MIS Plan Example

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CMA Learning Center

A Management Information System Plan

Submitted to:

Ms. Frediezel G. De Leon

In Partial Fulllment of te

!e"uirements for Management #$%:

Management Information System

Submitted by:

Saira Mae Duazo

Sery Mae &ar'iso

&ona Lea !aymundo

(uisa Marie )a"ui*an


2/27

Table of Contents

I. Business Prole 2

A. +rief ,istory and +a'-ground

+. /rganizational Stru'ture and 0ob Des'ri*tion of Personnels 1

C. +usiness Segments and Fun'tional 2nits 1

D. Produ'ts3Ser4i'es/5ered 6

II. Project Planning 5

A. /b7e'ti4es of te Pro7e't 8

+. Pro7e't S'o*e and Constraints 8

C. Des'ri*tion of te Pro7e't %

D. Pro7e't De4elo*ment )ime and Cost 9

III. Project Analysis 8

A. ;isting Manual A''ounting3Database System $

+. ;isting MIS Se*tember #9 Conrmation of

inter4ie? ?it Ms.

Angel

n3a

Se*tember # Drafting of 'ase study

*a*er

n3a

Se*tember 1 Inter4ie? ?it te

fran'isee

n3a

/'tober 1 Final inter4ie? ?it

te )ea'ers

n3a

)e rest of te semester ?ill ten be used by te grou* to

'ontem*late and 'ome u* ?it te Pro*osed MIS Plan for CMA

Learning Center.

III. Project AnalysisA. '(isting )anual Accounting*Database System

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CMAs e;isting manual a''ounting is done

troug boo--ee*ing. )e registration3admission

*ro'ess is ?ritten manually in a form ?ere teir

enrolees ll it u*. )oug tese are being done

manually on te furter *ro'ess tese data are

being en'oded in teir information system.CMA outsour'es teir a''ounting system to an

e;ternal a''ounting rm. )is a''ounting rm gi4es

CMA instru'tions on ?at to do. CMA ten les te

information ne'essary in *aying ta;es to te +ureau

of Internal !e4enue.)eir database system uses Mi'rosoft A''ess.

)ey use tis system for re'ord -ee*ing billings and

'lass s'edules. )ey also lin- teir online *ra'ti'es

or e;er'ises to teir students on tis database

system.

B. '(isting )+S

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CMA as # LCD ) lo'ated at its lobby %

Personal Com*uter 2nitsB all ?i' of ?i' a4e

internet 'onne'tion. )ese % units are allo'ated to

te follo?ing: PCs a4ailable for tea'ers use # on

te front des- of te training 'enter used for o4erall

transa'tions and # PC for ea' of te tree

'lassrooms. CMAs Internet Ser4i'e *ro4ider is PLD).

)e /*erating system used are indo?s 9 =PC at te

Lobby and units used by te tea'ers> and

indo?s $ for te remaining 1 units in te

'lassrooms.CMA uses te basi' Mi'rosoft A''ess to 'reate

teir database system. )is is ?ere tey store all

te information of teir students teir lessons and

transa'tions ne'essary for teir business. )eir

soft?are in'ludes Assessment Admission )rial 'lass

Create S'edule PreB enrolee in4oi'e Payments Hit

Insuran'e and Student Files. +oo-s Attendan'e

Progress ;am /nline Pra'ti'e /nline !an-ing and

)ea'ers fall under student le.

IV. Proposed I!

A. System ,e-uirements

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4en for a fran'ising business ser4i'ing a number of

students it is ne'essary to a4e an Information System to guide

te o? of information inside te business. Sin'e CMA learning

'enter is a ser4i'e business 'atering te needs of indi4iduals ?o

are ?illing to learn it needs someting tat ?ill el* tem

organize te transa'tions and re'ords of e4ery 'ustomer. CMA

?it its *resent system does not really need to a4e a large

net?or- to su**ort its transa'tions. &eiter as it needed to

a4e a ma7or modi'ation of te system. ,o?e4er our grou*

'ame u* ?it a sligt re'ommendation not really of altering nor

'anging te system of CMA rater im*ro4ing its system for an

eN'ient management of information.

&eco$$endations in ter$s of ard/are

Hardare DescriptionPersonal Com*uters it DD rom *referably

AS2SSer4erMonitors Any Monitor ?it #1%% ;

9%$ Pi;els

Personal Com*uters brand and design ?ere suitable

enoug for te business sin'e it is only used for -ee*ing te

re'ords sending and re'ei4ing information to and from te main

oN'e. )e number of 'om*uters is too small in *ro*ortion to te

number of em*loyees *lus te students sin'e tey ?ere only

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sared by tem. Sin'e tey only a4e PCs for o*en use tey

'ould add one. If tey ?ould o*t not to add one PC be'ause tey

migt tin- tat t?o PCs are enoug tey 'ould at least use tat

budget for te re*la'ement of im*ro4ement of teir ard?are or

soft?are ?en it is ne'essary to 'ange tem already.

)ey a4e one main PC ?i' is enoug to ser4e as te

ead of te system ?ere most of te transa'tions ?ere made

and re'orded. In terms of ?ires and 'ables tey ?ere safely

*ositioned in teir *reBe;isting layout.

&eco$$endations in ter$s of !oft/areSoftare Description

/*erating system %6 bit system soft?are

*referably indo?s $.# or

#@

Media Player Preferably LC Media

PlayerMemory 6gb !AM and # terrabyte

!/M

)e *resent /*erating System of CMA are indo?s 9 and

$ but our grou* ?ould re'ommend indo?s $.# or #@. /*erating

System is te most im*ortant ty*e of system soft?are tus for

an eN'ient and better o*erations and transa'tions it is im*ortant

to a4e a better and u*graded /S. Also ?e noti'ed tat inside

te 'lassroom tey *lay a 4ideo for te students to ?at' before

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a demonstration of te le'ture but tey dont a4e a s*e'i'

media *layer and tat ?e noti'ed tat te sound *rodu'ed is not

of good "uality. So our grou* also ?ould ?ant to re'ommend a

better media *layer for te *resentation of 4ideos e4ery le'ture

so tat te 4ie?ers 'ould learn easily and at te same time en7oy

te so?. It 'ould be a LC Media *layer *referably. Altoug ?e

a4ent as- about te memory of teir 'om*uters ?e

re'ommend tat tey im*ro4e teir !AM and !/M so tat tey

?ould a4e an am*le memory for e4ery information transa'ted

and a ig s*eed *ro'essing 'a*a'ity of te 'om*uter.

B. System Arc%itecture /topology0 netorks0

telecommunication1

Sin'e tey 7ust a4e a reasonable s*a'e for e4ery

transa'tions te *ositioning of te ard?are is limited and

sould be suitable for its s*e'i' stru'ture. Also it sould

'onsider te *ersons ?o are staying and using te area. Sin'e

CMA is a learning 'enter tutoring aritmeti' and tat most of its

students are 'ildren of young age te *ositioning of te

ard?are sould be safe yet at te same time *ra'ti'al

'onsidering tat te students are energeti' and naugty tat

tey tend mo4e 'arelessly and tat te *la'e is small for 'atering

large numbers of students. ires and 'ables sould be *la'ed

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safe from te rea' of young and naugty 'ildren. +ut of

'ourse PCs ?i' are to be used by students sould also be

a''essible to e4eryone.

Flo? of information sould also be in a *ra'ti'al manner. )e les

?i' are sent troug internet and is sa4ed in te main ser4er

sould be a''essible by te monitors inside e4ery 'lassroom.

+elo? is te *ro*osed o? of information ?i' is eN'ient for

bot te students and em*loyees.

Learnin

"* ) P a g e

isual aids 'oming from teMain )raining Center

)ese aids are tenfor?arded to CMA Iloilo


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"5 ) P a g e

isual Aids are used bytea'ers for teir 'lass

nrolment

Information of enrolees aremanually entered.

=FillB2* Forms>

Students information areen'oded in te database

system ?i' ?ill bea''essible to bot

students and tea'ers.

Furter transa'tions=*ayments and boo-

a'"uisitions> and onlinea'ti4ities by students is

'onsolidated in te


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C. +nfrastructure /layout1

# B Classroom B )ea'ers ?it 'om*uters

and students le

1B C! 6B Com*uter for Student

8B Study3Play Area %B !e'e*tion )able

9B Ser4er $B !e'ei4ing Area


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V. I$ple$entation Plan

Gi4en tat CMA is a learning 'enter it does not need to

a4e a large net?or- to su**ort its transa'tions from e4ery

'ustomer. Also teir system re"uirements so? tat only little

'anges is needed as to its ard?are and soft?are. It is

be'ause tey a4e already establised eN'ient and e5e'ti4e

MIS tat sligt 'anges 'an only be made in teir system for

furter de4elo*ment. )is *art of te *a*er ?ill *resent te

*ro'ess of o? te *ro*osed system ?ould be a**lied and te

fa'tors tat is to be 'onsidered before its a**li'ation.

Planning t0e I$ple$entation

Among all tis is te rst ste* in im*lementation. )is

in'lude te identi'ation and establisment of relationsi*

among tas-s. )e em*loyees sould be informed tat a ne?

system ?ill be im*lemented. )is ?ill e4aluate if e4ery *erson

in te ?or-*la'e agree or is in fa4or of installing a ne?

system. Sin'e it is *rominent tat installation of a ne? system

often gets a negati4e res*onse to te users or to te

em*loyees it is better to be sol4ed rst and to ma-e tem

understand te need of a ne? system so tat im*lementation

?ill run smootly. Also tis re"uires an establised s'edule

to be follo?ed. /ter tan tat it is essential in tis *lan tat

'ost estimate for te tas-s ?ill be *re*ared. In order tat

future 'osts tat ?ill be in'urred in te buying of ard?are

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de4i'es and soft?are a**li'ations and oter tings tat ?ill be

needed in te im*lementation tis *re*aration of 'ost

estimates is 4ery essential. Also tis ?ill el* te 'om*any to

minimize teir s*ending in order not to damage teir 'urrent

*rots and sa4ings. More to tat it is ne'essary tat a

re*orting and 'ontrolling system is establised for e4aluation

and assessment *ur*oses in te future. !e'ording and

do'umenting te ?ole installation ?ould really el* te

'om*any in 'ase *roblems or "uestions ?ill arise.

T0e i$ple$entation process

Generally tis in'ludes te *ro'ess of a'tual

im*lementation of tas-s as ?ell as te installation of te ne?

system.

Firstly in tis *art tere sould be a'"uiring and laying

out of fa'ilities and oN'es. )e *la'e sould be e4aluated and

assessed if eiter te ne? system ?ill a'"uire s*a'e or if tere

is a need to ma-e re4isions in te *la'e. S*a'e *lanning must

be done and in'lude te s*a'e to be o''u*ied by *eo*le te

s*a'e o''u*ied by e"ui*ment and te mo4ement of *eo*le

and e"ui*ment in te ?or- *rogress. A large in4estment in

good ?or-ing 'onditions ?ill benet te organization in te

future.

Se'ondly in tis *art ?ill re"uire organizing te MIS

de*artment or te grou* of em*loyees tat ?ill a't as

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'ustodian of te ne? system. Also tey are te *ersons tat

?ill be tas-ed to su**ort te ne? system. It is ne'essary tat

te tas- of ea' member is 'learly laid understood and must

be assigned before te system be'omes o*erational. If e4er

some of te members needs more information about te ne?

system or tey la'- members it is ad4isable tat tey

undergo training and iring ne? ?or-ers.

)irdly te *ro'urement of te ne? soft?are and

ard?are. )is is an im*ortant ste* for it may in4ol4e uge

in4estments. Also te *ro'urement of ne? ard?are sould

be gi4en *ro*er 'are and ensure tat te organization get te

best deal from te sele'tion of ard?are. It sould also be

-e*t in mind tat CMA is a learning 'enter te at is a ser4i'e

business. )e *ro'ess of sele'ting and *ro'uring re"uires te

*re*aration of *ossible 4endors tat a4e already been

e4aluated analyzed and 'e'-ed teir 'urrent 'redentials and

good?ill in te mar-et. &e;t tere sould be a *re*ared

*ro*osal of 'om*lete te'ni'al details about te re"uired

ard?are systems and soft?are tat ?as suggested ?i'

in'lude te s*e'i'ations *erforman'e e;*e'tation and

?arranty and ser4i'e "uality re"uirements. After tis an

e4aluation must be done so tat a *ro*er sele'tion is

a'ie4ed.

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Fourtly generating les and designing forms. In

generating les a'tual data and a'tual data must be obtained

and re'orded for te initial testing and o*eration of te

system. )is re"uires format of te data storage form and

format and remar-s to indi'ate ?en te data a4e been

stored. It sould also be -e*t in mind tat res*onsibility for le

maintenan'e for ea' le item sould also be assigned. /n

te oter and designing forms is needed in 'ontrolling te

mar-eting. A sales*erson as to ll out te forms summarizing

te days a'ti4ities. )e form ensures te rigt information to

be su**lied for 'om*uter storage. Forms are re"uired not 7ust

for in*ut and out*ut but also for transmitting data at

intermediate stages.

Fiftly testing te entire system. As te total system is

installed tests sould be *erformed ?it te test

s*e'i'ations and *ro'edure. A test during installation stage

'onsists of 'om*onent tests subsystem tests and total system

a''e*tan'e tests. ,ard?are and soft?are 'om*onents must

?or- ?ell based on te s*e'i'ations tat ?as *ro*osed. If

e4er diN'ulties ?ill o''ur on tis 'om*onents design 'anges

may be made. )is ste* ?ill generate te strengts and

?ea-nesses of te ne? system.

)e si;t ste* re"uires te 'om*letion of te 'ut o4er

of te ne? system. )is is a *oint at ?i' te ne?

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'om*onent re*la'es te old 'om*onent to te ne? system

re*la'es te old system. In tis ste* it is said tat te ne?

system a4e already been installed. )is ?ould a'tually ta-e

monts to a''om*lised.

Finally te last ste* in4ol4es te e4aluation of te ne?

system and *ro4iding system maintenan'e. After te MIS as

been o*erating smootly for a sort *eriod of time an

e4aluation of ea' ste* in te design and of te nal system

*erforman'e sould be made. 4aluation sould not be

delayed beyond te time te debugging ?as 'om*leted. )e

longer te delay te more diN'ult it ?ill be for designer to

remember im*ortant details. Pro4iding system maintenan'e

refers to 'ontrol of te systems ?i' means te o*eration of

te system as it ?as designed to o*erate. Maintenan'e is

'losely related to 'ontrol. Maintenan'e -ee*s te MIS at te

igest le4els of e5e'ti4eness and eN'ien'y ?itin 'ost

'onstraints. Maintenan'e in te system ?ill be dire'ted

to?ards redu'ing errors due to design redu'ing errors due to

en4ironmental 'anges and im*ro4ing te systems s'o*e and

ser4i'es.

,isaster &eco+ery Plan

After te im*lementation *ro'ess tis *art of te *lan

ensures se'urity and redu'es ris- in 'ase disasters ?ill 'ome.

Sin'e it is an e4ent tat is least to be e;*e'ted *re*aration is

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te best remedy to fa'e te *robable e5e'ts tat 'ould ruin

te 'urrent system. /ne ste* tat sould be ta-en is to

establis a 'ommittee tat ?ill be in 'arge in administering

te emergen'y *ro'edures. Anoter is to identify te *ossible

o*erations tat ?ill be greatly a5e'ted and ?ill not be a5e'ted

by te disasters as ?ell as tose a**li'ations tat ?ill be

im*ortant in establising te *lan. After tis te management

may 'oose ?at re'o4ery *lan ?i' in'ludes an alternati4e

system *ro4ided by a reliable 4endor. )en te *lan ?ill be

de4elo*ed and im*lemented ?erein it ?ill in'lude informing

te res*onsibilities of ea' ?or-er. )esting te *lan ?i'

in'ludes mo'- disasters follo?s to ma-e sure te e5e'ti4ity of

te establised *lan. It sould be -e*t in mind tat testing and

e4aluating te formed *lan sould be 'ontinued for autorized

em*loyees sould be a?are of te *lan al?ays. Installing

re?all antiB4irus soft?are 2PS or 2ninterru*table *o?er

su**ly and ba'-ingBu* les ?ere 7ust some of te

*re'autionary measures tat a business sould ta-e in order

to a4oid disasters tat an Information System may en'ounter.

)e follo?ing must be follo?ed in order for te *ro*osed

MIS to be e5e'ti4e. )oug it ?ould entail 'osts and time still

tis ?ould el* te organization to im*ro4e teir 'urrent

o*eration.

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VI. Conclusion and &eco$$endation

CMA Mental Aritmeti' is a learning institution ?i'

fo'uses on brain de4elo*ment for a iger learning 'a*ability

tat aims to *romote mental aritmeti' enan'e memory

boost 'reati4ity and in'rease fo'us of a 'ild. )e lessons

?ere al?ays fun and tey use multimediaBbased tea'ing eB

learning and of 'ourse a andsBon training. it tese

ad4o'a'y our grou* 'ouldnt anymore su**lement furter

ad4o'a'ies for tis ?ellBestablised organization. e agree

tat multimedia and eBlearning as no? gi4en a great

inuen'e o4er students es*e'ially 'ildren in learning. Aside

from its stimulating ability for learning students no?adays

tend to fo'us more on media for it is entertaining and

amusing. +ut lets not forget tat reality still is te best ?ay

for learning. e en'ourage CMA not to rely mostly in

multimedia rater use it as a su**lementary tool for learning.

&e4erteless ?e 'ommend CMA for not only limiting its

ad4o'a'y of tea'ing students troug aba'us but also using

te'nologi'al tools be'ause in tat ?ay tey ma-e ?ellB

rounded students.

)e geogra*i'al lo'ation of CMA is 4ery signi'ant and

im*ortant in mar-eting its ser4i'es sin'e it is lo'ated 7ust

along te Iloilo s*lanade ?i' is -no?n to e4ery Ilonggos. It

is easy to lo'ate sin'e it is near an eminent *la'e and lo'ated

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near te eart of Iloilo. )e building ?as not solely for CMA

be'ause it is sared ?it oter organizations and teir rooms

?ere lo'ated u*stairs. +ut tere is su**ort beside te railings

to *re4ent anyting or anyone from falling do?n. )e only

'onstraint ?it regards to te building is tat te li4ing area is

too narro? s*a'ed and te ) monitor ?as *ositioned too ig

tat te 4ie?ers tend to stare u* and it may 'ause sti5 ne'-

es*e'ially for 'ildren.

&atural Disasters +la'- out and +ro?nout and

andalism ?ere te unanti'i*ated e4ents tat migt bring

trouble in any business as ?ell as te te'nologi'al tools tey

used. CMA sould *re*are to *re4ent tese e4ents from

'ommitting dilemmas to te business. An uninterru*table

Po?er Su**ly System is re'ommended for te 'om*any in

'ase of bro?nouts to a4oid loss of data and damages.

All in all CMA learning 'enter may o*t not to im*ro4e its

Information System if tey feel tat it is not tat ne'essary

sin'e tey ?ere still a small business. +ut in 'ase tey may

e;*and in te future tey are 4ery mu' free to refer in tis

tis MIS Plan.

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VII. &eferences

Misra D. =@#>. +mplementation0 '"aluation and )aintenance of+nformation System. !etrie4ed from Latest)e'noManias:tt*:33latestte'nomanias.blogs*ot.'om3@##3@$3im*lementationBe4aluationBand.tml

/z . =@@. )anagement +nformation Systems 2t% 'd.+oston:Cengage Learning In'.

)a-ur D. =8 De'ember @#8>. +mplementation of )+S. !etrie4edfrom Com*uter &otes:tt*:33e'om*uternotes.'om3mis3im*lementationBandBe4aluation3im*lementationofmis

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