Module 7: Module 7: Data Entry Data Entry (REDCap)(REDCap)

This training session This training session contains information contains information

regarding:regarding: REDCap navigationREDCap navigation Data conventionsData conventions Data entryData entry QueriesQueries Finalizing dataFinalizing data

Note: detailed instructions can be found in Note: detailed instructions can be found in Implementation Manual.Implementation Manual.

REDCap is a web-based system that will be used as the ACCEPT Study database.

REDCap may be accessed directly at: https://ceru.hpcvl.queensu.ca/EDC/redcap/.

Once a respondent has been enrolled using the CRS, the study enrollment number will automatically be inserted into the REDCap database.

The following data must be entered into REDCap: Institutional Level Data Patient ACP Questionnaire Family member ACP Questionnaire Case Report Form

NavigationNavigation

Each user can log into REDCap using the user ID and password assigned to them by the Project Leader at CERU.

Your user password can be changed at any time by clicking “My Profile” after logging into REDCap.

After you log into REDCap, you will be brought to the Home screen. Select the “My Databases” tab to see a list of the CERU studies you have access to.

Select ACCEPT

The left side of the screen in the main The left side of the screen in the main navigation panel.navigation panel. ‘‘Data Entry’ accesses patient and family Data Entry’ accesses patient and family

member datamember data ‘‘Resources’ accesses the institution level dataResources’ accesses the institution level data

Institutional DataInstitutional Data

Select the form. Select the form.

Enter once per audit cycleEnter once per audit cycle

Patients are enrolled Patients are enrolled on the on the eScreening/EnrollmeeScreening/Enrollment Lognt Log

Enrollment Enrollment numbers are numbers are automatically automatically inserted into inserted into REDCapREDCap

Patient/Family Member Patient/Family Member DataData

The The GridGrid

Data Conventions in Data Conventions in REDCapREDCap

Dates Dates YYYY - MM - DDYYYY - MM - DD A date picker calendar is available to A date picker calendar is available to

enter dates. enter dates. Times Times HH:MMHH:MM

24-hour period format i.e. 22:37. The 24-hour period format i.e. 22:37. The colon must be entered. Use leading colon must be entered. Use leading zeros where applicable i.e. 01:28. zeros where applicable i.e. 01:28.

Midnight should be entered as 00:00Midnight should be entered as 00:00.. If data is NOT available use the If data is NOT available use the

“missing ” or “declined” options.“missing ” or “declined” options.

Query SystemQuery System The query module will generate The query module will generate

queries for all: queries for all: Blank fields, Blank Blank fields, Blank forms, Out of range values, Date forms, Out of range values, Date inconsistenciesinconsistencies

The Query Module can be viewed by The Query Module can be viewed by clicking on “Query Module” at the top clicking on “Query Module” at the top of the page or “Queries for Patient…” of the page or “Queries for Patient…” in the left sidebar. in the left sidebar.

You are responsible for all “New”, You are responsible for all “New”, “Outstanding”, and “D/M Responded” “Outstanding”, and “D/M Responded” queries.queries.

Responding to QueriesResponding to Queries Option 1 – Data ErrorOption 1 – Data Error In the query table click on the Form In the query table click on the Form

Name for the query you wish to Name for the query you wish to address to be taken to the form.address to be taken to the form.

Enter the corrected data and Save Enter the corrected data and Save the form.the form.

The next time the queries run that The next time the queries run that query will be removed.query will be removed.

Responding to QueriesResponding to Queries Option 2 – Data correct as enteredOption 2 – Data correct as entered In the query table click on the Error In the query table click on the Error

Message for the query you wish to Message for the query you wish to address.address.

Select the appropriate response Select the appropriate response from the drop-down list and enter a from the drop-down list and enter a comment if required.comment if required.

Finalize your DataFinalize your Data

Once you have entered all of your data Once you have entered all of your data select the “Finalize” button.select the “Finalize” button.

This tells us you have finished your data This tells us you have finished your data entry.entry.

Error MessagesError Messages

All errors must be addressed before All errors must be addressed before you can Finalizeyou can Finalize

Technical SupportTechnical Support

HELPDESK HELPDESK http://www.ceru.ca/helpdesk/open.php

Important to provide a description of Important to provide a description of the error message you are receiving:the error message you are receiving: Copy and paste to the HelpdeskCopy and paste to the Helpdesk Screen Shots (print screen, paste into a Screen Shots (print screen, paste into a

document, send)document, send)

Training Module 7 Training Module 7 CompleteComplete