Mostly!. InboxSent Journal Deleted Calendar DraftsTasks 40 Megabytes.
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Transcript of Mostly!. InboxSent Journal Deleted Calendar DraftsTasks 40 Megabytes.
Outlook works!Mostly!
What is in my mailbox?
InboxSentJournalDeleted
CalendarDraftsTasks
40 Megabytes
Computer Stuff
Roughly 1 byte = one character
(a,B,f,@,2,*)
One Megabyte (Mb) = 1,000,000
characters
One Gigabyte (Gb) = 1,000 Million
characters
One Terabyte (Tb) = 1 Million million
characters
Hard disc space on modern laptop 300
Gb+
Big hard disc space 1-3 Tb
Why such a small mailbox?
Mailbox
Mailbox
Mailbox
Mailbox
Mailbox
Mailbox
Mailbox
Mailbox
Ultimo Server
Personal
Folders
Your PC 4 Gbytes no
problemAll SI staff 300 Gbyte
without backup
Big space would need
about 30 Terabytes without
backup and growing
Move to Personal Folders!
Sent items Deletes Inbox items for reference Arrange folders to suit your way of
working Date order (when it came in) Project order (all relevant to a job) Action type (enrolments, budget, recruit..) Information type (audits, computers,...)
Automate it!
Rules automate actions
Most rules are ‘local’
Can be complex
Can forward if on leave
Select to one
subject/sender
Show an on screen alert
Now it’s tidy but where is it? Use Outlook field groupings
Use the Outlook search function
When can we meet?
Keep the calendar open all the time Set up your appointment Invite everyone by looking at their
availability Drag in the relevant emails to the
meeting
What else?
Unread messages view
Out of office assistant with rules
Throw things to One Note
Use tasks to track activities
Use colours to highlight
Use reminders and flags
Outlook can work for you!