MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC...
-
Upload
eunice-parks -
Category
Documents
-
view
215 -
download
0
description
Transcript of MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC...
![Page 1: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/1.jpg)
MOBILE ELECTRONIC DOCUMENTATION (M.E.D.)OVERVIEW OF FUNCTIONS
Presenters:Ivy Matthews RN MSN, HBPC Program Director
Lebanon VAMCCharles Tyler III RN BSN, Clinical Applications
Coordinator Lebanon VAMC
1
![Page 2: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/2.jpg)
2
To launch M.E.D. double click the shortcut on the desktop of the laptop you will be using for home visits.
Single click the “Retrieve Patient(s)…” button.
PREPARING M.E.D. FOR VISITATION—
While still connected to the VA Network
![Page 3: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/3.jpg)
3
Retrieving Patients from a Personal List
Click “Retrieve From Personal List”, then log in with your VistA access/verify codes.
Choose the personal list you wish to see and use for retrieval. (You may have more than one Personal List.)
![Page 4: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/4.jpg)
4
Retrieving Patients from a Personal List
After patients are checked, click “Retrieve Checked Patients”
Indicating all checked patients are retrieved.
Progress bar
Click the “X” or the “Close” button to close this window so you can see your patient selection list for M.E.D.
![Page 5: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/5.jpg)
5
LAUNCHING M.E.D. & SELECTING PATIENTS—in the field while disconnected from the VA networkTo launch M.E.D. double click the shortcut on the desktop of the laptop you will be using for home visits.
To select a patient, single click the name then “OK”
Note: You canNOT “Retrieve patients” (nor updated health summaries) while disconnected from the network!
![Page 6: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/6.jpg)
6
LAUNCHING M.E.D. & SELECTING PATIENTS—in the field
Upon selection of a patient, you will be presented with the “Summary” tab for the selected patient.
![Page 7: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/7.jpg)
7
SUMMARY TAB
Tip: The data displayed on the Summary tab is only updated when a patient is one of those included when “Retrieve Patients” is selected. The update can occur only when connected to the VA network.
![Page 8: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/8.jpg)
8
SUMMARY TAB: DESCRIPTION
The Summary tab includes a specified Health Summary containing patient data such as: Name, SSN, Active Medications, Selected Progress Notes, Lab Results, etc. A patient’s summary can only be “retrieved”/updated while connected to the VA network but then a copy of the summary is available in M.E.D. without connection to the VA network.
![Page 9: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/9.jpg)
9
Summary Tab: Summary Component Selection
A Health Summary is comprised of “components” such as Brief Demographics, Next of Kin, Record Flags and Selected Progress Notes. The summary component heading will often include a maximum period of time or number of occurrences.
![Page 10: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/10.jpg)
10
Summary Tab: Search Term Find
Tip: You have to first click somewhere in the summary then click “Edit”/ “Find” . Tip: The search term find feature starts at the top of the summary regardless of which summary component you “jumped” to.
“Edit” / “Find”
Enter a term such as “Oxygen” and click “Next.”
Illustration
First click somewhere in the summary text then…
![Page 11: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/11.jpg)
11
Summary Tab: COPY / PASTE
It is possible to copy from the Summary Tab but not paste to it.
1. Highlight desired text.
2. “Edit” / “Copy”
![Page 12: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/12.jpg)
12
NOTES TAB
![Page 13: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/13.jpg)
13
The Notes tab includes note templates, text of pending notes and notes recently imported to CPRS. It is possible to write a progress note in M.E.D. without connection to the VA network for later importation to CPRS.
NOTES TAB: DESCRIPTION
Pending Note (i.e. not yet imported to CPRS)
Imported Notes (i.e. transferred to CPRS whether signed / unsigned in CPRS)
Note templates available for use.
This space is used to display the selected note template or the text of a selected note.
![Page 14: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/14.jpg)
14
Notes Tab: Menus/Actions
Select another patient already on your list.
Retrieve more patients for your list.
FILE *All options available on all tabs in M.E.D.
Print to a Windows printer. A checkbox list of M.E.D. items will appear from which to choose.
EDIT
You can perform all the edit functions in the Notes tab. You can choose “Undo” while editing a pending note, use the “Find” feature to search for a term, cut or copy from a pending note, and paste to pending notes using the techniques you are familiar with in Microsoft Word.
![Page 15: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/15.jpg)
15
Notes Tab: Menus/Actions
VIEW *All options available on all tabs in M.E.D.
Provides another method of changing tabs.
ACTION You can use the Action menu to Delete or open a note for Editing, Manually Save or Select All in preparation for copying/deleting text. These functions are also available with a Right mouse click.
TOOLS Please do NOT adjust any of the settings in the Tools menu as this may cause M.E.D. to malfunction!
HELP “Contents” contains detailed instructions for using M.E.D.
“About MED” contains details of the version and patch being used if needed to check for the most current version of M.E.D.
![Page 16: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/16.jpg)
16
Notes Tab: Create NEW NOTE
1.Choose the template.
2.Click “Create Note”
Template displays here.
![Page 17: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/17.jpg)
17
Notes Tab: Create NEW NOTE
Click “OK”.
Tip: Just as in CPRS, you cannot save an incomplete template. When you click “OK”, you will see and save only the text for the portions of the template completed.
Tip: Unanswered required fields will fire a Warning and the fields will be highlighted in blue. The template cannot be completed without satisfying required items.
![Page 18: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/18.jpg)
18
Notes Tab: Save a NOTE
Once you click “OK” to the template and the note is text, there are 3 ways the note can be saved.
2. “Action”“Save Note”
3. Right Mouse“Save Note”
1. Note text is saved every 5 seconds while you type.
![Page 19: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/19.jpg)
19
Notes Tab: EDIT Pending Note
Tip: There are 2 ways to edit a note: Action, Right Mouse on the note listing, or Right Mouse on the text of a note.
1.Left mouse click on a title in the pending notes list.
2. “Action” / “Edit Note”
OR….
RIGHT mouse click on a title in the pending notes list or on the actual note text and choose “Edit Note”.
![Page 20: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/20.jpg)
20
SCRATCH PAD TAB
![Page 21: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/21.jpg)
21
SCRATCH PAD TAB: DESCRIPTION
The Scratch Pad tab functions as a “Post-it® note” or “to do list” to record actions that might need to be accomplished following the visit such as generating orders, renewing medications, checking on the status of particular outstanding consult requests, contacting specialty providers, etc. The Scratch Pad could also be used to record the data needed to complete Clinical Reminders later when reconnected to CPRS.
Template Button
Text created “free hand” or from a Scratch Pad template appears here.
![Page 22: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/22.jpg)
22
Scratch Pad Tab: Menus/Actions
Select another patient already on your list.
Retrieve more patients for your list.
FILE *All options available on all tabs in M.E.D.
Print to a Windows printer. A checkbox list of M.E.D. items will appear from which to choose.
EDITYou can perform all the following edit functions in the Scratch Pad tab: Undo, Find, Paste and Select All as you do in MicroSoft Word.
You cannot Cut or Copy from the Scratch Pad. You will receive an error stating that these functions are not allowed.
![Page 23: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/23.jpg)
23
IMPORTING M.E.D. NOTE TO CPRS
Tip: You must connect to the VA network using the laptop which contains the M.E.D. pending note to be imported to CPRS!! You cannot import a M.E.D. notes by using CAG to launch CPRS on a personal device.
![Page 24: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/24.jpg)
24
IMPORTING M.E.D. NOTE TO CPRS
1. Log onto CPRS and choose the patient who has the pending M.E.D. note that is ready for importing then ….
Tip: Notice that your first action is to double click “Import M.E.D. Notes” in Shared Templates, instead of selecting a title as you are used to doing.
2. On the Notes tab of CPRS, Click the “Templates” drawer then open the “Shared Templates” and find the “Mobile Electronic Documentation” folder.
Tip: To make it easier to find with less mouse clicks, the first time you open the “Mobile Electronic Documentation” folder, RIGHT mouse on the “Import M.E.D. Notes” template and choose “Mark as Default.”
Double click “Import M.E.D. Notes
![Page 25: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/25.jpg)
25
IMPORTING M.E.D. NOTE TO CPRS
Double click “Import M.E.D. Notes”.
The familiar “Location for Current Activities” window will display.
Complete the visit information and click “OK”.
![Page 26: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/26.jpg)
26
IMPORTING M.E.D. NOTE TO CPRS
Select a CPRS note title, adjust “Date/Time of Note:”and click “OK”.
*Notice that selecting a title is done AFTER double clicking “Import M.E.D. Notes”
*If there is a template that automatically appears with the title you chose, and it is the same as the template you just completed in MED, cancel the template, then import the M.E.D. note
![Page 27: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/27.jpg)
27
IMPORTING M.E.D. NOTE TO CPRS
Select the pending M.E.D. note you wish to import and click “OK”
*Recently imported notes will appear here under the heading “Imported Notes”. They may be imported again to CPRS if needed
![Page 28: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/28.jpg)
28
IMPORTING M.E.D. NOTE TO CPRS
The text of the note you created in M.E.D. will now be the text of an unsigned note in CPRS (including any text from a template attached to a CPRS title) ready for editing or signature.
Tip: The note you just imported to CPRS moves to the “Imported Notes” list in M.E.D. and is automatically removed from the “Pending Notes” listing in M.E.D. If connection is lost in the midst of importing the note, you can import the note from the “Imported Notes” list in M.E.D.
![Page 29: MOBILE ELECTRONIC DOCUMENTATION (M.E.D.) OVERVIEW OF FUNCTIONS Presenters: Ivy Matthews RN MSN, HBPC Program Director Lebanon VAMC Charles Tyler III RN.](https://reader035.fdocuments.us/reader035/viewer/2022062906/5a4d1b227f8b9ab059995a66/html5/thumbnails/29.jpg)
Ivy Matthews RN MSN, HBPC Program Director [email protected] Tyler III RN BSN, Clinical Applications Coordinator [email protected] Complete MED User Training PPT:M.E.D. Version 264 USER INSTRUCTIONS.pptxMED info\M.E.D. Version 264 USER INSTRUCTIONS.pptx
29
Thank you!