MPAAA/CEPI MSDS Workshop 10:00 AMMSDS Update & Grad Rate review 12:00 PMLunch 1:00 PM3Win collection...
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Transcript of MPAAA/CEPI MSDS Workshop 10:00 AMMSDS Update & Grad Rate review 12:00 PMLunch 1:00 PM3Win collection...
![Page 1: MPAAA/CEPI MSDS Workshop 10:00 AMMSDS Update & Grad Rate review 12:00 PMLunch 1:00 PM3Win collection 2:00 PMTeacher / Student Data Linkage Status 3:00.](https://reader036.fdocuments.us/reader036/viewer/2022062713/56649f4e5503460f94c6febd/html5/thumbnails/1.jpg)
MPAAA/CEPI MSDS Workshop
• 10:00 AM MSDS Update & Grad Rate review
• 12:00 PM Lunch
• 1:00 PM 3Win collection
• 2:00 PM Teacher / Student Data Linkage Status
• 3:00 PM Workshop ends
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MSDS Update & Grad Rate Review
Robert Dickinson – Grand Rapids Schools
August 2010
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• Changes in MSDS for fall 2010
• Early Childhood S.E. Assessment
• GAD/MSDS changes & timeline
• Questions
Topics
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• Vocabulary• Characteristic – Piece of data
• FirstName, ExitStatus
• Component – Set of related characteristics• Always reported together • PersonalCore, SpecialEducation
• Collection – set of components that make up the submission file• Fall General collection, Supp. Nutrition
MSDS changes
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<Start FallGeneralCollection Collection>
<Start GeneralEducationFTE Component>
<Start GeneralEdFTE Characteristic>
1.00
<End GeneralEdFTE Characteristic>
<Start FirstName Characteristic>
Robert
<End FirstName Characteristic>
<End GeneralEducationFTE Component>
<End Fall GeneralCollection Collection>
MSDS changes
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• Vocabulary• Required – Must be there always
• FirstName, LastName
• Conditional – Must be there if it applies• Generates error if missing when needed• Attendance, ExitDate
• Optional – No checks in MSDS if missing• No error occurs if missing • FTE, Phone• Does NOT mean “If I feel like it”
MSDS changes
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• 2010 Fall General collection• Several code changes, field length
adjustments• Ten30DayRule – Moved from FTE to
EntityDemographics• Phone – Added to
PersonalDemographics• TotalPossibleAttendence – Must be
misspelled
MSDS changes
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• 2010 Fall General collection• FTE changes
• FTE component removed & replaced with GeneralEducationFTE• GeneralEdFTE characteristic
• Section52FTE, Section53FTE moved to SpecialEducation Component
MSDS changes
Why was FTE broken up?
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• ECSpecialEdAssessment• New Component• Data collected on 3-5 Yr old
students in special ed. programs• Beginning and end of their
program• Asks how assessed & student’s
score (6 questions)
MSDS changes
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• ECSpecialEdAssessment• Previously, scan sheet• Teachers completed, sent through
ISD to MDE to be scanned and compiled
• 2010/11 – added to MSDS• Prior to 6/30 – already input• After 6/30 – report on MSDS
• Any new entrances or exits to 9/29, enter with fall MSDS
MSDS changes
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• ECSpecialEdAssessment• New data in MSDS• Possible new data in SRS• Processes need to be changed• Consider keeping scan form, then
entering into MSDS directly
MSDS changes
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• Graduation & Dropout Review• Graduation & Dropout Rate• Moving away from GAD app.• Moving away from Winter• Results sooner, reported sooner• Corrections must be DONE by 9/28
MSDS changes
If you call the helpdesk @ MDE, don’t say GAD if you mean MSDS
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• 09/10 Rates• 4 year – student started 9th grade in
06/07• 5 year – students started 9th in 05/06• 6 year – students started 9th in 04/05• 80% is the target rate• Make in ANY year (4, 5, or 6) to make
AYP• <80%, must meet improvement
standard to make AYP
Graduation & Dropout Review
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• Vocabulary• Grad rate + Dropout rate <> 100%
• Grads, Non-grads, Dropouts
• “Qualifying Count Dates”• Student must be in 2 counts to count
at building• Must be in 1 count to count at District• Only Sept., Feb. General collections
are “counts” for this use
Graduation & Dropout Review
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• Student Status• Dropout – Reported as having dropped out• MER – Missing expected record
• Marked as continuing• Marked as transfer in state, not confirmed
• Exempt – Exited out of State, Exited to non-public• Shared Time, non-public continuing – not
included• Uses Residency codes, not exit codes, ’19’
kids
Graduation & Dropout Review
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• Student Status• On track graduated – has graduated in 4
years• Middle college – 5 years for both
• Off Track Graduated – graduated, not in 4 years• Also “5+” graduates
• Off track Continuing – has not yet graduated• Other completers – GED, other cert., aging
out• Completers aren’t graduates, and shouldn’t be
reported as such
Graduation & Dropout Review
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• Security• GAD users did NOT get automatic
access to all Graduation & Dropout Review functions• Super-users only
• Must request new/added permissions • “Graduation/Dropout Reviewer”
• Instructions on MSDS main Webpage
Graduation & Dropout Review
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• 09/10 Timelines• 8/5 Preliminary rates releases to LEAs• Through 9/28• Summary reports and student lists
available in MSDS under “Grad Cohort”• Use student lists to change Link UIC,
Request PEPE change, change cohort• Use SRM to make exit code changes• Must be done by 9/28
• After 9/28 MSDS continues to change
Graduation & Dropout Review
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• Preliminary Rates• District and building level rates provided• Went to Supts., Principals, GAD, ISDs,
and Grad/Drop reviewers• Not your final rate
• Audits, Linking, other factors WILL cause changes
• Will not match student summary in MSDS• Excellent tool to “motivate” building staff
Graduation & Dropout Review
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• What to look for..• MER students – look for duplicate UIC
• Student Search function• Check add/drop book, CA-60 requests• Consider exit forms if not already doing
• Check your graduation list against CEPI’s• Track down any kids not on CEPI’s list• Summer grads reported through SRM
• Must have 8/31 or earlier graduation & “as of” date
• “As of” – When it happened, NOT when reported
Graduation & Dropout Review
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• What to look for..• Review PEPE reports
• If incorrect, submit PEPE change request through student list. Building as well as district
• Check dropouts for duplicate UIC• Similar to MER student
• Review Cohorts for wrong years• If student is in wrong cohort, submit
request to change• Can’t find cohort change screen, check
your security!
Graduation & Dropout Review
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• Cohort change requests• 2 Types
• Year change• Status change
• Status NOT asking for new status after year change
• Only limited use, only use status change at CEPI’s direction
Graduation & Dropout Review
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Don’t Use!
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• What to look for..• GED students
• Not grads, but not dropouts either• If testing center, get data from GED
coordinator• If not testing center, student approval
needed
• Work backwards too• Look at CA-60 requests from out of state
or non-public, check against student list
Graduation & Dropout Review
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• Exit code changes• Changes that occurred after
6/30/09• Use SRM to submit change
• Prior to 7/1/09 – Can’t make in SRM• Submit to auditors during audit cycle
• Look at ALL cohorts for 09/10 year• Even 2011,12,13,14 grads• Clean up EVERYTHING that happened
last year
Graduation & Dropout Review
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Don’t Use!
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• After 9/28• Data taken out of MSDS, into GAD
• Auditors run cyclical audit• Audits completed by 12/17• Changes not caught by 9/28
• Auditors discression
• 12/20 Prelim. rates created in GAD• Prelim. rates available for review in
GAD to 1/14/11• 1/28 rates finalized, reported to USED
Graduation & Dropout Review