MS Office 2007 Quick Guide
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MICROSOFT OFFICE WORD 2007
Objectives
Define and plan a document design
Describe the Word 2007 screen components. Review the compatibility issues and
workarounds associated with Word 2007. Set up the layout and change the margins
and page orientation.
Select and move text from one documentto another. Insert and format column, page,
and section breaks.
Description
Microsoft Office Word 2007 for Windows is a major redesign of the popular Office Suite
from previous versions. This information packet is for users familiar of Word 2003 or
who are interested in or just getting started with Word 2007.You will learn how to work
with the new Office Ribbon interface, understand Word 2007 file compatibility issues
and be introduced to some of the notable new features of the Word 2007.
Compatabi l i ty Caut ions
Along with the new features of Microsoft Word 2007 come several challenges when
opening documents created in previous versions of the application. For example, if you
open Word 2007documents in Word 97-2003, you may find that the tables, charts,
diagrams, etc. lose their formatting. On the flip side, when you open Word97-2003
documents in Word 2007, the document opens in Compatibility Mode and the
2007features are grayed out and not available. It is strongly recommended that you
perform the following functions to maintain the integrity of your documents when
upgrading to Word 2007.
Whats new in Microsoft Office Word
2007When you begin to explore Word 2007 you will notice a new look to the menu bar.
There are three features that you should remember as you work within Word 2007: the
Microsoft Office Button, the Quick Access Toolbar, and the Ribbon. These three
features contain many of the functions that were in the menu of previous Word versions.
The functions of these three features will be more fully explored below.
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THE USER INTERFACE IN OFFICE 2007
When you first start some of the programs in Microsoft Office 2007, you will notice a change.
No one likes change and if your initial reaction is exasperation, it is a very common one. Dont
despairthere are some useful on-line demos and guides to help you get started. It doesnt take
long to get used to the new interface and before long you may find you quite like it.
These notes provide links to some useful sites and describe the various elements of the new
interface.
Why the change?
The menus and toolbars in some programs have been replaced with the Ribbon, which is part of
the Microsoft Office Fluent user interface. It has been introduced because applications like Word
have continued to grow from the original simple application (offering in the region of 100
commands) until Word 2003 offered in the region of 1500 commands accessed via 31 toolbars.
The new design of interface is intended to make the fast-growing number of commands easier to
find and more accessible.
1.MICROSOFT OFFICE BUTTON
The Office Button replaces the old File menu.
Clicking the Microsoft Office button will display a list of commands which relate to the
management of Word and Word documents (as opposed to managing the content). Examples of
commands found under the Microsoft Office button include: New, Open, Print, Save, Send,
Publish, Prepare.
TIPS:
The Office button displays a list of the recent documents you worked with. Click on a
document name to open it.
The Word Options button allows you to customize Word.
The Microsoft Office button performs many of the functions that were located in
the File menu of older versions of Word. This button allows you to create a new
document, open an existing document, save or save as, print, send (through email or
fax), publish or lose.
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The Ribbon
The Ribbon is the panel at the top portion of the document. It has seven tabs: Home,
Insert, Page Layout, References, Mailings, Review, and View that contain many newand existing features of Word. Each tab is divided into groups. The groups are logical
collections of features designed to perform functions that you will utilize in developing or
editing your Word document. Commonly used features are displayed on the Ribbon, to
view additional features within each group, click on the arrow at the bottom right of each
group.
TABS
The ribbon is divided into 7 tabs in Word: Home, Insert, Page Layout, References, Mailings,
Review and View. Each tab focuses on a major activity area. For example, the first tab is the
Home tab and is dedicated to writing and formatting. Each tab is further divided into groups.
Contextual Tabs
Contextual tabs only appear when you select particular document elements, thereby making
further appropriate commands available only when they are required. This ensures that the
ribbon doesnt get too cluttered up and commands stay hidden until they are needed.
Contextual tabs always appear on the far right of the ribbon.
STATUS BAR
Shortcut buttons for changing views are still on the status bar but located more to the right.
The Print Layout View button is now displayed first as it is the one people work in
most frequently.
The Normal View from older versions of Word is now called Draft View
The Reading Layout View from older versions of Word is now called Full Screen
Reading
Creating a DocumentOnce the document that has opened, type a short paragraph of why you are taking this
mini session. For example, are you new to Microsoft Word 2007 or are you improving
your software skills? Remember to purposely misspell some words. Later in the session
youll use thisparagraph to learn how to spell check and use basic Word 2007functions.
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Exercise - Saving a Document
command is used for a first-time save or if you have made revisions to a document and
wish to replace the old version with the new revised document. Use the Save As
command to save a revised document to a new name, thus keeping the original as itwas before revisions, or to save a copy of a document in a different folder or on a
different disk. When the Save command is selected and it is a first-time save, a dialog
box will be displayed. In this dialog box, a name must be given to the document and a
folder must be designated as the location in which to save the document. If it is not a
first-time save, the dialog box will not be displayed 2007. From the Home Button, select
the SAVE command OR click the SAVE button in the Quick access toolbar. If this is a
first time save, the SAVE as dialog box will open.
Exercise - Saving a Document
Note: In the Save dialog box, the My Documents folder should automatically be
selected. If not, click on the drop down menu, and select the appropriate folder to save
your file. You can save your document to any saving device such as 3 1/2 diskette or
thumb drive or flash drive or My Documents folder. Note: Your My Documents folder is
space available to you on college server. When you login into your user account you will
have access to My Documentsfolder. Quick Tip: Save occasionally by clicking on the
SAVE button. If the computer crashes, you will be able to recover your work until the
last save.
Exercise - Changing Font Type and Font Size
In the document that you just created, you are now going to format the font size and
type. Different fonts and sizes can give character to words in your document. For
example, on a resume, you may use BOLD as an eye-catcher.Also font size affects
word characteristics. Highlight the text you wish to change the Font and Size for; in thispractice highlight your name. Click on the Font Menu, select Ariel Black. Click on Font
Size, select At this point, click on SAVE in the Quick
Align text left or right, centre text, or justify text on a page
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Horizontal alignment determines the appearance and orientation of the edges of the
paragraph: left-aligned text, right-aligned text, centred text, or justified text, which is
aligned evenly along the left and right margins. For example, in a paragraph that is left-
aligned (the most commonalignment), the left edge of the paragraph is flush with the
left margin.
Align the text left or right
Center the text
Justify the text
Align the text left or right
Select the text that you want to align. On the Home tab, in the Paragraph group, click
Align Left or Align Right .
Center the textSelect the text that you want to center. On the Home tab, in the Paragraph group, click
Center .
Justify the textYou can justify the text, which might make the last line of text in a paragraph
considerably shorter than the other lines. Select the text you want to justify. On the
Home tab, in the Paragraph group, click Justify .
Change the vertical alignment of text on a pageVertical alignment determines the position of the text within a section of a document
relative to the top and bottom margins.
Vertical alignment is often used to create a cover page or title page for a document. In
Microsoft Office Word 2007, you can quickly and easily add a cover page to your
document without having to change the vertical alignment option.
Change the vertical alignment of the text
Create a cover page
Change the vertical alignment of the textYou can change the vertical alignment of the text within a section or of selected text
only. You can align the text at the top of the page, center the text, justify the text, or
align the text at the bottom of the page.
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On the Page Layout tab, click the Page Setup Dialog Box Launcher, and then click the
Layout tab. In the Vertical alignment box, click the option that you want. In the Apply to
box, click Whole document, This section, or This point forward, and then click OK.
Create a cover pageIn Office Word 2007, you can choose from a selection of predesigned cover pages to
create a professional-looking document quickly and easily. On the Insert tab, in the
Pages group, click Cover Page. Click the cover page that you want. A cover page is
always added to the beginning of the open document.
Headers and Footers
The Header and Footer option inserts information such as text, page numbers and date.
Information on either header or footer will appear in all document pages. The header
information appears at the top of the page while the footer information will appear at the
bottom of the page.15) Click on Insert then click on Header16) Choose a style you
like, but for now useblank17) Enter your Last Name, hit the enter key18) Enter todays
date19) Highlight your name and date20) Click on the Home tab from the menu21) Click
on the left justification button22) Finally, click Close Header and Footer23) NOTE, the
Header Menu will close and return you to your document to continue As a college
student, most of your writing assignments will require paragraphs in double spacing.
You are able to change the space between lines and paragraphs by doing the following:
24) Select the paragraph or paragraphs you wish to change. 25) Click on the Home Tab
then click Paragraph Dialog Box.26) Click the Indents and Spacing Tab.27) In the
Line Spacing section, adjust yourspacing accordingly. Pg. 9 of 18
Document SpacingWord 2007 will allow you to preview how your paper will look if the margins are
modified. The page margins can be modified through the following steps:28) Click the
Page Layout Tab on the Ribbon.29) On the Page Setup Group, ClickMargins.30)
Click a Default Margin, or31) Click Custom Margins and complete the dialog box.32)
NOTE: As you roll over each Margin preset, it will show you how the document will look
when modified.
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Modifying Margins
Lists allow you to format and organize text with numbers, bullets, or in an outline.
Rather than using numbers for steps, an Outline List is used to show an example of a
type of Number List. Bulleted and Numbered Lists Bulleted lists have bullet points,
numbered lists have numbers, and outline lists combine numbers and letters depending
on the organization of the list. 33) To add a list to existing text: 34) Select the text you
wish to make a list.35) Click a Bulleted or Numbered Lists button
from the Paragraph Group on the Home Tab. To create a new list:36) In your document,
place your cursor where you want the list to begin.37) Click a Bulleted or Numbered
Lists button
Page Setup and Margin FormattingThe screenshot below displays the menu path to change the margins in a paper.
According to APA, all margins are set at 1 inch. Select File. 2. From the file dropdown
menu, select Page Setup. 3. In the Page Setup window, the Margins tab will allow you
to change the margins to the correct format. 4. When you are finished, click OK to return
to your paper.
Formatting FontThe screenshot below displays the menu path to change the font. Use a traditional font
such as Times New Roman or Courier in 12-point size. Select Format. 2. From theformat dropdown menu, select Font. 3. In the Font Setup window, the Font tab will allow
you to adjust the font, style, and size to the correct format. 4. When you are finished,
click OK to return to your paper. Formatting Spacing The standard spacing format for a
paper is double-spacing. Double-space the entire document, including the reference
page. The screenshot below displays the menu path to change the spacing format to
double.
Select Format.
2. From the format dropdown menu, select Paragraph.
3. In the Paragraph Setup window, the Indents and Spacing tab will allow you to adjust
the line spacing of your document. 4. When you are finished, click OK to return to your
paper.
Hanging Indent
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Select the text that requires a hanging indent. As shown in Picture One, use the Indents
and Spacing tab (Format menu, Paragraph command). In the Special list under
Indentation, select Hanging (Picture Two).
Centering TextThe screenshot below is an example of text that is centered and that is not centered. In
order to center text highlight the text that requires centering and select the icon in the
formatting toolbar as shown.
Create a bulleted or numbered listThe bullet image and numbering format can be changed by using the Bullets or
Numbering dialog box.40) Select the entire list to change all the bullets or numbers, or;
Place the cursor on one line within the list to change a single bullet41) Right click once.
42) Click the arrow next to the bulleted or numbered list 43) Select a bullet or numberingstyle.
Keywords bullet points; bullets; buttons; dots; icons; list; list bullets; symbol You can
quickly add bullets or numbers to existing lines of text, or Word can automatically create
lists as you type. By default, if you start a paragraph with an asterisk or a number 1.,
Word recognizes that you are trying to start a bulleted or numbered list. If you don't want
your text turned into a list, you can click the AutoCorrect Options button that
appears.
Lists: One level or many levels
Create a one-level bulleted or numbered list
Turn a one-level list into a multilevel list
Choose a multilevel list style from the gallery
Lists: One level or many levelsMake a list with just one level, or make a multilevel list to show lists within a list. When
you create a bulleted or numbered list, you can do any of the following: Use theconvenient Bullet and Numbering libraries Use the default bullet and numbering
formats for lists, customize the lists, or select other formats from the Bullet and
Numbering libraries.
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Format bullets or numbers Format bullets or numbers differently from the text in a list.
For example, click a number and change the number color for the entire list, without
making changes to the text in the list.
Use pictures or symbols Create a picture bulleted list to add visual interest to a
document or a Web page.
Create a one-level bulleted or numbered list
Word can automatically create bulleted and numbered lists as you type, or you canquickly add bullets or numbers to existing lines of text.
Type a bulleted or numbered list
1. Type * (asterisk) to start a bulleted list or 1. to start a numbered list, and then
press SPACEBAR or the TAB key.
2. Type any text that you want.
3. Press ENTER to add the next list item.
4. Word automatically inserts the next bullet or number.
5. To finish the list, press ENTER twice, or press BACKSPACE to delete the last
bullet or number in the list.
If bullets and numbering do not begin automatically
6. Click the Microsoft Office Button , and then click Word Options.
7. Click Proofing.
8. Click AutoCorrect Options, and then click the AutoFormat As You Type tab.
9. Under Apply as you type, select the Automatic bulleted lists check box and the
Automatic numbered lists check box.
Add bullets or numbering to a list
10. Select the items that you want to add bullets or numbering to.
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11. On the Home tab, in the Paragraph group, click Bullets or Numbering.
NOTES
You can find different bullet styles and numbering formats by clicking the arrow next to
Bullets or Numbering on the Home tab, in the Paragraph group. You can move an entire
list to the left or the right. Click a bullet or number in the list, and drag it to a new
location. The entire list moves as you drag. The numbering levels do not change.
Spread out the items in a listYou can increase the space between the lines in all of your lists by clearing a check
box.
12. On the Home tab, in the Styles group, click the arrow next to Styles, and then
right-click the List Paragraph style.
13. Click Modify.
14. In the Modify Style dialog box, click Format, and then click Paragraph.
15. Clear the Don't add space between paragraphs of the same style check box.
Turn a one-level list into a multilevel listYou can turn an existing list into a multilevel list by changing the hierarchical level of
items in the list.
16. Click any item that you want to move to a different level.
17. On the Home tab, in the Paragraph group, click the arrow next to Bullets or
Numbering, click Change List Level, and then click the level that you want.
Choose a multilevel list style from the galleryYou can apply a gallery style to any multilevel list.
18. Click an item in the list.19. On the Home tab, in the Paragraph group, click the arrow next to Multilevel List.
20. Click the multilevel list style that you want.
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Page HeadersIdentify each page with the first two or three words of the title and with the page number
placed on the upper right hand corner of the page. Use five spaces between the title
and the page number. Do not use your name to identify each page. Be sure the font
type and size are the same as that used in the document.
To create a correct APA header with a page number in Word 2003, use the following
guidelines:
21. Select the View menu on the toolbar.
22. Select Header and Footer.
23. Place the curser in the Header box and select the right justification button on
Words toolbar so that the curser in the Header box moves to the right.
24. Type the first two or three words of the title.
25. Press the space bar five times.
26. Use the automatic function for inserting the page number as illustrated in this
picture by
Spelling and GrammarThere are many features to help you proof read your document. These features include:
Spelling and Grammar, Thesaurus, AutoCorrect, Default Dictionary, and Word Count.
The most common feature used is the spelling and grammar checker tool. To check the
spelling and grammar of yourdocument:44) Place the cursor at the beginning of the
document or the beginning of the section that you want to check.45) Click the Review
Tab on the Ribbon46) Click Spelling & Grammar on theProofing Group.47) Note, any
errors will display a dialog box that allows you to choose a more appropriate spelling or
phrasing.48) Go through the Spelling and Grammar Checker to correct any spelling
errors you may have made in your document.49) When the Spelling and Grammar
Checker has completed, you will see a dialog box that notifies you The spelling and
grammar check is completed.At times faculty may specify the minimum or maximum
number of words required for an assignment. When you type in a document, Word 2007
automatically counts the words in your document and displays them on the status bar at
the bottom of the workspace. In addition, You can count words in a selection of words in
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your document. The selections dont need to be next to each other for you to count
them. To count words in one selection,select the words you want to count. The status
bar displays the number of words in the section. For example 50/1,200 means that the
section accounts for 50 words out of the total number of 1200 in the document. To
select the sections of text that are not next to each other, select the first section and
press hold down CRTL key and select
the additional section.
Insert headers and footersHeaders and footers are areas in the top, bottom, and side margins of each page in a
document. You can insert or change text or graphics in headers and footers. For
example, you can add page numbers, the time and date, a company logo, the document
title or file name, or the author's name.
What do you want to do?
Insert the same header or footer on each pageMicrosoft Office Word 2007 includes many predesigned headers or footers that you can
insert into your document. Or you can create a header or footer from scratch. See
information later in this article for steps to include the following popular items in the
header or footer:
page number
file name
document title, author's name, or other document property
current date
Insert a predefined header or footer
On the Insert tab, in the Header & Footer group, click Header or Footer.
Click the header or footer design that you want.
Note If you don't see a gallery of header or footer designs, there might be a problem
with the Building Blocks template on your computer. See I don't see galleries of page
numbers, headers and footers, cover pages, or equations for information about how to
fix this problem. The header or footer is inserted on every page of the document.
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NOTES
If necessary, you can format the text in the header or footer by selecting the text and
using the formatting options on the Mini toolbar, which is a part of the Microsoft
Office Fluent interface.
If you want to switch to a different predefined header or footer, repeat these steps,
and choose a different header or footer from the gallery.
Insert a custom header or footer
1. On the Insert tab, in the Header & Footer group, click Header or Footer.
2. Click Edit Header or Edit Footer.3. Type text or insert graphics and other content by using the options in the Insert
group on the Design tab, under the Header & Footer Tools tab.
Tip To save the header or footer that you created to the gallery of header or
footer options, select the text or graphics in the header or footer, and then click
Save Selection as New Header or Save Selection as New Footer.
Make the first page header or footer different from the rest of thepages
On the first page of the document, double click the header or footer area.
Under Header & Footer Tools, on the Design tab, in the Options group, select the
Different First Page check box. Note If your document includes a cover page from the gallery of cover pages in
Office Word 2007, the Different First Page option is already turned on. Inserting or
editing a header or footer on this page does not affect the other pages in the
document.
Create a header or footer, or make changes to the existing header or footer, on the
first page.
Use no header or footer on the first page
On the first page of the document, double click the header or footer area.
Under Header & Footer Tools, on the Design tab, in the Options group, select the
Different First Page check box.
Note If the Different First Page check box is already checked, do not clear it. Go
on to the next step.
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In the First Page Header or First Page Footer area, delete the contents of the
header or footer.
Tip InPrint Layout view (Print Layout view: A view of a document or other object as it
will appear when you print it. For example, items such as headers, footnotes, columns,
and text boxes appear in their actual positions.), you can quickly switch between the
header or footer and the document text. Just double-click the dimmed header or footer,
or the dimmed document text.
Insert a page numberIf your document already has content in the header or footer, you can add the page
number to the header or footer. If you want to use one of the preformatted page number
designs, but you want more information in the header or footer than just the page
number, it is easiest to start with a page number and then add other text or graphics to
the header or footer. Note Many of the footer designs in the gallery of footers already
include the page number as part of the content. For more information about inserting
page numbers, seeInsert page numbers.
Add a page number to an existing header or footer
Double-click the header or footer area.
Position the cursor where you want to insert the page number.
Notes You may need to press the TAB key, adjust paragraph alignment, or make other
changes to the header or footer content to position the cursor where you want it.
Many header and footer designs are laid out in a table, and pressing TAB moves the
cursor without inserting a tab stop. To insert a tab stop within a table cell, press
CTRL+TAB. To determine whether the header or footer that you are working with is
laid out in a table, look for the Table Tools contextual tab at the top of the Ribbon
while the cursor is in the header or footer.
Many header and footer designs contain content controls for storing content such asthe document title and the date. When you click to edit the header or footer, the
cursor might automatically select the content control. To move the cursor away from
the content control (so that you can insert the page number in the header or footer
without deleting the content of the content control), press the LEFT ARROW or
RIGHT ARROW key.
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On the Insert tab, in the Header & Footer group, click Page Number.
Click Current Position.
Choose a page number design from the gallery of designs.
Insert the file name of the document
1. Place the cursor where you want to insert the file name in the header or footer.
2. Under Header & Footer Tools, on the Design tab, in the Insert group, click Quick
Parts, and then click Field.
3. In the Field names list, click File Name. If you want to include the path as part of the
file name, select the Add path to filename check box.
4. Security Because field codes can be visible to anyone reading your document, be
sure that the information you place in field codes is not information that you want
kept private.
Insert the document title, author's name, or other documentproperty
5. Place the cursor where you want to insert the document property in the header or
footer.
6. Under Header & Footer Tools, on the Design tab, in the Insert group, click Quick
Parts.
7. Point to Document Property, and then click the document property that you want.
Insert the current date
8. Place the cursor where you want to insert the date in the header or footer.
9. Under Header & Footer Tools, on the Design tab, in the Insert group, click Date &
Time.
10. In the Available formats list, click the format in which you want the date (and time, if
you want) to appear.
Remove the header or footer
11. Click anywhere in the document.
12. On the Insert tab, in the Header & Footer group, click Header or Footer.
13. Click Remove Header or Remove Footer.
The headers or footers are removed from the entire document. Important If you created
different first-page or odd-and-even headers or footers, or if there are sections that
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aren't linked, be sure to remove the headers or footers from each different page or
section.
Add or delete a page
Keywords cover page; delete a blank page; delete a page break; delete extra
page; delete page; delete title page; title page; When you fill a page with text or
graphics, Microsoft Office Word inserts an automatic page break and starts a new page.
However, you can manually add pages or delete pages by adding page breaks or
deleting page breaks. You can also add a cover page at the beginning of your
document.
In this article
Add a page
Add a cover page
Delete a page
Add a page
Click where you want to insert a new page anywhere in a document.
Note The inserted page will appear just before your cursor location.
On the Insert tab, in the Pages group, click Blank Page.
Add a cover pageOffice Word 2007 offers a gallery of convenient predesigned cover pages. Choose a
cover page and replace the sample text with your own.
Cover pages are always inserted at the beginning of a document, no matter where
the cursor appears in the document.
On the Insert tab, in the Pages group, click Cover Page.
Click a cover page layout from the gallery of options.
After you insert a cover page, you can replace the sample text with your own text.
NOTES
If you insert another cover page in the document, it will replace the first cover page you inserted.
If you created the cover page in an earlier version of Word, you can't replace the cover page with
a design from the Office Word 2007 gallery.
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To delete a cover page, click the Insert tab, click Cover pages in the Pages group, and then click
Remove Current Cover Page.
Delete a pageYou can delete a blank page in a Word document, including a blank page that occurs at
the end of the document, by deleting page breaks. You can also combine two pages by
deleting the page break between them.
Delete a blank pageMake sure that you're inDraft view (Draft view: A view that shows text formatting and a
simplified page layout. Draft view is convenient for most editing and formatting tasks.)
(on the View menu in the status bar, click Draft). If nonprinting characters, such asparagraph markers (), are not visible, on Home, in the Paragraph group, click
Show/Hide .To delete a blank page, select the page break at the end of the page, and
then press DELETE.
Delete a single page of content
You can select and delete a single page of content anywhere in your document .
Place your cursor anywhere in the page of content that you want to delete.
On the Home tab, in the Find group, click the arrow next to Find, and then click Go To.
Type \page and then click Go To.
The content of the page is selected.
Click Close, and then press DELETE.
Delete a blank page at the end of a documentMake sure that you're inDraft view (Draft view: A view that shows text formatting and a
simplified page layout. Draft view is convenient for most editing and formatting tasks.)
(on the View menu in the status bar, click Draft). If nonprinting characters, such as
paragraph markers (), are not visible, on Home, in the Paragraph group, click. To
delete a blank page at the end of the document, select the page break or any paragraph
markers () at the end of the document, and then press DELETE.
Insert a page break
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You can insert a page break anywhere in your document, or you can specify where
Microsoft Word positions automatic page breaks. If you insert manual page breaks in
documents that are more than several pages in length, you might have to frequently re-
break pages as you edit the document. To avoid the difficulty of manually re breaking
pages, you can set options to control where Word positions automatic page breaks.
Insert a manual page break
Prevent page breaks in the middle of a paragraph
Prevent page breaks between paragraphs
Specify a page break before a paragraph
Place at least two lines of a paragraph at the top or bottom of a page
Prevent page breaks in a table row
Insert a manual page break
Click where you want to start a new page.
On the Insert tab, in the Pages group, click Page Break.
Prevent page breaks in the middle of a paragraph
Select the paragraph that you want to prevent from breaking onto two pages.
On the Page Layout tab, click the Paragraph Dialog Box Launcher, and then click the
Line and Page Breaks tab.
Select the Keep lines together check box.Prevent page breaks between paragraphs
1. Select the paragraphs that you want to keep together on a single page.
2. On the Page Layout tab, click the Paragraph Dialog Box Launcher, and then click the
Line and Page Breaks tab.
3. Select the Keep with next check box.
Specify a page break before a paragraph
Click the paragraph that you want to follow the page break.
On the Page Layout tab, click the Paragraph Dialog Box Launcher, and then click the
Line and Page Breaks tab.
Select the Page break before check box.
Place at least two lines of a paragraph at the top or bottom of apage
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A professional-looking document never ends a page with just one line of a new
paragraph or begins a page with only the last line of a paragraph from the previous
page. The last line of a paragraph by itself at the top of a page is known as a widow.
The first line of a paragraph by itself at the bottom of a page is known as an orphan.
Select the paragraphs in which you want to prevent widows and orphans.
On the Page Layout tab, click the Paragraph Dialog Box Launcher, and then click the
Line and Page Breaks tab.
Select the Widow/Orphan control check box.
NOTE This option is turned on by default.
Prevent page breaks in a table row
4. Click the row in the table that you don't want to break. Select the entire table if you don't
want the table to break across pages.
5. Note A table that is larger than the page must break.
6. On the Table Tools tab, click Layout
7. In the Tale group, click Properties
1. Click the Rowtab, and the clear the Allow row to break across pagescheck box.
Change the size of text
In Microsoft Office Word 2007, you can apply a format to selected text, or you can
quickly and easily format an entire document to give it a professional and modern look
by applying a document theme. A document theme is a set of formatting choices that
can include a color scheme (a set of colors), a font scheme (a set of heading and body
text fonts), and an effects scheme (a set of lines and fill effects).
What do you want to do?
Change the text size
Apply a predefined font theme
Create a custom font theme
Change the text size
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In Office Word 2007, you can use the formatting options Mini toolbar to quickly format
text. The Mini toolbar appears automatically when you select text. It also appears with
the menu when you select text and then right-click.
8. Select the text that you want to change, and move your pointer to the Mini toolbar that
appears with your text selection.
9. Do one of the following:
10. To make the text larger, click Grow Font. Or press CTRL+SHIFT+>.
11. To make the text smaller, click Shrink Font. Or press CTRL+SHIFT+
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10. To define the outer table boundaries, draw a rectangle. Then draw the column lines
and row lines inside the rectangle. To erase a line or block of lines, under Table
Tools, on the Design tab, in the Draw Borders group, click Eraser.
11. Click the line that you want to erase. To erase the entire table, seeDelete a table or
clear its contents.
12. When you finish drawing the table, click in a cell and start typing or insert a graphic.
Convert text to a table
Insertseparator characters such as commas or tabs to indicate where
you want to divide the text into columns. Use paragraph marks to indicate
where you want to begin a new row.
For example, in a list with two words on a line, insert a comma or a tab after
the first word to create a two-column table.
Select the text that you want to convert.
On the Insert tab, in the Tables group, click Table, and then click Convert
Text to Table.
In the Convert Text to Table dialog box, under Separate text at, click the
option for the separator character that you used in the text.
Select any other options that you want.
Place a table inside another table
Tables that are inside other tables are called nested tables and are often used to design
Web pages. If you think of a Web page as one big table that holds other tables with
text and graphics inside different table cells you can lay out the different parts of your
page.You can insert a nested table by clicking in a cell and then using any of the
methods to insert a table, or you can draw a table where you want the nested table.
Note You can also copy and paste an existing table into another table.
Add a cell, row, or column to a table
Tags add cell;add column;cell;cell color;column;distribute columns
evenly;edit;insert a row;insert line;row height;table
Add a cell
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Add a row above or below
Add a column to the left or right
About the Table Tools contextual tabs
Add a cell
Click in a cell that is to the right of or above where you want to insert a cell.
Under Table Tools, on the Layout tab, click the Rows & Columns Dialog Box
Launcher.
Click one of the following options.
Click To
Shift cells right Insert a cell and move all other cells in that row to the right.
NOTE Word does not insert a new column. This may result in a row that has
more cells than the other rows.
Shift cells down Insert a cell and move the existing cells down one row. A new row is added atthe bottom of the table.
Insert entirerow
Insert a row above the cell that you clicked in.
Insert entirecolumn
Insert a column to the left of the cell that you clicked in.
Add a row above or below
Click in a cell above or below where you want to add a row.
Under Table Tools, on the Layout tab, do one of the following:
To add a row above the cell, click Insert Above in the Rows and Columns group.
To add a row below the cell, click Insert Below in the Rows and Columns group.
Add a column to the left or right
Click in a cell to the left or right of where you want to add a column.
Under Table Tools, on the Layout tab, do one of the following:
To add a column to the left of the cell, click Insert Left in the Rows and Columns
group.
To add a column to the right of the cell, click Insert Right in the Rows and Columns
group.
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Delete a cell, row, or column from a table
Tags cell;column;delete;delete a row;delete columns;distribute columns
evenly;format a table;insert a row;table;table tools
Delete a cell
Delete a row
Delete a column
More help on working with tables
Delete a cell
1. Select the cell that you want to delete by clicking its left edge.
2. Under Table Tools, click the Layout tab.
3. In the Rows & Columns group, click Delete, and then click Delete Cells.4. Click one of the following options:
Click To do this
Shift cells left Delete a cell and shift all other cells in that row to the left.
NOTE Word does not insert a new column. Using this option may result in a
row that has fewer cells than the other rows.
Shift cells up Delete a cell and move the remaining existing cells in that column up one row
each. A new, blank cell is added at the bottom of the column.
Delete entirerow
Delete the entire row that contains the cell that you clicked in.
Delete entirecolumn
Delete the entire column that contains the cell that you clicked in.
Delete a row
5. Select the row that you want to delete by clicking its left edge.
6. Under Table Tools, click the Layout tab.
7. In the Rows & Columns group, click Delete, and then click Delete Rows.
Delete a column1. Select the column that you want to delete by clicking its top gridline or top border.
2. Under Table Tools, click the Layout tab.
3. In the Rows & Columns group, click Delete, and then click Delete Columns.
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Merge or split cells in a tableMerge cells
You can combine two or more table cells located in the same row or column into a single cell. For
example, you can merge several cells horizontally to create a table heading that spans several columns.
4. Select the cells that you want to merge by clicking the left edge of a cell and then
dragging across the other cells that you want.
5. Under Table Tools, on the Layout tab, in the Merge group, click Merge Cells.
Split cells6. Click in a cell, or select multiple cells that you want to split.
7. Under Table Tools, on the Layout tab, in the Merge group, click Split Cells..
8. Enter the number of columns or rows that you want to split the selected cells into .
Convert text to a table or vice versa
Convert text to a table
Convert a table to text
See It
Convert text to a table
Insertseparator characters such as commas or tabs to indicate where you want
to divide the text into columns. Use paragraph marks to indicate where you want to
begin a new row.
For example, in a list with two words on a line, insert a comma or a tab after the first
word to create a two-column table.
Select the text that you want to convert.
On the Insert tab, in the Tables group, click Table, and then click Convert Text to
Table.
In the Convert Text to Table dialog box, under Separate text at, click the option for the
separator character that is in your text.
In the Number of columns box, check the number of columns.
If you don't see the number of columns that you expect, you may be missing a
separator character in one or more lines of text.
Select any other options that you want.
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Convert a table to text
Select the rows or table that you want to convert to paragraphs.
Under Table Tools, on the Layout tab, in the Data group, click Convert to Text.
Under Separate text at, click the option for theseparator character that you want to
use in place of the column boundaries.
Rows are separated with paragraph marks.
Format a table
After you create a table, Microsoft Office Word 2007 offers you many ways to format that table. If you
decide to use Table Styles, you can format your table all at once, and even see a preview of what your
table will look like formatted in a particular style before you actually apply the style.
You can create a custom look for tables by splitting or merging cells, adding or deleting columns or rows,
or adding borders. If you're working with a long table, you can repeat the table headings on each page
on which the table appears. To prevent awkward page breaks that disrupt the flow of your table, you can
also specify just how and where the table should break across pages.
Use table styles to format an entire table
Add or remove borders
Display or hide gridlines
Add a cell, row, or column Delete a cell, row, or column
Merge or split cells
Repeat a table heading on subsequent pages
Control where a table is divided
Use Table Styles to format an entire table
After you create a table, you can format the entire table by using Table Styles. By resting your pointer
over each of the preformatted table styles, you can preview what the table will look like.
Click in the table that you want to format.
Under Table Tools, click the Design tab.
In the Table Styles group, rest the pointer over each table style until you find a style that
you want to use.
Note To see more styles, click the More arrow .
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Click the style to apply it to the table.
In the Table Style Options group, select or clear the check box next to each the table
element to apply or remove the selected style.
Add or remove borders
You can add or remove borders to format a table the way that you want.
Add table borders
Under Table Tools, click the Layout tab.
In the Table group, click Select, and then click Select Table.
Under Table Tools, click the Design tab.
In the Table Styles group, click Borders, and then do one of the following:
Click one of the predefined border sets.
Click Borders and Shading, click the Borders tab, and then choose the options
that you want.
Remove table borders from the whole table
1. Under Table Tools, click the Layout tab.
2. In the Table group, click Select, and then click Select Table.
3. Under Table Tools, click the Design tab.
4. In the Table Styles group, click Borders, and then click No Border.
Add table borders to specified cells only
5. On the Home tab, in the Paragraph group, click Show/Hide.
6. Select the cells that you want, including their end-of-cell marks.
7. Under Table Tools, click the Design tab.
8. In the Table Styles group, click Borders, and then click the border that you want
to add.
Remove table borders from specified cells only9. On the Home tab, in the Paragraph group, click Show/Hide.
10. Select the cells that you want, including their end-of-cell marks.
11. Under Table Tools, click the Design tab.
12. In the Table Styles group, click Borders, and then click No Border.
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Display or hide gridlines
Gridlines show the cell boundaries of a table on the screen wherever the table doesn't have borders
applied. If you hide the gridlines in a table that has borders, you won't see the change because the
gridlines are behind the borders. To view the gridlines, remove the borders. Unlike borders, gridlines
appear only on the screen; they are never printed. If you turn off gridlines, the table is displayed as it will
be printed. Note Gridlines are not visible when you view a document in a Web browser or in Print
Preview.
Set tab stops
Tab stops are often used to create easy-to-format documents but the document layout options in
Microsoft Office Word 2007 can do the work for you. For example, you can easily create a table of
contents or an index without setting a single tab stop. You can also use the predesigned table and
header and footer options in Office Word 2007.In addition, Office Word 2007 provides predesigned
pages, such as cover pages and various page layout options, which make tab stops unnecessary.
1. Set the tab stops
2. Add leaders between tab stops
3. Change the spacing between the default tab stops
Set the tab stops
You might want to use the ruler to set manual tab stops at the left side, middle, and right side of your
document.
Note If you don't see the horizontal ruler that runs along the top of the document, click the View Ruler
button at the top of the vertical scroll bar.
You can quickly set tabs by clicking the tab selector at the left end of the ruler until it displays the type of
tab that you want and then clicking the ruler at the location you want. But which type of tab stop should
you use?
A Left Tabstop sets the start position of text that will then run to the right as you
type.
A Center Tabstop sets the position of the middle of the text. The text centers on this
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position as you type.
A Right Tabstop sets the right end of the text. As you type, the text moves to the
left.
A Decimal Tabstop aligns numbers around a decimal point. Independent of the
number of digits, the decimal point will be in the same position. (You can align
numbers around a decimal character only; you cannot use the decimal tab to align
numbers around a different character, such as a hyphen or an ampersand symbol.)
A Bar Tabstop doesn't position text. It inserts a vertical bar at the tab position.
If you want your tab stops at precise positions that you can't get by clicking the ruler, or if you
want to insert a specific character (leader) before the tab, you can use the Tabs dialog box.
To display the Tabs dialog box, double-click any tab stop on the ruler, or do the following:
1. On the Page Layouttab, click the ParagraphDialog Box Launcher.
2. In the Paragraphdialog box, click Tabs.
Change the spacing between the default tab stops
If you set manual tab stops, the default tab stops are interrupted by the manual tab stops thatyou set. Manual tab stops that are set on the ruler override the default tab stop settings.
3. On the Page Layout tab, click the Paragraph Dialog Box Launcher.
4. In the Paragraph dialog box, click Tabs.
5. In the Default tab stops box, enter the amount of spacing that you want between the
default tab stops.
When you press the TAB key, your tab will stop across the page at the distance that youspecified.
Overview of charting
Microsoft Office Excel 2007 no longer provides the chart wizard. Instead, you can create a basic
chart by clicking the chart type that you want on the Microsoft Office Fluent user interface
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Ribbon. To create a professional-looking chart that displays the details that you want, you can
modify the chart, apply predefined styles and layouts, and add eye-catching formatting. You
can also reuse a favourite chart by saving it as a chart template.
If you have Office Excel 2007 installed, you can also take advantage of the powerful Excel
charting functionality in other 2007 Microsoft Office system programs, such as Microsoft Office
PowerPoint 2007 and Microsoft Office Word 2007.
In this article
6. Charts and their elements
7. Creating charts in Excel
8. Creating charts in PowerPoint and Word
9. Modifying charts
10. Using predefined chart styles and chart layouts for a professional look
11. Adding eye-catching formatting to charts
12. Reusing charts by creating chart templates
Charts and their elements
Charts are used to display series of numeric data in a graphical format to make it easier to
understand large quantities of data and the relationship between different series of data.
A chart has many elements. Some of these elements are displayed by default, others can be
added as needed. You can change the display of the chart elements by moving them to other
locations in the chart, resizing them, or by changing the format. You can also remove chart
elements that you do not want to display.
Thechart areaof the chart.
Theplot areaof the chart.
Thedata pointsof thedata seriesthat are plotted in the chart.
The horizontal (category) and vertical (value)axisalong which
the data is plotted in the chart.
Thelegendof the chart.
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