10/10/2016, 07:46Completed on

FRA051016DTDocument No.

Fire Risk Assessment

Moon Hall School

In order to maintain the integrity and credibility of the risk assessment processes and to protect the parties involved, it is understood that the assessor will not divulge to unauthorised persons any information obtained during this risk assessment unless legally obligated to do so.

Confidentiality Statement

EXECUTIVE SUMMARY This report is produced in response to a request from the Responsible Person or their authorised representative for us to complete a Fire Risk Assessment on their behalf. The FRA was conducted in accordance with Article 9 of the Regulatory Reform (Fire Safety) Order 2005. The key compliance codes used to provide guidance in completing the fire risk assessment include the following, although this is by no means an exhaustive list of references:- 1. HM Government Fire Safety Risk Assessment in Educational Premises2. HM Government Fire Safety Risk Assessment Supplementary Guide for Means of Escape for Disabled People Observed and advised hazards on the premises have been reviewed and are presented in the report taking into account the following key areas. These areas have been assessed and an action plan specific to the assessed risk produced. The Responsible Person should ensure that all non-compliances are resolved in line with the recommendations. The risk rating takes account of the cost implications commensurate with the practicability of achieving the required control measures, i.e. what is “reasonably practicable”. The risk assessment to which this document relates was correct at the time of the inspection but should be regularly reviewed or in the event of significant changes, e.g. a fire event or construction work. The overall risk rating for the premises and the suggested review date is contained within the report.

Preamble

FRA051016DTMoon Hall School - 2 -

Table of Contents

FIRE RISK ASSESSMENT 1Preamble 2Confidentiality Statement 2

GENERAL PROFILE 4Site Details 4Main Building Profile Information 4

FIRE SAFETY RELATED PROFILE INFORMATION 6Fire Safety Related Profile information 6Inaccessible Areas 6Mitigation Information 6

LOG BOOK 8Cyclical Tasks 8

MANAGEMENT 10Management Responsibilities 10

HAZARDS 12Ignition Risks 12

CONSTRUCTION 13Construction 13

MEANS OF ESCAPE 14Means of Escape 14

DOORS AND PARTITIONS 17Doors and Partitions 17

SIGNS AND NOTICES 18Signs and Notices 18

FIRE FIGHTING EQUIPMENT 19Fire Fighting Equipment 19

FIRE ALARMS 20Fire Alarms 20

LIGHTING 22Lighting 22

RISK RATING 24Risk Rating 24Sign Off 24

MEDIA 25

FRA051016DTMoon Hall School - 3 -

General Profile

Question Response Details

Site Details

Client Name Moon Hall School

Branch/ Site Name Dorking

Address Pasture Wood RoadDorkingRH5 6LQ

Responsible Person Catherine Gear

Responsible Person Job Title Registrar

Contact details cgear@moonhallschool.co.uk

Assessors Name Danny Turner

Assessment Date 05/10/2016, 10:55

Premises Photo

Appendix 1 Appendix 2 Appendix 3 Appendix 4

Site Description The premises comprise of a main building, studio area, and a number of sheds used for general storage. The main school is a brick built building with exposed timber beams. The main building has classrooms on both ground and 1st floors, with staff and ancillary areas on the ground floor.

Main Building Profile Information

Primary use of Building Teaching Establishment

Recommended review period 12 Months

Floor Area of Building (SqM) 600

Floor Area Assessed (SqM) 600

Number of Floors (Enter No.) 2

FRA051016DTMoon Hall School - 4 -

Question Response Details

Number of Floors Occupied (Enter No.) 2

Is the occupier the sole user of the building? No

Details of multi occupied building. The school is located in the grounds of Belmont School. An area of the single storey studio building is used by the school, with the other area used by Belmont and not accessed by the school.

Total Number of Staff On-site (Enter No.) 19

Occupants with Disabilities (Enter No.) No current staff or pupils requiring Personal Emergency Evacuation Plans (PEEPS)

Sleeping Occupants (Enter No.) 0

Floors Accessed by Public (Enter No.) 2

Total Occupancy (Enter No.) 60

FRA051016DTMoon Hall School - 5 -

Fire Safety Related Profile Information

Question Response Details

Fire Safety Related Profile information

Are the premises currently free of any outstanding enforcement notices? Yes

Is the emergency plan for the premises adequate? Yes

Appendix 5 Appendix 6

Alarm Type L3 Escape routes and adjoining rooms

Are the premises free of fire incidents in the last 24 months? Yes

Inaccessible Areas

Inaccessible Areas

Area 1

Floor Far end of studio

Room/ Area Unknown use

Reasons for No Access The far end of the studio is used by Belmont School and is not accessed by Moonhall. Although the use of this area is unknown, compartmentation appears suitable in providing means of escape from the area used by Moonhall.

Mitigation Information

Indicate the Location of:

Mains Electrical intake

Room Ground floor cupboard in staircase lobby

Main Gas Intake

Room None

FRA051016DTMoon Hall School - 6 -

Question Response Details

Fire Alarm Indicator Panel

Room Ground floor staircase lobby

Sprinkler Stop Valve

Room None

Fire Fighting Switches

Room None

Nature and Location of Hazardous Process/ Contents

Nature and Location of Hazards in Construction

Nature and Location of any Business Critical Areas

Fire Fighting Shafts and Risers None

Emergency Access for fire Service Vehicles Vehicular access to main entrance and perimeter of buildings

Location of Fire Hydrants Local street - it is not known if the shared grounds have a private hydrant or other water supply

Location of Fire Assembly Point Pre-prep playground

FRA051016DTMoon Hall School - 7 -

Log Book

Question Response Details

Cyclical Tasks

Electrical Wiring Tests No

Fire Detection and Alarms No

Appendix 7

Emergency Lighting No

PAT Testing Yes

Appendix 8 Appendix 9

Date 01/09/2016

Fire engineered Systems N/A

Heating and Airconditioning Systems Yes Serviced under contract

Date 29/09/2016

Fire Drill Yes

Date 12/09/2016

Fire Training No

Sprinkler/ Suppression System N/A

Escape Routes Yes

Date 09/09/2016

FRA051016DTMoon Hall School - 8 -

Question Response Details

Fire Fighting Equipment Yes

Appendix 10

Date 05/09/2016

FRA051016DTMoon Hall School - 9 -

Management

Question Response Details

Management Responsibilities

If all foregoing elements are followed the fire safety provisions are likely to be such that in the event of fire, the occupants of the building will be able to reach a place of safety. However, these fire safety provisions can be seriously compromised by a lack of fire safety managment.

1.1 Are management and staff fully aware of the fire safety features of the premises in compliance with relevant guidance, or is their knowledge at a satisfactory level?

No

Concern

Concern 1

Select Concern 5. Contractors non compliant

Evidence if appropriate

Action required It should be confirmed that suitable risk assessment and method statement information is submitted by contractors working on the premises. This is required to ensure suitable control measures are in place for any work being completed on the premises. Contractors should receive a summary of the fire emergency plan as part of their site induction.

Recommended completion date 31/10/2016

1.2 Have staff received fire awareness training in compliance with relevant guidance, or otherwise adequate training?

NoThe school has a number of designated Fire Marshals displayed on the noticeboard at the main entrance.

Appendix 11

Concern

Concern 1

Select Concern 2. No ongoing training provided

Evidence if appropriate

FRA051016DTMoon Hall School - 10 -

Appendix 12

Action required Sample questioning of staff indicated that a review of staff training is required. Records of staff training also appeared to be out of date.Fire safety training should be provided to all staff upon induction and refreshed annually. The details should be recorded for each individual staff member. Training should cover the following areas:-• details of the emergency plan• the importance of fire doors and other basic fire-prevention measures• where relevant, the appropriate use of firefighting equipment• the importance of reporting to the fire assembly point• exit routes and the operation of exit devices including physically walking these routes• general matters such as permitted smoking areas or restrictions on cooking other than in designated areas• assisting disabled persons where necessary

Recommended completion date 30/11/2016

1.3 Are housekeeping standards compliant with relevant guidance, or otherwise satisfactory?

YesA good standard of housekeeping was evident throughout the premises.

FRA051016DTMoon Hall School - 11 -

Hazards

Question Response Details

Ignition Risks

Identification of hazards and their removal or effective control is an integral part of a fire risk assessment. Hazardous in this context are related to ignition sources and the presence of flammable, combustable and other dangerous materials as defined in the Chemicals (Hazard information and Packaging for Supply) Regulations 2002. List all items of concern.

2.1 List all ignition sources, flammables, combustibles and dangerous substances that are not managed.

List

Concern

Concern 1

Select Concern I.2 Fixed electrical equipment

Evidence if appropriate

Appendix 13 Appendix 14 Appendix 15

Action required It should be confirmed that a five yearly fixed wire test has been completed for the premises. The test should be completed by a competent person and a test label indicating the date placed on the electrical installation or the details maintained in the fire safety log book. It is also recommended that the electrical cupboard is maintained as locked shut and all combustible material removed form the cupboard.

Recommended completion date 31/10/2016

FRA051016DTMoon Hall School - 12 -

Construction

Question Response Details

Construction

Structural fire protection is intended to ensure that the building will not collapse prematurely in a fire and that the means of escape for the occupants can be utilized without undue risk. It will not, however, necessarily avoid the material loss of the property. The structural protection is also intended to reduce the potential of fire spread from one building to another. List any concerns you have with elements of structure within the premises

3.1 Are the fire resisting separating floors and or walls of the building compliant with relevant guidance or otherwise in a satisfactory condition?

Yes

3.2 Are shafts for lifts enclosed with fire resisting construction in compliance with relevant guidance or otherwise satisfactory?

N/A

3.3 Are shafts for services enclosed within fire resisting construction, in compliance with relevant guidance, or otherwise satisfactory enclosed?

Yes

3.4 Is the surface spread of flame classification of materials used to line walls and other surfaces compliant with relevant guidance or acceptable?

Yes

3.5 Are areas of ancillary accommodation separated from the remaining of the building with fire resisting construction in compliance with relevant guidance, or in a satisfactory manner?

Yes

3.6 Are cavity barriers provided in voids in compliance with relevant guidance, or is the provision in voids satisfactory?

Yes

FRA051016DTMoon Hall School - 13 -

Means of Escape

Question Response Details

Means of Escape

To facilitate escape it is necessary to ensure that protected escape routes are safeguarded against the ingress of smoke and to regulate the distance people have to travel before they reach a storey exit or final exit. List any areas of concern.

4.1 Are the escape routes of such a number and so sited that the travel distance from any point to the nearest storey exit is compliant with relevant guidance or within acceptable limits?

Yes

Suitable means of escape from the main building is provided by the main entrance, with additional final exits in the locker room and some ground floor teaching areas. A protected staircase provides means of escape from the 1st floor, with the lobby protection at 1st floor level provided by self-closing fire doors linked to the fire alarm system.

Single travel direction means of escape is provided from the studio area within the prescribed travel distance of 18 metres.

Appendix 16 Appendix 17 Appendix 18 Appendix 19 Appendix 20 Appendix 21

4.2 Is the number of escape routes from a room or storey compliant with relevant guidance or sufficient?

Yes

4.3 Is escape from inner rooms compliant with relevant guidance or otherwise satisfactory?

N/A

Appendix 22 Appendix 23

4.4 Are corridors compliant with relevant guidance, or provided with adequate fire resistance and/or other facilities to allow persons to reach a storey exit safely?

N/A

FRA051016DTMoon Hall School - 14 -

Question Response Details

4.5 Is the means of escape from each occupancy compliant with relevant guidance or otherwise acceptable?

Yes

4.6 Is any escape route across a flat roof complaint with relevant guidance or otherwise satisfactory?

N/A

4.7 Are accommodation stairways and or lifts sited in line with relevant guidance or satisfactory sited so that their position does no prejudice escape from upper floors?

N/A

4.8 Is the capacity of protected stairways compliant with relevant guidance, sufficient and do they offer suitable protection to ensure the safe escape of occupants? Yes

Access to the 1st floor is provided by a protected staircase. The staircase is provided with lobby doors fitted with automatic hold open devices linked to the fire alarm system. The protected staircase suitably reduces the travel distance form the 1st floor to ground floor final exits.

Appendix 24 Appendix 25 Appendix 26 Appendix 27 Appendix 28 Appendix 29

4.9 Are external stairways and routes compliant with relevant guidance or otherwise satisfactory for use in case of emergency?

No

Appendix 30 Appendix 31 Appendix 32

Concern

Concern 1

Select Concern

Evidence if appropriate

FRA051016DTMoon Hall School - 15 -

Appendix 33

Action required The pictured external escape route was found to be obstructed by undergrowth. The undergrowth should be cleared to ensure it does not become a trip hazard on the escape route.

Recommended completion date 31/10/2016

4.10 Are arrangements made for the means of escape of disabled persons complaint with relevant guidance or otherwise acceptable? Yes

No staff or pupils with special needs relating to means of ecsape. The HM Government Guide for Means of Escape for Disabled People has been supplied alongside this report as supplementary guidance should it be required in future.

4.11 Are engineered systems fully compliant with relevant standards, or otherwise suitable for their purpose and adequately maintained?

N/A

FRA051016DTMoon Hall School - 16 -

Doors and Partitions

Question Response Details

Doors and Partitions

Doors and partitions are one of the most important links in the chain of fire safety precautions. To ensure the safety of the occupants during escape, some doors and partitions may need to provide a degree of fire resistance.

5.1 Are fire resisting doorsets compliant with relevant guidance or otherwise installed and maintained to an acceptable standard?

Yes

Appendix 34

5.2 Are fire resisting partitions compliant with current guidance or otherwise satisfactory and installed/maintained to an appropriate standard?

Yes

5.3 Are doors on escape routes compliant with relevant guidance, or otherwise capable of being used effectively in an emergency?

Yes

FRA051016DTMoon Hall School - 17 -

Signs and Notices

Question Response Details

Signs and Notices

Research into the public comprehension of the layout and ease of finding destinations in a building has revealed way-finding problems. Such confusion can jeopardise peoples' ability to escape in an emergency situation. Careful attention is needed in positioning, content and presentation of all safety signs.

6.1 is the provision of suitable signs and notices in compliance with relevant guidance, or otherwise acceptable?

Yes

FRA051016DTMoon Hall School - 18 -

Fire Fighting Equipment

Question Response Details

Fire Fighting Equipment

Portable and Fixed fire fighting equipment can be used to good effect if a fire is detected in the early stages. Early attack on the fire will inhibit its growth and so reduce life hazard and financial loss. List any concerns.

7.1 Is the provision etc of portable fire fighting equipment in accordance with relevant guidance, or satisfactory relevant to the risk at the premises?

Yes

Appendix 35 Appendix 36 Appendix 37

7.2 Are fire suppression systems installed and maintained in compliance with current standards and/or appropriate, satisfactory installed and adequately maintained?

N/A

FRA051016DTMoon Hall School - 19 -

Fire Alarms

Question Response Details

Fire Alarms

Irrespective of any other devices that may be installed in a building it is imperative that occupants are made aware of a fire as soon as practically possible. As well as providing this function an effective fire alarm system allows the occupier to make contact with the local fire service whilst the fire is still in its early stages. List any concerns.

8.1 Is the fire alarm system compliant with relevant standards, or otherwise suitable for the risk, and appropriately installed and maintained?

No

Appendix 38 Appendix 39 Appendix 40

Concern

Concern 1

Select Concern 99. Other

Evidence if appropriate

Appendix 41 Appendix 42

Action required As automatic fire detection is installed throughout the premises, the redundant single point smoke alarms should be removed to avoid any confusion amongst staff.

Recommended completion date 30/11/2016

Concern 2

Select Concern 4. insufficient detectors

Evidence if appropriate

FRA051016DTMoon Hall School - 20 -

Appendix 43 Appendix 44 Appendix 45

Action required A smoke detector was not apparent in the ground floor lobby of the protected staircase. To ensure early warning is provided for occupants the automatic fire detection system should be extended to cover this area, especially as it is the sole escape route from the upper floors and is adjacent to the electrical cupboard. It would be expected that a fire alarm system of this category (BS5839 L3; escape routes and adjoining rooms) would have coverage on a primary escape route.

Recommended completion date 28/02/2017

8.2 Is the fire alarm system maintained, tested and records kept, in compliance with relevant guidance, or to an otherwise acceptable level?

No

Concern

Concern 1

Select Concern 3. Inadequate log book

Evidence if appropriate

Appendix 46

Action required A weekly test of the fire alarm system should be completed and the details recorded in the log book. It was found the details of some recent tests were not fully recorded. The weekly test should also record that self-closing fire doors close fully into their frames upon fire alarm actuation.

Recommended completion date 31/10/2016

FRA051016DTMoon Hall School - 21 -

Lighting

Question Response Details

Lighting

The premises must be provided with sufficient general lighting to ensure the occupants can utilise escape routes safely in an emergency. If the supply of normal lighting fails emergency lighting may also be required. This form of lighting will also indicate escape routes to allow safe movement towards and through exits as well as ensuring that fire alarm call points and fire fighting equipment can be readily located. List any concerns.

9.1 Has the building sufficient general lighting, in compliance with relevant guidance or is lighting satisfactory for purpose?

Yes

9.2 Is the building protected by an emergency lighting system, compliant with relevant guidance, or otherwise acceptable?

Yes

Appendix 47 Appendix 48

9.3 Is the emergency lighting system maintained and tested in accordance with relevant guidance or otherwise satisfactory?

No

Concern

Concern 1

Select Concern 2. Inadequate Log Book

Evidence if appropriate

Appendix 49

Action required A monthly test of the emergency lighting system should be completed and the details recorded in the log book.

FRA051016DTMoon Hall School - 22 -

Question Response Details

Recommended completion date 31/10/2016

FRA051016DTMoon Hall School - 23 -

Risk Rating

Question Response Details

Risk Rating

Moderate

Sign Off

On Site Representative pp Catherine Gear 05/10/201611:25

Assessor's Signature Danny Turner 10/10/201608:39

FRA051016DTMoon Hall School - 24 -

Media

Appendix 1 Appendix 2 Appendix 3 Appendix 4

Appendix 5 Appendix 6 Appendix 7 Appendix 8

Appendix 9 Appendix 10 Appendix 11 Appendix 12

Appendix 13 Appendix 14 Appendix 15 Appendix 16

FRA051016DTMoon Hall School - 25 -

Appendix 17 Appendix 18 Appendix 19 Appendix 20

Appendix 21 Appendix 22 Appendix 23 Appendix 24

Appendix 25 Appendix 26 Appendix 27 Appendix 28

Appendix 29 Appendix 30 Appendix 31 Appendix 32

FRA051016DTMoon Hall School - 26 -

Appendix 33 Appendix 34 Appendix 35 Appendix 36

Appendix 37 Appendix 38 Appendix 39 Appendix 40

Appendix 41 Appendix 42 Appendix 43 Appendix 44

Appendix 45 Appendix 46 Appendix 47 Appendix 48

FRA051016DTMoon Hall School - 27 -

Appendix 49

FRA051016DTMoon Hall School - 28 -