Hillsborough Transit Authority

AGENDA Governance, Administration and Operations Committee Meeting

Committee Members Commissioner Kevin Beckner Wallace Bowers Mickey Jacob – Vice Chair Karen Jaroch John Melendez - Chair Kathleen Shanahan Councilmember Eddie Vance

HART Administrative Office 1201 E. 7th Avenue, 3rd Floor

Florida Conference Room Tampa, Florida 33605

Monday, May 16, 2016, 9:00 a.m.

AGENDA Information not viewable is available upon request through the Clerk of the Board

phone: 813-384-6552, fax: 813-384-6284, or e-mail: petitl@goHART.org TAB CALL TO ORDER AND PLEDGE OF ALLEGIANCE

1. APPROVAL OF MINUTES a. Minutes from the April 18, 2016, Governance Administration, and Operations Committee

meeting ............................................................................................................................. 1-1

PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER)

2. COMMITTEE ACTION ITEMS a. Authorize the Chief Executive Officer to Execute an Easement Agreement between

HART, Pasco County, and Pasco-Pinellas Hillsborough Community Health System, Inc., for the Provision of a Park-n-ride Lot to be shared by HART and Pasco County Public Transportation under the Wiregrass Development of Regional Impact (DRI) Agreement ....................................................................................................................... 2-1

Ruthie Reyes Burckard, Chief Operating Officer Overview: The purpose of this item is for HART to enter into a three-party easement agreement between HART, Pasco County, and Pasco-Pinellas Hillsborough Community Health System, Inc. for a shared park-n-ride lot at the Florida Hospital/Wesley Chapel to be built and provided by Pasco-Pinellas Hillsborough Community Health System, Inc. as per the Wiregrass Development of Regional Impact (DRI) #260 agreement

Recommendation:

That the Governance, Administration, and Operations Committee review the action item authorizing the Chief Executive Officer to execute an easement agreement between HART, Pasco County, and Pasco-Pinellas Hillsborough Community Health System, Inc., for the provision of a park-n-ride lot to be shared by HART and Pasco County Public Transportation (PCPT) under the Wiregrass DRI agreement; and advance this item to the full HART Board of Directors at the June 6, 2016 regular Board meeting.

b. Authorize the Chief Executive Officer to Award a Contract for Heavy Maintenance

Bus Wash Modifications to Ossi Construction, Inc., in an Amount of $232,300; plus a 10% Contingency of $23,230 for a Total Not-To-Exceed of $255,530 ...................... 2-6

Ruthie Reyes Burckard, Chief Operating Officer

Hillsborough Transit Authority

AGENDA Governance, Administration and Operations Committee Meeting

Continued…

Overview: The purpose is to approve the construction of bus wash system modification and new bus

wash bay concrete flooring. Recommendation: That the Governance, Administration and Operations Committee approve staff’s

recommendation to authorize the Chief Executive Officer to award a contract for heavy maintenance bus wash modifications to Ossi Construction, Inc., in an amount of $232,300, plus a 10% contingency of $23,230 for a total not-to-exceed of $255,530; and advance this item to the full HART Board of Directors at the June 6, 2016 regular Board meeting.

c. Authorize the Chief Executive Officer to Award a Contract for the 21st Avenue Storm

Water System Assessment and Design to Pennoni Associates, Inc. for $213,132 plus a 10% Contingency of $21,313.20 for a Total Not-To-Exceed Amount of $234,445.20 for a Two Year Period ................................................................................................... 2-9

Jeffrey C. Seward, Chief Financial Officer Overview: The purpose of this contract is to conduct a comprehensive drainage study of the 21st Avenue

Maintenance area to identify the cause of both major flooding events and more common ‘nuisance’ flooding events. This will include a review of all available storm system reports, storm system video analysis, erosion assessment and mapping of the existing drainage infrastructure.

Recommendation: That the Governance, Administration and Operations Committee approve staff’s

recommendation to authorize the Chief Executive Officer to award a contract for the 21st Avenue storm water system assessment and design to Pennoni Associates, Inc. for $213,132 plus a 10% contingency of $21,313.20 for a total not-to-exceed amount of $234,445.20 for a two year period; and advance this item to the full HART Board of Directors at the June 6, 2016 regular Board meeting.

ADJOURNMENT

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Committee Members Present (6) Staff Present Wallace Bowers Sylvia Berrien Councilman Eddie Vance Greg Brackin Karen Jaroch Joan Brown John Melendez, Chair Christina Buchanan Commissioner Kevin Beckner Ruthie Reyes Burckard Mickey Jacob Al Burns Lucien Campillo Dara Chenevert Katharine Eagan Committee Members Absent (1) Steve Feigenbaum Kathleen Shanahan Lena Petit Gabriel Quinones Steve Rosenstock Jeanie Satchel Jeff Seward Cynthia Zambella Others Present David Smith, GrayRobinson Gary Cloyd, 1402 East Chilkoot Ave Chris Martin, The Ash Group Yvette Hammett, Tampa Tribune

Sign-in sheets are attached. CALL TO ORDER The meeting was called to order at 9:06 a.m. by Committee Chair John Melendez. PLEDGE OF ALLEGIANCE Pledge of Allegiance followed. APPROVAL OF MINUTES Committee member Vance moved and Committee member Beckner seconded approval of the minutes from the March 21, 2016, Governance Administration, and Operations Committee meeting minutes. All Committee members present voted aye. The motion carried unanimously. PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) No one signed up to speak on agenda items.

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PRESENTATIONS Ridership Trends Ms. Katharine Eagan, Chief Executive Officer, commented that the presentation will provide an update on some of the programs that HART has implanted recently, specifically STAY-cation and the Yellow Cab voucher program. Ms. Eagan emphasized that the partnership with Yellow Cab allows HART to expand their paratransit services to accommodate same day service options which is a service that most transportation agencies are not able to provide. Committee member Jaroch arrived at 9:09 a.m. Mr. Steve Feigenbaum, Director of Service Development, provided an overview of ridership trends on both STAY-cation and Yellow Cab taxi voucher pilot program. Ms. Eagan added that the service allows more flexibility for customers as they are able to take advantage of more flexible options Committee Vice Chair Jacob commented that STAY-cation appears to be successful this year and inquired whether the program may be expanded through the summer. Committee member Beckner reported that the intent is to review the ridership after the pilot program has finished on June 10. He stated that the initial vision is for STAY-cation to become a continuous program. Ms. Eagan added that beyond the STAY-cation program students will be able to purchase the Summer Blast Pass for $35. She indicated that staff has heard from community resources that the STAY-cation program has provided students the opportunity to have alternatives to other behaviors. Ms. Eagan commented that, dependent on the program’s success, the next step will be to discuss with the county and the School Board a partnership to extend the program indefinitely. Committee Vice Chair Jacob commented that STAY-cation is a good start to build the community and make a positive impact. Committee member Beckner added that STAY-cation is a way to change the culture of Tampa and Hillsborough County, moving away from the prevailing car-centric culture. He stated that any culture change will need to start with the youths in the community. Committee Vice Chair Jacob inquired how staff connects with Yellow Cab and whether the company receives any formal training. Ms. Ruthie Reyes Burckard, Chief Operating Officer, stated that customers contact HART and provide their information, which is in turn shared with Yellow Cab to ensure the company is aware of each client’s need. She added that Yellow Cab also provides ADA training to their operators as well. Ms. Eagan added that Yellow Cab is currently providing paratransit services in Pinellas County.

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Committee Chair Melendez inquired about social media promotions of the program. Ms. Eagan responded that the program is currently being promoted on social media as well as through news coverage. She added that word of mouth within current ridership has also been very valuable. Committee member Vance referred back to the presentation and the week by week ridership slide. He inquired how many weeks were while school was in session and whether students were taking the buses to school. Ms. Reyes Burckard advised that, in the future, the farecard system will be able to provide route tracking; however, at this time, the data is only able to tell which route the students take. Committee member Vance commented that there was a decrease of ridership during the week of spring break. Ms. Burckard noted that it is an interesting dynamic that the ridership dropped during that week, although it has continued to grow through March and the first week of April. Ms. Eagan added that March historically has lower ridership. She commented that, when STAY-cation was originally introduced in 2010, the economy was different. Ms. Eagan suggested that, since gas prices have decreased and the economy has improved, more people are going out of town for vacations. She added that during the week of April 4, there were 16,000 trips and it will be interesting to continue to monitor the program. Committee member Jaroch inquired about the ridership statistics for HARTPlus and overall ridership. Ms. Burckard answered that the voucher program was launched in January and throughout January, February, and March, paratransit customers transitioned to using the voucher program. Committee member Jaroch clarified that, overall, all modes decreased but HARTPlus went up. She asked what was happening to cause a decrease across the modes. Ms. Burckard stated that there are numerous reasons for general ridership to decrease, such as gas prices and more stable economic environment. She added that with paratransit, there are various needs as well as coordinated service between HARTPlus and Sunshine Line. Committee member Jaroch commented that the people who use paratransit are generally dependent on the service which is why ridership is not affected. Ms. Eagan reported that the initial drop in ridership was in October and after reaching out to other transit agencies, it was determined that most agencies were experiencing a decrease of almost the same percentage. She stated that the decrease was across all modes and all routes and believes that it was partly due to gas prices, partly, a change in the economy. Ms. Eagan added that, according to Voice of the Customer, the survey respondents reported that they were using transit the same or more as previously. She advised that HART will continue to look into causes and solutions. She stated that HART has some data and Service Planning is looking through it. Ms. Eagan reported that Marketing has introduced the

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route of the month blog; technology has helped with reaching potential and current riders in different ways, and First mile/Last mile will build on the existing platforms to fill any gaps with the next iteration. Committee member Bowers inquired whether data is available on the number of people boarding and disembarking at any given stop as this will provide the opportunity to see which routes need improvement based on the areas where customers are travelling. Ms. Eagan responded that the new fare media will be able to see exactly where a fare is going and capture that data. Committee member Vance inquired about USF and the Bull Runner service. Ms. Eagan stated that HART has interfaced with USF. She reported that the perception of safety and operational concerns for integrating with HART that USF had in the past have been alleviated which has helped open up the conversation. Update on HART/PSTA Joint TIGER Grant Application Mr. Lucien Campillo, Senior Project Manager, provided an update on the preparation, submission schedule, and gathering letters of support for the HART/PSTA Joint TIGER Grant application. Committee member Jaroch inquired whether there is any information on the application being developed by the Port Authority. Ms. Eagan responded that the Port Authority is looking for funding matches for street redesign. She reported that she has discussed the strengths of the applications and whether a joint application would be beneficial. Committee member Jaroch asked whether the Port Authority has received the widespread regional support that HART has. Ms. Eagan stated that their support is primarily on the Tampa side. Committee member Jaroch inquired whether the Port has approached HART for support. Ms. Eagan reported that they have and that next year HART is willing to be a full supporter. Committee Vice Chair Jacob asked whether TIGER is willing to fund two submissions from the same area. Ms. Eagan stated that Holland & Knight advised that the issue is not a regional one. She reported that the Port Authority has not applied for a TIGER grant before and typically the first application is not approved.

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COMMITTEE ACTION ITEMS Authorize the Chief Executive Officer to Exercise the First One-Year Option of the Existing Contract with Barbas, Nunez, et al for Workers’ Compensation Legal Services Expiring on May 28, 2016 Committee Vice Chair Jacob moved and Committee member Jaroch seconded approval of the action item 2a - Authorize the Chief Executive Officer to Exercise the First One-Year Option of the Existing Contract with Barbas, Nunez, et al for Workers’ Compensation Legal Services Expiring on May 28, 2016; and advancing it to the full Board of Directors at the May 2, 2016 regular Board meeting. All GAO Committee members present voted aye. The motion carried unanimously.

Authorize the Chief Executive Officer to Exercise the First One-Year Option of the Existing Contract with GrayRobinson, P.A. for General Counsel Legal Services Expiring on May 28, 2016 Committee member Jaroch moved and Committee member Jacob seconded approval of the action item 2b - Authorize the Chief Executive Officer to Exercise the First One-Year Option of the Existing Contract with GrayRobinson, P.A. for General Counsel Legal Services Expiring on May 28, 2016; and advancing it to the full Board of Directors at the May 2, 2016 regular Board meeting. All GAO Committee members present voted aye. The motion carried unanimously. Authorize the Chief Executive Officer to Exercise the First One-Year Option of the Existing Contract with Allen, Norton & Blue, P.A. for Labor and Employment Legal Services Expiring on May 28, 2016 Committee Vice Chair Jacob moved and Committee member Vance seconded approval of the action item 2c - Authorize the Chief Executive Officer to Exercise the First One-Year Option of the Existing Contract with Allen, Norton & Blue, P.A. for Labor and Employment Legal Services Expiring on May 28, 2016All GAO Committee members present voted aye. The motion carried unanimously. ADJOURNMENT The meeting adjourned at 9:48 a.m.

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COMMITTEE ACTION ITEM

Authorize the Chief Executive Officer to Execute an Easement Agreement between HART, Pasco County, and Pasco-Pinellas Hillsborough Community Health System, Inc., for the Provision of a Park-n-ride Lot to be shared by HART and Pasco County Public Transportation under the Wiregrass Development of Regional Impact (DRI) Agreement OVERVIEW The purpose of this item is for HART to enter into a three-party easement agreement between HART, Pasco County, and Pasco-Pinellas Hillsborough Community Health System, Inc. for a shared park-n-ride lot at the Florida Hospital/Wesley Chapel to be built and provided by Pasco-Pinellas Hillsborough Community Health System, Inc. as per the Wiregrass Development of Regional Impact (DRI) #260 agreement. RECOMMENDATION That the Governance, Administration, and Operations Committee review the action item authorizing the Chief Executive Officer to execute an easement agreement between HART, Pasco County, and Pasco-Pinellas Hillsborough Community Health System, Inc., for the provision of a park-n-ride lot to be shared by HART and Pasco County Public Transportation (PCPT) under the Wiregrass DRI agreement; and advance this item to the full HART Board of Directors at the June 6, 2016 regular Board meeting. FINANCIAL IMPACT Routine maintenance for the two existing park-n-ride lots is included in the operating budget and will be rolled over to the new park-n-ride facility. Routine maintenance will be shared with PCPT, providing some limited cost saving. Lease payments for two existing park-n-ride lots will cease, providing HART an annual savings of $24,000. In the long-term, any heavy maintenance required will be shared by HART and PCPT and would be eligible expenses under HART’s FDOT park-n-ride grant and/or HART’s FDOT Urban Corridor grant for 51X New Tampa Express and forthcoming New Tampa Flex service.

Operating expenses for 51X New Tampa Express and the forthcoming New Tampa Flex are paid by the FDOT Urban Corridor Grant which is renewable annually and require cross county connections. BACKGROUND In 2004, the Wiregrass DRI #260 was executed between the State of Florida and the developer of the Wiregrass Development property. The agreement included a number of steps the developer is required to take in order to mitigate the impact of traffic generated by the development. Among the requirements is the provision of a park-n-ride facility to serve both PCPT and HART. Since the enactment of the agreement, HART planning activities for the New Tampa area have included a future park-n-ride at or near this location. The state of development activities and transit availability have reached the point that the developer and transit agencies are ready to proceed.

The three-party agreement provide for the shared use by HART and PCPT of the park-n-ride and access to the Wiregrass Development by HART and PCPT vehicles.

The agreement provides several advantages to HART and its customers:

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1. HART will be able to consolidate into a single site two presently leased locations: Tampa

Korean United Methodist Church and Victorious Life Church. Each location is paid $1,000 per month by HART for their use.

2. The park-n-ride will provide a more convenient location for customers of HART 51X New Tampa Express and the forthcoming New Tampa Flex. The location will provide a shorter trip for 51X New Tampa Express and open expanded markets for New Tampa Flex.

3. The park-n-ride and permission to use Wiregrass Development streets will facilitate regional transfers between HART’s 51X New Tampa Express and New Tampa Flex with PCPT Route 54 Cross County Connector route and provide additional mobility options to residents of both counties.

4. The park-n-ride is of sufficient size that it will accommodate growth by HART and PCPT routes including additional express service by HART as delineated in the current Transit Development Plan.

5. Routine maintenance will be the shared responsibility of HART and PCPT as opposed to the current two lots that are the sole responsibility of HART.

NEXT STEPS Present the recommendations of the Governance, Administration, and Operations Committee to the HART Board of Directors at the June 6, 2016 regular Board meeting.

Prepared by: Steve Feigenbaum, Director of Service Development

Reviewed by: Ruthie Reyes-Burckard, Chief Operating Officer

Approved by: Katharine Eagan, AICP, Chief Executive Officer

Attachments:

I. Proposed Resolution #2016-06-XX II. Site and Route Maps

ATTACHMENT II

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RESOLUTION NO. #R2016-06-XX

A RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO EXECUTE AN EASEMENT AGREEMENT BETWEEN HART, PASCO COUNTY, AND PASCO-PINELLAS HILLSBOROUGH COMMUNITY HEALTH SYSTEM, INC., FOR THE PROVISION OF A PARK-N-RIDE LOT TO BE SHARED BY HART AND PASCO COUNTY PUBLIC TRANSPORTATION UNDER THE WIREGRASS DEVELOPMENT OF REGIONAL IMPACT (DRI) AGREEMENT

WHEREAS, HART operates Route 51X (New Tampa Express) and proposes to operate New Tampa Flex effective November 2016; and

WHEREAS, provision of park-n-ride facilities to support transit operations in the New Tampa area is desired by HART as a convenience for its customers; and

WHEREAS, HART views effective coordination with Pasco County Public Transportation as an essential element in promoting regional public transportation; and

WHEREAS, Wiregrass Development of Regional Impact #260 includes a number of steps the developers in Pasco County are required to take in order to mitigate the impacts of traffic generated by the development;

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT:

Section 1. The Chief Executive Officer is authorized to execute an easement agreement between HART, Pasco County, and Pasco-Pinellas Hillsborough Community Health System, Inc., for the provision of a park-n-ride lot to be shared by HART and Pasco County Public Transportation (PCPT) under the Wiregrass DRI agreement

Section 2. Proper officers of HART are authorized to do all things necessary and required in order to implement the agreement.

Section 3. This resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON JUNE 6, 2016.

Councilmember Mike Suarez, Chairperson ATTEST: HART Board of Directors

Commissioner Sandra Murman, Secretary HART Board of Directors

Sylvia Berrien HART Staff Attorney

ATTACHMENT I

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Wiregrass Site Map

ATTACHMENT II

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Route Map

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COMMITTEE ACTION ITEM Authorize the Chief Executive Officer to Award a Contract for Heavy Maintenance Bus Wash Modifications to Ossi Construction, Inc., in an Amount of $232,300; plus a 10% Contingency of $23,230 for a Total Not-To-Exceed of $255,530 OVERVIEW The purpose is to approve the construction of bus wash system modification and new bus wash bay concrete flooring. RECOMMENDATION That the Governance, Administration and Operations Committee approve staff’s recommendation to authorize the Chief Executive Officer to award a contract for heavy maintenance bus wash modifications to Ossi Construction, Inc., in an amount of $232,300, plus a 10% contingency of $23,230 for a total not-to-exceed of $255,530; and advance this item to the full HART Board of Directors at the June 6, 2016 regular Board meeting. FINANCIAL IMPACT Funding for this service is available with federal grants and HART funds. BACKGROUND Over the years the existing conditions in the bus wash bays, at the 21st Avenue Heavy Maintenance facility have deteriorated. This contract will correct the following deficiencies: complete removal and replacement of the failing concrete slabs in the two bus wash bays; and new pressure sensitive actuators on the brush arms and a modified entrance of the guard rail to allow easier turning radius upon entering the wash. PROCUREMENT CONSIDERATIONS On March 4, 2016, an Invitation for Bid was issued in compliance with HART’s procurement policies. The solicitation was posted on HART’s website, the Florida Minority Supplier Development Council (FMSDC), the Conference of Minority Transportation Officials (COMTO), the Hispanic Business Initiative Fund of Florida (HBIFF) and DemandStar, with direct notices sent to vendors registered to provide these type of services. The solicitation was accessed from HART’s website by 10 firms and/or individuals. Offers were due on April 19, 2016 at 4:00 p.m. and one bid was received. The lowest, responsive bid was submitted by Ossi Construction, Inc. The Bid submitted by OSSI Construction, Inc., was responsive to the solicitation technical requirements. Prices were determined to be fair and reasonable. However, their bid failed to

Offeror Total Ossi Construction, Inc. $232,300.00

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identify any Disadvantaged Business Enterprises (DBE) participation to meet the solicited DBE participation goal of 11.6 percent. The vendor has met with HART Procurement and DBE & Compliance staff to increase the vendors’ awareness of resources available for identification of potential DBE firms for participation in this project. The vendor is confident in its ability to meet the DBE responsibility requirement before contract award. NEXT STEPS Present the recommendation by the Governance, Administration and Operations Committee to the full HART Board of Directors at the June 6, 2016 regular Board meeting. Prepared by: Lynda Crescentini, Project Manager III

Reviewed by: Jeffery Seward, Chief Financial Officer Jeanie Satchel, Director of Capital Planning & Development

Approved by: Katharine Eagan, AICP, Chief Executive Officer Attachment: Proposed Resolution #R2016-06-XX

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RESOLUTION NO. #R2016-06-XX AUTHORIZE THE CHIEF EXECUTIVE OFFICER TO AWARD A CONTRACT FOR HEAVY MAINTENANCE BUS WASH MODIFICATIONS TO OSSI CONSTRUCTION, INC., IN AN AMOUNT OF $232,300. PLUS A 10% CONTINGENCY OF $23,230 FOR A TOTAL NOT-TO-EXCEED OF $255,530

WHEREAS, Hillsborough Regional Transit (HART) has a need for bus wash repairs and modification; and

WHEREAS, HART issued an Invitation for Bid (IFB- 17909) in compliance with HART procurement policies; and

WHEREAS, prices were determined to be fair and reasonable and a contract awarded to

Ossi Construction, Inc.; and WHEREAS, funding for these services was budgeted through a mix of Federal Grants,

and HART Funds; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF

THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The Board of Directors authorizes authorize the Chief Executive Officer to

award a contract for heavy maintenance bus wash modifications to Ossi Construction, Inc., in an amount of $232,300, plus a 10% contingency of $23,230 for a total not-to-exceed of $255,530.

Section 2. Proper officers of HART are authorized to do all things necessary and

required in order to implement the purchase of the aforementioned goods and services. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE

HILLSBOROUGH TRANSIT AUTHORITY ON JUNE 6, 2016.

Councilmember Mike Suarez, Chairperson ATTEST: HART Board of Directors

Commissioner Sandra Murman, Secretary HART Board of Directors

David L. Smith, Esquire

HART Board General Counsel

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COMMITTEE ACTION ITEM Authorize the Chief Executive Officer to Award a Contract for the 21st Avenue Storm Water System Assessment and Design to Pennoni Associates, Inc. for $213,132 plus a 10% Contingency of $21,313.20 for a Total Not-To-Exceed Amount of $234,445.20 for a Two Year Period OVERVIEW The purpose of this contract is to conduct a comprehensive drainage study of the 21st Avenue Maintenance area to identify the cause of both major flooding events and more common ‘nuisance’ flooding events. This will include a review of all available storm system reports, storm system video analysis, erosion assessment and mapping of the existing drainage infrastructure. RECOMMENDATION That the Governance, Administration and Operations Committee approve staff’s recommendation to authorize the Chief Executive Officer to award a contract for the 21st Avenue storm water system assessment and design to Pennoni Associates, Inc. for $213,132 plus a 10% contingency of $21,313.20 for a total not-to-exceed amount of $234,445.20 for a two year period; and advance this item to the full HART Board of Directors at the June 6, 2016 regular Board meeting. FINANCIAL IMPACT Funding for this service is available with a federal grant awarded to HART. BACKGROUND Over the years, this site has experienced chronic flooding; the intent of the project is to determine the cause of the flooding, prepare a recommendation of remedial action, and provide design services pursuant to the recommendations. PROCUREMENT CONSIDERATIONS On January 21, 2016, RFP-17710CG was issued in compliance with HART’s procurement policies and included all federally required clauses. The solicitation was advertised in the Tampa Tribune, the Florida Sentinel and LaGaceta and was posted on HART website and DemandStar with direct notices sent to 166 vendors that could provide the services. The solicitation was accessed from HART’s website by 15 firms and/or individuals and from DemandStar by 53 firms and/or individuals. Nine proposals were received by the deadline of February 12, 2016 at 11:00 a.m. The proposals were found to be responsive to the solicitation requirements. The proposals were evaluated by an evaluation committee of three HART staff. The evaluation criteria, specified below, was used to identify the most qualified firm to perform the services:

• 250 Points - Qualifications of the Firm and/or Team • 250 Points - Qualifications of the Staff • 500 Points - Work Plan

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The nine firms scored as follows:

Pennoni Associates, Inc. 886.67 ICON Consultant Group, Inc. 870.00

Land & Water Engineering Science, Inc. 846.67 Kimley-Horn and Associates, Inc. 793.33

RS&H, Inc. 786.67 Bayside Engineering, a JMT Division 781.67

DRMP, Inc. 753.33 Hamilton Engineering and Surveying, Inc. 741.67

Award Engineering, Inc. 641.67 . The evaluation committee heard presentations from the top three ranked firms. Following presentations, the Evaluation Team recommended that HART enter into negotiations with Pennoni Associates, Inc., the number one ranked firm. Procurement staff negotiated a price that is determined to be fair and reasonable and is in line with the Independent Cost Estimate. The term of the contract is two years from date of award and includes all of HART’s standard contract provisions. NEXT STEPS Present the recommendation by the Finance and Audit Committee to the full HART Board of Directors at the June 6, 2016 regular Board meeting. Prepared by: Lynda Crescentini, Project Manager III

Reviewed by: Jeffery Seward, Chief Financial Officer Jeanie Satchel, Director of Capital Planning & Development

Approved by: Katharine Eagan, Chief Executive Officer Attachment: Proposed Resolution #R2016-06-XX

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RESOLUTION NO. #R2016-06-XX

AUTHORIZE THE CHIEF EXECUTIVE OFFICER TO AWARD A CONTRACT FOR THE 21ST AVENUE STORM WATER SYSTEM ASSESSMENT AND DESIGN TO PENNONI ASSOCIATES, INC. FOR $213,132 PLUS A 10% CONTINGENCY OF $21,313.20 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $234,445.20 FOR A TWO YEAR PERIOD

WHEREAS, Hillsborough Regional Transit (HART) has a need for engineering services associated with storm system analysis, investigation, and design; and WHEREAS, HART issued a Request for Proposal (RFP-17710CG) in compliance with HART procurement policies; and

WHEREAS, prices were determined to be fair and reasonable; and WHEREAS, funding for these services was budgeted through Federal Grants. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF

THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The Board of Directors authorizes the Chief Executive Officer to award a

contract for the 21st avenue storm water system assessment and design to Pennoni Associates, Inc. for $213,132 plus a 10% contingency of $21,313.20 for a total not-to-exceed amount of $234,445.20 for a two year period.

Section 2. Proper officers of HART are authorized to do all things necessary and

required in order to implement the aforementioned contract. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE

HILLSBOROUGH TRANSIT AUTHORITY ON JUNE 6, 2016.

Councilmember Mike Suarez, Chairperson ATTEST: HART Board of Directors

Commissioner Sandra Murman, Secretary HART Board of Directors

David L. Smith, Esquire HART Board General Counsel