Monthly Duties

Monthly Duties

Three main monthly duties include:

1. Planning/receiving monthly menus

2. Updating the Master Enrollment List (MEL)

3. Preparing and submitting a monthly claim

Preparing/Receiving Menus

Child Menus

Preparing/Receiving Menus

Infant Menus

• General infant menus• Infant menu by age group• Individual infant-feeding records

Updating the MEL

Updating the MEL

Let’s play a game!!!

Who can find the 5 errors on the MEL first?

Hint: 3 errors can cost you money, while 2 of them are fairly minor.

Updating the MEL

Updating the MEL

14

11

9 3

45% 65%

Preparing the Monthly Claim

What documents do you need to prepare your monthly claim?

• Meal counts

• Attendance records

• Title XX or XIX addendum (for-profit)

• Monthly meal count summary (sponsors)

• MEL

• Income Eligibility Statement (IES)

• Claim form

Preparing the Monthly Claim

Title XX or XIX Addendum

Preparing the Monthly Claim

Monthly Site Claim Summary Form

INSERT IMAGE HERE

Preparing the Monthly Claim

Preparing the Monthly Claim

How Errors Affect Your Claim

Questions

Daily Duties

Daily Duties

Main daily duties include:

1. Attendance

2. Prepare meals or collect delivery tickets

3. Verify meals meet CACFP requirements

4. Serve meals

5. Take meal counts

6. Daily document maintenance/storage

Daily Duties

Attendance

• Name of children and date attended

• No need to duplicate

Daily Duties

Meal Prep Documents1. Prepare Meals

a. Consider keeping log of recipes or food prep records

2. Maintain daily delivery ticketsa. Verify all components and correct # are

delivered.

b. Check temperatures, write on delivery ticket or keep

temperature log

Daily Duties

Do Meals meet CACFP requirements?

1. Be able to make substitutions if necessary

2. Document substitutions on posted menu and menu kept on file

3. Don’t claim meals you shouldn’t

Daily Duties

Feed the Participants

Questions to consider:

1. Was child offered every component?

2. Right portion size available/served?

3. Safe food handling methods used?

Daily Duties

Meal Counts1. Why can’t you use attendance as your

meal count records?

2. At what time should the meal count be taken?

3. Can you count a meal if a parent brings in the food?

4. Should you document meals served to staff? Why or why not?

Daily Duties

Infants and Meal Counts

1. 0-3 months

2. 4-7 months

3. 8-11 months

As-Needed Duties

As-Needed Duties

• Renew your license, fire inspection• Renew Food Safety Manager cert• Submit updates to the State Agency• Procurement • Train new hires• Initial paperwork for new enrollees

Questions