MRA Spring Business Meeting Minutes

June, 12 2016

Port Angeles, WA

(Please note, the minutes have been prepared to accurately reflect the meeting

proceedings. The minutes have been reviewed to a limited extent by the officers. The final

edits and approval of the minutes will occur at the MRA Spring meeting in June 2016. The

minutes are respectfully prepared and submitted by MRA Secretary/Treasurer - Doug

McCall.)

Agenda

Sunday June 12

0900 Call for proxies

Call to order

0930 roll call

Welcome guests

President’s Remarks

Minutes from 2016 Spring Business Meeting

Treasurer’s Report

Committee Updates:

Budget report

Membership

Statistics

Fundraising

Conference support

Safety

Old Business

Proxy Voting Update

New Website

Education

o LMS

Marketing

o Video

2017 conference - Idaho

New business

Officers committee composition issue (policy change & vote)

2018 conference (vote to approve)

ICAR elections

President’s remarks

Officer elections

************

MRA Executive Secretary Kayley Bell called for proxies at 0830.

MRA President Dave Clark called meeting to order at 0900.

************

Call to Order

June 12, 2016 9:30AM (PST) MRA President Dave Clarke

Roll call

Kayley Bell

Board Members ?? voting delegates by attendance or proxy

Additional Participants/Guests:

None

President's Address

Dave Clark, Portland Mountain Rescue - chair welcomes the attendees

Thank you to Olympic Mtn Rescue Unit for hosting the Spring 2016 Conference

Thank you to the MRA Honor Guard for presentation

Minutes from Winger Business Meeting

Motion

To accept from Corvalis Mtn Rescue & Seconded

Vote

Unanimous

Treasurer’s Report

Doug McCall, Kayley Bell

Balance Sheet

Mountain Rescue Association

Statement of Financial Position As of June 11, 2016

Total

ASSETS

Current Assets

Bank Accounts

Chase - Checking 183,173.07

Chase - Money Market 69,883.33

Wells Fargo - Checking 17,109.47

Wells Fargo - Savings 25,169.51

Total Bank Accounts $ 295,335.38

Accounts Receivable

Accounts Receivable 0.00

Total Accounts Receivable $ 0.00

Other current assets

Deposits 0.00

Inventory 24,546.04

Prepaid Expense 0.00

Undeposited Funds 0.00

Total Other current assets $ 24,546.04

Total Current Assets $ 319,881.42

Other Assets

CD0365 - .03% 6 Mo. 9/02/16 11,885.89

CD3387 - .05% 12 Mo. 11/6/16 13,017.28

CD6718 - .05% 12 Mo. 1/5/17 12,679.65

CD9029 - .05% 12 Mo. 4/21/17 11,289.93

Total Other Assets $ 48,872.75

TOTAL ASSETS $ 368,754.17

LIABILITIES AND EQUITY

Liabilities

Current Liabilities

Accounts Payable

Accounts Payable 1,103.20

Total Accounts Payable $ 1,103.20

Other Current Liabilities

Accrued Expenses 0.00

Defered Advertising Revenue 0.00

Deferred Dues Revenue 0.00

Deferred Meeting Revenue 0.00

Total Other Current Liabilities $ 0.00

Total Current Liabilities $ 1,103.20

Long-Term Liabilities

Region Accts

California Region Acct 706.05

Desert Region Acct 187.50

Intermountain Region Acct 1.78

Rocky Mountain Region Acct 3,175.37

Total Region Accts $ 4,070.70

Total Long-Term Liabilities $ 4,070.70

Total Liabilities $ 5,173.90

Equity

Opening Bal Equity 0.00

Temporary Restricted Net Asset

Honor Guard Fund 817.24

Honor Guard Fund WA 5,724.75

ICAR Fund 10,321.30

International Exchange Fund 1,900.00

MRA Memorial Fund 2,355.42

Past Presidents Fund 525.00

Research Grant Fund 9,120.07

Total Temporary Restricted Net Asset $ 30,763.78

Unrestricted Net Assets 290,488.26

Net Revenue 42,328.23

Total Equity $ 363,580.27

TOTAL LIABILITIES AND EQUITY $ 368,754.17

Saturday, Jun 11, 2016 02:55:35 PM PDT GMT-7 - Accrual Basis

Budget vs. Actuals FY2016

Mountain Rescue Association

Budget vs. Actuals: 2016 - FY16 P&L January - December 2016

Total

Actual Budget % of Budget

Revenue

Contributions

Temporarily Restricted

Honor Guard Restricted 750.00

ICAR Restricted 10,000.00 8,000.00 125.00%

Research Grant Restricted 0.00

Rocky Region Restricted 300.00

Total Temporarily Restricted $

11,050.00 $

8,000.00 138.13%

Unrestricted

Donations 1,321.96 350.00 377.70%

Sponsorships 13,000.00 20,000.00 65.00%

Total Unrestricted $

14,321.96 $

20,350.00 70.38%

Total Contributions $

25,371.96 $

28,350.00 89.50%

Program Revenue

Application Fees 250.00 500.00 50.00%

Meeting Income

Spring Meeting Income

Silent Auction/ Raffle 2,500.00 0.00%

Total Spring Meeting Income $ 0.00 $

2,500.00 0.00%

Winter Meeting Income 3,095.97 3,000.00 103.20%

Total Meeting Income $

3,095.97 $

5,500.00 56.29%

Membership Dues 47,000.00 0.00%

Membership Dues - Alaska 1,425.00

Membership Dues - Appalachian 2,295.00

Membership Dues - California 13,070.00

Membership Dues - Desert 2,995.00

Membership Dues - Inter-Mtn 3,250.00

Membership Dues - International 315.00

Membership Dues - Oregon 2,830.00

Membership Dues - Rocky Mtn 10,960.00

Membership Dues - Washington 4,825.00

Total Membership Dues $

41,965.00 $

47,000.00 89.29%

Total Program Revenue $

45,310.97 $

53,000.00 85.49%

Total Revenue $

70,682.93 $

81,350.00 86.89%

Gross Profit $

70,682.93 $

81,350.00 86.89%

Expenditures

Fund Raising Expenses 13.38 3,500.00 0.38%

Sponsorship Expense 4,500.00

Total Fund Raising Expenses $

4,513.38 $

3,500.00 128.95%

Mangagement & General

Bank Service Charges 204.69 360.00 56.86%

Executive Discretion 1,000.00 0.00%

Insurance 2,000.00 0.00%

Legal 10.00 0.00%

Meeting Expense

Spring Meeting Expense 3,000.00 0.00%

Winter Meeting Expense 3,959.03 3,000.00 131.97%

Total Meeting Expense $

3,959.03 $

6,000.00 65.98%

Office Expense 1,356.25 3,000.00 45.21%

Postage 520.60 400.00 130.15%

Public Relations 197.98 16,000.00 1.24%

Publications 500.00 500.00 100.00%

Software Licenses

ESRI License 8,750.00 8,750.00 100.00%

Total Software Licenses $

8,750.00 $

8,750.00 100.00%

Telephone

Officers 116.76 500.00 23.35%

Total Telephone $

116.76 $

500.00 23.35%

Trademark 1,000.00 0.00%

Travel

Travel - Officers 2,133.12 8,000.00 26.66%

Travel - Presenters 1,000.00 0.00%

Total Travel $

2,133.12 $

9,000.00 23.70%

Website 104.09 7,000.00 1.49%

Total Mangagement & General $

17,842.52 $

55,520.00 32.14%

Programs

Education 6,261.91 10,000.00 62.62%

Honor Guard Expense

Honor Guard Expense General 448.35 1,500.00 29.89%

Total Honor Guard Expense $

448.35 $

1,500.00 29.89%

ICAR Expense -250.74 10,000.00 -2.51%

Membership Committee 1,500.00 0.00%

Research Grant Expense 3,000.00 0.00%

Scholarship Expense 2,587.50 11,950.00 21.65%

Total Programs $

9,047.02 $

37,950.00 23.84%

Total Expenditures $

31,402.92 $

96,970.00 32.38%

Net Operating Revenue $

39,280.01 -$

15,620.00 -251.47%

Other Revenue

Interest 45.35 100.00 45.35%

MRA Stores Income 3,982.20

Total Other Revenue $

4,027.55 $

100.00 4027.55%

Other Expenditures

MRA Stores Expense

MRA Stores Shipping 537.94

Stores Merchant Fees 441.39

Total MRA Stores Expense $

979.33 $ 0.00

Total Other Expenditures $

979.33 $ 0.00

Net Other Revenue $

3,048.22 $

100.00 3048.22%

Net Revenue $

42,328.23 -$

15,520.00 -272.73%

Saturday, Jun 11, 2016 02:57:36 PM PDT GMT-7 - Accrual Basis

Motion

Motion to approve the Treasurer’s Report by Steve Reese & Seconded

Vote

Unanimous For

Membership

Motion

Motion to accept Teton County Search and Rescue be accepted as an Associate Member by

Monty Bell & Seconded

Vote

Unanimous For

Motion

Motion to accept Ventura Fillmore Search and Rescue as an Associate Member by Monty

Bell & Seconded

Vote

Unanimous For

Conference Committee Report

Roger Yensen – reported on the conference report to lend any assistance they need

for the Spring 2017 conference. Discussion about, “the Book” that helps make

conference planning easier. Working on making the book digital and more available

so that planning is made easier.

Safety Committee

Tom Wood – update: near miss staffed by the Safety committee staffed the latest

panel for Near Misses. Bill has been working on the accident and near miss

reporting. Developing an outline for near miss reporting and has been sent out to the

committee for review. The form is on the website for any team that wants to fill out

the form. More to come at the Winter Business Meeting as a report update.

Bill Laxon – safety committee has prepared a lessons learned reporting system.

There will be a safety committee section on the website. Goal is to share lessons

learned to help other teams avoid getting to the same situation.

Fundraising

Rocky Henderson – budgeted $20,000 of income from sponsors and pleased to

report that we expect to meet that the number. Lost one vendor (Mora Knife) but

picked up another vendor (Team Wendy).

New prospects with Helly-Hansen and working on developing that relationship.

Some connections with North Face and looking to develop that relationship as well.

Pro Deals

Pro-deals are on our radar and looking to develop a better process for All MRA

members to be able to get a pro-deal and determine where to go from there. Rocky

will be looking to find one to help manage the pro-deal process.

Possible look at the National Ski Patrol website.

Statistics

Monty Bell – update: team overview, Paul Doherty is the project manager, interns:

Morgan Moe and Lindsey Rotche and a back end administrator: Jon Pedder (Sierra

Madre MR). Highlights – mapping hangout is a webinar on the second Tuesday at

11:30Am to 12:30 (MTN) used for training and show & tell for other functions that

can be available.

Helpdesk email mramapping@gmail.com

Four Tutorials available to teams on the website.

Google Plus blog with the mapping hang-outs and some discussion pages.

Added a disaster map where all disasters can be viewed in that area

Pulls in feeds from weather, youtube, and other social media applications.

The map will be updated automatically from there.

Monty provided a brief demo of the Stats website.

Scholarship Update

Antonio Arizo – update on the 2016 Scholarship Participation for members to attend

the MRA Spring Conference. MRA helped sponsor 21 new Spring Conference

attendees to attend the 2016 Spring Conference.

Conducted a straw poll to get the sense from the membership if the MRA should

continue the 2016 Spring Conference. The straw poll indicated that the room was in

favor of continuing the scholarship program.

Motion

Motion made that the MRA commit to continue to support the scholarship program

using the same formula used to determine the 2016 scholarship program to the 2017

budget by Dan Land & seconded.

Vote

Unanimous for

National Search and Rescue week of recognition

Marty Lynsch – update wrote a bill to have a week of National Search and Rescue

week to recognize the teams in Search and Rescue. Marty wrote a bill that passed

the U.S. House of Representatives, however, failed in the U.S. Senate. Marty was

told that no bills would be heard for two years on the subject.

Marty’s oral report is to rejuvenate the idea to move forward with a National Search

and Rescue week to recognize Search and Rescue teams. Marty will continue as

project director and is looking for an endorsement again this year.

WebSite

Bryan Enberg- update completed phase 1 of the website design. Moved the website

to a WordPress website. Draft site (http://designservices.ipage.com/mraorg/). Site is

ready to launch in about two weeks. Should be faster and better support. Phase 2,

looking for a web committee and web master to be able to update as needed. Bryan

would like to put together a team to help with the website moving forward. Help

wanted add to be included in the Meridian.

Education Committee

Charlie Schimanski – update complete update is available in the 2016 Spring

Meeting Packet on Learning Management System (LMS) over 700 people

completed the helicopter training program and over 2000 started the program.

LMS Subcommittee –

Sent out a Request for Quote to get the LMS program started.

Recommendation is to go ahead and build a robust moodle platform and then hire a

support company to host our site. Should cost less than was originally allocated in

the budget.

Video Project –

Looking at a project to support the teams across the MRA with a video that can be

used as a promotional for all MRA teams. Need more video from all teams across

the MRA to get a representative sample from all MRA teams. Need to get closure

on how long the video needs to be and who is the end user/viewer. Have a number

of ideas but need to get it nailed down. Plus a list of objectives and a way for local

teams to get some visibility.

Email Charlie Schimanski if you have ideas:

Old Business

Report on Proxy Voting Rules and Regulations

Doug McCall – provided a report on proxy voting below. The MRA allows for proxy

voting in Washington State and follows the existing by-laws of the MRA.

Motion from Feb. 2016 Winter Business Mtg

Motion for the officers to review the laws of Washington State regard proxy voting

by Chris Ruch and seconded.

Voting Rules and Regulations Researched

Summary: Revised Code of Washington (RCW) 24.03.085 (copied below) provides for a provision for proxy voting. RCW 24.030010 (also copied below) establishes the Applicability for RCW 24.03.085. Finally the MRA by Laws outline proxy voting in Article IV Section 2. Proxy voting is allowed by law for non-profits incorporated in Washington State.

Referenced below: RCW 24.03.010, RCW 24.030085 and Article IV from the MRA by-laws.

See link: http://apps.leg.wa.gov/rcw/default.aspx?cite=24.03&full=true

24.03.010

Applicability.

The provisions of this chapter relating to domestic corporations shall apply to:

(1) All corporations organized hereunder; and

(2) All not for profit corporations heretofore organized under any act hereby repealed, for a

purpose or purposes for which a corporation might be organized under this chapter; and

(3) Any corporation to which this chapter does not otherwise apply, which is authorized to

elect, and does elect, in accordance with the provisions of this chapter, as now or hereafter

amended, to have the provisions of this chapter apply to it.

The provisions of this chapter relating to foreign corporations shall apply to all foreign not

for profit corporations conducting affairs in this state for a purpose or purposes for which a

corporation might be organized under this chapter.

[1971 ex.s. c 53 § 1; 1967 c 235 § 3.]

24.03.085

Voting.

(1) The right of the members, or any class or classes of members, to vote may be limited,

enlarged or denied to the extent specified in the articles of incorporation or the bylaws.

Unless so limited, enlarged or denied, each member, regardless of class, shall be entitled to

one vote on each matter submitted to a vote of members.

(2) A member may vote in person or, if so authorized by the articles of incorporation or the

bylaws, may vote by mail, by electronic transmission, or by proxy in the form of a record

executed by the member or a duly authorized attorney-in-fact. No proxy shall be valid after

eleven months from the date of its execution, unless otherwise provided in the proxy.

(3) If specifically permitted by the articles of incorporation or bylaws, whenever proposals

or directors or officers are to be elected by members, the vote may be taken by mail or by

electronic transmission if the name of each candidate and the text of each proposal to be

voted upon are set forth in a record accompanying or contained in the notice of meeting. If

the bylaws provide, an election may be conducted by electronic transmission if the

corporation has designated an address, location, or system to which the ballot may be

electronically transmitted and the ballot is electronically transmitted to the designated

address, location, or system, in an executed electronically transmitted record. Members

voting by mail or electronic transmission are present for all purposes of quorum, count of

votes, and percentages of total voting power present.

(4) The articles of incorporation or the bylaws may provide that in all elections for directors

every member entitled to vote shall have the right to cumulate his [or her] vote and to give

one candidate a number of votes equal to his [or her] vote multiplied by the number of

directors to be elected, or by distributing such votes on the same principle among any

number of such candidates.

[2004 c 265 § 11; 1969 ex.s. c 115 § 2; 1967 c 235 § 18.]

NOTES:

Greater voting requirements: RCW 24.03.455.

MRA By-Laws

ARTICLE IV. BOARD OF DIRECTORS

1. Delegates. The entire management and government of the MRA, except as otherwise

expressly provided herein, shall be vested in a Board of Directors, consisting of one

representative from each Regular member unit or organization. Each Regular member

shall have one vote, either through its own delegate or through its designated proxy (6/95).

An alternate delegate may vote in the absence of the delegate. In the case of a challenge to

the status of a person acting as delegate or alternate, the Secretary shall rule on the matter

based on the evidence presented.

2. Proxies. A member entitled to vote may do so either through a delegate or

alternate, or by written proxy executed by the member and filed with the Secretary.

Proxies shall be valid only for the meeting designated in the proxy. All proxies

shall state the general nature of the matter to be voted on and the name of the

person or officer who is entitled to vote the proxy. Only delegates may carry

proxies. A delegate may not carry more than five proxies, except a Region chair

or Region representative may carry a proxy for any Region voting member. In

event of a proxy challenge, the Secretary shall rule on the matter according to the

evidence presented.

Respectfully,

Doug McCall

MRA Secretary/Treasurer

New Business

ICAR Elections

John Chang – ICAR Chair introduced the candidates for ICAR positions.

Current delegates:

Avalanche – Marc Beverley

Aviation – Casey Ping

Terrestrial – was DanH, is now Tom Wood as alternate

Medical – Ken Safran, Skeet Glatterer

Current Cadidates

Avalanche:

Oyvind Henningsen

Aviation:

Casey Ping

Charley Schimanski

Terrestrial:

Bob Coleman

Alison Sheets

Tom Wood

Motion

Motion to replace the wording of the last bullet point of paragraph 15.c of Policy 502 ICAR

Liason to read, “a vote for primary delegate will be followed by a secondary vote of the

remaining nominees for alternate delegate.” By Mark Miraglia & seconded.

Motion to Amend

Motion to change the text of the motion to remove the text, “of the remaining nominees” by

Neil Van Dyke & Seconded

Vote

Motion Passes

Rocky Mountain House - Canada - Abstain

Vote

Motion Passes

Rocky Mountain House - Canada - Abstain

Candidate Statements

Avalanche –

Oyvind Henningsen – absent written statement provided in packet

Aviation –

Casey Ping – absent written statement provided in packet

Charley Schimanski provided statement

Terrestrial –

Bob Coleman – provided statement

Alison Sheets – provided statement

Tom Wood – provided statement

ICAR Election Results

Avalanche –

Oyvind Henningsen- Alternate

Aviation –

Charley Schimanski – Delegate

Casey Ping - Alternate

Motion

Motion to accept Casey Ping as alternate since there are no other candidates by

Doug Wessen & seconded

Vote

Motion Passes

Rocky Mountain House SAR Canada - abstained

Terrestrial –

Alison Sheets - Alternate

Tom Wood - Delegate

2017 Spring Conference

Idaho Mountain Rescue update Boise, ID

2018 Spring Conference

2018 Spring Conference update in Nordegg, Alberta Canada

June 7-10, 2018

Motion

Motion to approve the location of the 2018 Spring Conference of Nordegg, CA by Steve

Reese & Seconded

Vote

Unanimous

Policy Change 501A Composition

From: Steve Reese from Volcano Rescue Team

I am going to make a motion at the PA meeting to change MRA Policy 501. Please

distribute this to the MRA on the Lister.

As it reads now.

Policy 501 A Composition

The Officers Committee shall consist of the three elected officers plus two other

members, also elected by the Board of Directors. These two members shall be

members of regular member units in two different regions.

I will move to delete the entire second sentence.

Rationale. There is no reason to have a limitation on where the Members-At-Large

are from. If the intent is to have the Officers Committee represent as many regions

as possible, the second sentence does not achieve that objective. There is no

restriction regarding what regions the President, Vice President and

Secretary/Treasurer are from. With the second sentence in place, it is still possible

to have four of the five Officers Committee members from the same region.

Motion

Drop the second sentence of the paragraph, which reads, “These two members shall be

members of regular member units in two different regions.” By Steve Reese & Seconded

Vote

Motion Passes

Officer Elections

President –

Bryan Enberg - statement

Motion

Motion to close nominations and accept Bryan Enberg as President of the MRA by Steve

Reese & Seconded

Vote

Unanimous

Vice- President

Art Fortini – statement

Skeet Glatterer – absent – letter read by Doug Wessen

Election Result

Art Fortini

Member at Large

Antonio Arizo – Statement

Motion

Motion to close nominations and accept Antonio Arizo as Member at Large of the MRA by

Steve Reese & Seconded

Vote

Unanimous

Election Result

Antonio Arizo

Policy Change 301B2

Motion

Insert the words, “or February” so that the policy reads, “The winter meeting shall be held

in January or February.” By Steve Reese & Seconded

Vote

Unanimous For

Good of the Order

President Remarks – Dave Clark

Passing of the Presidential Compass, Original Dick Pooley Piton and Official Gavel to

Bryan Enberg

Past Presidents– Bryan Enberg

Past President award presented by Bryan Enberg to Dave Clarke

Adjourn

Motion

Motion to adjourn by Steve Reese and seconded

Meeting adjourned at 2:08PM (PST)

Appendix

Audio of MRA 2016 Spring Business Meeting

Link to the audio recording of the MRA 2016 Spring Business Meeting:

https://onedrive.live.com/redir?resid=E3D5E8BC23C8BE2!4499&authkey=!AOEH9BS08

s5nbv0&ithint=folder%2c

Meeting attendees:

First Name Last Name

John Sohl

Sheri Trbovich

Art Fortini

Julie Vargo

John Chang

Dan Land

Antonio Arizo

Bill Davis

Ken Davies

Ron Wood

Doug Pierson

Bob Coleman

Brian Hill

Mike Kuper

Jared Hansen

Scott Sutton

Jerry' Heilman

Toby Norton

Rhett Williams

Roberto Crespo

John Lee

Frances Sosnoski

John Luke

Kathleen Kissinger

Julie Vargo

Julie Vargo

Doug McCall

Dan Houri han

Bryan Enberg

Nathan Eterno

Kayley Bell

Monty Bell

Bill Clendenning

Steven Bregman

Kayley Bell

Steve Reese

Kevin Koski

Kevin Kearn

Glenn Henderson

Gary Farris

Stephen Bryant

Mike Williams

Ernst Bergmann

Doug Wessen

David Perez

Tyler Severy

Tom Holton