Ms project 2016 overview
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Transcript of Ms project 2016 overview
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MS Project OverviewPrepared By
Maher Al-MohamadERP Functional Analyst
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Objectives• Projects management Basics• Getting started with MS Project • Creating a project ( Tasks, Resources,
…)• Views and Reports
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Projects ManagementIntroduction
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A temporary endeavor undertaken to create a
unique product, service, or result.
A Project is
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Project Life Cycle (Phases)• Initiation• Planning• Execution• Closure
Initiation Closure
Planning
Execution
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The application of knowledge, skills, tools, and techniques to project activities, in order to meet or exceed stakeholder needs and expectations from a defined project - balancing the following:• Scope, time, cost, and quality• Stakeholders’ expectations• Requirements (needs) vs. unidentified requirements
(expectations)
Projects Management is
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Monitoring and Controlling
PM Process Groups• Initiating • Planning• Executing• Monitoring and Controlling • Closing
Initiating
Closing
Planning
Executing
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Project Life Cycle with PM
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Project Manager A project manager is a professional in the field of project management. Project managers can have the responsibility of the planning, execution, and closing of any project.
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MS ProjectMicrosoft Project is a project management software program, which is designed to assist a project manager in developing a plan, assigning resources to tasks, tracking progress, managing the budget, and analysing workloads.
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NoteMicrosoft project expert isn’t a replacement for the project manager.
Microsoft Project doesn’t ensure a successful project if a person doesn’t understand project management. However, Microsoft Project can assist a project manager in becoming more effective.
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MS ProjectGetting Started
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Start a new project
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The MS Project interface Toolbar
Ribbon
Main Screen components
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Schedule a Project from a Start or Finish Dates
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Setting working Days
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Working with Tasks List
Adding the essential data of tasks :Task nameDuration (D, W, H, M, Mo)Predecessors
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Task InformationTask Mode, Milestones, Summary, Sub Task, …
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Task Relationships
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Creating Tasks Relationships
Note: MS project will calculate dates based on the durations of the tasks, their relationships and the start date set for the project, however it is possible to change the starting date of a task (if necessary) By double clicking on a Task or milestone, and using the fields related to the dates (Start or Finish).
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FS Finish-to-Start Relationship
Task/Resources
Successors
Duration
Predecessors
FS
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The Critical PathCP is the flow of tasks, of which, a delay in any one of these tasks will cause a delay to the project.
It is the longest path through the project network diagram and the shortest possible time to complete the project.
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Showing Critical Path
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Project Statistics
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Working with Resources List
You can use the Resource Sheet to create a list of the people, equipment, and material resources.
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Assigning Resources to Tasks1. Assign Resources Using Task List Resources Name Column
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Assigning Resources to Tasks2. Assign Resources Using Task Information, Resources Tab
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Assigning Resources to Tasks3. Assign Resources Using Resource Tab
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Over allocated Task Resource
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Complete adding Task Resources
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Project Statistics – Cost Updated
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Task Usage View
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Network Diagram View
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Task Form
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Resources Form
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Resources Using View
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Team Planner View
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Calendar View
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Resource Overview Report
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Cost Overruns Report
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Printing the Project Map
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Thank YouMaher Al-MohamadERP Functional Analyst