Monthly Absence Report (MAR)

- Process Changes- New Tools

July 31, 2009

By

Al Foytek

Marlene Andrade

Overview

Monthly Absence Reporting (MAR) Process

Daily MAR ProcessNew MAR Automation Workbook

(MARAW)Step By Step Use Of MARAWStepping Through – With QuestionsAny Other QuestionsSupport Contacts

Monthly Absence Reporting

Daily Absence Tracking

Tasks

1st of Month

Complete MAR

& Email To HRD

Prior To 5th Of Month

Collect Employee Signagures

5th of MonthForward

Signed MAR Copies To

HRD

Daily MARAW UpdateAccess Employee Status Change Information• Resignations, Transfers, Promotions, etc.

Access Absence Records/Advice• Notes, Emails, Records, and/or Files

Using MAR Automation Workbook • Update Employee Tables• Record Absences• Record Leave Type Reasons• Note Additional Supporting Information Needed.

Follow-Up: Perform Actions Needed To Acquire Supporting Notes, Notices, etc. Required

MAR Automation Workbook MARAW

MARAW Is An Electronic Form & Automation Tool For Absence Tracking Tasks

Microsoft Excel Workbook, Preferably 2007 Includes Programmed Features To Help With Processing Used To Maintain Employee Lists Used To Record All Absences Used To Forward Absence Information To HRD Can Be Used To Forward Site MARAW To BIS For Problem

Analysis Convenient Electronic Archive For Absence Information

MARAW – Features

Pre-Loaded With Site Employees ListsButton To Add/Sort Employee ListsButton To Sort Absence RecordsButton To Email To HRD for EOMSelection For Employee, EID, & HoursSelection For Absence Type & CodeDate Entry “Short Cuts”Entry Validation For Hours & RemarksButton To Email To BIS For Support

Step By Step Use Of MARAW

Collect Absence Data

UpdateDaily

Report Monthly

Monthly Absence Reporting Contacts

All Leave & HR Related Questions:Contact: Marlene Andrade, 735-8100

MAR Automation Workbook Related Questions:HR Related Questions: Marlene Andrade, 735-8100

Technical Issues: SRTS Ticket In BIS Queue or

John Lo, 730-7368

Mat Brletic or Al Foytek, 730-7585