Mn/DOT & ACEC/MNCollaboration

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Mn/DOT Commissioner and

Executive Staff

ACEC Transportation

Executive Leadership

Team

ACEC - Mn/DOTCollaboration

Team

ACEC Transportation

Committee

Issue / working Team

Issue / working Team

Issue / working

Team

Issue / working

Team

Mn/DOT & ACEC/MN Collaboration Framework

Mn/DOT & Consultant Community

Stakeholders

champions

champions

champions

champions

Mn/DOT Core Consultant

Contract Team

Executive Committee

champions champions

ACEC & Mn/DOT Annual

Meeting

ACEC & Mn/DOT Breakfast

partnership meetings

Current Working Teams

1. Pre-Qualification Program Work Type Structure Streamlining/Improvement

2. Consistent Consultant Selection Systems

3. Mn/DOT Errors & Omissions Policy

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1. Pre-Qualification Program Work Type Structure Streamlining/Improvement

• Desired Outcome: Improve the Pre-Qualification Program

• STRATEGY 2A: Evaluate, simplify, and

streamline Pre-Qualification Program work type structure

1. Pre-Qualification Program Work Type Structure Streamlining/Improvement

• New work type structure draft

• Includes new form for submittals based on the SF 330 federal form.

• Draft samples are available on the Mn/DOT and Consultant Community Collaboration web site: www.dot.state.mn.us/consult

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1. Pre-Qualification Program Work Type Structure Streamlining/Improvement

• Streamlines work type language and provides

consistency

• Eliminates restrictive requirements

• Increases focus on the personnel and not the firm

• Mn/DOT or Minnesota example/experience

requirements removed

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2. Consistent Consultant Selection Systems

• Desired Outcome: Increase the Consistency and Transparency of Consultant Selection Processes

• Strategy 3C: Establish systems that support consistent implementation of the ways that consultants are selected within Mn/DOT.

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2. Consistent Consultant Selection Systems

Direct Select Process Improvement

• Aligns and validates scope of work based on work types

• Developed tracking system and tool that documents direct selection

• Provides accountability and transparency 8

2. Consistent Consultant Selection Systems

• Implemented reporting on executed Mn/DOT contracts

• Improved competitive selection quality assurance and quality control process

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• Desired Outcome: Review Mn/DOT Consultant Business Practices

• STRATEGY 6A: Involve stakeholders in the development of business rules for professional errors and omissions

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3. Mn/DOT Errors & Omissions Policy

3. Mn/DOT Errors & Omissions Policy

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Mn/DOT & ACEC collaborative review provided:

– Definition of the standard of care by which consultants will be judged

– Consultants to have early input into correction and dispute resolution

– Clarity that these are internal Mn/DOT guidelines and are not intended to be a legal determinant of liability

Working Team Summaries

• Summary handouts available today during the closing Informational Poster Session

• Mn/DOT Consultant Community Collaboration web site:

www.dot.state.mn.us/consult

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Additional Collaboration

• Major Project Review Forum (December 17, 2010)– Internal Mn/DOT process improvements & actions

identified for working teams– Mn/DOT Quality Management Plan Forum scheduled for

March 23, 2011

• NEPA Guidance Webinar (February 2, 2011)

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Collaboration Next Steps

Feedback needed!

Survey coming out soon to gather feedback and suggestions for future collaborative

initiatives.

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Questions

Debra BriskACEC/MN Transportation Committee Chair

651-643-0417 or debra.brisk@kimley-horn.com

Brad HamiltonMn/DOT Consultant Liaison

651-366-4626 or brad.hamilton@state.mn.us15