative Evaluation (Finalization Worksheet in Standard for Success) are optional for teachers rated as Highly Effective or Effective

Please contact Dr. Milleman with questions.

Teacher Signature – Test Security Procedures & Expectations on SAFE SCHOOLS

All certified staff will be sent an additional course in SAFE SCHOOLS. This course will require the staff

member to review and acknowledge understanding of the District’s Test Security Procedures & Expectations.

Therefore, evaluators will not need to collect signature forms from teachers.

We will require completion of this course annually.

Accessing 2014-2015 Evaluations

When logging into Standard for Success, evaluators will notice that the program is set for the current (15-

16) school year.

 

 

 

If an evaluator must go back to the 14-15 school-year to complete a Finalization Worksheet for a teacher,

toggle back to the 14-15 year as shown below.

NEW IN STANDARD FOR SUCCESS – Ability to select a Performance Indicator Multiple

Times within the Same Observation

Standard for Success for 15-16 will now include a feature that many evaluators have requested. Evaluators

may now select the same Performance Indicator multiple times within a single observation.

When beginning an observation, the evaluator will see a toggle that is defaulted to Preliminary (mark multiple). As seen in the image below, when the evaluator clicks on a Performance Indicator in the desired

rating level, the Performance Indicator is placed in the script as a white box with a green or yellow border.

Selecting these Indicators will allow the teacher to see the level of performance perceived by the evaluator

throughout the observation. When in the Preliminary mode, the clicks of Indicators do not count in the

calculation of the average score for the Performance Indicator.

 

 

When the observation is complete (or at a location of the evaluator’s choice), the evaluator will move the toggle to the Final (mark once) mode. When in this mode, the Performance Indicator will be placed in the

script in the same manner as it was in the 14-15 school year. It will be a solid square, and the selection

will be calculated in the average score for the indicator.

 

 

If an evaluator wishes to alter or delete the Performance Indicator selections prior to sending the

observation to the teacher, it is important to click the “recalibrate” link in order for the circles in the

rubric and the scoring of the Performance Indicators to refresh and be accurate prior to saving and

sending.

The teacher will see the white and solid squares on the script when reviewing the observation.

INTASS Evaluator Level I Certification – Deadline Extended – IMPORTANT ADDITIONAL

INFORMATION

Attached to the email accompanying this Brief, are instructions to login for the first time or complete

the INTASS Level I Evaluator Certification.

Many MSDWT evaluators started the online training last year but did not complete all components.

Therefore, a certificate of completion awarding Professional Growth Points was not generated. The

time line to complete the training has been extended to August 25.

We encourage you to complete this training by August 25 for a few reasons:

1. All MSDWT evaluators will be required to complete this training this school year.

2. After September 1, the training will be available state-wide. When it goes live state-wide, the

evaluator must pass a minimum standard on the quizzes and assessments in order to receive

credit for completion.

3. Completing the certification will provide valuable consistency among our evaluators in

Washington Township.

More information will follow.

INTASS Evaluator Training Pilot Welcome to the INTASS Level 1 Evaluator Certification pilot! To register for the pilot, please complete

the steps below.

Step One: Click on this link to be taken to the evaluator training website, which is hosted on IU's Canvas

platform: https://iu.instructure.com/enroll/FDBGD8.

Step Two: Login to Canvas with your IU Network ID or Guest

Account. If you don't have a Guest Account, click on the "Create

one now" link (see Graphic 1). You'll be asked to provide some

information (email, name, etc.), and you'll need to activate the

Guest Account. Then, you'll be able to login to the Canvas site

using the link in Step One.

Step Three: Click on the "Enroll in Course" button (see Graphic 2).

Step Four: You'll be taken to the Canvas home page for INTASS Level 1 Evaluator Certification. The home

page provides instructions for getting started with the training. From now on, you can simply

visit https://canvas.iu.edu, login, and the evaluator training course will be listed in the Courses

dropdown menu on your Canvas User Dashboard (see Graphic 3).

The pilot should take 4-5 hours to complete. You may stop and return as many times as necessary.

Please complete all pilot activities by June 7, 2014. For help with technical difficulties, please contact the

UITS Support Center: https://kb.iu.edu/d/apgt. For any other question or concern, please email Sandi

Cole, Center Director, at cmcole@indiana.edu.

Graphic 1

Graphic 2

Graphic 3

MSDWT Teacher

Evaluation I nformation

Primary Evaluators

All teachers will be assigned one Administrator to be the Primary Evaluator.

• The primary evaluator will assign the final rating

• The primary evaluator will take the lead on any Performance Assistance Plan

• The primary evaluator will conduct the Summative Evaluation Conference

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The teacher’s performance evaluation may include information provided by any

administrator. The source of information shall be disclosed to the teacher.

• Name of Evaluator will be connected to informal observations through the technology tool

• Teachers will receive a secure login and access to the Standard for Success website

• When conducting Summative Evaluation Conference comments and  formal/informal observation comments, Primary Evaluator should accurately attribute appropriate comments to the evaluator (either primary or secondary)

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Representation

• A teacher may be afforded Association Representation if they so choose during the evaluation process

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Right to a Reflection

• Anytime during the evaluation process, a teacher has the right to submit a written reflection to be attached to any written evaluation document

• The process for submitting a reflection/response will be covered in the Teacher Training FAQ provided by Standard for Success

• The default deadline for teacher response/reflection is 15 days following the date the observation/evaluation is submitted to the teacher

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Formal Observation

• Preferably the length of an entire class period‐ At least 30 minutes in length

• Exceptions as discussed with teacher 

• First Formal will be announced within a 5 day window

• Formal will be followed by a Post‐Observation Conference (generally within 7 days)

• Window for teacher responses in Standard for Success is 10 days following the date the Informal is submitted to the teacher

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I nformal Observation

• At least 10 minutes

- Preferably at least 15 minutes

• 10‐30 minutes (general rule)• Window for teacher responses in Standard for Success is 10 days following the date the Informal is submitted to the teacher

• Teacher may request that the Informal be re‐opened after the window closes

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Artifacts• Opportunity for teachers to inform the evaluation

• Lesson Plans

• Pacing Guides

• Samples of Student Work

• PD Reflections/Logs/Evidence of Curriculum Work

• PLC Documentation

• Can be requested by evaluator

• Can be submitted by teacher at any time

• The evaluator may review and score artifacts but may also review and not score artifacts

• Information on Teacher Evaluation Website 98/7/2015

1-2 Years MSDWT Experience:

• Minimum 2 Formal Observations• Minimum 2 Informal Observations• 1 Per Semester minimum

• First Formal Observation = announced within a one week window

• Opportunity to complete Pre‐Observation form prior to Formal Observation – May be requested by evaluator or submitted voluntarily by teacher

• Recommend at least a Pre‐Observation form before 1st Formal Observation

• Evaluator to hold a meeting prior to Formal Observation – can be group meeting

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3-5 Years MSDWT Experience:

• Minimum 1 Formal Observation (First Semester) ‐ announced

• Minimum 2 Informal Observations

• Opportunity to complete Pre‐Observation form prior to Formal Observation ‐ May be requested by evaluator or submitted voluntarily by teacher

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6+ Years MSDWT Experience:

• Minimum 1 Formal Observation – No restriction of timing – First Formal is announced

• Minimum 2 Informal Observations

• Opportunity to complete Pre‐Observation form prior to Formal Observation ‐ May be requested by evaluator or submitted voluntarily by teacher

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All Levels

• Meeting (group) prior to Formal Observation

• Inform all teachers of their primary evaluator

• Informal Observation feedback within a reasonable amount of time following Informal Observations – preferably within 48 hours, 1 week max

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Post-Observation

Conference

• Required after each Formal Observation

• If, during a Post‐Observation Conference, a teacher receives an Improvement Necessaryperformance level in any domain, the teacher and evaluator will discuss and list teacher goals for improvement for any performance expectations. 

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Post-Observation

Conference

If, during a Post‐Observation Conference, a teacher receives an Ineffective performance level in any domain, the evaluator and teacher will:

1. Review the specific performance expectation(s) not being met

2. Identify and add indicators in the teacher and student observation/evidence sections of the domain rubric that need to be addressed in order to improve the level of performance 

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Summative Evaluation Conference

• By May 15 (unless school year is lengthened due to weather related school cancelations)

• Optional for teachers in the Effective and Highly Effective categories (New for 15‐16)

• Primary Student Measure may not be available by the time of the Summative Evaluation Conference (grades 3‐8 E/LA and Math) – If this is the case, the Summative Evaluation is designated as “In Progress”

• Place on Plan of Assistance with guidance from appropriate Director and Director of HR if in the Improvement Necessary or Ineffective categories

• Teachers may request a conference

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Summative Evaluation Comments

• Optional for teachers in the Effective and Highly Effective categories (New for 15‐16)

• Teachers should refer to Observation comments as well as comments added after the Post‐Observation Conferences

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Resources

• Teacher Evaluation Website Updated with New Documents (New for 15‐16)

• Updated Rubrics – Containing Examples of Observable and Document Evidence

• New Test Item Construction and Rigor Analysis Resources available on Website and in Guidebook

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Items Found on Website

• Instructions on how to login to and navigate Standard for Success (Teacher Evaluation Online System)

• Guidelines (Explains Teacher Evaluation Process)

• Teacher Evaluation Guidebook (Explains the Student Achievement and Growth Measures that will inform the Teacher Evaluation for each grade level and subject)

• Explanation of the use of Artifacts as part of the Evaluation 

• Instructions on how to upload documents to the Evaluation or Observations

• All Rubrics and Examples of Observable and Artifact Evidence

• Many other helpful resources

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Standard for Success

• Online Teacher Evaluation Program• Teacher Tutorial available on the MSDWT Website – Go to www.msdwt.k12.in.us. Click the Human Resources tab at the very top of the page, then click Teacher Evaluation

• You will find the Tutorial under the Standard for Success Heading

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Resources

All information is available on the District Website

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