Mission: Connecting students
description
Transcript of Mission: Connecting students
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Mission: Connecting students
Aims Student Organization Training
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Assisting in Your Success
• Answer questions on policies and procedures
• Assistance with forms
• Assistance with planning activities
Coordinator of Co-Curricular Programs
Student Organization Handbook and Forms
Aims Website – Campus Life Tab
• Centralized funding assistance
• Travel procedures• Paperwork assistance• Graphic design assistance• Photocopying – each club has
its own code• Program planning assistance
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Student Life Services
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Aims Student Organization Advisor
• Key to a successful and long term organization
• Contributes to planning and organizing activities – does not dictate or control the organization
• Present at all activities and meetings
• Works with the organization’s treasurer
• Provides leadership development experiences• Refer to Student Organization
Handbook (section XI)
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Aims Student Organization Advisor
Provides information and suggestions
Points out pitfalls and best practices
Shares enthusiasm
Understands the organization’s mission
Provides training on responsibilities and organization direction
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Student Organization Handbook - updated
General Assembly of Student Organizations
Requirements
Co-curricular Transcript
Forms - updated
Funding Awards
Webpage
Changes 2012-2013
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• Probation:– Rest of year and next full academic year– May appeal– If another violation may go on suspension
• Suspension: o Funds relinquishedo After next academic year may apply for recognition
Probation and Suspension PoliciesSGA Decision
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Requirements
1. Off-Campus Maintain
Add:PicturesEventsOfficersMeetings
1.Off-campus Community Service Project• Not a donation
2.Co-sponsored/Collaboration Event with ASACC – 3 Members• Help SGA or SPEC as requested• SGA or SPEC assists your club as
requested
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Funding Award Changes
1. General Assembly of Student Organizations Meeting - One member in attendance/club awarded $150
2. Special Projects – SGA assistance awarded on a case-by-case basis $100 per event up to 3 events
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Funding Awards
3. Advisor Points – up to $180
4. Fundraisers – special procedures for raffles
5. Donations
6. Dues
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• Each club has its own webpage• Updated and maintained• Club mission statement and advisor’s information• Can also include:
– Meeting times– Photos– List of events– List of club officers
Aims Student Organizations’ Webpage
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• Only one meeting per month
• $150 awarded for one club member in attendance
• GASO – Vice Chairperson (minutes)
• Networking opportunity
General Assembly of Student Organizations
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Club Activity
Club Changes
Co-sponsored Event
Raffle
Community Service Project
Purchasing
Field Trip
Club Procedures:Required Paperwork
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Club ProceduresClub Activity
1. Off-Campus Maintain
Add:PicturesEventsOfficersMeetings
1.Official Function Form2. Activity Event Request Form
*Turn in 2 weeks in advance
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• Off-campus community service project @ Habitat for Humanity
• On campus speaker with pizza
• Denver Art Museum field trip
Sample Activity
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1. Official Function Form2. Activity Event Request Form3. Community Service Project Report
– At least 3 members must attend
*Turn in 2 weeks in advance/6 weeks for off-campus
Club ProceduresCommunity Service Project
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– Check club balance1. Official Function Form2. Activity Event Request3. “P” Card Check Out Sheet – follow rules
– Aims is Tax Exempt– Original Receipt to the Student Life Office– Return card the same day
Club ProceduresPurchasing – “P” Card
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– Check club balance1. Official Function Form2. Activity Event Request3. Purchase Order - Tax Exempt
• Contact Vendor – get a quote• Submit Requisition Form signed by advisor• Need Director of Student Life’s signature• Get PO#• Complete Purchase• Notify Student Life when product is delivered for release of
payment
Club ProceduresPurchasing – Purchase Order
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1. Official Function Form2. Activity Event Request
– Must coordinate with Randee Morris– Additional info required submitted to the
Student Life Office
• Turn in information 1 month in advance
Club ProceduresRaffle
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– Check club finances1. Travel Request completed by advisor
– List of students attending with A#s– Web print outs of registration fees, room fees, etc.
2. Activity Event Request3. Student Travel Agreement4. Pre-conference, Conference, and Post-conference
Forms• Turn in information 1 month in advance
Club ProceduresField Trip/Conference
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Submit changes to Randee Morris– Membership– Officers– Advisor(s)– Meeting times and/or locations
Club ProceduresChanges
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• All advertising must be approved by the Student Life Office
• Graphic assistance is available – clubs pay for materials
– Submit - Graphic Request Form 2 weeks in advanceto Patty Schulz, Student Life Office, CC131
• Clubs must remove• Only post on bulletin boards
Club ProceduresAdvertising
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EDBH Student Lounge11am-1pm
• February 13, 2013
Your Logo
Student Involvement Fairs
Showcase Activities
Recruitment
Promote Involvement
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THANK YOU!
Your Logo