Mrs. Waldes called the Meeting to order at 7:04 PM. In...

RIVER VALE BOARD OF EDUCATIONRiver Vale, New Jersey 07675

REGULAR MEETINGMarch 7, 2017

MINUTES

Mrs. Waldes called the Meeting to order at 7:04 PM. In accordance with the Open Public MeetingsAct, Chapter 231, the Laws of 1975, notice of this meeting has been sent to all school offices, officiallydesignated newspapers, filed with the Township Clerk and posted in the Board of Education Office, forty-eight (48) hours in advance of the meeting.

MEMBERS PRESENT: Mrs. Eaton, Mr. Moon, Mrs. Pintarelli, Mr. Rosini, Mrs. Waldes

MEMBERS ABSENT: Mr. Ellis, Dr. Spector

ALSO PRESENT: Mr. McCourt, Superintendent of SchoolsMs. Ippolito, Business Administrator/Board SecretaryThree members of the public

FLAG SALUTE

BOARD PRESIDENT’S REPORT

None

COMMITTEE REPORTS - CHAIRPERSON

> Buildings & Grounds — Mr. Moon reported that the Committee is able to implement the LongRange Facilities Plan in conjunction with the Finance CommitteeCommunications & Policies — Mr. McCourt reported that there is a Community Forum in AprilCurriculum & Technology — NoneFinance — NoneNegotiations — NonePersonnel — None

Committee Meeting Revised Schedule

Date Time CommitteeMarch 7, 2017 6:00 PM Finance (Adopt Tentative Budget)March 28, 2017 6:00 PM Policy & CommunicationsApril 18, 2017 6:00 PM PersonnelMay 2. 2017 6:00 PM FinanceMay 16, 2017 6:00 PM Curriculum & Technology

PUBLIC COMMENTS - All Items

THE RIVER VALE BOARD OF EDUCATION IS committed to encouraging the citizens of RiverVale and employees of the River Vale School District to speak directly to board trustees. In order tofacilitate this communication, residents and employees are requested (1) to sign in before speaking; (2) to

RIVER VALE BOARD OF EDUCATION REGULAR MEETING

PAGE 2 of 12 MINUTES - MARCH 7, 2017

maintain an appropriate sense of decorum; and (3) to limit their remarks to no more than five minutes.

The Board will also take under advisement the written comments and opinions of non-residents that are

submitted to the Board Secretary. Being mindful of its responsibility to maintain the orderly conduct of

meetings, the board retains the right to rule on such matters as the speaker’s right to address the Board as

well as the appropriateness of the subject being presented. The Board’s decision in such matters is final.

The Board also reminds all members of the public that while it subscribes, without reservation, to the

principle of keeping the community informed, by policy and law, it cannot allow public discussion of

personnel matters nor can trustees comment on any current or pending litigation. If a matter concerning

an employee of the River Vale Public Schools is of interest or concern to a resident, the matter should be

referred to the responsible building principal or the Superintendent of Schools by either telephone or

letter.

Meeting opened to public comments at 7:06 P.M.

None

Meeting closed to public comments at 7:06 P.M.

SUPERINTENDENTS’ REPORTS

Mr. McCourt has heard back from the Commissioner of Education’s office and looks forward to

scheduling a time for her to visit the district in the near future.

BOARD SECRETARY’S REPORT

Ms. Ippolito spoke on the following topics:

1. Draft 2017/18 Budget Cap StatusBudget Cap 2% - $419,346 — allowable increase — recommendation 1.90%

$399,347Not eligible for Health Benefits waiver 2017-2018Not recommending use of banked cap

2. Budget Assumptions> State Aid — Zero increase — same as previous year, $479,330 less $50,531 SDA

assessment = $428,799Curriculum Initiatives Continued

> District Projects• HMS paving/drainage partial project $220K• RES — Playground upgrade - $50K share with PTA• WES partial paving project $30K• Generators in all three schools $550K — Capital Reserve Withdrawal — no

tax impact• District Security Upgrades — Capital Reserve Withdrawal

3. Capital Reserve Withdrawal - $650,000 — see aforementioned projects

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REGULAR MEETINGMINUTES - MARCH 7, 2017

GENERAL RESOLUTIONS

GI. MOTION BY Mr. Rosini SECONDED BY Mr. MoonBE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the Board, uponrecommendation of the Superintendent of Schools, approves the Minutes from the RegularSession Board Meeting on February 28, 2017.

Mrs. Mr. Mr. Mrs. Dr. Mr. Mrs.Eaton Ellis Moon Pintarelli Spector Rosini WaldesAYE ‘I I I I INAYABSENT I IABSTAINED

G2. MOTION BY Mr. Rosini SECONDED BY Mr. MoonBE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the Board, uponrecommendation of the Superintendent of Schools, approves the second reading and revisions ofthe following new/revised River Vale Board of Education Policies and Regulations:

Policy # Policy Title New/Revised 1 Reading 2uid Reading8330 Student Records Revised February 28, 2017 March 7, 2017R8330 Student Records Revised February 28, 2017 March 7, 2017

BUSINESS RESOLUTIONS

Bi. MOTION BY Mr. Moon SECONDED BY Mrs. PintarelliBE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the Board, uponrecommendation of the School Business Administrator, retroactively approves the transfer offunds for month ending February 28, 2017 in the amount of $14,655.00 as listed below:

Transfer of FundsMonth Ending February 28, 2017

T513 FROM 1 1-000-261-610-10-14-000 MAINTENANCE SUPPLIES -6750.00TO 1 1-000-262-622-30-14-000 RA-ELECTRICITY EXPENSE 6750.00

T514 FROM 20-270-200-610-10-17-000 TITLE Il-A/SUPPLIES/MATERIALS -2495.00TO 20-270-200-610-10-65-000 TITLE lI-A/GEN SUPPLIES/TECH 2495.00

T515 FROM 11-000-213-320-20-20-072 H-SECT 504 OCCUPATIONAL THRPY -1000.00FROM 1 1-000-213-320-40-40-072 R-SECT 504 OCCUPATIONAL THRPY -2205.00FROM I 1-000-213-320-60-60-072 W-SECT 504 OCCUPATIONAL THRPY -2205.00TOTAL-5410.00TO 11-000-240-105-20-1 1-000 H-SECRETARY SALARIES 5410.00

RIVER VALE BOARD OF EDUCATION

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REGULAR MEETINGMINUTES - MARCH 7, 2017

TOTAL• FROM• TO

-14655.00

Note: Transaction Date: 2/28/17

Mr.Ellis

Mr.Moon

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M rs.Pintarelli

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B2. MOTION BY Mr. Moon SECONDED BY Mrs. Pintarelli

BE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the Board, upon

recommendation of the School Business Administrator, approves the bills list dated March 7,

2017 as follows:

Fund 10 — General Fund - $407,266.00

Fund 10 — Voided Checks - $ 0.00

Fund 20 — Special Revenue - $ 16,254.57

Fund 20 - Voided Checks - $ 0.00

Fund 30 — Capital Projects - $ 0.00

Fund 40 — Debt Service - $ 0.00

Unemployment Trust Acct. - $ 0.00

Fund 60 — Milk Account - $ 0.00

Fund 65 - Enterprise Fund - $ 0.00

Fund 90 - Trust & Agency - $ 0.00Total $423,520.57

Mrs. Mr. Mr. Mrs. Dr. Mr. Mrs.

Eaton Ellis Moon Pintarelli Spector Rosini Waldes

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recommendation of the School Business Administrator, approves purchase orders and

adjustments for period dated March 7, 2017 in the amount of $331,317.00.



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Dr.Spector

Mr.Rosini

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B4. MOTION BY Mr. Moon SECONDED BY Mrs. PintarelliBE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the Board, uponrecommendation of the School Business Administrator, approves the following school sponsoredtrips/assemblies for the period September 1, 2016 through June 30, 2017.

School: Hoidrum Middle SchoolGrade/Class: Grade 8Trip/Assembly: Pascack Valley Regional High SchoolLocation: 1-lilisdale, NJDate: March, 2017School: Woodside SchoolGrade/Class: KindergartenTrip/Assembly: Farmstead EstateLocation: Ringwood, NJDate: May, 2017School: Roberge & Woodside SchoolsGrade/Class: Grade 4 SageTrip/Assembly: Cresskill SchoolLocation: Cresskill, NJDate: March, 2017

Mrs. Mr. Mr. Mrs. Dr. Mr. Mrs.Eaton Ellis Moon Pintarelli Spector Rosini WaldesAYE J I I I INAYABSENT I IABSTAINED

B5. MOTION BY Mr. Moon SECONDED BY Mrs. PintarelliBE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the Board, uponrecommendation of the School Business Administrator, accepts the bid tabulations for theChiller Replacement at Roberge School, to Environcon of Hackettstown, New Jersey as perthe bid specification and contracts on file in the business office.

CONTRACTOR Contract #35 - Chiller BID AMOUNTEnvirocon $235,762Liberty Mechanical Contractors $235,781Industrial Cooling Corp. $245,900Pennetta Industrial Automation $254,700Echelon Services, LLC. $271,800EACM Corp.$272,000K&D Contractors, LLCS279.000Dougherty & Co., Inc. $284,000Thassian Mechanical Contracting, Inc. $292,000Framan Mechanical, Inc. $326,000AMCO Enterprises, Inc. $339,000ACP Contracting $354,000Burlew Mechanical, LLC $359,049





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recommendation of the School Business Administrator, approves the following resolution:

WHEREAS, the River Vale Board of Education (hereinafter referred to as the “Board”) advertised

for bids for the Renovation of the Media Center at Woodside Elementary School (hereinafter

referred to as the “Project”); and

WHEREAS, on February 28, 2017, the Board received thirteen (13) bids for the Project; and

WHEREAS, the lowest responsible bid for this project was submitted by Northeastern Interior

Services, LLC (hereinafter referred to as “Northeastern”) with a base bid in the amount of

$249,000, together with add Alternate #1, work associated within the collaborator space at

Woodside Elementary School in the amount of $97,000, and together with add Alternate #2, work

associated with the removal and replacement of the existing ductless split cassette AC unit within

office #310 at Woodside Elementary School in the amount of $26,000, for a total contract sum of

$372,000;

WHEREAS, the bid submitted by Northeastern is responsive in all material respects and it is the

Board’s desire to award the contract for the Project to Northeastern.

NOW, TIHIEREFORE, BE IT RESOLVED, that the Board hereby awards the contract for the

Media Center at Woodside Elementary School to Northeastern Interior Services, LLC, in a total

contract sum of $372,000, representing a base bid in the amount of $249,000, together with add

Alternate #1, work associated within the collaborator space at Woodside Elementary School in the

amount of $97,000, and together with add Alternate #2, work associated with the removal and

replacement of the existing ductless split cassette AC unit within office #310 at Woodside

Elementary School in the amount of $26,000.

BE IT FURTHER RESOLVED, that this award is expressly conditioned upon the contractor

furnishing the requisite insurance certificate and labor and materials/performance bond as required in

the project specifications, together with an AA2O 1-Project Manning Report, an executed A- 101-

Standard Form of Agreement Between Owner and Contractor, A-201-General Conditions of the

Contract for Construction, within ten (10) days of the date hereof.

BE IT FURTHER RESOLVED that the Architect is hereby directed to draft the agreement with the

successful bidder consistent with this Resolution and with the terms contained in the bid documents

approved by the Board for the Project. The Board President and the Board Secretary are hereby


authorized to execute such agreement and any other documents necessary to effectuate the terms ofthis Resolution.

Contractor Base Bid Contract #36A Contract #36BNortheaster Interior Services $249,000 $97,000 $26,000Catcord Construction $282,700 $70,300 $28,700Brahma Construction Corp. $297,500 $95,196 $27,292ML Inc. $298,000 $117,000 $26,000GPC Inc. $328,750 $110,100 $49,500SLS Construction LLC $337,988 $106,365 $27,215Daskal LLC $344,000 $98,000 $25,000Construction Contractors $349,000 $73,000 $23,000SMBA Construction $349,000 $99,000 $24,000Walikill Group $388,000 $248,000 $118,000Arista Builders and Designers, Inc. $407,971 $85,000 $39,000CR. Construction $422,000 $83,000 $29,000Optimus Construction & Development $456,612 $133,743 $30,160

Account No. 12-000-400-450-10-11-000

Mrs. Mr. Mr. Mrs. Dr. Mr. Mrs.Eaton Ellis Moon Pintarelli Spector Rosini WaldesAYE ,I ,I ,I INAYABSENT I IABSTAINED

B7. MOTION BY Mr. Moon SECONDED BY Mrs. PintarelliBE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the Board, uponrecommendation of the School Business Administrator, approves the following resolution:

WHEREAS, the River Vale Board of Education (hereinafter referred to as the “Board ofEducation”) has established a capital reserve account pursuant to N.J.S.A. 18A:2l-2 and 3 andN.J.S.A. 1 8A:7G-3 1 in accordance with Generally Accepted Accounting Principles, which issubject to an annual audit; and

WHEREAS, the Board of Education may use the capital reserve account to implement a capitalproject in the District’s Long Range Facility Plan (hereinafter referred to as “LRFP”) as requiredpursuant to N.J.S.A. 18A:7G-4(a) and N.J.A.C. 6A:26-2: and

WHEREAS, pursuant to N.J.A.C. 6A:23A-14.1, the Board of Education may, by resolution,transfer funds from the capital reserve account to the line items in the capital outlay/majoraccount/fund to fund architectural and engineering fees associated with the school facilitiesprojects included in the approved LRFP and to fund the local share, less any excess costs of aschool facilities project as determined in accordance with N.J.A.C. 6A:26-3; and

WHEREAS, the Project entitled, “Renovation of Media Center at Woodside Elementary School”,DOE Project No. 4430-070-17-1000, is an approved school facilities project in the District’sapproved LRFP which is being funded by funds in the capital reserve account (not school bonds or


PAGE 8 of 12 MINUTES MARCH 7, 2017

loan bonds) for the local share of the school facilities project with the remainder being funded by a

grant pursuant to N.J.S.A. 18A:7G-15.

NOW, THEREFORE, BE IT RESOLVED that:

1. The Board of Education hereby authorizes the use of capital reserve to fund the local share

of the approved school facilities project, the “Renovation of Media Center at Woodside

Elementary School”, DOE Project No. 4430-070-17-1000.

2. The Board hereby approves the transfer from the capital reserve account to the capital

outlay/major account/fund in the amount of $372,000, representing that amount of the

Final Eligible Costs necessary to fund the local share, together with architectural and

engineering fees, less any excess costs of the approved school facilities project, the “Chiller

Replacement at Woodside Elementary School”, DOE Project No. 4430-070-17-1000;

Account No. 12-000-400-450-10-11-000.

The withdrawn funds for the local share of the school facilities projects shall be accounted for

separately with the corresponding grants received pursuant to N.J.A. C. 1 8A : 7G- 15. Any

unexpended transferred capital reserve funds remaining after the completion of the school

facilities projects shall be accounted for in accordance with N.J.A.C. 6A:23A-14.1(j)(3).



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PERSONNEL RESOLUTIONS

P1. MOTION BY Mrs. Eaton SECONDED BY Mr. Rosini


recommendation of the Superintendent of Schools, approves a three day unpaid leave of

absence for employee Id#004473, March 15, 16 & 17, 2017.



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P2. MOTION BY Mrs. Eaton SECONDED BY Mr. Rosini


recommendation of the Superintendent of Schools, approves Source4Teachers, with all of their

properly certified employees, to provide substitute teachers and substitute aides services to

the district for the 2016-2017 school year.


Mrs. Mr. Mr. Mrs. Dr. Mr. Mrs.Eaton Ellis Moon Pintarelli Spector Rosini WaldesAYE I I I I INAYABSENT I IABSTAINED

PUBLIC COMMENTS - General Items

THE RiVER VALE BOARD OF EDUCATION IS committed to encouraging the citizens of RiverVale and employees of the River Vale School District to speak directly to board trustees. In order tofacilitate this communication, residents and employees are requested (1) to sign in before speaking; (2) tomaintain an appropriate sense of decorum; and (3) to limit their remarks to no more than five minutes.The Board will also take under advisement the written comments and opinions of non-residents that aresubmitted to the Board Secretary. Being mindful of its responsibility to maintain the orderly conduct ofmeetings, the board retains the right to rule on such matters as the speaker’s right to address the Board aswell as the appropriateness of the subject being presented. The Board’s decision in such matters is final.

The Board also reminds all members of the public that while it subscribes, without reservation, to theprinciple of keeping the community informed, by policy and law, it cannot allow public discussion ofpersonnel matters nor can trustees comment on any current or pending litigation. If a matter concerningan employee of the River Vale Public Schools is of interest or concern to a resident, the matter should bereferred to the responsible building principal or the Superintendent of Schools by either telephone orletter.

Meeting opened to public comments at 7:19 P.M.

None

Meeting closed to public comments at 7:19 P.M.

OLD BUSINESS

Mr. Rosini spoke about the 4th Grade project, writing to authors, and shared the letter that was writtenback to his daughter.

NEW BUSINESS

NB1. MOTION BY Mrs. Eaton SECONDED BY Mr. RosiniBE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the Board, uponrecommendation of the School Business Administrator, adopts the 2017-2018 Tentative Budgetand authorizes the School Business Administrator to submit the 2017-2018 Tentative Budget tothe Bergen County Executive County Superintendent for review and approval.



a) General Fund appropriations budget in the total amount of $22,896,307 which includes sub-

fund budgets for General Current Expense, $21,743,309, Capital Outlay, $1,152,998, (which

includes a statutorily restricted increase in Capital Reserve of ($2,000) and a mandated

assessment for debt service aid on SDA funding of ($50,531), and approve the schedule of

anticipated revenue, as hereinafter indicated to fund appropriations budget for 2017-2018.

Balance Appropriated (General Fund) 265,263

Balance Appropriated (Capital Reserve Withdrawal) 650,000

Local Tax Levy 21,366,659

Interest Earned on Capital Reserve 2,000

Tuition 20,000

Miscellaneous: restricted 103,055

Miscellaneous: unrestricted 10,000

State Aid 479,330

Total Anticipated Revenue 22,896,307

Included in Budget Line 620, Budgeted Withdrawal from Capital Reserve — Excess Costs and

Other Capital Projects, is $650,000 for Other Capital Project costs for the installation of a

generator at Hoidrum Middle School in the amount of $ 500,000, generator hook-ups at the

Roberge and Woodside Elementary Schools in the amount of $25,000 each and security upgrades

throughout the district in the amount of $100,000 which represents expenditures for construction

elements or projects that are in addition to the facilities efficiency standards determined by the

Commissioner as necessary to achieve the Core Curriculum Content Standards.

Special Revenue Funds appropriations budget in the total amount of $275,738 and to adopt the

schedule of anticipated revenue as hereinafter indicated, to fund this budget for 2017-2018.

Local_Aid_(restricted)State_Aid_(restricted)Federal Aid 275.738

Total Anticipated Revenue 275,738

b) Debt Service Fund appropriations budget in the total amount of $914,100 and adopt the

schedule of anticipated revenue, as hereinafter indicated, to fund this budget for 2017-2018.

Balance_AppropriatedLocal Tax Levy 914,100

State_AidTotal Anticipated Revenue 914,100



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NB2. MOTION BY Mrs. Eaton SECONDED BY Mr. RosiniBE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the Board, uponrecommendation of the School Business Administrator, approves the General Fund Tax Levy tobe raised for the 2017-2018 school year in the amount of $21,366,659.

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NB3. MOTION BY Mrs. Eaton SECONDED BY Mr. RosiniBE IT RESOLVED BY THE RIVER VALE BOARD OF EDUCATION that the Board, uponrecommendation of the School Business Administrator, approves the following resolutionregarding Employee Travel and Related Expenses:

WHEREAS, school district policy 9520.B1 Employee Travel and Related Expenses and N.J.A.C.6A:23B-l .2(b) provided that the Board Of Education shall establish in the2016-2017 school budget a maximum expenditure amount that may be allotted for such travel andexpense reimbursement in the amount not to exceed $45,000; and

WHEREAS, the Board Of Education has incurred travel and related expenses as ofFebruary 28, 2017 in the amount of $12,734.45 for the 2016-2017 school year; and

WHEREAS, school district policy 9520.B1 Employee Travel and Related Expenses and N.J.A.C.6A:23B01.2(b) provides that the Board Of Education shall establish in the annual school budget amaximum expenditure amount that may be allotted for such travel and expense reimbursement forthe 2017-2018 school year.

NOW, THEREFORE BE IT RESOLVED, that the River Vale Board of Education herebyestablishes the school district travel maximum for the 2017-2018 Tentative Budget in the sumof $48,150; and

BE IT FURTHER RESOLVED, that the School Business Administrator shall track and recordthese costs to ensure that the maximum amount is not exceeded.



NB4. MOTION BY Mrs. Pintarelli SECONDED BY Mr. Rosini


recommendation of the School Business Administrator, authorizes this project to be included in

the District’s approved Long Range Facility Plan list to be completed and, therefore, the Board

approves amending the School District’s Long Range Facility Plan to include this project for the

purpose of a district wide security upgrade.



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RESOLUTION TO ADJOURN

MOTION BY Mrs. Eaton SECONDED BY Mrs. Pintarelli that the March 7, 2017

Reorganization/Regular Session Meeting be adjourned at 7:29 PM



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Resp’ctful1y sujitiitted,

el y IppolitSchool Business Administrator!Board Secretary

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