6 Most Popular Use Cases for Taleo Data Integration

How HR teams streamline HR processes with prebuilt connectorsfor Taleo.

FALL 2018

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Introduction

HR data integration has changed. And with the number of HR applications increasing, it has become essential for HR departments to maintain productivity through real-time data integration.

The modern HR department must transform into a sleeker machine. As competition increases for workplace talent, companies and HR executives can’t afford to have their HR professionals bogged down by manual data entry.

Further, the next generation of workers isn’t built for the soul-crushing drudgery of paper juggling and manual data re-entry between HR apps. New employees will be quick to ask, “Can’t the computer do this for me?” And the truth is, yes.

It’s almost 2020. If your company is still wasting time and money by having an

HR professional manually re-enter employee data between HR apps like your ATS, Core HRIS, and payroll system, you can stop.

But what kinds of data integrations to pursue? Up to now, data integration between HR apps has been difficult. We may love our HR apps, but the data is in disconnected silos in the cloud. That’s a problem that needs to be solved. How can we easily share the data between systems in real-time?

In 2013, Modulus Data went beyond the limitations of traditional integration scripting to create a single iPaaS platform (Internet Platform as a Service) that uses prebuilt connectors to share data between HR apps in real-time.

If your company is still wasting time and money by having an HR professional manually re-enter employee data between HR apps—like your ATS, Core HRIS, and payroll system—you can stop.

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Five years later, Modulus Data is swimming in enterprise success stories and solutions for midsized businesses. Modulus Data has created prebuilt connectors for most of the major HR software apps. What SaaS did for software, Modulus Data’s iPaaS solution, Modulus Connect, does to simplify integration.

The greatest benefits of this next-generation integration solution? Integration is fast and easy. Further, internal IT resources are not required to create an integration. And data sharing now happens in real-time.

How fast is integration? Data integrations using prebuilt connectors usually happen in under four weeks—even when custom data mapping is involved.

The experts at Modulus Data understand the nuances of HR data integration. It’s all we do. The Modulus Data iPaaS solution allows for unlimited data mapping transformations and handling of business rules. It’s the dream platform for people who’ve done thousands of HR data integrations.

Modulus Data is an Oracle Gold Partner. Inside this white paper, you’ll find the 6 Most Popular Use Cases for Taleo Data Integration that HR teams are using to streamline HR processes.

If there is a particular HR software that you’re using—where your team is still manually re-entering data—that is not addressed by one of these use cases, please let the experts at Modulus Data know. We are constantly creating new prebuilt connectors for new HR use cases and may already have a new solution for you.

6 Most Popular Use Cases for Taleo Data Integration

With approximately 20% market share, Taleo is the most commonly used ATS in the world.1 One of Modulus Data’s co-founders, Romain Guay, created many of the original data integration tools for Taleo while working at Taleo and later, Oracle.

With Modulus Data’s next generation iPaaS system, Romain Guay and a team of experts chose to go beyond the limitations of previous integration work and create a system that could be more flexible, easier to deploy, and provide real-time data sharing. Modulus Data is an Oracle Gold Partner and from years of experience, knows more about integrating Taleo data than anyone.

New Hire Data. As soon as a hiring manager hits the new hire button in Taleo, employee data is automatically shared with Core HR and/or Payroll. Depending on how many employees a business hires per month, this integration usually saves an HR professional anywhere from a few days a month to an entire full-time employee. Companies that hire more than eight employees per month typically create return on investment for their integration within the year.

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Core HR

Payroll

1 Source: Ongig. The Top Applicant Tracking Systems in 2018. https://blog.ongig.com/recruiting-software/top-100-applicant-tracking-systems-in-2018

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Background Screening Checks. Once a candidate advances to a certain point in a company’s hiring process, this integration automatically sends candidate data into the background check system. Once the background check is performed, the information is automatically returned to the ATS.

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Export Candidate Data from Taleo

Import Candidate Data into Background Check System

Import background check results

Export background check results

Automatically trigger return of background

check findings

Automatically trigger a background check

at a certain point in your hiring process

Background Check System

HR departments should embrace the time-savings of data integration. Before integration our Talent Acquisition team had to pass new hire information manually to our Total Awards team for payroll. Solving the double data entry problem saves our HR resources hours monthly, freeing our teams to work on things of greater strategic benefit to our company. The cost-benefit analysis made the Modulus Data connector cheaper to buy than build. And the implementation process was seamless and really easy.

- HRIS MANAGER, CANADIAN SOFTWARE COMPANY

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Export candidate data from Taleo

Import candidate data into Candidate Screening Tool

Import test results into Taleo

Export test results from Candidate Screening Tool

Automatically trigger return of test results after

candidate completion of candidate screening

assessment.

Automatically trigger candidate screening

assessment at a certain step in your

ATS workflow

CandidateScreening Tool

Update Employee Data. When an employee updates internal profile information in the self-service part of your Core HR system, the updated information is automatically shared with Taleo. It is common for internal employees to return to Taleo to look for other

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Candidate Screening Assessment. Upon reaching a certain step and status in your ATS application workflow, this integration automatically triggers a candidate screening assessment for a specific candidate.

The integration automatically extracts the recruiter name, candidate name, and email address necessary to begin the assessment from your ATS. These are imported into your candidate screening tool in real-time.

Upon a candidate’s completion of each part of your assessment (often cognitive and behavioral), the candidate’s test results are securely extracted from your candidate screening assessment tool and imported back into your ATS and attached to the candidate’s profile.

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Create and Update Users. Manually maintaining active users within Taleo is a difficult task, no matter the company size. Depending on the size of your company, you may have up to 100 recruiters and over 1,000 hiring managers. This integration identifies if certain employees have hiring manager or recruiter roles in their employee profile in the Core HR systems. Then, this integration automatically creates user accounts with login and Single-Sign-On credentials in Taleo.

Should an employee be terminated, their access to Taleo automatically ends as well.

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Core HR

Core HR

job opportunities within the company. Keeping an employee’s internal profile updated in Taleo allows your company to more easily retain quality employees when they seek new opportunities.

The Taleo Prebuilt Connector from Modulus Data gives us real-time data integration between Taleo and ADP. Before, I had to wait until the top of the hour until Taleo and ADP synched. Now, data is shared instantly, allowing me to do my job without data obstacles. This connector absolutely increases HR productivity.

- EILEEN MAXWELL, HR ADMINISTRATOR, MINIAT

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Foundational Data. Among the Accounting Department’s responsibilities is maintaining control of foundational data, so they know how to assign employee costs and other expenses to each business unit. Typically, accountants will manage foundational data in their ERP system, and foundational data will be shared with the Core HR system.

Having the proper foundational data for each business unit or new company location is necessary to create a new job or new hire in Taleo. This integration automatically replicates company locations, departments, legal entities, job codes, and job titles from your Core HR system into Taleo. This way, when recruiters and hiring managers log into Taleo, they see company structures they recognize and can go to work immediately on a specific job in a particular office location.

With this integration, HR professionals can be confident that Accounting will be able to properly expense costs associated with the new job or new hire.

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Core HR

Taleo Final Extracts

When HR departments decide to use another ATS and migrate away from Taleo, they turn to the experts at Modulus Data for Taleo Final Extracts and Taleo Data Migrations.

With Modulus Data’s next generation iPaaS system, Romain Guay and a team of experts chose to go beyond the limitations of previous integration work and create a system that could be more flexible, easier to deploy, and provide real-time data sharing. Modulus Data is an Oracle Gold Partner and from years of experience, knows more about integrating Taleo data than anyone.

Modulus Data’s Taleo Final Extract is vastly superior to using the Taleo Enterprise Database Dump for two main reasons. One, Taleo Enterprise Database Dump provides no documentation for how to load the data into a new database. And two, there is no indexing file of what the data means. Even talented HRIS experts have found the Taleo Enterprise Database Dump quite difficult and time-consuming to work with.

Understanding this problem, Modulus Data created an easier solution for Taleo Enterprise Final Extracts that exports all information from Taleo in .csv files with clear indexing documentation. These specifications explain precisely how all the information is linked together and how the data connects. Additionally, all attachments are stored in folders with native files and an index.

Modulus Data can also add Taleo Final Extract Reports that meet each business’ legal requirements and help companies make sense of the data.

The time and cost savings from having the experts and Modulus Data handle a Taleo Final Extract or Data Migration are significant.

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Here are the three most popular use cases for Taleo Final Extract and Data Migrations.

Taleo Final Extract. When businesses choose to migrate away from Taleo, they need a final extract to pull recruiting, candidate, and hiring data out of Taleo. The extract preserves candidate leads and meets the legal requirements of the business. Using prebuilt scripts, this integration pulls the data out of Taleo. Clients can choose between having 43 raw data files or having the experts at Modulus Data create a new client-owned database.

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Adding Reports. Getting the data out of Taleo is one thing, but having reports that make the data meaningful is a giant leap forward. The experts at Modulus Data can tailor reports that meet legal requirements and help a business make sense of the data.

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Data Migration to the New ATS. When companies migrate away from Taleo, they often want the data put directly into a live ATS. Using prebuilt scripts, this data migration transfers data either via a live ATS to ATS connection without creating a database or by importing data into the new ATS from a database or .csv files.

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When experts connect data,you have peace of mind.

We love to talk about data integration. Please reach out with any questions or to tell us about a new use case.

YAN COURTOISCEO & Founding Partner917.618.9536ycourtois@modulusdata.com