Advisory Board: Annie Burke-Doe, PT, MPT, PhD Eric Shamus, PT, MS, PhD
Ms Access Training Pt 4
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Transcript of Ms Access Training Pt 4
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COMPREHENSIVE
Access Tutorial 4
Creating Forms andReports
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XPXPObjectives
Create a form with a main form and a subform Create a report using the Report Wizard Modify a reports design in Layout view Move and resize fields in a report Insert a picture in a report Change the font color of a report title Use conditional formatting in a report Preview and print a report
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XPXPCreating a FormUsing the Form Wizard
The Form Wizard allows you to choose some orall of the fields in the selected table or query,choose fields from other tables and queries, anddisplay the selected fields in any order on theform
Click the Create tab in the Ribbon
In the Forms group, click the More Forms button, and then click Form Wizard
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XPXPCreating a FormUsing the Form Wizard
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XPXPCreating a FormUsing the Form Wizard
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XPXPChanging a Forms AutoFormat
Display the form in Layout view In the AutoFormat group on the Form Layout
Tools Format tab, click the More button
In the displayed gallery, click the AutoFormatyou want to apply; or, click AutoFormat Wizardto open the AutoFormat dialog box, click the
name of the AutoFormat you want to apply, andthen click the OK button
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XPXPChanging the Color of the Form Title
The Font group on the Form Layout Tools Formattab provides many options you can use tochange the appearance of text on a form
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XPXPChanging the Type of Line on a Form
A line on a form, such as the box around eachfield value, is another type of control that youcan modify in Layout view
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XPXPChanging the Type of Line on a Form
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XPXPMoving a Field in Layout View
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XPXPFinding Data in a Form or Datasheet Open the form or datasheet, and then make the field
you want to search the current field In the Find group on the Home tab, click the Find button
to open the Find and Replace dialog box In the Find What text box, type the field value you want
to find Complete the remaining options, as necessary, to
specify the type of search to conduct Click the Find Next button to begin the search Click the Find Next button to continue searching for the
next match Click the Cancel button to stop the search operation
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XPXPFinding Data in a Form or Datasheet
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XPXPFinding Data in a Form or Datasheet
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XPXPMaintaining Table Data Using a Form
Maintaining data using a form is often easierthan using a datasheet, because you canconcentrate on all the changes required to asingle record at one time
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XPXPCreating a Form with a Main Formand a Subform
When you create a form containing data fromtwo tables that have a one-to-many relationship,you actually create a main form for data fromthe primary table and a subform for data fromthe related table
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XPXPCreating a ReportUsing the Report Wizard
The Report Wizard asks you a series of questionsand then creates a report based on your answers
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XPXPCreating a ReportUsing the Report Wizard
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XPXPCreating a ReportUsing the Report Wizard
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XPXPModifying a Reports Designin Layout View
Click the Layout View button
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U i C di i l F i
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XPXPUsing Conditional Formattingin a Report
Conditional formatting in a report (or form) isspecial formatting applied to certain field valuesdepending on one or more conditions
Click the appropriate field value In the Font group on the Report Layout Tools
Format tab, click the Conditional button
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