MLPM Property Management Agreement 3.27 · Carry at owner’s own expense liability insurance...

Maple Leaf Property Management (206) 250‐7367 | [email protected] | www.mapleleafmgt.com

Owner

Property Address

Date

Maple Leaf Property Management LLC

Property Manager

Phone

Email

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Proper ty Management and Leasing Agreement

In consideration of the covenants contained herein: __________________________________________ as Owner and

Maple Leaf Property Management as Agent or Manager agrees as follows:

The Owner employs the Agent to exclusively lease and manage the property known as:

Property Address

upon the terms and conditions set forth herein for the period commencing on ____ day of __________________ 20____.

The Manager will serve, as an independent contractor, as the Owner’s exclusive agent.

Agreement to Lease Property

The Agent agrees to:

— Prepare a rental market analysis and make recommendations to enhance potential.

— Market the home in all venues to gain greatest internet exposure.

— Schedule appointments and meet on site.

— Investigate carefully the references of prospective tenants including performing a credit check, criminal check (not in the City of

Seattle), eviction report and other required documents per our “Tenant Criteria”, on each adult applicant before entering into any

lease agreement with said applicant.

— Draft lease to meet terms negotiated. Facilitate signing and supply copies via the owner and tenant portals to all parties.

— Facilitate move‐in condition report and supply copies via the owner and tenant portals to all parties.

— Receive all funds from tenant. Deposit all security deposit collections in a Trust Bank Account, separate from the Agent’s other

personal or business bank accounts. Deposit all rent collection in a Trust Bank Account, separate from the Agent’s other personal or

business bank accounts.

— To earnestly obtain for the benefit of the Owner all discounts allowed on purchases of supplies, materials or repairs needed to get the

property in best rentable condition.

The Owner Agrees to:

— Reimburse Agent for all expenses incurred relating to the property in a timely manner. Agent is not able to pay any vendors if the

owner’s property account does not have enough funds to cover the invoice, and an owner contribution will need to be made to the

account within 2 business days before a vendor is paid.

— To hold the Agent harmless from all damage suits in connection with the management of the property, except in the event of fraud,

embezzlement or other illegal activities on the part of the management company. To hold the agent harmless from liability for injuries

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suffered by any employees, tenants, or other person whomsoever. Carry at owner’s own expense liability insurance adequate to

protect the interests of all parties hereto.

— This agreement shall be binding upon the successors and assigns of the Owner.

Compensation: Upon the completion of a new lease on said property, Owner agrees to pay to Maple Leaf Property Management, the

Agent in this transaction, a commission equal to one month’s gross income or a minimum of $1,500, whichever is greater, for services

rendered and authorizes Agent to deduct said sum from the first month’s rent received from Tenant unless otherwise agreed. Gross

Income includes rent, utility income, pet rent, and any other rental fees charged that contribute to gross income.

Other

Agreement to Manage Property

The Agent hereby agrees:

— To accept the management of the above premises and agrees to furnish the services of the organization for the operation and

managing of said premises.

— To collect rents and other income as they become due, giving receipts therefore and to render to Owner a monthly and yearly

accounting of rents received and expenses paid out; and to remit to Owner all income, less any sums paid out. Owner will fund reserve

at the onset of this management agreement. Owner will either provide a check or transfer $500 through their owner portal, to be

placed in their owner’s reserve.

— Respond to tenant complaints, inquiries, requests for maintenance, and notices of termination according to Washington State

Landlord Tenant Laws.

— To make or cause to be made all decoration, maintenance, alterations and repairs to the property and to hire and supervise all

employees and other labor for the accomplishment of the same in a timely manner, as agreed to by the owner and agent.

— To pay all operation expenses in a timely manner. Agent shall authorize all repairs up to $500 on any one item of maintenance;

anything over $500 will require authorization from the Owner. The exception would be replacement of a hot water heater, repair to

HVAC systems or roof repairs, along with emergencies where the owner can’t be reached.

— Agent shall handle all tenant requests and negotiations that may arise and shall make every reasonable action to enforce the terms

and conditions of the leases. Agent shall retain the late fees and returned check fees, legal notice charges and tenant application fees.

— To render emergency repairs, when Owner is not readily available, as may be required because of danger to life or property or which

are immediately necessary for the preservation and safety of the premises or the safety of the tenants and occupants thereof or are

required to avoid the suspension of any necessary services to the premises.

— To establish and maintain complete and orderly files for each tenant containing correspondence, rent, Maple Leaf Property

Management records, lease agreements, and all other documents and papers pertaining to the tenancy.

— To sign, renew and cancel rental agreements and leases for the property or any part thereof; sue and recover for rent and for loss or

damage to any part of the property and/or furnishing thereof; and, when expedient, to compromise, settle and release any such legal

proceedings or lawsuits. Agent is not authorized to practice law, however.

— Agent shall consult with legal advisors as needed in performing his duties on behalf of the owner with the collection of rent or eviction

of a tenant. All expenses for attorney’s fees shall be borne by the Owner. Any legal fee over $100 will be approved by the owner.

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The Owner hereby agrees:

— To grant full power and authority to the Agent to do and perform each and every act which is reasonably required, proper, or

necessary to be done in the exercise of any and all of the powers, responsibilities, and obligations granted to the Agent under this

contract, as fully to all intents and purposes as the Owner could do if personally present.

— To maintain $500.00 in Reserve Funds in the Agent’s Operating Account for each property managed. Agent has the authority to

withdraw such funds to pay Agent’s fees, repairs, and other property charges against the Fund. $500 to be collected by check or owner

ACH through owner portal at onset of the property management agreement.

— If expenses are more than rent received, owner shall reimburse the Agent for all such expenditures within two (2) business days of

being notified of funds needed.

— To have the home professionally cleaned, carpets professionally cleaned, and yard weeded, mowed, and cleared of all garbage and

debris upon first tenancy. This is also a requirement of our tenants at their cost upon move out.

— Normal management to include coordinating basic yard cleaning, painting, home cleaning, carpet cleaning and/or carpet replacement

or flooring replacement up to $5000.00.

— Improvement or Repair: For time spent by agent (as agreed between owner and agent) coordinating, overseeing, and/or supervising

repairs, or improvements to the premises that are in excess of $5000, owner agrees to compensate agent 15% of the total cost for the

project, unless owner and agent agree otherwise in a separate addendum.

— Restoration: If the property is damaged by fire or water, and if the improvement or repair/restoration is related to a claim against the

owner’s insurance policy, such compensation to the agent will be submitted to insurance as an additional expense related to that

claim.

— Service and Emotional Support Animals: Owner understands that state and federal law govern “Service Animals” and “Emotional

Support Animals” and these animals are NOT legally considered pets, and therefore our pet policy does not apply. If the Service Animal

or Emotional Support Animal damages the property however, it still would be considered damage and the cost of repairs can be

collected. Agent shall have full authority to review, approve, negotiate any and all service animal requests.

— Security Deposit Disputes: The disposition of the Security Deposit of all tenants, whether the deposit is held by Owner or Agent, shall

be at the sole reasonable discretion of the Agent. Agent may elect, at Agent’s option, to forward tenant’s Security Deposit funds to

Owner, and Owner shall have full legal obligation and responsibility for tenant’s Security Deposit reimbursement and any legal action.

— To hold the Agent harmless from all damage suits in connection with the management of the property, except in the event of fraud,

embezzlement or other illegal activities on the part of the management company. To hold the agent harmless from liability for injuries

suffered by any employees, tenants, or other person whomsoever. Carry at owner’s own expense liability insurance adequate to

protect the interests of all parties hereto.

— This agreement shall be binding upon the successors and assigns of the Owner and/or Agent.

Compensation: Owner agrees to pay Agent each month for property management services the amount of 10% of gross income collected.

Gross income includes rent, utility income, pet rent, parking fee, storage fees, or any other item used to increase gross rental income.

Other

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Termination of Contract: This contract can be terminated at any time after the initial 90 days with 30 days’ notice. If terminated during

the initial 90‐day period, there will be a cancellation fee of $500. All terms and condition are subject to change by Agent, with a 30‐day

notice to Owner.

Return of Property: Upon termination of this agreement by either party, Manager will return all current leases, move‐in condition

reports, notes, documentation, tenant information, and keys to the owner. Agent may withhold funds for up to forty‐five (45) days after

the end of the month in which the agreement is terminated, in order to pay bills previously incurred but not yet invoiced and to close

accounts. All agreements, Owner shall assume the obligations of any contract or outstanding bill executed by Agent under this

Agreement for and on behalf of Owner, and responsibility for payment for all unpaid bills.

Renewal Fee: In the event the Lease is extended for a new one‐year or longer lease term after expiration of the original term, and a lease

extension is executed with the tenant, owner shall pay to Agent an additional renewal fee of $250.00. This commission shall be due and

payable at the commencement of the extended period. If the new lease extension is shorter than one year, the $250 will be pro‐rated

and reduced to reflect the number of months the tenant has agreed to rent the premises.

Insurance: Agent shall maintain General Commercial Liability Insurance and Errors and Omissions (E&O) Insurance and provide proof

thereof to Owner upon request. Furthermore, Owner agrees to, obtain, maintain, and add Agent as an additional insured on Owner’s

Public Liability Insurance Policy and shall provide proof thereof to Manager upon request.

Insurance policies change when owners no longer occupy the property. The typical ‘homeowners’ policy is not a proper safeguard once

the property becomes a rental. The normal homeowner’s policy is only good so long as you are a resident of the property. Please contact

your insuring agent to make the following changes:

1. Change owner to ‘non‐occupant’

2. Remove personal property

3. Secure adequate fire policy (sometimes called landlord’s insurance)

a. Check on rent loss

b. Window damage

c. Vandalism

4. Increase liability limits to $500,000.00

5. Inform your agent of Maple Leaf Real Estate and have us names as an additional insured

6. Have your agent send us a fact sheet/declaration page of the policy to keep on file

Monthly Accounting: All rents are collected, and expenses paid during the course of the month. The owner’s check is then direct

deposited on the 25th of the month. Depending on which bank the owner has their account it can take up to three days to process.

Owner Statements are forwarded by email to the owners Portal on the 1st of the month. The owners will not receive their first check

until all expenses have been paid and there is $500.00 reserve in their account.

Name: Maple Leaf Property Management is a division of Maple Leaf Real Estate LLC

Place additional data here

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THE UNDERSIGNED PARTIES ACKNOWLEDGE RECEIPT OF A COPY HEREOF. Date____________________

Owner

Maple Leaf Property Management

Print Name

Print Name

Signature

Broker

Signature

Current

Mailing

Address

Designated

Broker/Owner

Signature

Address PO Box 75086 Seattle, WA 98175

Phone

Phone (206) 250‐7367

Cell

Cell

Email

Email

I grant Maple Leaf Property Management permission to send my Form 1099‐MISC electronically.

1099 Preference (check one): Electronic only Electronic and Paper

Insurance Information

Insurance Company

Policy Number

Agent Name

Phone Number

Owner Direct Deposit

Banking Information Routing Number Bank Account Number

Owner is committed to compliance, and the Agent is hereby required to comply. With Title VIII of the Civil Rights Act of 1968 (“Fair Housing Act”), which prohibits discrimination in the sale, rental, and financing of dwellings based on race. Color, religion, sex, national origin, disability, or familial status. The Agent shall comply with all applicable federal and state anti‐discrimination

laws and regulations now in effect or that take effect during the course of this content. NOTICE: THE AMOUNT OF RATE OF REAL ESTATE COMMISSIONS IS NOT FIXED BY LAW. IT IS SET BY EACH DESIGNATED BROKER INDIVIDUALLY AND MAY BE NEGOTIABLE BETWEEN THE OWNER AND BROKER.

Form W-9(Rev. October 2018)Department of the Treasury Internal Revenue Service

Request for Taxpayer Identification Number and Certification

▶ Go to www.irs.gov/FormW9 for instructions and the latest information.

Give Form to the requester. Do not send to the IRS.

Pri

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S

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pec

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Inst

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on

pag

e 3.

1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.

2 Business name/disregarded entity name, if different from above

3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes.

Individual/sole proprietor or single-member LLC

C Corporation S Corporation Partnership Trust/estate

Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ▶

Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner.

Other (see instructions) ▶

4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3):

Exempt payee code (if any)

Exemption from FATCA reporting

code (if any)

(Applies to accounts maintained outside the U.S.)

5 Address (number, street, and apt. or suite no.) See instructions.

6 City, state, and ZIP code

Requester’s name and address (optional)

7 List account number(s) here (optional)

Part I Taxpayer Identification Number (TIN)Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later.

Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter.

Social security number

– –

orEmployer identification number

–

Part II CertificationUnder penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue

Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and

3. I am a U.S. citizen or other U.S. person (defined below); and

4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.

Sign Here

Signature of U.S. person ▶ Date ▶

General InstructionsSection references are to the Internal Revenue Code unless otherwise noted.

Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9.

Purpose of FormAn individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following.

• Form 1099-INT (interest earned or paid)

• Form 1099-DIV (dividends, including those from stocks or mutual funds)

• Form 1099-MISC (various types of income, prizes, awards, or gross proceeds)

• Form 1099-B (stock or mutual fund sales and certain other transactions by brokers)

• Form 1099-S (proceeds from real estate transactions)

• Form 1099-K (merchant card and third party network transactions)

• Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition)

• Form 1099-C (canceled debt)

• Form 1099-A (acquisition or abandonment of secured property)

Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN.

If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later.

Cat. No. 10231X Form W-9 (Rev. 10-2018)

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Guide to Damages and Normal Wear and Tear

Normal wear and tear can be confusing for many. Normal wear and tear is essentially the deterioration of an item that occurs under

normal conditions. Damage occurs from accidents or unreasonable use. Even intentional alterations to the premises can be considered

damage. Rented premises should be returned to a Landlord in the same condition it was given to the Tenant minus normal wear and tear.

NOTE: Damages caused by things beyond tenant’s control (such as building fires, break‐ins or natural disasters) may or may not be

tenant’s responsibility. This list is not intended to determine fault, but just to distinguish between normal wear and tear and more

extensive damage. Examples:

After determining if an item requires replacement due to Tenant’s abuse

or neglect (not normal wear and tear), to calculate Tenant’s

responsibility, a Landlord must know: (a) actual cost to replace the item,

(b) how long an item would be expected to be useful before it wears out

(its “useful life”), (c) current age of the item, and (d) its remaining useful

life. Landlord may only charge Tenant for the remaining useful life of the

item.

Example:

Cost of new dishwasher: $400

Useful life of dishwasher: 10 years

Age of dishwasher at the end of tenancy: 4 years

Remaining useful life: 6 years (10 years less 4 years)

Tenant responsibility: $400 x .60 = $240

I understand that this will be the expectation regarding normal wear and tear.

Owner ______________________________ Owner ______________________________ Date ___________________

Normal Wear and Tear Damages

‐Worn or loose hinges on doors or locks.

‐5 or less tack size holes in a single wall.

‐Doors with holes. Broken doors or windows. Damage to door or

doorframe from forced entry.

‐Scuffed up wood floors.

‐Loose or inoperable faucet or door handles.

‐More than 5 holes in a single wall and/or holes larger than a

thumbtack. This includes holes left by screws or anchors.

‐Toilet runs or wobbles. ‐Badly scratched or gouged wood floors.

‐Faded, cracked, or chipped paint. ‐Broken or missing faucet or door handles.

‐Loose wallpaper. ‐Broken toilet seat or tank top.

‐Carpeting/curtains showing average wear or fading by sun.

‐A rug worn thin by ordinary use.

‐Crayon marks, writing on walls, unapproved paint color or

excessive dirt requiring more than one coat to cover.

‐Vinyl flooring worn thin. ‐Ripped, torn, or burned carpeting/curtains.

‐Stains on old porcelain fixtures that have lost their protective

coating.

‐Stains and odors in rug caused by pets, spills, leaks.

‐Vinyl flooring with tears, holes, or burn marks.

‐Bathroom mirror beginning to “desilver”. ‐Grime‐coated bathtub and toilet.

‐Worn gaskets on refrigerator. ‐Mirrors broken, missing, or caked with grime.

‐Worn countertop. ‐Broken refrigerator, trays, bins, or bars.

‐Cabinet doors that will not close. ‐Burns or cuts in countertop.

‐Closet door off tracks. ‐Greasy, sticky, or broken cabinets and interiors.

‐Dusty blinds. ‐Damaged or missing closet door.

‐Food odors or smoke, that dissipate over a few hours. ‐Missing, broke, or bent slates on blinds.

‐Broken windows or torn or missing screens.

‐Smoke damage to paint from smoking or burning candles.

‐Lost keys.

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P r o p e r t y C o n d i t i o n E x p e c t a t i o n s

Cleaning‐ To be professionally cleaned

All properties/rental units must be professionally cleaned at owner’s expense (including carpet cleaning) prior to the initial move‐in date

of tenants obtained by Maple Leaf Property Management. If proof of cleaning cannot be shown, Maple Leaf Property Management will

contract the services and bill owners. By doing this in such a manner, we can prevent disputes over the cleanliness of rentals upon move ‐

in of new tenants.

Kitchen

— Defrost the refrigerator, clean inside and behind, vacuum vents.

— Thoroughly clean under, behind, inside, outside, and top of all appliances, knobs, hood and fan per manufacturer’s instructions; as

well as filters, vents, and screens where applicable.

— Drip pans must be cleaned. Replace if they do not appear new after cleaning.

— Clean all cabinets/drawers inside and outside, counter tops, sink and faucet. Clean all shelving inside cabinets.

Bathrooms

— Clean bathtubs, showers, sinks, faucets, fans, medicine cabinets, mirrors, counters, drawers, woodwork, toilets.

— Clean soap dishes and wipe down towel bars.

— Glass door, if applicable, should be cleaned so all soap scum is removed.

Bedrooms, Dining & Living Rooms, Family Rooms, Etc

— Clean windows, window sills, tracks, and screens; replace damaged screens and windows.

— Wipe down closets and wipe down shelves.

Miscellaneous

— Remove nails, etc from walls; fill any holes with spackle and wipe clean with damp rag. Touch up paint as needed.

— Magic erase on all black marks walls and floors.

— Professionally clean all carpets, drapes, curtains, and blinds; they must not show any water markings, stains, tears, burn holes,

damage or other neglect not previously documented.

— Clean all floors, molding, and baseboards; wash tile floors.

— Where applicable; clean and sweep out fireplace or wood stove, hearth, and mantle.

— Pick up and dispose of all miscellaneous waste, debris, garbage, etc.

— Wipe all walls, ceilings, corners, doors, and doorframes removing any mildew, grease, stains, scum, and cobwebs.

— Clean all wall heaters, vents, and fans on floor or wall.

— Clean all light fixtures and exhaust fans from grease and dirt, electrical wall plates/covers, and replace light bulbs.

Yard Condition — Yard will be weeded, mowed, and pruned before showing the property to prospective tenants. All trees and shrubs over 6 feet tall are

the responsibility of the owners. This would include hedges.

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Special Notes — Gutter and Roof cleaning is the expense of the owner.

— Light bulbs that need a ladder over 10ft to replace will be the responsibility of the owner.

— All repairs must be completed.

— All lightbulbs, smoke detectors, CO alarms, and all appliances must be in working order.

— Property must be free of garbage, debris, personal belongings, storage items, and hazardous materials.

Owner ______________________________ Owner ______________________________ Date ___________________

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Changing Ut i l i t ies

Electric If you are living there, please read the meter and call in numbers to close out the account on the last day of your occupancy. If you are

not living there, we will take care of changing over the electrical to the new tenant.

— Seattle City Light: 206‐684‐3000

— PUD: 425‐783‐1000

— Puget Sound Energy: 888‐225‐5773

Water/Sewer/Garbage The Water/Sewer/Garbage stays in your name, but the mailing address will be Maple Leaf Management LLC.

The address should read:

Your Name

c/o Maple Leaf Management PO Box 75086

Seattle, WA 98175

Please have them disable any paperless billing or e‐accounts. The account needs to go to paper billing. The utility company will not let us

change any paperless billing or e‐accounts, this can only be done by the owner.

— City of Seattle: 206‐684‐3000 — City of Snohomish: 360‐568‐3115

— Alderwood: 425‐787‐0220 — Silverlake Water & Sewer: 425‐337‐3647

— City of Edmonds: 425‐771‐0241 — City of Lynnwood: 425‐670‐5170

— Northshore: 425‐398‐4402 — City of Mountlake Terrace: 425‐670‐8264

— Everett Utilities: 425‐257‐8999 — Woodinville Water District: 425‐487‐4100

— Ronald Wastewater: 206‐546‐2494 — Republic Services: 800‐221‐4508

— Shoreline Water: 206‐362‐8100 — Recology Cleanscapes: 425‐452‐0220

— Allied Waste: 206‐332‐7777 — City of Kirkland: 425‐587‐3900

— Rubatino (Everett): 425‐259‐0044 — City of Bellevue: 425‐452‐6800

— Sound Disposal: 425‐778‐2404 — City of Issaquah: 425‐430‐6852

— Waste Management: 800‐835‐2272 — City of Brier: 425‐775‐5440

— Mukilteo Water & Wastewater: 425‐493‐4329 — City of Redmond: 425‐556‐2152

Gas Close out the account as of the first day of new tenants’ occupancy.

— Puget Sound Energy: 888‐225‐5773

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End of the Month & How i t Works

The Owner Statement This statement is just a cash flow statement. It is emailed to you on the last day of the month. It shows all the income or actually “cash”

that comes in and all the expenses that go out in order of how it happened during that month. You will see the rent coming in, and the

expenses being paid, in order of how things happened. You can see the date that your owner’s distribution went into your account (it will

always be approximately the 25th of the month). It is meant to be just a report of cash in and cash out and the date that it happened.

Those numbers that will be reflected on your 1099 will come from your income statement.

The Cash Flow Statement This statement is very similar to the Income Statement. While showing everything included on the Income Statement it will also show

Prepaid Rent, Owner Distributions, and Cash flow for the current month and year to date. You will also be able to view your beginning

and ending balances for the month, similar to a checkbook.

The Income Statement This statement is the actual income and expense totals on your account for the current month and year to date. The total rent, the total

expenses and the net amount at the end of the month. These figures will line up directly with your 1099 and the end of the year. If you

only want to see the totals, you just need to go to this report.

Bills and Invoice Along with these statements is a copy of all the invoices for the month. These are there for you to refer to in case you may have a

question and if you should need them for tax purposes.

The Timing All rents are collected and expenses paid during the course of the moth. The owners check is then direct deposited on the 25th of the

month. Owner statements are forwarded by email to the Owners Portal on the 1st of the month. The owners will not receive their first

check until all expenses have been paid and there is a $500.00 reserve in their account.

Utility Bills The first utility bills can be confusing. You will pay the first Water/Sewage/Garbage bill. The bill will be prorated and the tenant will be

charged their portion. The tenant’s reimbursement will show up as income, but it will offset the original Water/Sewage/Garbage bill

giving you a net expense. If these two events happen over the course of two months, it can look confusing; with the expense being paid

in one month and the tenant reimburses you in the next.

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Author izat ion for Ut i l i ty Bi l l ing and Management

Property Address

Property Owner

Owner Mailing Address

Owner Phone

I ___________________________________________________________ grant Maple Leaf Property Management permission to access

and direct all notices and statements regarding utility billing information for the above named property.

Property Manager Maple Leaf Property Management

PO Box 75086

Seattle, WA 98175

206‐250‐7367

Property owner understands and agrees that this direction shall not affect Property Owner’s liability for payment of bills.

Owner Date

Owner Date

Sewer Company

Water Company

Electric Company

Gas Company

Garbage Company

Recycling Company

Home Owner’s Association Yes No

Name

HOA Contact

Email

Phone

Please send us a copy of any Rules and Regulations/Covenants.

Please remember to remove all accounts from e‐bill and e‐pay.

620

Registering Your Rental PropertyUpdated January 1, 2019

WHAT IS RRIO?

The Rental Registration and Inspection Ordinance (RRIO) was established by the Seattle City Council after an extensive public involvement process. RRIO helps ensure that all rental housing in Seattle is safe and meets basic housing maintenance requirements. All rental property owners in Seattle must register their properties with the City. Inspectors will make sure all registered properties comply with minimum housing and safety standards at least once every 5-10 years.

WHO IS REQUIRED TO REGISTER?

Anyone who owns or manages a rental housing unit in Seattle is required to register unless they qualify for a registration exception. Exceptions include govern-ment-owned, government-operated, and institutional rental housing. To find out if your property qualifies for a registration exception visit www.seattle.gov/RRIO and go to the Owners & Managers section.

WHAT DO I NEED TO REGISTER?

To register a property, you will need the following:

� Property Address for the rental unit(s).

� Three contact types for each property registered:

� Applicant—this is the person filling out the application. This could be the owner or the property manager.

� Owner(s)—this is the person(s) or organization listed on the title for the rental property.

� Tenant Contact for Repair—this is the person/company that a tenant would call if a repair needs to be made in a rental housing unit. This

is the only contact that will be publicly displayed on the RRIO Certificate of Registration.

� The number of rental units on your property.

� Declaration of Compliance. You will need to declare that the property and available rental units meet the standards described in the RRIO Check-list. You can find the RRIO Checklist at www.seat-tle.gov/RRIO in the Owners & Managers section.

HOW MUCH DOES IT COST TO REGISTER?

The RRIO registration fee is good for 2 years from the date you register your rental property. The 2-year fee is $70 for a property and its first rental unit, plus $15 for each additional unit. For example:

Number of Rental Housing

Units

Base Fee (property +

1st unit) Unit FeeTotal for Five

Years

1 $70 $0 $70

2 $70 $15 $85

10 $70 $135 $205

100 $70 $1,485 $1,555

HOW TO REGISTER

You can register online. When using the online option, you must pay your registration fee with a credit card. To register online go to www.seattle.gov/RRIO and click on Register My Property under “What Do You Want To Do?” on the right side of the page. You will need to create a sign-in account for the system and then register for the RRIO program.

You can also register by mail or in-person.

1. You can download a mail-in registration form from www.seattle.gov/RRIO. You can also get a form from the 20th floor at Seattle Municipal Tower (700 5th Avenue, Seattle, WA 98104) or by calling (206) 684-4110.

www.seattle.gov/sdci700 5th Avenue, Suite 2000

P.O. Box 34019 Seattle, WA 98124-4019

(206) 684-8600

Code Compliance

Tipsdci

Printed on totally chlorine-free paper made with 100% post-consumer fiber

— guidelines on Seattle regulations governing safety and quality of life

Seattle Department of Constructionand Inspections

http://www.seattle.gov/RRIO





LEGAL DISCLAIMER: This Tip should not be used as a substitute for codes and regulations. The applicant is responsible for compliance with all code and rule requirements, whether or not described in this Tip.

SDCI Tip #620—Registering Your Rental Property page 2

If you are registering by mail, send your completed registration form and payment to:

City of Seattle—Rental Registration P.O. Box 34234 Seattle, WA 98124-1234

You may pay your registration fee with check, money order, or cashier check—please do not send cash via mail.

2. In person registration is possible on the 20th floorat the Seattle Municipal Tower (700 5th Avenue,Seattle, WA 98124). A paper registration form willbe available for you to fill out and sign the declara-tion. You may pay your registration fee with credit,check, money order, cashier check or cash.

WHERE TO GO FOR HELP

If you need help with your registration or if you have questions about the RRIO program:

� Find more information on our website at www.seattle.gov/RRIO.

� Submit a question through our website by clicking the Send us a RRIO Question link under “Still Need Help?” on the right side of the page.

� Call the RRIO Hotline at (206) 684-4110.

� Visit the walk-in help desk at the following location:

Seattle Municipal Tower 700 Fifth Avenue, 20th floor Seattle, WA 98104

Links to electronic versions of SDCI Tips, Direc-tor's Rules, and the Seattle Municipal Code are available on the "Tools & Resources" page of our website at www.seattle.gov/sdci. Paper copies of these documents are available from our Public Resource Center, located on the 20th floor of Seat-tle Municipal Tower at 700 Fifth Ave. in downtown Seattle, (206) 684-8467.

Access to Information

Yes, I want Maple Leaf Management to register for me.

No, I will register the property myself.

_____________________________________Sign Date


http://www.seattle.gov/sdci

MLPM Property Management Agreement 3.27 · Carry at owner’s own expense liability insurance...

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Transcript of MLPM Property Management Agreement 3.27 · Carry at owner’s own expense liability insurance...