MS- Excel

• Spread sheet Program• Component of MS-Office suite• Performs Calculations, Maintaining Databases

and Summary Reports• Graphs

Spreadsheet

• It is a Grid that organizes data into columns and rows

• Spreadsheet make it easy to display information

• We can insert formulas to work with the data• Eg Auto Sum• Information can be sorted as well as filtered

Spreadsheet

• Each value is stored in a cell

Uses of Spreadsheet

• A businessman can store Journals entries, Legder etc

• Balance Sheet

MS-Excel

• CREATE A SPREADSHEET CONTAING DATA OF 10 STUDENTS IN 5 SUBJECTS

• WRITE STUDENT NAMES COLUMN-WISE• MARKS ROW WISE

Microsoft Excel Window

• Worksheet is divided into multiple cells• Cell is an intersection of a row and a column• Each cell has a unique name and a cell address• 256 columns represented by labels A,B…• 65536 rows represented by numbers 1,2…

256 Columns

65536 Rows

Active Cell

• Data is always entered in an active cell i.e a cell with thick border when we click with mouse pointer

• By default A1 is active cell

Cell Address

Workbook

• Default file name is book1

Using Formula

Worksheets

Functions• Max()• Min()• Date()• Count()• CountIf()• Sqrt()• SumIf()• Mode()• Median()• Mean()

Max()

• Returns the largest Value from the numbers provided

• =max(cell,cell,cell)

Min()

• Returns the smallest Value from the numbers provided

• =min(cell,cell,cell)

Date()

• Date• Date(year,month,day)• =date(2003,10,23)

Count()

• Returns the number of cells that contain numbers

• =count(cell:cell)

CountIf()

• Returns the number of cells in a range that meets a given criteria

• =countIf(range,criteria)• =countif(cell:cell, criteria)• =countif(a1:a5, b1)• =Countif(a1:a5, “>=200”)

Sqrt()

• Returns the square root of a number• =sqrt(cell)• Sqrt(number)

SumIf()

• Adds all numbers in a range of cells, based on a given criteria

• =sumif(range, “criteria” sum_range)• =sumif(a2:a6, “>=200”, c2:c6)• Values in the range c2:c6 will be added if the

criteria is met

Median()

• Half numbers have values greater and half have values less than the median

• =median(cell:cell)

Mode()

• Most frequently occuring or repetitive value• =mode(cell:cell)

Average()

• Returns the Average• =average(cell:cell)

• Count• Min• Max• Average• Sum