Module 19Module 19

STEP 9STEP 9 Completion of the Completion of the Feasibility StudyFeasibility Study

Civil Works Orientation Course - FY 11

Objective:Objective:—Writing the report

—The basic components of a report —The key parts of a report—Who reads your report

—Understand the key decision meetings:– Alternative Formulation Briefing (AFB)– Feasibility Review Conference (FRC) (if

(when necessary)– Other In Progress Reviews (IPR) and/or

Issue Resolution Conferences (IRC)

REFERENCESREFERENCES

Principles & Guidelines– Section VII - Displays

1.8.1 General

1.8.2 Content and Format

ER 1105-2-100 - Chapter 4, Appendix G

Planning Manual - Chapter 14

ER 1105-2-100 EXHIBIT G-5ER 1105-2-100 EXHIBIT G-5FEASIBILITY REPORT CONTENTFEASIBILITY REPORT CONTENT

1. Study Authority.2. Study Purpose and Scope.3. Concise Discussion of Prior Studies, Reports and

Existing Water Projects.4. Plan Formulation.5. Description of the Selected Plan.6. Plan Implementation.7. Summary of Coordination, Public Views and

Comments.8. Recommendations.

•Sponsor(s)•Public•Stakeholders (For and Against)•Congress•HQ USACE•ASA(CW)

•OMB

WHO’S YOUR AUDIENCE?

WHAT ARE THE CHARACTERISTICS WHAT ARE THE CHARACTERISTICS OF A GREAT REPORT?OF A GREAT REPORT?

Easy to read– Plain language– Map and graphics

TELL A GOOD STORY– Beginning, middle, end– Chronology

Complete and concise-not verbose

HOW LONG SHOULD THE HOW LONG SHOULD THE FEASIBILITY REPORT BE?FEASIBILITY REPORT BE?

_____ 0-25 pages.

_____ 26-50 pages.

_____ 51-100 pages

_____ more than 100 pages?

THE REPORT AS A DIARYTHE REPORT AS A DIARY

Document your process as it occurs, not after the fact.

Prepare the report as you go.

Key Decision MeetingsKey Decision Meetings

—FSM – Feasibility Scoping Meeting (Previously Discussed – Module 14 )

—AFB – Alternative Formulation Briefing— IRC – Issue Resolution Conference— IPR – In Progress Reviews—FRC – Feasibility Review Conference

Alternative Formulation Alternative Formulation Briefing (AFB)Briefing (AFB)

—Earlier Washington involvement than FRC—Permit early release of draft report—AFB is mandatory—AFB after alternatives are evaluated and

tentatively selected plan identified—ER 1105-2-100 Appendix G describes

required pre-conferencedocumentation

AFB ParticipantsAFB Participants

— OASA(CW) (occasionally)— HQUSACE— Division ( Facilitates AFB)— District Study Team and ATR Team— Non-Federal Sponsor— Independent External Peer Review Team (when

applicable)— Federal and/or State Resource Agencies— Stakeholders— Congressional Representatives (occasionally)

When to hold an AFBWhen to hold an AFB

— District has identified the recommended alternative— Costs and benefits estimated— Mitigation plans and costs developed— Real Estate requirements estimated— Technical review - up to date documentation— Bottom line --- District is seeking Vertical Team review &

buy-in— District can request approval to release the draft feasibility

report to the public concurrent with HQ review of draft report

Benefits of AFBBenefits of AFB

— Ensure project is formulated consistent with policy—Major issues are addressed prior to release of draft

feasibility report—AFB Guidance (PGM) issued by RIT (within 15 days of

AFB)— Full vertical team concurrence on selected plan—Advance approval for release of the draft feasibility

report for public review

Meeting ResultsMeeting Results

— Project Guidance Memorandum:– Identify technical requirements to produce a

successful feasibility report– Clarifies policy issues and provides guidance

on the way forward for resolution– Agreement on project cost sharing– Agreement on project specific terms of local

cooperation

Feasibility Review Conference Feasibility Review Conference

� Few and far between� Needed only for unresolved issues arising from

review of the draft feasibility report after the

AFB

In Progress Review (IPR)In Progress Review (IPR)Issue Resolution Conference (IRC)Issue Resolution Conference (IRC)

—Can be held whenever appropriate:� Progress briefings on large studies� For critical or controversial decisions � Other circumstances as needed

Project Management PlanProject Management Plan(PMP) - Phase II (PMP) - Phase II

(PED/Construction)(PED/Construction)—Understanding among Customer, District, Division

and HQUSACE— Internal District Contract—Reduces Uncertainties— Provides a basis for managing delivery of the

project during PED, P&S, RE Acquisition, & Construction

Project Management Plan Project Management Plan

— Establish scope, schedule, and budget— Identifies Interface with Customer— Technical Performance Required—Quality and Management Controls—Approved by District or Division—Not Required to be submitted to HQUSACE

Completion of the Feasibility Completion of the Feasibility ReportReport

Key Actions Completed Prior to Submittal

of the Final Feasibility Report

- ATR Documentation

- Alternative Formulation Briefing and/or Feasibility Review Conference

- Project Guidance Memorandum ComplianceDocumentation

- Project Management Plan for PED & Construction

- NEPA and Public Review Conducted

— Final Feasibility Report— NEPA Documentation— Mitigation Plan (if needed)— M-CACES for Recommended Plan— PGM Compliance Memorandum— ATR Certification and Documentation— Non-Federal Sponsor’s Self-Certification of

Financial and Real Estate Acquisition Capability— Feasibility Report Summary— Legal Review Certification

Final Feasibility Report Final Feasibility Report Submission to DivisionSubmission to Division