MIT PhD Project
-
Upload
freyjavalinor -
Category
Documents
-
view
222 -
download
0
Transcript of MIT PhD Project
![Page 1: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/1.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 1/61
Project Management for PhDs
Carlos A. S. Silva
Engineering Systems
1Project Management for PhDs
![Page 2: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/2.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 2/61
Motivation
• Candidates idea about the topic is not clear
• Supervisors “coaching” is not sufficient
• The result is:
–
– Less results than expected
Project Management approach to PhD management
may improve the results
2Project Management for PhDs
![Page 3: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/3.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 3/61
Motivation
3Project Management for PhDs
![Page 4: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/4.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 4/61
Overview
• Project Management
– Introduction – Scope / Time / Quality
• “ ”
– Project Manager
– PhD Management Plan
• Communication
• Plan Example
• Conclusions
4Project Management for PhDs
![Page 5: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/5.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 5/61
Project Management
General introduction
![Page 6: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/6.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 6/61
Project Definition & Characteristics
• Temporary endeavor
– definite beginning and
end
• Unique Product/Service – definite and
quantifiable result
• Progressive – Developed in steps
6
![Page 7: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/7.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 7/61
Project Definition & Characteristics
• Temporary endeavor
– definite beginning and
end
• Unique Product/Service – definite and
quantifiable result
• Progressive – Developed in steps
7
![Page 8: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/8.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 8/61
Examples
•Manhattan Project (Good ) – 1942/1945
– $2 000 000 000
–
120 000 people
• Sidney Opera House (Bad )
–1959/1973
– $103 000 000 (15x)
8
![Page 9: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/9.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 9/61
Gantt Chart is not Project Management!
• “…bar chart that
illustrates projectschedule”
• First developed by Karol
(harmonogram)
• Gantt developed severalcharts to measure work
and performance from1910-1920 (1917)
9
![Page 10: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/10.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 10/61
PERT/CPM are only scheduling tools!
• Program Evaluation and
Review Technique – Developed by Booz Allen
for US Navy project
o ars n
• Critical Path Method
–
Developed by Dupontand Remignton Rand
(UNISYS) in 1950’s
10
![Page 11: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/11.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 11/61
Project Management Definition
Application of…
– Knowledge
– Skills
– Tools
– Techniques
… to the project activitiesto attain project
objectives
11
est ract ces
![Page 12: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/12.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 12/61
Project Management Tasks
• Planning, executing and controlling all the
tasks that guarantee the project’s success – Promote communication and alignment of
stakeholders
This is different from planning, executing and
controlling the tasks that guarantee the product’s
success
12Project Management for PhDs
![Page 13: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/13.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 13/61
Project Stakeholders
•
Someone whoseinterests may influence
positively or negatively
e pro ec : – Sponsor
– Team
– Client
– Management
– Family
13
![Page 14: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/14.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 14/61
Project Life Cycle
14Project Management for PhDs
![Page 15: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/15.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 15/61
Management Process Groups
15Project Management for PhDs
![Page 16: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/16.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 16/61
Project Management Processes
5 management groups
•
9 knowledge areas• 44 processes
(Project Management Institute)
16Project Management for PhDs
![Page 17: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/17.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 17/61
Project Major Documents• Project Charter
– Product Deliverable – Need/Justification
– Time /Cost
–Resources
– Project Manager
– Sponsor
–
Main Stakeholders
17Project Management for PhDs
![Page 18: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/18.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 18/61
Project Major Documents• Preliminary Scope
– Acceptance Criteria – Project Deliverables
– Milestones
–Constraints
– Risks
– High Level work
breakdown structure
18Project Management for PhDs
![Page 19: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/19.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 19/61
Project Major Documents
• Management Plan – Scope management plan
– Communicationmanagemen p an
– Risk management plan
– Schedule
– Costs
• Lessons Learned
19
![Page 20: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/20.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 20/61
Scope Definition• Product Scope
– Characteristics and functions
•
ro ec cope – Work that has to be done to guarantee that the
product has the defined characteristics and
functions
20Project Management for PhDs
![Page 21: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/21.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 21/61
Time Planning• Define work packages
– Measurable in deliverables – Connected to Milestones
• Define activities/tasks – Units of work measurable in time/cost/resources
– Don’t overestimate
– Realize that the probability of failing time estimateis 50% (classic definition)
21Project Management for PhDs
![Page 22: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/22.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 22/61
Quality• “…degree to which a set of inherent
characteristics fulfill requirements” – Product Quality
•
– Project Quality
• Including clients requests
• Improving quality means increasing time
and/or cost and/or scope
![Page 23: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/23.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 23/61
Project “PhD”
Project Management approach
![Page 24: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/24.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 24/61
Defining PhD as a Project• Academic degree awarded to candidates that
develop original scientific research refereed byexperts on the same field
– Unique (original academic work)
Getting a PhD is a project by definition!
24Project Management for PhDs
![Page 25: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/25.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 25/61
The PhD Stakeholders• University
•
Candidate• Supervisor
• Scientific Committee (CAT at IST)
• e ow can a es
• Scientific experts in the field (papers)
• Project Partners (faculty, universities)
All of them will, at some point, influence both positively or negatively the PhD work !
25Project Management for PhDs
![Page 26: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/26.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 26/61
The PhD Project Roles• Sponsor: University (MIT-Portugal,FCT)
• Project Manager: Supervisor – Define work plan
• Scope
•
Time• Quality requirements
– Manage milestones (papers, dissertation)
• Project Team: Candidate
– Fellow candidates
– Experts
26Project Management for PhDs
This role has to be
progressively played
by the candidate
![Page 27: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/27.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 27/61
What if Supervisor doesn’t manage?
• Leadership is:
– Having an idea – Gathering people around the idea
– Assi n tasks to execute the idea
• Leadership can be exercised upwards
If Supervisor doesn’t manage, the candidate hasto play the PhD manager’s role
![Page 28: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/28.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 28/61
The PhD Project Management1 – Develop
PhD charter
2 – Define
PhD scope
3 – Define
WBS
4 – Define
Activities
5 – Planning
Quality
6 – Planning
Communication
Initiating
28Project Management for PhDs
9 – Scope
Verification
11– Quality
Control
10 – Schedule
Control
12 – PhD
Closure
8 – Information
Distribution
7 – Manage
Project
![Page 29: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/29.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 29/61
The PhD Project Management1 – Develop
PhD charter
2 – Define
PhD scope
3 – Define
WBS
4 – Define
Activities
5 – Planning
Quality
6 – Planning
Communication
Planning
29Project Management for PhDs
9 – Scope
Verification
11– Quality
Control
10 – Schedule
Control
12 – PhD
Closure
8 – Information
Distribution
7 – Manage
Project
![Page 30: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/30.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 30/61
The PhD Project Management1 – Develop
PhD charter
2 – Define
PhD scope
3 – Define
WBS
4 – Define
Activities
5 – Planning
Quality
6 – Planning
Communication
30Project Management for PhDs
9 – Scope
Verification
11– Quality
Control
10 – Schedule
Control
12 – PhD
Closure
8 – Information
Distribution
7 – Manage
Project
Executing
![Page 31: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/31.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 31/61
The PhD Project Management1 – Develop
PhD charter
2 – Define
PhD scope
3 – Define
WBS
4 – Define
Activities
5 – Planning
Quality
6 – Planning
Communication
31Project Management for PhDs
9 – Scope
Verification
11– Quality
Control
10 – Schedule
Control
12 – PhD
Closure
8 – Information
Distribution
7 – Manage
Project
Controlling
![Page 32: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/32.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 32/61
The PhD Project Management1 – Develop
PhD charter
2 – Define
PhD scope
3 – Define
WBS
4 – Define
Activities
5 – Planning
Quality
6 – Planning
Communication
32Project Management for PhDs
9 – Scope
Verification
11– Quality
Control
10 – Schedule
Control
12 – PhD
Closure
8 – Information
Distribution
7 – Manage
Project
Closing
![Page 33: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/33.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 33/61
The PhD Project Management1 – Develop
PhD charter
2 – Define
PhD scope
3 – Define
WBS
4 – Define
Activities
5 – Planning
Quality
6 – Planning
Communication
Typical PhD Work Plan
33Project Management for PhDs
9 – Scope
Verification
11– Quality
Control
10 – Schedule
Control
12 – PhD
Closure
8 – Information
Distribution
7 – Manage
Project
![Page 34: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/34.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 34/61
The PhD Project Management1 – Develop
PhD charter
2 – Define
PhD scope
3 – Define
WBS
4 – Define
Activities
5 – Planning
Quality
6 – Planning
Communication
PhD Work Plan “Project Management” like
34Project Management for PhDs
9 – Scope
Verification
11– Quality
Control
10 – Schedule
Control
12 – PhD
Closure
8 – Information
Distribution
7 – Manage
Project
![Page 35: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/35.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 35/61
PhD Management Processes
1
23
4
7
9
1
0
1
2
Project Management for PhDs 35
5
6 8
1
1
![Page 36: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/36.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 36/61
1 – Develop PhD Charter• Product Deliverable
– Thesis Title → focus
• Need/Justification – Research question to be answered → motivation
• Time /Cost
• Project Manager – Supervisor
• Sponsor – University / Industry partner / Research project
• Main Stakeholders – References → the ones you would like to referee your work
This should be fix throughout the project!
36Project Management for PhDs
![Page 37: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/37.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 37/61
2 – Define PhD Scope• Scope describes the necessary work that
will be done to ensure that the researchquestion is answered
–
progress reports) – Define assumptions, constraints, boundaries
– The work required to create the deliverables
• Doesn’t have to be completely defined till the end – Roll wave planning
37Project Management for PhDs
![Page 38: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/38.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 38/61
3 – WBS definition• Deliverable oriented hierarchical decomposition of
the work
Dissertation
The time estimation cannot be done at this level!
Introduction Modeling Methodology I Methodology II Results Conclusions
Problem
Statement
Literature
Review
38Project Management for PhDs
![Page 39: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/39.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 39/61
4 – Activities definition, sequencing and
duration estimating• Activity is the smallest unit that can be estimated
– from the WBS decomposition
• Sequencing the activities: – Finish-Finish, Start-Start, Start-Finish, Finish-Start
• Duration estimating as accurate as possible – Bottom-up estimation (decompose until estimation is possible and
then sum up)
Literature Review Months Sequencing
Relations
A - Search journal papers (10) 1 -
B - Read journal papers 2 SS(A)
C - Writing 1 FF(A,B)
39Project Management for PhDs
Only here is possible to design a Gantt chart !
![Page 40: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/40.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 40/61
5 –Quality Planning• Degree to which the research activities fulfill
the requirements:“Methodology that improves performance in 10%”
–
– Standards compliment
– Quality metrics
“Results have to pass statistical tests (t-test)”
40Project Management for PhDs
Important step for results evaluation!
![Page 41: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/41.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 41/61
6 – Communication Planning• Determine the information and communication
needs of the stakeholders – Different persons
– Different cultures
Rule of thumb says 90% of projects problems arecommunication problems…
• Are 90% of PhD problems communication problems?
– Supervisor /candidate relationship issues?
– Bad communication with the reviewers?
41Project Management for PhDs
![Page 42: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/42.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 42/61
Communication in Teams
(Ned Herrmann Model)
• 60% of people have 2 of
the profiles• Communication is
“ ”
Know Create
• There are specific waysto get to each type:
– A: Facts, Quantity
–
B: Detail, Process – C: Empathy, References
– D: Global, Metaphor
Do Feel
![Page 43: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/43.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 43/61
Mental Software• Portuguese Software:
– Collectiveness – Need for Control and
Safety
• American Software:
–
Individualists – Power delegation,
empowerment
–
Cultivate distance topower
– Feminine (no conflict)
– Plenty of Time
– Poor self—esteem
– Proximity to Power
– Conflict is positive
– Planning driven
– Rewards
– Open to changes
– Status (economic)
– Less formalism
![Page 44: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/44.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 44/61
How to manage Portuguese• Be positive
• Severe with time
• Practice planning
•
Close relations• Direct feedback (performance)
• Few norms, but strict
![Page 45: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/45.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 45/61
Leadership• Autocratic → Crises
• Affiliative → Change
• Participative → Plan
•
Formalist → Control• Mobilizer → Execute
• Reference → Feedback
• Trainer → Initiating
Different types of leadership have to be used according to the situation!
![Page 46: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/46.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 46/61
7 – Project Management
• Update:
– Scope Definition
– Schedule
Progress Reports
– p ate ua ty ann ng
– Update Communication Planning
• …based on the information from:
– Scope Verification
– Schedule Control
– Quality Control
![Page 47: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/47.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 47/61
8 – Information distribution• Weekly meetings with the supervisors
• Semester progress reports• Local Seminars
•
CAT presentation• Conference papers
• Journal papers
• Dissertation
![Page 48: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/48.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 48/61
9 – Scope Verification• Check if quality criteria required for the
deliverables are met• Obtaining the stakeholder formal acceptance
deliverables:
– Chapter acceptance by supervisor and co-
supervisors
– Journal paper submission /acceptance
48Project Management for PhDs
![Page 49: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/49.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 49/61
10 – Schedule Control• Determine current status of PhD
–
Weekly meetings using• performance reports and
• schedule baseline
•
Update WBS, Activities estimationExercise this often, this is an iterative process
• Implement corrective actions if necessary
– Reduce scope or increase time→ From this point on, quality is compromised
49Project Management for PhDs
![Page 50: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/50.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 50/61
11 – Quality Control• Monitoring specific results to determine
whether they comply with criteria defined inQuality Planning
, ,
• Determine the cause and effects of possible
errors and failures
–
Implement corrective actions if necessary
50Project Management for PhDs
![Page 51: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/51.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 51/61
12 – Close PhD• Finalize the PhD
– Compilation of final thesis – Verification of final thesis
–
– Administrative procedures
51Project Management for PhDs
![Page 52: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/52.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 52/61
Plan Example
A fictitious example…
![Page 53: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/53.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 53/61
FCT work plan template• Title
• Summary (max 150 words)• State-of-the-art (max 500 words)
•
Objectives (max 300 words)• Detailed description (max 1000 words)
– Tasks
– Chronogram
• References (max 20)
![Page 54: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/54.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 54/61
From FCT to PM PhD plan• The FCT template basically covers the:
– Project Charter (title, summary, objectives)
– Scope Definition (objectives, state-of-the-art, detailed description)
– WBS Definition (detailed description)
Includes Work Plan Example I, II, III
• The candidate and the supervisor should go further with:
– Activity definition, sequencing and duration estimation
– Quality planning
– Communication planningIncludes Work Plan Example IV, V, VI
![Page 55: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/55.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 55/61
Work Plan Example (I)• Title
– “Project Management for PhDs”
• Summary – “PhDs are projects that usually take longer than planned
and present less results than expected. In this work I aimto develop a new management tool for PhDs based on
Project Management techniques to improve scope, timeand quality of PhDs.”
• State-of-the-art – “Project Management is a body of knowledge that
describes the skills, tools and techniques considered to bethe best practice to manage the project activities in orderto attain projects objectives [PMI]”
![Page 56: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/56.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 56/61
Work Plan Example (II)• Detailed description
– “In this work, I will develop a new management technique, based on ProjectManagement (PM) body of knowledge.
– Usually, PhD are managed based on the supervisors experience, there is noformal methodology.
– Some authors have already considered the PM for PhDs [LSE]. However, to thebest of my knowledge, in his work he describes the PM concepts, presents an
.
– In this work, I will present a formal methodology and compare its results withthe current management methodologies”
– The work plan is the following:• 1st phase – Literature Review /Case study development/Current methodologies
implementation (1 year)
• 2nd phase – Development of the PM methodology for PhDs (1 year)
•
3rd phase - Implementation of methodology and comparison with currentmethodologies (1 year)
• References – [PMI] - www.pmi.org
– [LBS] - www.lse.ac.uk/collections/TLCPhD/projectManagement.htm
![Page 57: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/57.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 57/61
Work Plan Example (IV)• Milestones definition
– Literature Review - document (thesis chapter) [3 months]
– Formalize current methodology – document (thesis chapter) [9 months]
– Journal paper I [12 months]• Describe current methodology and performance
– Performance report I [12 months]
– –
– Journal paper II [24 months]• Describe new methodology
– Performance report II [24 months]
– Describe case study analysis – document (thesis chapter) [27 months]
– Describe case study results – document (thesis chapter) [33 months]
– Journal paper III [36 months]• Compare both methodologies
– Dissertation (thesis compilation) [36 months]
– Performance report III [36 months]
![Page 58: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/58.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 58/61
Work Plan Example (IV)• Activities definition, sequencing and durantion
estimation – Phase I
•
• Case-study development: find supervisor with twocandidates /define candidates characteristics/choose
candidate with highest probability of failure under
current methodology
• Formalize current supervisor methodology /analyze
past examples (duration /scope)
![Page 59: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/59.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 59/61
Work Plan Example (V)• Quality Planning
– Define quality criteria• PM approach cannot fail time and scope
–
• Number of failed milestones• Total weeks of delays [milestones]
• Number of issues pointed out by reviewers
![Page 60: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/60.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 60/61
Work Plan Example (VI)• Communication Planning
–Weekly meeting with supervisor
– Delivery of documents to supervisor
–
– Submission of journal papers
– Delivery of thesis chapters to supervisor
– Delivery of dissertation to supervisor
![Page 61: MIT PhD Project](https://reader031.fdocuments.us/reader031/viewer/2022020718/577cd74c1a28ab9e789e9cdd/html5/thumbnails/61.jpg)
7/27/2019 MIT PhD Project
http://slidepdf.com/reader/full/mit-phd-project 61/61
Conclusions
Implement this plan formally