Temporary Deputation of Administrative Contingent to CGI, Jeddah
months before the end of the deputation tenure in question ...
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No. AB.14017/54/2002-Estt. (RR) Government of India Ministry of Personnel, Public Grievances and Pensions (Department of Personnel and Training) **** North Block, New Delhi-110001 Dated the 19th September, 2005 OFFICE MEMORANDUM Subject:- Extension of deputation tenures-Proforma for reference of cases to DOPT/UPSC. The undersigned is to invite reference to this Department's Office MElmorandum No. AB. 14017171/89-Estt. (RR) dated 3rd October, 1989 outlining the procedure to be followed in cases where appointment is to be made by transfer on deputation/transfer (now known as deputation/absorption) basis and to say that in para 9 of the Annexure to ttlt! aforesaid Office Memorandum, guidelines in the matter of regulation of tho tenure of deputation and the procedure to be followed in the matter of pn 'posals for extension of tenures of deputation involving, inter alia, cOlsultation with the Department of Personnel and Training (D JPT)/Union Public Service Commission (UPSC) have been outlined. It has however, been observed that these instructions are not being adhered to and that the proposals in respect of extension of tenure of deputation am often received very late, in several cases even after expiry of the term beyond which extension is sought. Further, in the absence of any set guidelines, there is little uniformity in the manner in which the proposals am drawn up. 2. This matter has been considered in consultation with the Union Public Service Commission and it has been decided that henceforth all proposals for extension of deputation tenures requiring this Department's approval in terms of para 8 of OM No. 2/29/91-Estt. (Pay-II) dated 5.1.~4 sh Juld reach the Department of Personnel and Training at least 12 weeks before the tenure of deputation is to end. The proposals shall thereafter be rei erred to the UPSC for approval so as to reach the Commission at least tWI) months before the end of the deputationtenure in question. Further, wt.ere the extension of deputation is for the 1st/2ndyear in excess of the deputation period and the concurrence of tDe UPSC only is required, such proposals are to be sent to the Commission at least two months prior to thH end of the deputation tenure. No proposals received after the stipulated periods mentioned above would be entertained except in the most extenuating circumstances for which the detailed reasons duly approved by the competent authority need to be given in the proposals.
Transcript of months before the end of the deputation tenure in question ...
No. AB.14017/54/2002-Estt. (RR)Government of India
Ministry of Personnel, Public Grievances and Pensions(Department of Personnel and Training)****
North Block, New Delhi-110001Dated the 19th September, 2005
OFFICE MEMORANDUM
Subject:- Extension of deputation tenures-Proforma for referenceof cases to DOPT/UPSC.
The undersigned is to invite reference to this Department's OfficeMElmorandum No. AB. 14017171/89-Estt. (RR) dated 3rd October, 1989outlining the procedure to be followed in cases where appointment is to bemade by transfer on deputation/transfer (now known asdeputation/absorption) basis and to say that in para 9 of the Annexure tottlt! aforesaid Office Memorandum, guidelines in the matter of regulation oftho tenure of deputation and the procedure to be followed in the matter ofpn 'posals for extension of tenures of deputation involving, inter alia,cOlsultation with the Department of Personnel and Training(D JPT)/Union Public Service Commission (UPSC) have been outlined. Ithas however, been observed that these instructions are not being adheredto and that the proposals in respect of extension of tenure of deputationam often received very late, in several cases even after expiry of the termbeyond which extension is sought. Further, in the absence of any setguidelines, there is little uniformity in the manner in which the proposalsam drawn up.
2. This matter has been considered in consultation with the UnionPublic Service Commission and it has been decided that henceforth allproposals for extension of deputation tenures requiring this Department'sapproval in terms of para 8 of OM No. 2/29/91-Estt. (Pay-II) dated 5.1.~4sh Juld reach the Department of Personnel and Training at least 12 weeksbefore the tenure of deputation is to end. The proposals shall thereafter berei erred to the UPSC for approval so as to reach the Commission at leasttWI) months before the end of the deputationtenure in question. Further,wt.ere the extension of deputation is for the 1st/2ndyear in excess of thedeputation period and the concurrence of tDe UPSC only is required, suchproposals are to be sent to the Commission at least two months prior tothH end of the deputation tenure. No proposals received after thestipulated periods mentioned above would be entertained except in themost extenuating circumstances for which the detailed reasons dulyapproved by the competent authority need to be given in the proposals.
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3. In order to ensure that the proposals follow a uniform pattern, thesame should invariably be accompanied with information in a Check List,a copy of which is enclosed.
4. All Ministries/Departments are advised to adhere to the time-limits/procedure set out herein without fail.
6. Hindi version follows.
To
.,... ~(Alok Saxena)Director
Tel. 23092479
1.2.
All Ministries/Departments of the Government of IndiaThe Secretary, Union Public Service Commission, New Delhi(with 20 spare copies)
Copyto:
1.2.3.4.5.6.7.8.
The President's Secretariat, New Delhi.The Prime Minister's Office, New Delhi.The Cabinet Secretariat, New Delhi.The Rajya Sabha Secretariat, New Delhi.The Lok Sabha Secretariat, New Delhi.The Comptroller and Auditor General of India, New Delhi.The Staff Selection Commission, New Delhi.All Attached Offices under the Ministry of Personnel, PublicGrievances and Pensions.Establishment Officer and Secretary, ACC (10 copies).All Officers and Sections in the Department of Personnel &Training. ..
Secretary, Staff Side, National Council (JCM), 13-C,Ferozeshah Road, New Delhi.All Staff Members of National Council (JCM).All Staff Members of the Departmental Council (JCM),Ministry of Personnel, PG and Pensions.Establishment (RR Division) (200 copies).
9.10.
11.
12.13.
14.
~(Alok Saxena)Director
CHECK LIST FOR REFERRING THE CASES OF EXTENSION OFDEPUTAnON TO UNION PUBLIC SERVICE COMMISSION
1 Name of the Officer
2. Name and address of the parent office &its status (Central Govt. Ministry/Deptt.proper/Attached/Subordinate, StateGovt.!NCT DelhilUT, PSU/Autonomous/University/Semi Govt. etc.
3 Designation of the post held with service,if any, in which encadred.
4. Designation & pay scale of the post heldon deputation and the present basic payin the ex-cadre post and date from whichheld (if post was held on ad-hoc basisprior to regular appointment pleasespecify date.)
5. Has the officer been given NBRIproforma promotion? If so, pay scale ofthe post to which promoted & notionalbasic pay therein.
6. Normal period of deputation prescribedin Recruitment Rules for the ex-cadrepost (pI. specify whether the term'ordinarily' is used.)
7 UPSC ref. No. and date recommendingthe officer alongwith a copy ofNotification issued in this behalf.
8 Whether the extension for 1st /2nd year inexcess of period prescribed in the RRshas been recommended with the approvalof the Secy. and Minister-in-charge ofthe Administrative Ministry /Department.
9 Whether approval of DOP&T has beenobtained for 2nd year in excess. If so, acopy thereof.
10 What is the specific public interestinvolved in the proposed extension?
11 Whether the concurrence of lendingorganisation / individual concerned hasbeen obtained for the proposedextension? If so, enclose copies. If not,state reasons.
12 Whether efforts have been made to selecta suitable replacement for the officer. Ifso, indicate date of circulation(s) and lastdate of receipt of applications. Also,please enclose a copy of circular andcopy of advt. in Rozgar Samachar.
13 Proposal if made to UPSC, the ref. No.and date
14.a. Methods of recruitment laid down in
RRs (pI. enclose a copy of latest notifiedRRs).
b Have the RRs been reviewedquinquennially as due. If not, reasonstherefor.Do the RRs need widening in feedersource. If so, elaborate.
c
d Do the number of posts existing as ofdate correspond to the number indicatedin the RRs. If not, indicate extent ofvariation.
e Is 'deputation' specified as an alternateto any other methods of recruitment. Ifso, status of recruitment by othermethod(s) (e.g. availability of officers infeeder grade, for promotion).
15 Any other relevantconsidered necessary.
information
Signature & Designation ofAdministrative Authority
