MS-PROJECT TUTORIAL

Dam Project

Submitted by:-

Mustafa K. Sonasath: PT-301513

CEPT University

Creating Project

List all the activities with their

durations

Creating WBS

Go to projects-WBS-Define code-

then add column and give prefix

value

Adding Outdent, Indent

Go to task- and click on the

icons as shown(green arrows)

for outdent/ indent.

Auto Scheduling

Select all activities

and click on the

auto-schedule

button as shown

Setting up predecessors

Double

clicking on

predecessor

cell opens up

task

information

dialog, where

one can set

the

predecessors

with type and

lag

Adding detailed Gantt bar chart & bar text

Click on Gantt chart, from

the dropdown, select detail

Gantt

Format-format-from the

drop down select bar-

bar text and accordingly

enter values

Adding formula’s

Right click on column creating

column ‘duration 1’- custom

field-rename as interfering float,

formula- enter formula selecting

from field dropdown= total slack-

free slack

Creating columns

Right click and add new column-

text 1

Setting lookup for columns

Right click- custom field-rename

to responsibility-lookup-where

values can be given

Assigning responsibilities

Assigning various

responsibilities to employees

Completing responsibility column

Cells will give a drop-down

option, where one can select

and assign responsibilities for

all activities

Assigning resources

Go to View- resource sheet, where one can

set up the resources, assign maximum

resources in each category, set std rate for

resources.

Changing default currency

One problem that is

frequently observed is

changing the default

currency. Going to file-

options-display- we can

change the currency as

desired

Adding resources in task detail form

All the resources for the activities should be

entered using the task details form, the effort

driven button should be unchecked as

shown, task type should be ‘fixed duration’.

Clicking the next button will lead to the next

activity, where the same steps have to be

repeated.

This graph shows the allocation ofResource Labor. It has been overallocated. Click on View menu

Other views Resource Graph

The red portion indicates that

the resource has been over

allocated.

Over-allocated resources

Resource should be leveled

without changing the project

duration by suitably

selecting leveling options

Levelling Over-allocated resources

Single Filter

A similar dialog box opens up, field name can be

set accordingly. Similarly, test and values can be

set. In this case, test- equals, values- 0. The test

has to be logical.

Result of single filter

An example of single filter

Interactive Filters

A similar dialog box opens up, field name can be

set accordingly. Similarly, test and values can be

set. In this case, test- equals, values- 0 and

responsibility contains the name which we have

to enter. The test has to be logical.

Using interactive filters

A pop up dialog asks the users to enter name,

dropdown gives the option to select.

Result of interactive filters

An example of interactive filter

Multiple Filter

A similar dialog box opens up, field name can be

set accordingly. Similarly, test and values can be

set. In this case, test- equals, values- 0 and

responsibility is Kavta-GM The test has to be

logical.

Result of multiple filter

An example of multiple filter

Switch function

Add a new text column-

rename column- formula- and

using fields, function to write

the syntax

Result of switch function

The syntax replaced the old responsibilities with new

ones.

IIf function

Add a new text column-

rename column- formula- and

using fields, function to write

the syntax

Result of iif function

Critical activities were supposed to send

daily reports whereas non-critical activities

have to send weekly reports. Also, iff

function and graphical indicators were

used together to show which activities

were already completed.

Customizing the calendar

Go to project- change working

time- calendar window pops up-

where you can mark exceptions

Changing the

default calendar

setting by including

Saturday as a

working day

Customizing the working days in calendar

Recording Macros

Go to view- macros-start recording

macros- then a dialog will pop-up

where name the macro, give a

shortcut and store macro only in

project file, otherwise all files in msp

will contain this macro. Click on ok to

start recording.

Start recording macro and then after

completing recording click on stop

recording

Recording Macros

After recording the

macros-view-macro-

view macro-then

selecting the macro-

click edit- a VB-pop up

as shown below comes-

copy the syntax.

Editing in Macros

After copying the syntax, insert an

userform where using the command

button create necessary commands.

Creating User forms

Double clicking on the

command button will open

an window similar to the

one above, paste the

syntax copied from the

macro. Then, run userform

as shown.

Running User forms

Running the userform will bring the

command button on the Gantt and

clicking them now will run the macro.

Running User forms

Multiple projects: Saving resource pool file

Open a new Microsoft project file-Go to view- go to resource sheet

Fill in the data in resource sheet and save it as resource pool file.

Open a new Microsoft

project file-Create

activities & enter

duration &

predecessor of each

activity-saved the

project as multiple

project 1-In this way, 3

multiple project files

were created & saved

with different file

name.

Note- Care should be

taken that each

activity should have a

unique name & it

should not be

repeated, among the

multiple project files.

Create Multiple Project files

Create a new file- go to project- subproject-add a

file and subsequently add all the 3 files created

Adding Multiple Project file as a sub-project

After the creation of the file- go to

resource-resource pool- share

resources –use resources-from-

resource pooling

Resource Pooling

Final file after multiple projects and resource pool

Result of Multiple Project & Resource Pooling

Earned Value: Adding Status Date

Insert column- baseline cost-project-

project info-status date-change it to

required date

Editing in Project Options

File-options-schedule-unmark actual costs

are always calculated by project

Adding indicators

Go to view- tables- more tables-

earned value cost indicators. Then,

insert columns of actual cost, BCWP.

SPI, percentage of work done

Result of Earned Value

An example of

earned value

Report Generation

Go to Reports-select any

area where you wish to

generate the report-select

the type of report.

A typical example of Cost

Overview report

Report Generation- An example

THANK YOUMustafa K. SonasathPT-301513CEPT University