MSD Total Supplier Performance and Inventory Control

Keleigh Bicknell, William Darlington,Alex Resnick, Brian Woodard

Overview• Subsystem Level Design Review Goals

• Updated Risk Analysis

• Expert Feedback / Opportunities

• Current State Analysis

• SKU Rationalization

• Prototype Testing Plan

• Prototype Discussion

SubSystem Level Design Review GoalsDuring the subsystem level design phase the team plans to continue developing prototypes of the purchasing and tool loan out software. Web space on the RIT web server will be requested to begin creation of a MSD specific website. Time studies will be performed to document the current state and identify additional areas for improvement. A testing plan will be created to document how the team will receive feedback on the current prototypes.

Updated Risk Analysis

Likelihood of Occurrence Reduced• Benchmarking risk – reduced to

0• Unable to obtain web space –

reduced to 0

Newest Concerns• Capturing accurate current

state data• Quantity of surplus materials

Expert Feedback / Opportunities

• Contacted McMaster-Carr: Do not offer

• Contacted Grainger: Setting up meeting for next week to discuss

• Contacted Supply Point: Waiting on Response

Current State Analysis• Began collecting data to document the current state

• Benchmarked the current purchasing procedure by creating a “mock” purchase requisition and timing the steps

• Observed tool loan out activity from 12-2PM on Thursday, Oct 15.

• Tool Loan Out observation: Need more data, may leave a form with the staff to have them record transactions

• Purchasing observation: Guide approval times vary – send survey to MSD II students to get more accurate data

Current State Analysis

Current State Analysis: MSD II Survey

The following survey will be sent to MSD II students to receive feedback regarding the guide approval process.

We also hope to better understand what teams utilize the consumable inventory on the MSD floor and in the machine shop.

SKU Rationalization

Prototype Testing Plan

Prototype Discussion• Walk through Purchasing prototype

• Walk through budget tracking prototype

• Walk through tool loan out prototype

*A general screen shot of the prototype can be found on the team’s Edge website. Each prototype will be pulled up and walked through during the review. http://edge.rit.edu/edge/P16701/public/Subsystem%20Design

Questions?

Appendix

Problem Statement

Customer Requirements

Engineering Metrics

Benchmarking

PurchasingFunctional Decomposition

Top Level Functions

Inventory Functional

Decomposition

Purchasing Functional Decomposition

System Architecture

Morphological Chart

Concept Development

Five design concepts were generated through use of the morphological chart. The concept development matrix highlights the primary functions of the system and the design option for each concept displayed on the left.

Concept Selection

Feasibility: Purchasing - Web Based Form

Feasibility: Purchasing - Adding a Vendor1

2

3

Feasibility: Purchasing - Active Request Tracking

Feasibility: Purchasing Support Tool

Purchasing Process Map

Feasibility: Tool Loan Out

1

2

3

Tool Loan Out Process Map

Feasibility: Scheduling1

2

3

Scheduling Process Map

RisksCoding becomes overly complicated

- Prevent by properly benchmarking and following best practices

Student injury while unsupervised

- Removed from scope, risk has been prevented

Card Swipe vs Barcode- Reduce failure rate by

researching options